NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 3, 2013

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Mills made a motion to excuse the absent member, Mr. Fetty.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept the minutes from November 19, 2013 and November 22, 2013.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.


Reports from Visitors:

John Murphy, representing Consumer Choice Marketing.  He presented council with a copy of proposed utility savings by enrolling with IGS which had the best proposal.  Reported to council the process of deregulation.  He stated he had obtained our current electric bills for review for the past twelve months and stated there would be a savings of $54,201.92 over 36 months.  Reported he got in the business to help save money for people, businesses and villages.  Mr. Mills asked Mr. Blume what there was regarding the contract that he had concern over.  Mr. Blume stated we would have to go to federal court for litigation.  Mr. Murphy presented other businesses which have signed up and reported the savings.  AEP does not make money on the usage so they do not shop around for cheaper market.  IGS buys from AEP and resells it.  This would be one of the reasons for a contract.  Mr. Payton asked if any municipalities have had any litigation.  He stated he did not know of any.  Mr. Blume was also concerned that at renewal time a variable rate would kick in.  Mr. Murphy stated the village would be notified beforehand and the village is already using IGS for our natural gas.  Reported there at least 15-20 other companies offering these servces and IGS seems to be the lowest bidder in our area.  This service includes transmission and generation only and the bill will still come from AEP.  This service is also available to residents.  Deregulation has only been Ohio about 16 months.  Council thanked them for coming in and will take under consideration.

No presenting and acting on petitions


Reading on Communications - reported a letter was received from Medical Mutual and Gary Duzan called to explain the letter regarding the health insurance.  The village has an option to rescind the resolution and go back to the original health insurance costs.  Mr. Williams further explained that since President Obama had changed where individuals can keep their original health care, we could go back to that original plan.  Mr. Duzan recommended staying with the health care plan we originally had before the change.  This would save the village $16,000.  Further discussion was held and Mr. Mills stated he would rather stay with the original plan and not go with Option 2 which was explained earlier.  Discussion was also held rescinding the resolution for health insurance Option 2.  Mr. Salyers made a motion to rescind.  Mr. Imes seconded the motion.  The roll was called.   The voting results are as follows:  ayes-5.  Mr. Payton made a motion to keep the current health care plan the village has and not go with Option 2.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.


Reports of:

James Warren, Mayor - 1. Brain Freeze will have their dedication tomorrow at 11:30 p.m.  2. Thanked Ryan for the article on Santa.  3. Steve has been excused.  Joe McGraw's mother died and funeral is Thursday at D.W. Swick.  4. Gas company working and has caused traffic problems.  5. Hope that Tudor's Biscuit World will open next week.  5. Homer Pellegrinon gym dedication was held tonight at the school.  7. Presented Mayor's court report.  Mr. Mills made the motion to accept and file.  Mr. Payton seconded the motion.   All members concurring, Mr. Warren declared the motion carried 5-0. 

Lana Loper, Clerk - Absent

Kathy Bender, Treasurer - Absent

Justin Blume, Legal Council - 1. Last meeting he was asked about contract with city for the collection of sewer rates.  John Hass from Portsmouth will be preparing and getting to him.  Hope to have something next meeting.  2. Got approval on a draft contract from public defender's office with respect to indigent fees.  Would need council's approval before being sent to the county.  Mr. Blume recommends paying the difference as opposed to paying full price and waiting for reimbursement.  Not sure how much this would impact us.  Further discussion was held regarding the fees and our number of indigents would be few.  There would be two contracts - one for 2013 and one for 2014.  Asked that these be on the agenda for next meeting. Mayor stated we have never been required to one but now we need the contract.  Mr. Payton made a motion to bring in the resolutions on emergency.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Steve Hamilton, Village Administrator - absent

Theda Aldridge, Income Tax Director - absent but presented report for November, 2013.  Mr. Payton made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - 1. Presented report dated December 3, 2013.  Mr. Salyers made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - no report


Reports of Chairmen of Committees:

Junior William, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - asked about the information presented from Columbia Gas. Mr. Warren stated they will be doing work and passing on the costs to consumers.  Mr. Mills made a motion to accept and file.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Jon Mills, Flood and Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - absent


Reading of Ordinances & Resolutions

An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014, until December 31, 2014 authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Mills moved to amend the ordinance to read as emergency.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved to adopt Ordinance No. 46-2013.  Mr. Salyers seconded the motion.  The roll was called.   The voting results are as follows:  ayes-5.


New Business

Mr. Mills - none

Mr. Salyers - Asked about the palm reader business.  They have been paying the $50.00 fee each month.

Mr. Fetty - absent

Mr. Payton - 1. Policy Committee is still continuing to meet and had completed Chapter 1.  2. Thanked Shawnee Computer for donation of Christmas decorations.  3. Thanked the fire department for donation of the Santa Claus float.  Breakfast with Santa and the parade will be Saturday.   4. Patty Fannin is the Grand Marshall of the parade.

Mayor also thanked the bikers for collection of money for the toy drive

Mr. Williams - 1. Asked if toys are still being collected.  Chief Clark said yes and will be given out around December 19 and 20.  2. Mr. Williams reported the finance committee could come up with $175 to pay for the float in the future.  Mr. Fetty made the donation last year.  Mr. Mills has done a great job in the past as being Santa.  3. Made a motion to bring in a resolution to pay the $5000 to SOPA.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Imes - thanked the fire department for the donation to the float.

Mr. Mills made a motion to go into executive session to discuss the compensation of employees.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

After the executive session, regular meeting was called back to order at 8:55 p.m.

Mr. Payton made a motion to bring in new Master Pay Ordinance to reflect the $.50 increase for all eligible employess, approve the $600 increase for all department heads, add the bereavement leave policy and comp time policy.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 9:00 p.m.

______________________________________________
President of Council

Passed: _________________________________,2013

Attest: _______________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
NOVEMBER 22, 2013

A special session of New Boston Village council was called to order at 8:00 a.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with following members of council being present:  Mr. Fetty, Mr. William, Mr. Payton, and Mr. Imes.

Mr. Payton made a motion to excuse the absent members, Mr. Mills and Mr. Salyers.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0. 

Mr. Warren reported the special meeting was called to discuss and read on a one-time pay increase to village employees.  Asked if anyone had any questions regarding the ordinance.  No questions were asked.

An ordinance was read authorizing the payment of a one-time pay increase in village employees and declaring an emergency.

Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.  Mr. Payton made a motion to adopt Ordinance No. 45-2013.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.

There being no further business, Mr. Fetty moved the meeting be adjourned.   Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting adjourned at 8:05 a.m.

