NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
NOVEMBER 5, 2013


Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from October 15 and special meeting October 25, 2013.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:  C.B. Herrmann, Finance Chairman for SOPA spoke to council regarding a request from SOPA of at least $5000 annually for a three-year commitment for startup money for an executive director.  He stated SOPA is in the process of reorganizing to market our community with one united voice and single point of contact and this money would be very helpful.  Stated he would appreciate this consideration.  Mr. Mills asked what other communities are being approached.  Mr. Herrmann reported that the city of Portsmouth, Scioto County, and other private businesses.  Mr. Williams asked if the amount could be reviewed.  Mr. Herrmann stated definitely.  Mr. Fetty asked how payments would be mae and Mr. Herrmann stated this could be worked out.  Mr. Williams stated this would be reviewed but we still have employees that have not gotten their total pay back yet.  Mr. Warren felt the $5000 would be fair for the New Boston portion and suggest sending the request to the finance committee.  Mr. Mills made a motion to accept and file the request.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Sgt. Josh Carver, New Boston Police Department - thanked council for additional training funds for special training.  He attended SWAT training and when he returned he went to Portsmouth Ambulance and asked if they ever donated retired ambulances.  Mr. Carver told them he would not have a problem doing that and had called last week to tell Mr. Carver he had one to donate.  Sgt. Carver is asking permission from council to accept the ambulance on behalf of the village.  Sgt. Carver is also asking for other donations from the community to equip vehicle.  This vehicle would only be used along with the fire and service departments for response and not used for EMS to transport people.  Only used for equipment.  He further explained several other uses for the ambulance.  After further discussion, Mr. Payton made a motion to give Sgt. Carver and the police department permission to accept the ambulance from Portsmouth Ambulance.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

No presenting and acting on petitions

Reading on communications:


Reports of:

James Warren, Mayor - 1. Presented Mayor's court report for October, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Asked council for executive session later for hiring of personnel.  3. Infra-Metals will be bringing in a train load of steel next week and also several trucks have been coming in on Grace Street.  After Infra-Metals starts up the village will be getting more trucks in.  OSCO is using the SFI building for storage also and Infra-Metals moving their office to the village.  4. New Boston mall has ben sold and mayor has been working with the owner regarding the sign.  The owner the current sign does not have good visibility.  5. Brain Freeze is open in the villae and things are coming along.

Lana Loper, Clerk - none but congratulated Mr. Williams on his new grandbaby, Henry William.

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - absent

Steve Hamilton, Village Administrator - 1. Thanked Sgt. Carver and Officer Bittinger for helping his daughter after being attacked by former boyfriend last Sunday.  2. Presented information for the purchase of LED lights.  Sending cost to finance committee.  3. Reported gas lines are being worked on by Hughes Construction.

Theda Aldridge, Income Tax Director - absent but presented report for October, 2013.  Mr. Williams made a motion to table the report due to error in portion of the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated November 5, 2013.  Mr. Salyers made a motion to accept and file the report.  Mr. Mills seconded the moton.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - no report


Report of Chairmen of Committees:

Junior Williams, Finance and Wages - continuance meeting set for Thursday, November 7, 2013. at 9:00 a.m. to discuss one time pay increase, etc.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - asked if Mr. Leighty is still working on grants for tennis courts.  Mr. Fetty asked if he still should proceed to obtain funds for the tennis courts.  All members of council agreed he should.


Reading of Ordinances and Resolutions

Second reading was given an ordinance authorizing a contract with Certified Operations and Maintenance from January 1, 2014 until December 31, 2014, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Payton moved to approve the 2nd reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Discussion was held regarding the wording.  Mr. Fetty made a motion to change the word from transferring to appropriating.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  After the amendment, Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Ordinance No. 40-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

A resolution was read to authorize the mayor to sign an agreemet between the Scioto County Commissioners and the Village of New Boston to provide representation to indigent defendents charged in the New Boston Mayor's Court and Portsmouth Municipal Court with violations of village ordinances and the Ohio Revised Code in the Village of New Boston.  Mr. Williams asked if this resolution was from the meeting that the mayor and Mr. Blume 's meeting with the commissioners.  Mr. Warren stated yes but he thinks we need to table to discuss with them the fees.  Mr. Fetty made a motion to table the resolution until we get further information.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business

Mr. Williams - Reported he attended the After Hours Business meeting at Preferred Fitness and the owner was very appreciative.

Mr. Imes - Asked Mr. Hamilton about the sale of property that was voted on.  Mr. Hamilton stated he would have to wait the 30 days after an ordinance has been passed.

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Asked the mayor how many cases in Mayor's court are dismissed in a month.  Mayor Warren stated there are many reasons why there are dismissals.  He also asked what citizen is on the records retention committee.  Mr. Warren reported Mr. Steve Jenkins was on the committee and a meeting is being scheduled.  2.  Thanked Sgt. Carver for his efforts in getting the ambulance.  3. Recommended bringing in a resolution for Shorty's Barber Shop for being in business for ninety years in New Boston.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton - 1. Reported he and Mr. Fetty also attended the After Hours at Preferred Fitness and went to Shorty's Barber Shop to congratulate them on the many years of service in New Boston.  3. Policy committee is still continuing to meet. 3. Asked if Golden Corral is having their Veteran's Day program.  Mayor stated he had not heard.  Mr. Payton stated wherever the Veterans are being recognized, everyone should attend.

Mr. Williams made a motion to go into executive session to discuss the hiring of personnel.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

After the executive session, regular meeting was called back to order at 8:05 p.m.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:05 p.m.

_______________________________________
President of Council

Passed: ____________________________,2013

Attest: ___________________________________
            Village Clerk