NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 20, 2013


Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Payton made a motion to excuse the absent member, Mr. Fetty.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from August 6, 2013.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:  Erica Mader, Owner of Hollywood Hair Studios, 4003 Gallia Street, New Boston - spoke to council regarding the street parking.  Some of the street parking has signs posted for one hour parking, but reported people are parking multiple hours including overnight.  She reported she cannot run a business when there is no parking for her clients and would have to move out of area if not corrected.  Also people are not parking correctly by taking up to two or three spots and feels this also needs to be taken care of.  Cliffside residents and ESC employees are taking most spots.  Mr. Warren referred to Mr. Imes for Streets and Alleys Committee and thanked Ms. Mader for coming.

No presenting and acting on petitions

Communications -

Reports of:

James Warren, Mayor - 1. Introduced Josh Linkous to council who Mr. Warren would like to appoint as a part-time patrolman.  Josh introduced himself and stated he is 24 years old, lives in Portsmouth, Ohio, listed in military for three and one half years, and just graduated from Southern Ohio Police Academy and is seeking employment in the village.  Mr. Warren stated he and Chief Clark interviewed him and everything turned out very good.  Mr. Mills made a recommendation to hire Mr. Linkous as a part-time patrolman.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.  Chief Clark asked that he be sworn in tonight.  2. OVRDC is having ribbon cutting tomorrow in Piketon, Ohio at 1:00 p.m.  3. Good news - old Arby's building has been sold and Tudor's Biscuits going in.  4. Met with developers at the New Boston shopping center and reported Hibbetts is expanding and moving to the middle of the mall.  5. Congratulated Steve, John Whisman, and Russ Horsley for supervising some freshmen from Shawnee State coming in Saturday and cleaning up the village.  6. Free yard sale sale in village is September 7, 2013.

Lana Loper, Clerk - 1. Presented a copy of letter she had mailed to David Green reporting to the county that the TIF has been completely paid off.  Mr. Mills made a motion to accept and file the letter.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  2. Presented report for July, 2013.  Mr. Salyers made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - presented some drafts of ordinance changes.  Asked council to review before brought in.  These changes are based on meeting from August 6 of the Laws Committee.  Also have an ordinance to read on tonight approving the sale of 3818 Gallia Street.  Mr. Imes stated should be 3818 Stanton Avenue.  He asked if council had any questions.  Mr. Williams asked the recommendation portion be changed since committees cannot take action.  Mr. Blume stated he would change that paragraph.  Discussion was held regarding a few of the changes such as door hangers for grass cutting, secretary changes and lottery winning being taxed.

Steve Hamilton, Village Administrator - 1. Presented schedule to council for the sewer project.  Bids will be going out on August 27, 2013.  2. Presented news release from Ohio EPA.  3. Received maps for construction from Strand.  He stated he has some questions and will contact them.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report dated August 20, 2013.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Also thanked council for the appointment of Josh Linkous and reported Lt. Diane Davis is starting vacation and then having a knee replacement and will be out for three months.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - 1. Reported he, Mayor and Steve met with Portsmouth officials on the sewer collections.  They were willing to work with us and said there didn't seem to be any problems.  Stated they would check on the charges and thought they would be minimal.  They are going to check with software program.  Thanked Mayor for arranging the meeting so quickly.  Reported also an ordinance will need to be brought in to make changes in chapters 921 and 925 of the ordinances regarding the sewer chart system and sewer use rates.  Hope to have the rates calculated by next month.  Asked Mr. Blume and Mr. Hamilton to review and reported this is a major crunch time.  Asked Mr. Blume and Mr. Hamilton to review and would start January 2014 and residents would see on their first bill in April 2014.  Second meeting of next month we need to have public information meeting on costs.  He reported he had expressed concerns to Strand taking a lot of water to Munn's Run and would be filling up the creek more with the water.  There is additional set of tubes on the old mill property and this could create a bottleneck of water and feels these should be taken out to help flow of water through the big tunnel going to the river.  We need to find out who owns these tubes.  Steve talked to corps and they said if they are in Munn's Run they belong to village and also Corps stated since Detroit Steel put them in with no permit we might not need a permit to remove them.  Waiting on more information from the Corps.  2. Reported TIF was paid off and provided a copy of email from George Stype, attorney for the TIF which stated in 2002 and ordinance was passed in 2007, that reported surplus of the TIF allowed to be transferred to general fund according to ORC upon dissolution.  He also included a copy of the ORC information.  He reported we need to wait and make sure all final bills be paid and then make that transfer.  We still have to share income tax with the schools through the end of the year and then next year the school, village and others will receive their share of property tax.  Without this TIF project we would not have the new Walmart, Bob Evans, Game Stop, Physical FItness, Applebees, Rue 21 and many more.  This TIF has been the only one done in the history of Scioto County and was very successful.  He thanked mayor Jim Warren, Mick Sturgill, former village administrator and the late Bob Walton, SOPA for all their hours of dedication and hard work.  Also thanked others that were on the certificate, Lana Loper, clerk, the late Ruth Pellegrinon, Past Treasurer, Walt Lytten, past solicitor, and council members Steve Jenkins, William Williams, Robert Whisman, Brian Holbrook, Terry Salyers, and Steve Hamilton.  Mr. Mills made a motionto accept and file the letter from Greg Stype.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Ralph Imes, Streets & Alleys - reported the committee met on August 12, 2013.  The following items were discussed:  state route 52 within the village will be done sometime in 2015 after sewer project is finished, residence in the village ARE responsible for their own sidewalk and curbs, by 2015 all traffic signs within the village should be changed to be reflective by state mandate, tubes by lake are considered to be bridges and not culverts by ODOT, Mr. Payton stated we need to prioritize all projects so we can handle them better so they would not be overwhelming, new signs have been posted on New Cedar Street and Short York, patching within the village and working in Millbrook Alley on a sewer problem, and other ordinances that need to be amended to change parking problems, no turn on red signs, damages done to Maple Street during construction, etc.  Further discussion was held regarding Ms. Mader with the parking problem at Hollywood Hair and decided 2 hour parking would be better to help with the parking of customers.  Discussed red light at York Street being a problem since that street is offset with Monroe Street and some feel that sign should stay.  Also discussed parking signs and problems on Park Avenue and Stanton Avenue,  Mr. Hamilton stated he would double check to see what signs are actually posted.  Mr. Williams made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Williams made a motion to bring in an ordinance to change 1 hour parking to 2 hour parking in the 4000 block of Gallia.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Williams made a motion to bring in ordinance to remove 2 hour parking at Oak school and to do away with the fire lanes.  Mr. Payton seconded the motion.  All members concurring, Mr.Warren declared the motion carried 5-0.  Mr. Williams made a motion to bring in ordinance for handicap parking spot in front of the Lighthouse Church and Christian Holiness Church.  Mr. Blume asked for addresses in case church names were changed.  Mr. Hamilton stated he would get that information.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mike Payton, Utilities and Communications - none