______________________________________
President of Council

Passed: __________________________,2013

Attest: _______________________________
           Clerk of Council

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
NOVEMBER 19, 2013

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer-remembering George Scherer

Mr. Mills made a motion to amend the minutes from November 3, 2013, to remove absent from Mr. Payton who was present.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  After the amendment, Mr. Mills moved to accept and file the minutes from November 3, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

No presenting and acting on petitions

Reading of Communications

Reports of:

James Warren, Mayor - 1. Steve has been meeting with Infra-Metals and new owners with the new mall today.  Steve resolved problem with Infra-Metals regarding gas lines.  2. Also there may be a new business coming to the New Boston Mall.  3. Tudors to open in December.  4. Presented a report from a Records Retention meeting held on November 13, 2013.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  5.  Asked to have executive session to discuss compensation and pending court action.  6. Infra-Metals will be having grand opening after the first of the year.

Lana Loper, Clerk - absent but report was presented for October, 2013.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0. 

Kathy Bender, Treasurer - absent but report was presented for October, 2013.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - Still working with the public defender's office on our contract.  They are reviewing draft copies to be approved.

Steve Hamilton, Village Administrator - 1. Dealing with IGS Energy on the electric bill.  Pump stations will not be included.  Mr. Blume stated there are some concerns primarily the rate could become variable after the initial term and amount paid would be more.  Reported a few other problems and agreements would have to be made and costs considered.  Steve stated he would still work with them.  Steve stated there could be a savings of over $50,000 over a few years.  2. Repairing catch basin and void at St. Monica's Church.  3.  New signs are in.  4. PUCO called an complained about railroad signs at West Avenue intersection, which are missing and we will replace.  5. Little's repaired clogged lines in Police department.  Cabinets need to be replaced.  Steve will get three estimates.  6. Worked today with Infra-Metals getting the problem solved with the gas lines.  They hope to have 70 employees by Spring.  OSCO increasing employees.

Theda Aldridge, Income Tax Director - presented report for October, 2013.  Mr. Fetty stated the report should reflect it being amended since there was an error on last meeting's report.  Mr. Williams made a motion to show the word "Correct" on the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  After the amendment, Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated November 19, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - absent

Discussion also was held on H.B. 5 regarding income tax by all council members.


Reports of Chairmen of Committees

Junior Williams, Finance and Wages - reported the committee met on October 7 and continued on November 7 to review finances and possible one-time pay increase to employees.  The committee also recommends a fifty cent per hour pay increase to begin on the last pay period of 2013 and would be reflected on first check of 2014.  A revised master pay ordinance will be presented for discussion at next regular meeting.  Also feels that SOPA has been a major driving force in our community and feels the request of $5000 should be graned to the port authority.  Also the village is in need of a garbage truck that was needed to replace existing truck and storage unit has been requested.  Other items will be considered when the new master pay ordinance will be brought in for review.  Mr. Fetty made a motion to accept the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Williams asked for a special meeting to be held to read on the one-time pay increase.  Mr. Mills made a motion to meet on Friday, November 22, 2013 at 8:00 a.m.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Don Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

Third reading was given an ordinance authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014 until December 31, 2014, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Mill moved to adopt Ordinance No. 42-2013.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Imes made a motion to adopt Ordinance No. 43-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio.  Mr. Mills moved for a first reading.  Mr.Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carrid 6-0.


New Business

Mr. Imes - None

Mr. Salyers - None

Mr. Fetty - 1. Asked if Maple Street could be patched with cold patch.  Steve stated yes he would order more.  2. Reported leaves need to be cleaned on Rt. 139 on the wall.  3. Several poles have signs posted which are not allowed.  Asked whose responsibility it is to enforce.  Mr. Blume stated an officer would need to enforce.  4. Asked about the $5000 for tennis courts.  Mr. Williams stated the $5000 would be encumbered for 2014.

Mr. Payton - 1. Policy committee Thursday at 9:00 a.m.  2. Veterans Day ceremony went well at Golden Corral.  3. Christmas Parade is coming along well.  Reported someone in West Portsmouth wants $175.00 to ride in parade on float as Santa.  Other discussions was held regarding the event and Mr. Mills stated he would be happy to play Santa.  Have local bands and other that have registered.

Mr. Willisms - 1.Asked about the decorations that were donated from Shawnee Computers.  Mr. Hamilton stated they will go up but not lighted.  2. Asked Mr. Hamilton if we were set with DEFA.  Mr. Hamilton stated we are set and determination will be on the 9th.  Mr. Williams asked Mr. Blume if a contract needs to be set with Portsmouth regarding collection fees.

Mr. Mills made a motion to go into executive session to discuss litigation.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

After the executive session, regular meeting was called back to order at 8:15 p.m.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:16 p.m.

_____________________________________
President of Council

Passed: _________________________,2013

Attest: _______________________________
           Village Clerk 

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
NOVEMBER 5, 2013


Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from October 15 and special meeting October 25, 2013.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:  C.B. Herrmann, Finance Chairman for SOPA spoke to council regarding a request from SOPA of at least $5000 annually for a three-year commitment for startup money for an executive director.  He stated SOPA is in the process of reorganizing to market our community with one united voice and single point of contact and this money would be very helpful.  Stated he would appreciate this consideration.  Mr. Mills asked what other communities are being approached.  Mr. Herrmann reported that the city of Portsmouth, Scioto County, and other private businesses.  Mr. Williams asked if the amount could be reviewed.  Mr. Herrmann stated definitely.  Mr. Fetty asked how payments would be mae and Mr. Herrmann stated this could be worked out.  Mr. Williams stated this would be reviewed but we still have employees that have not gotten their total pay back yet.  Mr. Warren felt the $5000 would be fair for the New Boston portion and suggest sending the request to the finance committee.  Mr. Mills made a motion to accept and file the request.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Sgt. Josh Carver, New Boston Police Department - thanked council for additional training funds for special training.  He attended SWAT training and when he returned he went to Portsmouth Ambulance and asked if they ever donated retired ambulances.  Mr. Carver told them he would not have a problem doing that and had called last week to tell Mr. Carver he had one to donate.  Sgt. Carver is asking permission from council to accept the ambulance on behalf of the village.  Sgt. Carver is also asking for other donations from the community to equip vehicle.  This vehicle would only be used along with the fire and service departments for response and not used for EMS to transport people.  Only used for equipment.  He further explained several other uses for the ambulance.  After further discussion, Mr. Payton made a motion to give Sgt. Carver and the police department permission to accept the ambulance from Portsmouth Ambulance.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

No presenting and acting on petitions

Reading on communications:


Reports of:

James Warren, Mayor - 1. Presented Mayor's court report for October, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Asked council for executive session later for hiring of personnel.  3. Infra-Metals will be bringing in a train load of steel next week and also several trucks have been coming in on Grace Street.  After Infra-Metals starts up the village will be getting more trucks in.  OSCO is using the SFI building for storage also and Infra-Metals moving their office to the village.  4. New Boston mall has ben sold and mayor has been working with the owner regarding the sign.  The owner the current sign does not have good visibility.  5. Brain Freeze is open in the villae and things are coming along.

