NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
NOVEMBER 19, 2013

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer-remembering George Scherer

Mr. Mills made a motion to amend the minutes from November 3, 2013, to remove absent from Mr. Payton who was present.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  After the amendment, Mr. Mills moved to accept and file the minutes from November 3, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

No presenting and acting on petitions

Reading of Communications

Reports of:

James Warren, Mayor - 1. Steve has been meeting with Infra-Metals and new owners with the new mall today.  Steve resolved problem with Infra-Metals regarding gas lines.  2. Also there may be a new business coming to the New Boston Mall.  3. Tudors to open in December.  4. Presented a report from a Records Retention meeting held on November 13, 2013.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  5.  Asked to have executive session to discuss compensation and pending court action.  6. Infra-Metals will be having grand opening after the first of the year.

Lana Loper, Clerk - absent but report was presented for October, 2013.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0. 

Kathy Bender, Treasurer - absent but report was presented for October, 2013.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - Still working with the public defender's office on our contract.  They are reviewing draft copies to be approved.

Steve Hamilton, Village Administrator - 1. Dealing with IGS Energy on the electric bill.  Pump stations will not be included.  Mr. Blume stated there are some concerns primarily the rate could become variable after the initial term and amount paid would be more.  Reported a few other problems and agreements would have to be made and costs considered.  Steve stated he would still work with them.  Steve stated there could be a savings of over $50,000 over a few years.  2. Repairing catch basin and void at St. Monica's Church.  3.  New signs are in.  4. PUCO called an complained about railroad signs at West Avenue intersection, which are missing and we will replace.  5. Little's repaired clogged lines in Police department.  Cabinets need to be replaced.  Steve will get three estimates.  6. Worked today with Infra-Metals getting the problem solved with the gas lines.  They hope to have 70 employees by Spring.  OSCO increasing employees.

Theda Aldridge, Income Tax Director - presented report for October, 2013.  Mr. Fetty stated the report should reflect it being amended since there was an error on last meeting's report.  Mr. Williams made a motion to show the word "Correct" on the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  After the amendment, Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated November 19, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - absent

Discussion also was held on H.B. 5 regarding income tax by all council members.


Reports of Chairmen of Committees

Junior Williams, Finance and Wages - reported the committee met on October 7 and continued on November 7 to review finances and possible one-time pay increase to employees.  The committee also recommends a fifty cent per hour pay increase to begin on the last pay period of 2013 and would be reflected on first check of 2014.  A revised master pay ordinance will be presented for discussion at next regular meeting.  Also feels that SOPA has been a major driving force in our community and feels the request of $5000 should be graned to the port authority.  Also the village is in need of a garbage truck that was needed to replace existing truck and storage unit has been requested.  Other items will be considered when the new master pay ordinance will be brought in for review.  Mr. Fetty made a motion to accept the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Williams asked for a special meeting to be held to read on the one-time pay increase.  Mr. Mills made a motion to meet on Friday, November 22, 2013 at 8:00 a.m.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Don Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

Third reading was given an ordinance authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014 until December 31, 2014, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Mill moved to adopt Ordinance No. 42-2013.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Imes made a motion to adopt Ordinance No. 43-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio.  Mr. Mills moved for a first reading.  Mr.Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carrid 6-0.


New Business

Mr. Imes - None

Mr. Salyers - None

Mr. Fetty - 1. Asked if Maple Street could be patched with cold patch.  Steve stated yes he would order more.  2. Reported leaves need to be cleaned on Rt. 139 on the wall.  3. Several poles have signs posted which are not allowed.  Asked whose responsibility it is to enforce.  Mr. Blume stated an officer would need to enforce.  4. Asked about the $5000 for tennis courts.  Mr. Williams stated the $5000 would be encumbered for 2014.

Mr. Payton - 1. Policy committee Thursday at 9:00 a.m.  2. Veterans Day ceremony went well at Golden Corral.  3. Christmas Parade is coming along well.  Reported someone in West Portsmouth wants $175.00 to ride in parade on float as Santa.  Other discussions was held regarding the event and Mr. Mills stated he would be happy to play Santa.  Have local bands and other that have registered.

Mr. Willisms - 1.Asked about the decorations that were donated from Shawnee Computers.  Mr. Hamilton stated they will go up but not lighted.  2. Asked Mr. Hamilton if we were set with DEFA.  Mr. Hamilton stated we are set and determination will be on the 9th.  Mr. Williams asked Mr. Blume if a contract needs to be set with Portsmouth regarding collection fees.

Mr. Mills made a motion to go into executive session to discuss litigation.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

After the executive session, regular meeting was called back to order at 8:15 p.m.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:16 p.m.

_____________________________________
President of Council

Passed: _________________________,2013

Attest: _______________________________
           Village Clerk