NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JULY 16, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from July 2, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

No presenting and acting on petitions

Communications - Mr. Warren presented letters from Chief Bender and himself recommending Logan Copley be appointed as full time fireman of the New Boston Village.  Mr. Warren asked for council's approval on the appointment.  Mr. Payton made a motion to confirm the appointment of Logan Copley as full time fireman and accept and file the report.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes-6


Reports of:

James Warren, Mayor - Reported Chief Bender will report on a few items and Mr. Williams will be discussing the water pollution control loan fund.

Lana Loper, Clerk - Presented report for July, 2013.  Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - none

Justin Blume, Legal Counsel - absent

Steve Hamilton, Village Administrator - 1. Spoke with Mr. Baker and he would pay $1000 for 3818 Gallia.  Waiting to discuss with Mr. Blume.  2. Three contractors working now in the village which consists of a drill team, TV company that is televising our lines and Strand doing dye testing.  3. WPCL loan agreement was received on Monday and has to be in by July 23.  Requesting a special meeting on Monday.  Next council meeting will also present another resolution to pass for the construction part of the loan.  This is moving quickly and may be requesting several special meetings because of the time limits.  This $400,000 is rolled over into the $1.8 million dollar principal foregiveness grant.  Discussion was held regarding the meeting and was decided on Monday, July 22, 2013 at 8:00 a.m.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report dated July 16, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - 1. Thanked everyone on the appointment of Logan Copley.  2. Presented information to council members regarding lock boxes.  Stated the village has grown with businesses and not it's a hassle.  The process needs to be updated and the total cost to the village will be $1,904.  Each business cost would be $255.00 and holds up to 10 keys.  This cuts down to 1 key that the fire department carries compared to 155 keys carried now.  This makes for quicker response getting into the building.  Boxes will be installed on the front of the building.  Feels this is something we need to look at getting and is in the fire code.  Asked council to read over the information and would like their approval to move forward to start the process.  Certain businesses would be required and some not.  The businesses that are monitored and have sprinklers would be the ones required and others could be if we passed an ordinance stating the requirements.  Once council approves to move forward, Chief Bender would sign up with the Knox Company and they would provide same ordinance.  Mr. Mills made a motion for Chief Bender to get registered with the Knox Company.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Williams made a motion to accept and file the report.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty - Lands & Buildings - none


Reading of Ordinances and Resolutions

A resolution was read determining to proceed with the submission to the electors of the question of levying a tax excess of the ten-mill limitation.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Resolution No. 17-2013. Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business

Mr. Payton - 1. Congratulations to the police department for doing a good job with the drug bust on Glenwood.  2. Asked about the hiring of a full time police officer.  Mayor stated he would like to hire the part-time policeman as full time.  We still have three off and may want to hire another one later.  Mr. Mullins has done a good job and will recommend next meeting to hire him full time.  3. Asked when the first HR meeting would be held.  Mr. Warren stated he would call for one next week during office hours.  4. Wanted to know more about the lot situation but will wait for Mr. Blume to be at the next meeting.

Mr. Williams - 1. Reported he has been working with George Howard, assist Director of the water works of Portsmouth.  Stated he has been calculating the water usage in the village from over 200 pages that Mr. Howard gave him.  Still working on numbers and will have that information by the next meeting for review.  This information will be the beginning point to see how to charge the high end users of water, such as OSCO, etc.  Mr. Howard has been very helpful with the information.  This also could be discussed in a finance meeting. After discussion, Mr. Williams scheduled a meeting for Monday, July 29, 2013, at 2:00 p.m.  Asked the clerk to advertise the meeting o discuss the water sewer project, first half year finances and other financial issues.

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - Asked about grass cutting by Applebees,  Mr. Hamilton stated it will be cut back three feet and he would also contact Mr. Wills.

Mr. Fetty - 1. Reported in front of Automania there is a pipe and ribbon that has been there since they moved in.  Asked what they were doing about it.  Mr. Hamilton stated he was pouring it tomorrow.  2. Asked about the village picking up trash for businesses located in the village for extra revenue.  Mr. Hamilton stated a problem would be getting dumpsters.  Mr. Fetty asked if we had talked about this before and any calculations done.  Mayor stated this takes more manpower and require picking up trash five days a week.  Mr. Hamilton stated our trucks now could not handle and would need a new truck.  Further discussion was held on the dumping fees and coming up with a plan in case we have a breakdown.  Mr. Hamilton stated the trucks we have are not in good shape.  Used truck would cost about $60,000 and new $100,000.  Could purchase by lease but hopes we can get by this year.  We  have levy renewal coming up and the water sewer project.  3. Asked what the Pitney Bowes charge was for $300.   The clerk stated this was for pre-paid postage.  Also asked if she had checked into stamps.com to see if this would help with the costs of postage for the village and may this help out with finances.  Clerk stated she would check out stamps.com  4. Asked Mr. Warren if he has set up a policy for the use of credit cards which was suggested by auditor.  Mr. Warren stated he was working on that now with the new policies.  Also asked the mayor about how payments in mayor's court are enforced and how long they have to make those payments.  Mr. Warren stated they make payments each month, whether $5.00, $25.00 and $50.00 and warrants could be issued if not paid.  5. Asked Chief Clark if he has a retirement date set up since he had reported he has 44 years with the Village.  Chief Clark stated he would let him know and is not in any rush.

Mr. Warren - Reported Rue 21 would like to open July 26.  Also Brain Freeze and a Mexican restaurant are looking to move in.  He and Steve are also working with a possible buyer with the other mall.  Also reported AT&T will put a new tower behind Festival Food building.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:28 p.m.

_________________________________________
President of Council

Passed: ____________________________,2013

Attest: ___________________________________
            Village Clerk