Lana Loper, Clerk - none but congratulated Mr. Williams on his new grandbaby, Henry William.

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - absent

Steve Hamilton, Village Administrator - 1. Thanked Sgt. Carver and Officer Bittinger for helping his daughter after being attacked by former boyfriend last Sunday.  2. Presented information for the purchase of LED lights.  Sending cost to finance committee.  3. Reported gas lines are being worked on by Hughes Construction.

Theda Aldridge, Income Tax Director - absent but presented report for October, 2013.  Mr. Williams made a motion to table the report due to error in portion of the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated November 5, 2013.  Mr. Salyers made a motion to accept and file the report.  Mr. Mills seconded the moton.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - no report


Report of Chairmen of Committees:

Junior Williams, Finance and Wages - continuance meeting set for Thursday, November 7, 2013. at 9:00 a.m. to discuss one time pay increase, etc.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - asked if Mr. Leighty is still working on grants for tennis courts.  Mr. Fetty asked if he still should proceed to obtain funds for the tennis courts.  All members of council agreed he should.


Reading of Ordinances and Resolutions

Second reading was given an ordinance authorizing a contract with Certified Operations and Maintenance from January 1, 2014 until December 31, 2014, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Payton moved to approve the 2nd reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Discussion was held regarding the wording.  Mr. Fetty made a motion to change the word from transferring to appropriating.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  After the amendment, Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Ordinance No. 40-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

A resolution was read to authorize the mayor to sign an agreemet between the Scioto County Commissioners and the Village of New Boston to provide representation to indigent defendents charged in the New Boston Mayor's Court and Portsmouth Municipal Court with violations of village ordinances and the Ohio Revised Code in the Village of New Boston.  Mr. Williams asked if this resolution was from the meeting that the mayor and Mr. Blume 's meeting with the commissioners.  Mr. Warren stated yes but he thinks we need to table to discuss with them the fees.  Mr. Fetty made a motion to table the resolution until we get further information.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business

Mr. Williams - Reported he attended the After Hours Business meeting at Preferred Fitness and the owner was very appreciative.

Mr. Imes - Asked Mr. Hamilton about the sale of property that was voted on.  Mr. Hamilton stated he would have to wait the 30 days after an ordinance has been passed.

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Asked the mayor how many cases in Mayor's court are dismissed in a month.  Mayor Warren stated there are many reasons why there are dismissals.  He also asked what citizen is on the records retention committee.  Mr. Warren reported Mr. Steve Jenkins was on the committee and a meeting is being scheduled.  2.  Thanked Sgt. Carver for his efforts in getting the ambulance.  3. Recommended bringing in a resolution for Shorty's Barber Shop for being in business for ninety years in New Boston.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton - 1. Reported he and Mr. Fetty also attended the After Hours at Preferred Fitness and went to Shorty's Barber Shop to congratulate them on the many years of service in New Boston.  3. Policy committee is still continuing to meet. 3. Asked if Golden Corral is having their Veteran's Day program.  Mayor stated he had not heard.  Mr. Payton stated wherever the Veterans are being recognized, everyone should attend.

Mr. Williams made a motion to go into executive session to discuss the hiring of personnel.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

After the executive session, regular meeting was called back to order at 8:05 p.m.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:05 p.m.

_______________________________________
President of Council

Passed: ____________________________,2013

Attest: ___________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
OCTOBER 25, 2013


A special session of New Boston Village Council was called to order at 3:00 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Mr. Warren explained the meeting was held to discuss the award of the contract for the combined sewer overflow project in the village.  We have one resolution to read.

A resolution was read authorizing the Mayor and Village Administrator to issue a tentative notice of award for construction contract 2-20131, CSO Improvements Phase 1 and alternate A to J&H Reinforcing & Structural Erectors, Incorporated.

Mr. Mills asked why it was tentative award.  Mr. Blume stated there were several contingencies such as forms, etc.

Mr. Williams asked if this resolutionis what we need to satisfy DEFA for consideration of the loan and also should this be passed on emergency.  Mr. Hamilton stated yes.

Mr. Imes made a motion to go into executive session to consider investigation on charges of complaints against a regulated individual.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Regular session was called back to order at 3:35 p.m.  The roll was called and all members being present.

Mr. Mills made a motion to amend the resolution declaring an emergency.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved the ruled requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Resolution No. 25-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

There being no further business, Mr. Williams moved the meeting be adjourned.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the meeting adjourned at 3:37 p.m.

_______________________________________
President of Council

Passed: ____________________________,2013

Attest: ________________________________
           Clerk of Council

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
OCTOBER 15, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Payton, Mr. Salyers, Mr. Williams, Mr. Mills and Mr. Imes.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the documents from October 1, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

No Presenting and acting on petitions

Reading of Communications:  None

 Reports of:

James Warren, Mayor - 1. Reported a finance meeting was recently held and everything looked good.  2. Policy committee will meet this Tuesday.  3. Steve has cost for control box and we are getting prices on LED lights.  Mr. Mills asked if we have discussed replacing two boxes.  4. Also discussed a storage unit for the village. Police department is full and some things need to be destroyed or sold.  Mr. Blume explained the process of getting rid of evidence and other property.  Also reported some evidence has to be kept forever.

Lana Loper, Clerk - presented report for September, 2013.  Mr. Mills made a motion to accept and fil the report.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - 1. Reported we had a public records request and would need to go into executive session to discuss.  2. Meeting is set with Scioto County Commissioners on October 24 at 10:30 a.m.

