NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
OCTOBER 15, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Payton, Mr. Salyers, Mr. Williams, Mr. Mills and Mr. Imes.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the documents from October 1, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

No Presenting and acting on petitions

Reading of Communications:  None

 Reports of:

James Warren, Mayor - 1. Reported a finance meeting was recently held and everything looked good.  2. Policy committee will meet this Tuesday.  3. Steve has cost for control box and we are getting prices on LED lights.  Mr. Mills asked if we have discussed replacing two boxes.  4. Also discussed a storage unit for the village. Police department is full and some things need to be destroyed or sold.  Mr. Blume explained the process of getting rid of evidence and other property.  Also reported some evidence has to be kept forever.

Lana Loper, Clerk - presented report for September, 2013.  Mr. Mills made a motion to accept and fil the report.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - 1. Reported we had a public records request and would need to go into executive session to discuss.  2. Meeting is set with Scioto County Commissioners on October 24 at 10:30 a.m.

Steve Hamilton, Village Administrator - 1. Two furnaces are out at the garage will have two heat elements replace at a cost of $3,499.  2. Roof has been painted at the garage.  3. Has been working with Strand on the sewer project.  4. Met with state and they were ready to pave in May 2014.  But it has been changed to 2015 due to our project going on.  They asked to add an addendum for extra problems such as potholes.  This has been sent to all bidders.  5. Presented the cost from West End Electric for the traffic control box.  Five intersections that are important in the village that cannot be put on flash.  6. Infra-metals will be hauling in steel the first of November.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - 1. Presented report dated October 15, 2013.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chief Bender, Fire Chief - absent


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - reported the committee met earlier in the month and has been continued until early next month.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Block Grant Program.  Mr.Fetty asked the mayor if he had discussed with Mr. Blume the contracts for the coming year.  Mr. Warren stated he had not discussed with Mr. Blume.  Mr. Williams asked if council wanted to have the first reading.  Mr. Mills moved for the first reading.  Mr. Williams seconded the motion.  Mr. Blume reported this would not be the time to discuss contract.  The roll was called.  Mr. Fetty voted nay.  Mr. Williams voted aye.  Mr. Payton asked if we were giving first reading.  Mr. Blume clarified that he could not take the offer in the contract.  Mr. Warren stated the ordinance could be tabled as well as the others regarding Mr. Blume's contract so they can be reviewed and negotiated.  Mr. Mills moved to resend the motion and all ordinances tabled.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.

Discussion was held regarding another ordinance regarding Leighty & Snider, Inc.  Mr. Williams asked Mr. Hamilton to review the contract with Mr. Leighty.  Mr. Williams made a motion to table the ordinance.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes -  6.

An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014 until December 31, 2014 authorizing the village administrator to execute said contract on behalf of the village of New Boston.  Mr. Williams made a motion for the 1st reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.

An ordinance was read transferring and appropriating various funds of the village and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.  Mr. Mills moved to adopt Ordinance No. 39-2013.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read to approve Then and Now Certificates in excess of $3000 payments.  Mr. Mills made a motion to amend the ordinance to read as declaring an emergency.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinace No. 40-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business:

Mr. Payton - 1. Thursday, October 17 is Business After Hours will be held at Tri-State Rehab in New Boston from 5 p.m. to 7 p.m. 2. Commended the police department on the nice raid they recently did.  3. Evangelistic Outreach building is coming along well.  4. He and Mr. Warren attended the Kiwanis Governor's visit where mayor made a speech on behalf of New Boston to packed house.  4. Talked to several bands about coming to Christmas parade.  5. Congratulated Mr. Blume for being given a Public Service award.  6. Policy committee is continuing to meet.

Mr. Williams - 1. Reported he and the mayor attended the mayor's court training last Thursday in Columbus and we're certified until 2015.  2. Asked if money had been appropriated for the traffic light.  Mr. Williams made a motion to bring in ordinance to appropriate the money for $6350 for the traffic box.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Williams also made a motion to add $2000 for the lock box for the fire department.  Mr. Mill seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Imes - none

Mr. Mills - also commended the police department on the raid.  2. Reminded everyone that trick or treat was coming up and for everyone to watch out for kids.

Mr. Salyers - asked about house on Glenwood where bust was made.  Chief Clark reported he could not discuss but is aware of problem.

Mr. Fetty - 1. Asked if Officer Reed is working out as sergeant.  Chief Clark stated he has declined the promotion and Officer Carver was promoted to sergeant.  Also asked if we were at full capacity for dispatchers.  Three part time dispatchers are employed but have other jobs and sometimes they can't come in.  2. Asked Mr. Williams about the indigent driver funds.  Mr. Williams stated he had spoken to different communities and have received different answers.  This money goes for the rehabilitation or treatment.  We collect the fees and checks should be sent to different agencies.  Still need to confirm where it should be sent before all money is distributed.  Mr. Williams stated he would further check.

At 7:25 p.m., Mr. Fetty made a motion to move to executive session regarding pending court action.  The roll was called.  The voting results are as follows:  ayes-6.

Regular session was called back to order at 7:40 p.m.  The roll was called.  All members present.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:42 p.m.

_________________________________________
President of Council

Passed: ____________________________,2013

Attest: __________________________________
            Village Clerk