Jon Mills, Flood and Sewage - none

Terry Salyers, Laws and Claims - reported committee met on August 6, 2013 and discussed the following: ordinance for handicap swing usuage to include the wording "must be in wheel chair." adding door hangers to ordinances 303 and 557, contact the police to ticket violators of ordinances 18 and 505 dealing with nuisances, working added to ordinances 921 concerning responsibilities of home owners regarding sewer connections, solicitor Blume to review ordinance 1329 and reviewing the bed bug problem.  Mr. Williams stated the sewer ordinance will be cleaned up with the EPA, rate change, etc.  Mr. Williams made a motion to accept and file the report.  Mr Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Dan Fetty, Lands & Buildings - absent


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Williams moved the rules requiring an ordinace or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Williams made a motion to adopt Ordinance No. 23-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read to approve then and now certificates in excess of $3000 payments.  Mr. Williams made a motion to amend the ordinance to add declaring an emergency.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills made a motion to adopt Ordinance No. 24-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows: ayes-5.

An ordiance was read authorizing the sale of real property located at 3818 Gallia Street, New Boston, Ohio, 45662.  Mr. Williams made a motion to amend the ordinance for the correction of the address being 3818 Stanton Avenue. Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  After the amendment, Mr. Mills made a motion for the first reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read establishing October 31, 2013, as Trick or Treat in the Village of New Boston.  Mr. Mills made a motion to adopt Resolution No. 19-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read establishing the date and time for the 2013 Christmas Parade in the Village of New Boston.  Mr. Payton made a motion to adopt Resolution No. 2013.  Mr. Williams seconded the motion.


NEW BUSINESS

Mr. Imes - asked about fire personnel.  Chief Bender stated 7 firemen and himself.  Chief stated doing ok but could use another person just like everyone else.  Mr. Williams stated we need to review adding extra personnel or give pay increases.

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - none

Mr. Payton - 1. Welcomed Justin Lamblin who bough Field of Dreams shop.  Good to see you people getting into business.  2. Asked about Pizza Hut since he saw a for sale sign out front.  No one knew for sure.  3. Heritage Square redoing front and looks good.  4. Welcomed Mr. Linkous  5. Asked if we need to start reviewing year-end contracts to give three readings.  6. OML Conference will be Sept. 26 & 27.  Information was presented to register.  Hope everyone can attend.

Mayor reported Leroy Collier is renting spaces at his business.  One will be candle shop.

Mr. Williams - 1. Asked if fire hydrant was completed by Mr. Henson.  Chief Bender stated yes it has been completed.  Thanked everyone for this job.  Thanked Service department for getting the sewer collapse done fast on Millbrook Avenue.  3.  Finance meeting next month.

Mayor and Chief swore in Josh Linkous as part-time police officer.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:05 p.m.

________________________________________
President of Council

Passed: ________________________________,2013

Attest: ______________________________________
            Village Clerk