Steve Hamilton, Village Administrator - 1. Two furnaces are out at the garage will have two heat elements replace at a cost of $3,499.  2. Roof has been painted at the garage.  3. Has been working with Strand on the sewer project.  4. Met with state and they were ready to pave in May 2014.  But it has been changed to 2015 due to our project going on.  They asked to add an addendum for extra problems such as potholes.  This has been sent to all bidders.  5. Presented the cost from West End Electric for the traffic control box.  Five intersections that are important in the village that cannot be put on flash.  6. Infra-metals will be hauling in steel the first of November.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - 1. Presented report dated October 15, 2013.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chief Bender, Fire Chief - absent


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - reported the committee met earlier in the month and has been continued until early next month.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Block Grant Program.  Mr.Fetty asked the mayor if he had discussed with Mr. Blume the contracts for the coming year.  Mr. Warren stated he had not discussed with Mr. Blume.  Mr. Williams asked if council wanted to have the first reading.  Mr. Mills moved for the first reading.  Mr. Williams seconded the motion.  Mr. Blume reported this would not be the time to discuss contract.  The roll was called.  Mr. Fetty voted nay.  Mr. Williams voted aye.  Mr. Payton asked if we were giving first reading.  Mr. Blume clarified that he could not take the offer in the contract.  Mr. Warren stated the ordinance could be tabled as well as the others regarding Mr. Blume's contract so they can be reviewed and negotiated.  Mr. Mills moved to resend the motion and all ordinances tabled.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.

Discussion was held regarding another ordinance regarding Leighty & Snider, Inc.  Mr. Williams asked Mr. Hamilton to review the contract with Mr. Leighty.  Mr. Williams made a motion to table the ordinance.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes -  6.

An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014 until December 31, 2014 authorizing the village administrator to execute said contract on behalf of the village of New Boston.  Mr. Williams made a motion for the 1st reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.

An ordinance was read transferring and appropriating various funds of the village and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.  Mr. Mills moved to adopt Ordinance No. 39-2013.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read to approve Then and Now Certificates in excess of $3000 payments.  Mr. Mills made a motion to amend the ordinance to read as declaring an emergency.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinace No. 40-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business:

Mr. Payton - 1. Thursday, October 17 is Business After Hours will be held at Tri-State Rehab in New Boston from 5 p.m. to 7 p.m. 2. Commended the police department on the nice raid they recently did.  3. Evangelistic Outreach building is coming along well.  4. He and Mr. Warren attended the Kiwanis Governor's visit where mayor made a speech on behalf of New Boston to packed house.  4. Talked to several bands about coming to Christmas parade.  5. Congratulated Mr. Blume for being given a Public Service award.  6. Policy committee is continuing to meet.

Mr. Williams - 1. Reported he and the mayor attended the mayor's court training last Thursday in Columbus and we're certified until 2015.  2. Asked if money had been appropriated for the traffic light.  Mr. Williams made a motion to bring in ordinance to appropriate the money for $6350 for the traffic box.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Williams also made a motion to add $2000 for the lock box for the fire department.  Mr. Mill seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Imes - none

Mr. Mills - also commended the police department on the raid.  2. Reminded everyone that trick or treat was coming up and for everyone to watch out for kids.

Mr. Salyers - asked about house on Glenwood where bust was made.  Chief Clark reported he could not discuss but is aware of problem.

Mr. Fetty - 1. Asked if Officer Reed is working out as sergeant.  Chief Clark stated he has declined the promotion and Officer Carver was promoted to sergeant.  Also asked if we were at full capacity for dispatchers.  Three part time dispatchers are employed but have other jobs and sometimes they can't come in.  2. Asked Mr. Williams about the indigent driver funds.  Mr. Williams stated he had spoken to different communities and have received different answers.  This money goes for the rehabilitation or treatment.  We collect the fees and checks should be sent to different agencies.  Still need to confirm where it should be sent before all money is distributed.  Mr. Williams stated he would further check.

At 7:25 p.m., Mr. Fetty made a motion to move to executive session regarding pending court action.  The roll was called.  The voting results are as follows:  ayes-6.

Regular session was called back to order at 7:40 p.m.  The roll was called.  All members present.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:42 p.m.

_________________________________________
President of Council

Passed: ____________________________,2013

Attest: __________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
OCTOBER 1, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Mills, and Mr. Imes.

Mr. Mills moved to excuse the absent members, Mr. Payton and Mr. Salyers.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from September 17, 2013 and September 23, 2013.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0.

Reports from Visitors:  None

No presenting or acting on petitions

Reading of Communications - received an estimate from A-1 Auto Glass for $210.00 to repair a car windshield which was hit by a rock by the service department when they were weed eating.  The owner of the car was Mark Davis of New Boston.  Mayor asked council if they would pay the cost due to moral obligation.  Mr. Williams made a motion to pay the $210.00 to A-1.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0.


Reports of:

James Warren, Mayor - presented Mayor's court report for September, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0.

Lana Loper, Clerk - none

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - reported he was working on several items and asked council to have an executive if they have any questions, regarding litigation.

Steve Hamilton, Village Administrator - none

Theda Aldridge, Income Tax Director - presented report for September, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0.

Darrold Clark, Chief of Police - 1. Presented report dated October 1, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 4-0.

Chris Bender, Fire Chief - reported the turnout gear was all in


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - absent

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - absent

Dan Fetty, Lands & Buildings - none


Readings of Ordinances and Resolutions

Third reading was given an ordinance authorizing the sale of real property located at 3818 Stanton Avenue, New Boston, OH, 45662.  Mr. Mils moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.  Mr. Mills moved to adopt Ordinance No. 28-2013.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.

Third reading was given to an ordinance establishing the unauthorized use of wheelchair swing as a minor misdemeanor, Mr. Fetty moved to adopt Ordinance No. 29-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.

Third reading was given to an ordinance amending the service of notice requirements of section 1321.03 of the codified ordinances of the Village of New Boston.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows: ayes-4.  Mr. Williams moved to adopt Ordinance No. 30-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.

Third reading was given an ordinance amending section 557.05 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.  Mr. Williams made a motion to adopt Ordinance No. 31-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.

Third reading was given an ordinance amending section 181.03 of the codified ordinances of the Village of new Boston to amend the taxes imposed upon residents and non-residents.  Mr. Williams made a motion to adopt Ordinance No. 32-2013.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4.

Councilman Mr. Salyers entered the meeting at 6:47 p.m.

Third reading was given an ordinance amending section 303.10 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read of three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Fetty moved to adopt Ordinance No. 33-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.

Third reading was given an ordinance amending section 121.01 of the codified ordinances of the Village of New Boston to include additional duties of the secretary.  Mr. Williams moved to adopt Ordinance No. 34-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Third reading was given an ordinance eliminating the safety zone on Oak Street.  Mr. Williams moved to adopt Ordinance No. 35-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read to approve then an now certification in excess of $3000 payments and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Williams moved to adopt Ordinance No. 36-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read transferring and appropriating various funds of the village and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved to adopt Ordinance No. 37-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read establishing rates and charges for the combined sewer overflow reduction projects; and declaring an emergency.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Fetty moved to adopt Ordinance No. 38-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.


