NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 6, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr.Salyers. 

Mr. Mills made a motion to excuse the absent member, Mr. Fetty.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/Silent Prayer

Mr. Warren reported Mr. Fetty would like Mr. Payton to call him tonight and listen to meeting by phone.  Discussion was held and council decided to allow Mr. Fetty to listen but no participation.  Mr. Warren asked for a roll call to approve.  The roll was called.  The voting results were as follows:  ayes-5.

Mr. Mills made a motion to accept and file the minutes from July 16, 2013.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:  None

No presenting and acting on petitions

Communications - John Foster with Veterans Helping Veterans submitted a request to solicit funds on highway.  Mr. Salyers stated we had requested to review his books in the past and they have not been presented.  Mr. Payton made a motion to accept and file the request.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Presented information from Time Warner regarding their changes that are being made.  Mr. Mills made a motion to accept and file the letter.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Presented recommendations from Chief Clark and Captain Goins to hire Patrolman Charles Mullins as full-time.  Mr. Warren is asking for council to approve the appointment on a one year probation.  Mr. Mills made a motion for the appointment.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.


Reports of:

James Warren, Mayor - 1. Rue 21 opened on last Friday and a good turnout.  2. Scioto County is having their trick or treat night on October 31 from 5:30 p.m. to 7:00 p.m. and Mr. Warren recommended the same day and time for the village.  Mr. Mills made a motion to bring in a resolution to set day and time for trick or treat.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  3. Reported election time is close and reported in the past there have been problems with size of signs posted in the village.  He is asking this be clarified before any problems arise.  Mr. Mills stated the ordinance says no signs would be larger than 16 sq. ft.  Mr. Blume stated then this is the law since this has been passed by ordinance and anyone would have to challenge in court.  Mr. Williams asked Mr. Blume to review the Ordinance and discuss again at the next meeting.  4.  Brad Wenstrup, representative for the 2nd district, was in town yesterday and took him a tour of the village and showed how progressive we were.  Mayor also showed him the Brownfield area and he said there is lot of land going to waste.  5. Presented court report for July, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Lana Loper, Clerk - none

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - presented copy of letter to council for their information only that he sent to the police department.  They received some monies from cases and looking at options of having that money forfeited.  Mr. Williams made a motion to accept and file.  Mr. Mills second the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Steve Hamilton, Village Administrator - 1. Next meeting he will discuss maps of North Moreland regarding sewers.  2. Met with Strand and will have a calendar at next meeting of how things will go.  Televising will be completed by Friday, drilling is completed and has draft of plans.  3. Service guys last week cut 8 miles of curbs with weed eaters.  Tomorrow park will be cut along the creek.  Trash is picked up three days a week.  Heavy trash is picked up on Wednesday with lots of mattresses, couches, etc.  Would like Streets and Alleys committee meeting called and also Laws and Claims committee to meet and discuss some of the laws regarding trash, etc., such as bed bug problems.  Mr. Blume reported citations could be issued for improper dumping if laws are passed.  Mr. Williams reported items need to be cut up so no one else would take these items home.  Mr. Salyers asked if he knew of any other city or  village that has ordinances in place regarding the bed bugs.  Steve stated he wasn't sure but he would check.  Mr. Williams stated he had ordered disposable body covers for village use from a company he used at work.  4.  Street sweeper will be running this week and will be patching potholes.  5.  Presented a report from Strand.  Mr. Williams made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Theda Aldridge, Income Tax Director - presented report for July, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - 1. Presented reported dated August 6, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Also thanked council for the appointed of Mullins.

Chris Bender, Fire Chief - Presented copy of turnout costs.  Mr. Mills made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.


Reports of Chairman of Committees:

Junior Williams, Finances and Wages - reported the committee met on July 29, 2013.  Reviewed the first half of revenues and expenditures and compared to last year the revenues were down by about $75,000 and expenditures were up early $53,000.   The revenues were lower due to decrease in collection of income tax and decrease in local government distribution.  The expenditures were more because because of increase of property insurance premiums and auditing fees.  The committee also discussed the combined sewer overflow.  He presented an initial study of water usage for the village to see what rates would have to be charged.  Based on this study, charges assessed to residents would be between $1.25 and $1.50 per thousand of gallons of water with the average cost would be $76 and $92 per year to each resident.  Committee recommends the Mayor contact Portsouth officials to determine if they are willing to collect such fees.  Reported clerk had reported BWC rebate check of $25,618.66 has been received.  Mr. Williams also reported to committee the TIF program has been completely paid and would report at the next council meeting regarding the benefits for the village.  Reported the sewer project is moving fast and we must have everything ready to go by December or we will lose the $1.8 million dollars.  Mr. Mills made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Ralph Imes, Streets & Alleys - scheduled meeting for August 12, 2013 at 9:00 a.m.

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims  - scheduled meeting for August 12, 2013 at 3:00 p.m. to discuss handicap swing, street signs, etc.

Dan Fetty, Lands & Buildings - absent


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Williams moved to adopt Ordinance No. 22-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read authorizing the mayor and Village Administrator of New Boston, Ohio, to apply for, accept, and enter into an OEPA/OWDA water pollution control loan fund agreement on behalf of the Village of New Boston for construction to the New Boston CSO mitigation project phase 1, designing a dedicated repayment source for the loan, and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills made a motion to adopt Resolution No. 19-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Mr. Williams - 1. Asked Chief Clark if new officer has enough uniforms and equipment.  More money may have to be appropriated for items he needs.  2. Asked if lawn mower has been repaired.  Mayor reported mower has been repaired.

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - 1. Reported someone pounded on his door and wanted to see copies of gas and electric bills.  Mayor stated nothing has been cleared with the village.  Permits have to be applied for.  Mr. Blume said to call police if they have no permit.

Mr. Fetty - absent

Mr. Payton - 1. Asked if Christmas parade could be held same day as Breakfast with Santa. Mr. Payton made a motion to bring in resolution for the parade on December 17 at 5:30 p.m.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  2. Asked Chief Bender how the lock box situation was coming.  Chief Bender stated he waiting on information from the company.  3. Asked if Little League keys had been turned in.  Mayor stated not yet but he was working on getting them.  4. Asked about the property village has for sale.  Mr. Blume stated would have to sale by bids,auction or go through CIC.  Mr. Williams suggested it be sold by sealed bids at a minimum of $1000.  Mr. Payton made a motion to bring in a resolution for sealed bids to sell 3818 Gallia Street.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  5. Welcomed Rue 21 to the village.  6. Reported local schools will receive free breakfast and lunch for all students and school starts August 20, 2013.  7. Reported he, mayor and Mr. Williams met with Josh Mandel, State Treasurer, last Thursday at OSCO and was a very productive meeting.  Glad to have him visit New Boston.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:03 p.m.

_________________________________________
President of Council

Passed: ____________________________,2013

Attest:______________________________________
           Village Clerk