New Business

Mr. Fetty - none

Mr. Payton - absent

Mr. Williams - asked if we would be getting out flyers for our levey renewal.  Mr. Warren reported they would be out this week.

Mr. Imes - reported he had several complaints of high grass.  Mr. Hamilton stated he would be getting out door hangers this week to those residents who have high grass.

Mr. Mills - none

Mr. Salyers - none

At 6:55 p.m. Mr. Mills made a motion to go into executive session regarding pending court action. 

Regular session was called back to order at 7:25 p.m.  All five members were present.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:26 p.m.

____________________________________
President of Council

Passed: ________________________,2013

Attest: __________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
SEPTEMBER 23, 2013


Special session of New Boston Village Council was called to order at 5:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Warren reported the meeting was called to discuss health insurance.  Introduced Gary Duzan who is our agent for health insurance.

Mr. Duzan explained he had met with Steve, Jim and Lana and discussed the options for health insurance due to the health care reform.

Health insurance carriers are offering  employers an option for an early renewal which means to renew in December instead of waiting until June, 2014 to lock in the rate and benefits until December, 2014.

Mr. Duzan explained two options:

Option 1:
Change renewal from 6-01-14 to 12-01-13
Accept 6.4% premium increase
Monthly increase $1398
Annual increase $16,776

Option 2:
Stay with current plan until 6-01-2014
Projected decrease 20-30%
New plans will increase employee out of pocket $1350/2700
Plans and premiums haven't been approved by ODI


Mr. Duzan explained how our current HRA out of pocket expenses were versus the new plan.

Mr. Fetty asked why the increase.  Mr. Duzan stated since we are renewing early and will be protected from June until next December and price for claims for doing that.  Medical Mutual is offering groups to renew at a slight increase to cover the cost of trend for an extra five months at the same plan.

Mr. Mills stated the cost of insurance very rarely goes down.

Mr. Duzan further explained the advantage of choosing option 1 and sitting back and waiting through December of next year to see what happens with the health care reform.

Other discussions were held regarding cost increase, renewal plan dates and deductible amounts.  Rate increase for employees will be in November 1, 2013 and would be from $5.00 - $12.00 per pay.

Mr. Duzan reported the decision will have to be made soon since it has to be in by October 1, 2013.

Further discussions were held among council members and Mr. Williams stated he still was unsure.  Mr. Mills explained his opinion on the differences of option 1 and option 2 and feels option 1 would be better.  Mr. Payton stated he would rather vote on something that is clearer and seems option 1 is a better choice.  Mr. Williams seems option 2 would be better to save the employees the increase until June, 2014.  Mr. Duzan stated option 1 would still be the safest way.  Mr. Hamilton stated the employees do like the plan they currently have.  Mr. Williams stated the finance committee is looking at giving the .25 back to employees and this would help with the insurance cost.  Council agreed to renew early and accept option 1.

An ordinance was read authorizing the mayor to enter into an early renewal with Medical Mutual of Ohio for a fully insured group medical insurance plan and declaring an emergency.  Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Payton moved to adopt Ordinance No. 27-2013.  Mr. Mills seconded the motion. The roll was called.  The voting results are as follows:  ayes-6.

There being no further business, Mr. Mills made the motion to adjourn.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

________________________________________
President of Council

Passed: _________________________________

Attest: _________________________________
            Clerk of Council

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
SEPTEMBER 17, 2013

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Mills made a motion to excuse the absent member, Mr. Payton.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from September 03, 2013.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from visitors:  none

Communications - none


Reports of:

James Warren, Mayor - no report

Lana Loper, Clerk - presented a report for August 2013.  Mr. Mills made a motion to accept and file.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - none

Justin Blume, Legal Counsel - stated an executive session for litigation will be needed later.  2. Reported there is a potential amnesty program through PMC who have bench warrants out and the village may be able to participate.  Discussion later will be held.

Steve Hamilton, Village Administrator - 1. Reported on September 28, 2013 from 9am to 1pm at Dow Chemical will be accepting chemicals, tires, etc.  Presented handouts of items accepted. 2. Presented information from Mark Snieve.  3. Had bid openings today for CSO project.  Introduced Chris Ruggles with STRAND to explain how the bid openings went today.  Mr. Ruggles presented bid tabulation summary and resolution.  He explained planning started in May for this project and design was completed in June.  Bid the project as base bid with two alternatives.  Six bid were received today.  Five of the bids were responsive and complete.  He and Steve have reviewed the bids and found Fields Excavating from Kitts Hill was the apparent low bidder and recommends that they were reviewed in detail by Justin Blume, Solicitor.  Mr. Williams stated the base bid is phase I and alternative A is phase II.  Mr. Ruggles stated phase 1 and alternative A will complete the work Rhodes Avenue.  Mr. Williams stated the village had discussed just doing phase I  for now.  Mr. Williams presented summary report of what we were doing and how it should be funded.  Also the report showed how calculations were made of how much would be charged residents and businesses.  He further explained how much the village would collect each year and how any surplus funds will be earmarked for Phase II and Phase III.  Stated council would have to decide whether to do both Phase I and Phase II or just do Phase I.  Mr. Hamilton stated bids came in low and EPA is pushing to do both phases and when completed they will redo the compliance order.  Mr. Ruggles stated the EPA supports whatever the village can afford and the intent is once the village goes into contract and secures the loan they would close out old consent order and a new consent order will be reissued.  He stated if Phase I and Phase II was done, Rhodes Avenue would only have to be disturbed once.  Further discussion was held regarding the bidding and questions were answered.  Mr. Williams asked about the bids showing J&H Erectors bid not being valid.  Mr. Ruggles explained they had used the wrong bid form per addendum and all other five contractors had used the correct bid forms.  Mr. Fetty stated to proceed further, resolution needs to be passed, notify EPA and Mr. Blume to review the contract.  Mr. Hamilton stated October 31 deadline will be met for the loan.  Mr. Ruggles further explained the process of the award and how the project would proceed.  Mr. Mills asked if Field's references  looked good.  Mr. Hamilton stated he had not called anyone yet but they have done a lot of work in Ironton and Pomeroy and they only do sewers and water.  Mr. Williams asked Mr. Blume if he saw anything wrong with the bottom line that eliminated J&H.  Mr. Blume stated no since they have not complied with the bid request.  Mr. Williams reviewed the resolution which shows the total financing was just over $3 million and we were getting $1.8 million which puts the village paying over $1.2 million plus contingencies, change orders, fees, etc.  Based on that information payments yearly would be around $75,000 and with a zero percent loan that would be over $1.5 million our costs.  Mr. Hamilton stated we will hold 5%-10% retainer on the contractors and they will set and meet dates.  Mr. Ruggles stated STRAND will be reviewing the maps, shop drawings, conducting meetings, etc. and have someone on the site at all times for observation.  Mr. Williams reported he was ok with resolution if council agrees and a public meeting will need to be set one more time to explain costs, etc.  Mr. Williams made a motion to have the public meeting before the next council meeting on October 1, at 5:30 p.m.  Mr. Williams also moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Williams made a motion to adopt Resolution No. 22-2013 authorizing the mayor and the village administrator to issue a tentative notice of award for construction contract 1-2013 CSO improvements Phase 1 to Fields Excavating, Inc.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - 1. Presented report dated September 17, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - absent


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - none

Mike Payton, Utilities & Communications - absent

Ralph Imes, Streets & Alleys - none

Jon Mills, Floods & Sewage - none

Terry Salyers, Law and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.. The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved to adopt Ordinance No. 25.2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read authorizing the sale of property located at 3818 Stanton Avenue, New Boston, Ohio, 45662.  Mr. Williams made a motion for the 2nd reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5

An ordinance was read establishing the unauthorized use of a wheelchair swing as a minor misdemeanor.  Mr. Mills made a motion for the 2nd reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read amending the service of notice requirements of section 1321-03 of the codified ordinances of the Village of New Boston.  Mr. Fetty made a motion for the 2nd reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read amending section 557.05 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Salyers made a motion for the 2nd reading.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordiance was read amending section 181.03 of the codified ordinances of the Village of New Boston to amend the taxes imposed upon residents and non-residents.  Mr. Salyers made a motion for the 2nd reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read amending section 303.10 of the codified ordinances of the Village of New Boston to include additional provisions.  Mr. Salyers made a motion for the 2nd reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read amending section 121.01 of the codified ordinances of the Village of New Boston to include additional duties of the secretary.  Mr. Salyers made a motion for the 2nd reading.  Mr. Fetty asked if there may be a pay increase and asked the ordinance to be tabled.  Mr. Mills stated the master pay ordinance allows the mayor to give promotions whether this be passed or not.  Mr. Fetty explained this was just to add village administrator secretary to the duties.  Mr. Williams reported a wage and finance meeting will be held soon and it wants to give back the .25 to all employees and this could run through the finance committee.  Mr. Fetty stated again this was just to clarify the secretary's duties.  After further discussion was held, Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows;  ayes-5.

An ordinance was read eliminating the safety zone on Oak Street.  Mr. Salyers made a motionfor the 2nd reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read directing the clerk to establish a new fund account Combined Sewer Overflow Pollution Fund and declaring an emergency.  Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved to adopt Ordinance No. 26-2013.  Mr. Williams seconded the motion.   The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read accepting the amounts and rates as determined by the budget commission, authorizing the necessary tax levies and certifying them to the county auditor.  Mr. Williams moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Salyers made a motion to adopt Resolution No. 23-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.


New Business

Mr. Salyers - reported Huntington, WV and other communications are doing ordinances for rules on cats.  Asked if we could do an ordinance to limit cats.  Mayor stated Portsmouth community allowed $1700 for spaying or neutering.  Council asked Mr. Salyers to do further research.

Mr. Fetty - 1. Presented information from Mr. Payton and the P&P committee.  This information will go to finance committees.  One was to grant OT to department heads and another was temporary working level pay for someone filling in for department heads.  2.  Reported a new business is in the village for physic readings and asked if this was against ordianance 717 for fortune telling.  Mayor reviewed ordinance and after discussion he stated he will get their license and investigate further.  3. Today's paper reported there have been cuts by the state and asked if we were facing those cuts also.  Mr. Williams stated we would be facing those same cuts, such as the local government fund.  4. Congratulations to Kayla Wiley from New Boston for being named Head Basketball Coach at West High School.

Mr. Payton - absent

Mr. Imes - none

Mr. Mills - Made a motion to go into executive session to discuss possible discipline personnel matters.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Council was called back into regular session at 7:53 p.m.  All members were present.

At 7:55 p.m. Mr. Mills then made a motion to have another executive session to discuss pending court actions.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Council was called back in regular session at 8:15 p.m.  All members were present.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:16 p.m.

___________________________________________
President of Council

Passed: ________________________________,2013

Attest: ____________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
SEPTEMBER 3, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from August 20, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

Communications:  none

Reports of:

James Warren, Mayor - 1. Presented mayor's court report for August, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Received letter from Chief Clark who has appointed Brian Reed as Sergeant in the Police department and mayor stated he had approved the appointment on one year probation.  3. Patrolman Powell will be off until January 2014 and Diane Davis is having surgery and will be off until December, 2013.  3. Requesting the village purchase a new control box by Frank's.  Mr. Mills asked how many more we need to have all new.  Mr. Hamilton stated two more.  Cost would be $7500 to $8000.  Mr. Williams asked for Mr. Hamilton to bring in a quote.  Further discussion was held regarding replacing those two boxes.  Mr. Payton asked if Reed's appointment has to be approved by council.  Mayor stated the position there and need fulfilled.  Mr. Payton stated he would like to go into executive session later.

Lana Loper, Clerk - none

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - ordinances have been revised and on the agenda

Steve Hamilton, Village Administrator - 1. Presented updates on the sewer project.  2. Explained that old telegraph poles was found in the sewers in front of old Cornett building on Rhodes Avenue.  Reported it was taking up one half of a 30 inch line and this will be an amendment to Phase 1 to have removed.  Another obstruction was found in the back yark of property owned by Phyllis Patrick and also will be an amendment to Phase 1 to be removed.  3. Presented to council a map of property in Shale Bank.  He explained that Jerry Russell, Southern Ohio Vault Company would like to trade property owned by village for property he owns to build a warehouse.  Feels this would also be a better property for the village.  Also explained a verbal agreement several years ago had been made with Don Hadsell for the property.  This was only verbal and nothing found in writing.  Mr. Blume stated several items would need to be checked out before the deal is made and make sure we are covered.  Mr. Williams stated everything needs to be worked out before council could proceed.  Mr. Fetty made a motion to pass to proceed as chairman of the Lands and Building Committee.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  4. Reported attenuator by Walmart was hit by older gentleman.  Waiting on his insurance to respond by Thursday or Friday.  Mr. Mills made a motion to accept and file the MVA report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Theda Aldridge, Income Tax Director - presented report for August, 2013. Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated September 3, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - Reported he had submitted an application for a fireman through a safety grant.  Mr. Mills asked what entity where he applied.  Chief Bender stated it was through AFG grant.  MVA information was presented as of what has been collected this year.


Reports of Chairman of Committees:

Junior Williams, Finances and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - none

Dan Fetty, Lands & Buildings - gave everyone a copy of a newspaper article discussing the sale of properties through the Land Reutilization Program in Portsmouth.  Reported back in July of this year 18 pieces of property in the village was discussed and asked what direction council wanted to take to get these properties into the village's hands.  Some have back taxes, etc.  Mr. Hamilton reported there are problems with some of the properties such as being to small to build on, bad conditions, etc.  Mr. Fetty asked how council would like to proceed.  Mr. Mills stated these properties are not in our name and would have to go through the process to obtain. Further discussion was held  and Mr. Blume stated that the village is busy getting the sewer project completed and this may be better to discuss at a later time.  Mr. Fetty stated he would table for now and bring back discussion in 2014.


Reading of Ordinances and Resolutions

An ordinance was read authorizing the sale of real property located at 3818 Stanton Avenue, New Boston, OH  45662.  Mr. Williams made a motion for the 1st reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

An ordinance was read establishing the unauthorized use of wheelchair swing as a minor misdeameanor.  Mr. Mills made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read amending the service of notice requirements of section number 1321.03 of the codified ordinances of the Village of New Boston.  Mr. Fetty made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

An ordinance was read amending section 557.05 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Mills made a motion for the 1st reading.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read amending section 181.03 of the codified ordinances of the village of New Boston to amend the taxes imposed upon residents and non-residents.  Mr. Fetty made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6

An ordinance was read amending section 303.10 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Williams made a motion for the 1st reading.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read amending section 121.01 of the codified ordinances of the Village of New Boston to include additional duties of the Secretary.  Mr. Mills asked what the major change was.  Mr. Blume stated the working on the Solicitor and additional duties as being secretary to the village administrator.  Further discussion was held regarding pay increase.  Mr. Fetty made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read eliminating the safety zone on Oak Street.  Mr. Mills made a motion for the 1st reading.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Mr. Williams asked about a draft ordinance that was presented.  Mr. Blume asked that council review the ordinance since some of the wording has been changed.  Rates would also have to be added when calculations have been made.  This was mentioned for informational purposes.

Discussion was held regarding executive session.  Mr. Mills made a motion for the executive session for possible disciplinary employee actions.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Executive session was called at 7:25 p.m.

Regular session was called back to order at 7:40 p.m. with all members of council present.


New Business

Mr. Mills - asked Chief Bender if he has heard anything negative regarding the lock boxes.  Mr. Warren stated the New Boston shopping center already has one.

Mr. Salyers - none

Mr. Fetty - asked Chief Clark if we are in compliance with the breathalyzer we have.  Chief stated we don't have one.  Mayor stated 8000 is not recognized by the court anymore and we have a 5000 and we are having it calibrated.  Officers will be trained.  Urine tests are now being used.

Mr. Payton - 1. Daymar's graduation is this Friday at 6:00 p.m. and reported he is the speaker.   2. Village Yard Sale is Saturday.

Mr. Williams - asked if we have heard from Portsmouth regarding the costs of collections. 

Mr. Imes - none

Mr. Hamilton thanked everyone who helped with the River Days float.  Entire council congratulated Kierston McGraw on winning Miss Congeniality in the pageant.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:43 p.m.

_________________________________________
President of Council

Passed: _____________________________,2013

Attest: __________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 20, 2013


Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Payton made a motion to excuse the absent member, Mr. Fetty.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from August 6, 2013.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:  Erica Mader, Owner of Hollywood Hair Studios, 4003 Gallia Street, New Boston - spoke to council regarding the street parking.  Some of the street parking has signs posted for one hour parking, but reported people are parking multiple hours including overnight.  She reported she cannot run a business when there is no parking for her clients and would have to move out of area if not corrected.  Also people are not parking correctly by taking up to two or three spots and feels this also needs to be taken care of.  Cliffside residents and ESC employees are taking most spots.  Mr. Warren referred to Mr. Imes for Streets and Alleys Committee and thanked Ms. Mader for coming.

No presenting and acting on petitions

Communications -

Reports of:

James Warren, Mayor - 1. Introduced Josh Linkous to council who Mr. Warren would like to appoint as a part-time patrolman.  Josh introduced himself and stated he is 24 years old, lives in Portsmouth, Ohio, listed in military for three and one half years, and just graduated from Southern Ohio Police Academy and is seeking employment in the village.  Mr. Warren stated he and Chief Clark interviewed him and everything turned out very good.  Mr. Mills made a recommendation to hire Mr. Linkous as a part-time patrolman.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.  Chief Clark asked that he be sworn in tonight.  2. OVRDC is having ribbon cutting tomorrow in Piketon, Ohio at 1:00 p.m.  3. Good news - old Arby's building has been sold and Tudor's Biscuits going in.  4. Met with developers at the New Boston shopping center and reported Hibbetts is expanding and moving to the middle of the mall.  5. Congratulated Steve, John Whisman, and Russ Horsley for supervising some freshmen from Shawnee State coming in Saturday and cleaning up the village.  6. Free yard sale sale in village is September 7, 2013.

Lana Loper, Clerk - 1. Presented a copy of letter she had mailed to David Green reporting to the county that the TIF has been completely paid off.  Mr. Mills made a motion to accept and file the letter.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  2. Presented report for July, 2013.  Mr. Salyers made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - presented some drafts of ordinance changes.  Asked council to review before brought in.  These changes are based on meeting from August 6 of the Laws Committee.  Also have an ordinance to read on tonight approving the sale of 3818 Gallia Street.  Mr. Imes stated should be 3818 Stanton Avenue.  He asked if council had any questions.  Mr. Williams asked the recommendation portion be changed since committees cannot take action.  Mr. Blume stated he would change that paragraph.  Discussion was held regarding a few of the changes such as door hangers for grass cutting, secretary changes and lottery winning being taxed.

Steve Hamilton, Village Administrator - 1. Presented schedule to council for the sewer project.  Bids will be going out on August 27, 2013.  2. Presented news release from Ohio EPA.  3. Received maps for construction from Strand.  He stated he has some questions and will contact them.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report dated August 20, 2013.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Also thanked council for the appointment of Josh Linkous and reported Lt. Diane Davis is starting vacation and then having a knee replacement and will be out for three months.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - 1. Reported he, Mayor and Steve met with Portsmouth officials on the sewer collections.  They were willing to work with us and said there didn't seem to be any problems.  Stated they would check on the charges and thought they would be minimal.  They are going to check with software program.  Thanked Mayor for arranging the meeting so quickly.  Reported also an ordinance will need to be brought in to make changes in chapters 921 and 925 of the ordinances regarding the sewer chart system and sewer use rates.  Hope to have the rates calculated by next month.  Asked Mr. Blume and Mr. Hamilton to review and reported this is a major crunch time.  Asked Mr. Blume and Mr. Hamilton to review and would start January 2014 and residents would see on their first bill in April 2014.  Second meeting of next month we need to have public information meeting on costs.  He reported he had expressed concerns to Strand taking a lot of water to Munn's Run and would be filling up the creek more with the water.  There is additional set of tubes on the old mill property and this could create a bottleneck of water and feels these should be taken out to help flow of water through the big tunnel going to the river.  We need to find out who owns these tubes.  Steve talked to corps and they said if they are in Munn's Run they belong to village and also Corps stated since Detroit Steel put them in with no permit we might not need a permit to remove them.  Waiting on more information from the Corps.  2. Reported TIF was paid off and provided a copy of email from George Stype, attorney for the TIF which stated in 2002 and ordinance was passed in 2007, that reported surplus of the TIF allowed to be transferred to general fund according to ORC upon dissolution.  He also included a copy of the ORC information.  He reported we need to wait and make sure all final bills be paid and then make that transfer.  We still have to share income tax with the schools through the end of the year and then next year the school, village and others will receive their share of property tax.  Without this TIF project we would not have the new Walmart, Bob Evans, Game Stop, Physical FItness, Applebees, Rue 21 and many more.  This TIF has been the only one done in the history of Scioto County and was very successful.  He thanked mayor Jim Warren, Mick Sturgill, former village administrator and the late Bob Walton, SOPA for all their hours of dedication and hard work.  Also thanked others that were on the certificate, Lana Loper, clerk, the late Ruth Pellegrinon, Past Treasurer, Walt Lytten, past solicitor, and council members Steve Jenkins, William Williams, Robert Whisman, Brian Holbrook, Terry Salyers, and Steve Hamilton.  Mr. Mills made a motionto accept and file the letter from Greg Stype.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Ralph Imes, Streets & Alleys - reported the committee met on August 12, 2013.  The following items were discussed:  state route 52 within the village will be done sometime in 2015 after sewer project is finished, residence in the village ARE responsible for their own sidewalk and curbs, by 2015 all traffic signs within the village should be changed to be reflective by state mandate, tubes by lake are considered to be bridges and not culverts by ODOT, Mr. Payton stated we need to prioritize all projects so we can handle them better so they would not be overwhelming, new signs have been posted on New Cedar Street and Short York, patching within the village and working in Millbrook Alley on a sewer problem, and other ordinances that need to be amended to change parking problems, no turn on red signs, damages done to Maple Street during construction, etc.  Further discussion was held regarding Ms. Mader with the parking problem at Hollywood Hair and decided 2 hour parking would be better to help with the parking of customers.  Discussed red light at York Street being a problem since that street is offset with Monroe Street and some feel that sign should stay.  Also discussed parking signs and problems on Park Avenue and Stanton Avenue,  Mr. Hamilton stated he would double check to see what signs are actually posted.  Mr. Williams made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Williams made a motion to bring in an ordinance to change 1 hour parking to 2 hour parking in the 4000 block of Gallia.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Williams made a motion to bring in ordinance to remove 2 hour parking at Oak school and to do away with the fire lanes.  Mr. Payton seconded the motion.  All members concurring, Mr.Warren declared the motion carried 5-0.  Mr. Williams made a motion to bring in ordinance for handicap parking spot in front of the Lighthouse Church and Christian Holiness Church.  Mr. Blume asked for addresses in case church names were changed.  Mr. Hamilton stated he would get that information.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mike Payton, Utilities and Communications - none

Jon Mills, Flood and Sewage - none

Terry Salyers, Laws and Claims - reported committee met on August 6, 2013 and discussed the following: ordinance for handicap swing usuage to include the wording "must be in wheel chair." adding door hangers to ordinances 303 and 557, contact the police to ticket violators of ordinances 18 and 505 dealing with nuisances, working added to ordinances 921 concerning responsibilities of home owners regarding sewer connections, solicitor Blume to review ordinance 1329 and reviewing the bed bug problem.  Mr. Williams stated the sewer ordinance will be cleaned up with the EPA, rate change, etc.  Mr. Williams made a motion to accept and file the report.  Mr Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Dan Fetty, Lands & Buildings - absent


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Williams moved the rules requiring an ordinace or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Williams made a motion to adopt Ordinance No. 23-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read to approve then and now certificates in excess of $3000 payments.  Mr. Williams made a motion to amend the ordinance to add declaring an emergency.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills made a motion to adopt Ordinance No. 24-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.

An ordiance was read authorizing the sale of real property located at 3818 Gallia Street, New Boston, Ohio, 45662.  Mr. Williams made a motion to amend the ordinance for the correction of the address being 3818 Stanton Avenue. Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  After the amendment, Mr. Mills made a motion for the first reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read establishing October 31, 2013, as Trick or Treat in the Village of New Boston.  Mr. Mills made a motion to adopt Resolution No. 19-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read establishing the date and time for the 2013 Christmas Parade in the Village of New Boston.  Mr. Payton made a motion to adopt Resolution No. 2013.  Mr. Williams seconded the motion.


NEW BUSINESS

Mr. Imes - asked about fire personnel.  Chief Bender stated 7 firemen and himself.  Chief stated doing ok but could use another person just like everyone else.  Mr. Williams stated we need to review adding extra personnel or give pay increases.

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - none

Mr. Payton - 1. Welcomed Justin Lamblin who bough Field of Dreams shop.  Good to see you people getting into business.  2. Asked about Pizza Hut since he saw a for sale sign out front.  No one knew for sure.  3. Heritage Square redoing front and looks good.  4. Welcomed Mr. Linkous  5. Asked if we need to start reviewing year-end contracts to give three readings.  6. OML Conference will be Sept. 26 & 27.  Information was presented to register.  Hope everyone can attend.

Mayor reported Leroy Collier is renting spaces at his business.  One will be candle shop.

Mr. Williams - 1. Asked if fire hydrant was completed by Mr. Henson.  Chief Bender stated yes it has been completed.  Thanked everyone for this job.  Thanked Service department for getting the sewer collapse done fast on Millbrook Avenue.  3.  Finance meeting next month.

Mayor and Chief swore in Josh Linkous as part-time police officer.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:05 p.m.

________________________________________
President of Council

Passed: ________________________________,2013

Attest: ______________________________________
            Village Clerk