NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
SEPTEMBER 3, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from August 20, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

Communications:  none

Reports of:

James Warren, Mayor - 1. Presented mayor's court report for August, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Received letter from Chief Clark who has appointed Brian Reed as Sergeant in the Police department and mayor stated he had approved the appointment on one year probation.  3. Patrolman Powell will be off until January 2014 and Diane Davis is having surgery and will be off until December, 2013.  3. Requesting the village purchase a new control box by Frank's.  Mr. Mills asked how many more we need to have all new.  Mr. Hamilton stated two more.  Cost would be $7500 to $8000.  Mr. Williams asked for Mr. Hamilton to bring in a quote.  Further discussion was held regarding replacing those two boxes.  Mr. Payton asked if Reed's appointment has to be approved by council.  Mayor stated the position there and need fulfilled.  Mr. Payton stated he would like to go into executive session later.

Lana Loper, Clerk - none

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - ordinances have been revised and on the agenda

Steve Hamilton, Village Administrator - 1. Presented updates on the sewer project.  2. Explained that old telegraph poles was found in the sewers in front of old Cornett building on Rhodes Avenue.  Reported it was taking up one half of a 30 inch line and this will be an amendment to Phase 1 to have removed.  Another obstruction was found in the back yark of property owned by Phyllis Patrick and also will be an amendment to Phase 1 to be removed.  3. Presented to council a map of property in Shale Bank.  He explained that Jerry Russell, Southern Ohio Vault Company would like to trade property owned by village for property he owns to build a warehouse.  Feels this would also be a better property for the village.  Also explained a verbal agreement several years ago had been made with Don Hadsell for the property.  This was only verbal and nothing found in writing.  Mr. Blume stated several items would need to be checked out before the deal is made and make sure we are covered.  Mr. Williams stated everything needs to be worked out before council could proceed.  Mr. Fetty made a motion to pass to proceed as chairman of the Lands and Building Committee.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  4. Reported attenuator by Walmart was hit by older gentleman.  Waiting on his insurance to respond by Thursday or Friday.  Mr. Mills made a motion to accept and file the MVA report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Theda Aldridge, Income Tax Director - presented report for August, 2013. Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated September 3, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - Reported he had submitted an application for a fireman through a safety grant.  Mr. Mills asked what entity where he applied.  Chief Bender stated it was through AFG grant.  MVA information was presented as of what has been collected this year.


Reports of Chairman of Committees:

Junior Williams, Finances and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - none

Dan Fetty, Lands & Buildings - gave everyone a copy of a newspaper article discussing the sale of properties through the Land Reutilization Program in Portsmouth.  Reported back in July of this year 18 pieces of property in the village was discussed and asked what direction council wanted to take to get these properties into the village's hands.  Some have back taxes, etc.  Mr. Hamilton reported there are problems with some of the properties such as being to small to build on, bad conditions, etc.  Mr. Fetty asked how council would like to proceed.  Mr. Mills stated these properties are not in our name and would have to go through the process to obtain. Further discussion was held  and Mr. Blume stated that the village is busy getting the sewer project completed and this may be better to discuss at a later time.  Mr. Fetty stated he would table for now and bring back discussion in 2014.


Reading of Ordinances and Resolutions

An ordinance was read authorizing the sale of real property located at 3818 Stanton Avenue, New Boston, OH  45662.  Mr. Williams made a motion for the 1st reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

An ordinance was read establishing the unauthorized use of wheelchair swing as a minor misdeameanor.  Mr. Mills made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read amending the service of notice requirements of section number 1321.03 of the codified ordinances of the Village of New Boston.  Mr. Fetty made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

An ordinance was read amending section 557.05 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Mills made a motion for the 1st reading.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read amending section 181.03 of the codified ordinances of the village of New Boston to amend the taxes imposed upon residents and non-residents.  Mr. Fetty made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6

An ordinance was read amending section 303.10 of the codified ordinances of the Village of New Boston to include additional notice provisions.  Mr. Williams made a motion for the 1st reading.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read amending section 121.01 of the codified ordinances of the Village of New Boston to include additional duties of the Secretary.  Mr. Mills asked what the major change was.  Mr. Blume stated the working on the Solicitor and additional duties as being secretary to the village administrator.  Further discussion was held regarding pay increase.  Mr. Fetty made a motion for the 1st reading.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read eliminating the safety zone on Oak Street.  Mr. Mills made a motion for the 1st reading.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Mr. Williams asked about a draft ordinance that was presented.  Mr. Blume asked that council review the ordinance since some of the wording has been changed.  Rates would also have to be added when calculations have been made.  This was mentioned for informational purposes.

Discussion was held regarding executive session.  Mr. Mills made a motion for the executive session for possible disciplinary employee actions.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Executive session was called at 7:25 p.m.

Regular session was called back to order at 7:40 p.m. with all members of council present.


New Business

Mr. Mills - asked Chief Bender if he has heard anything negative regarding the lock boxes.  Mr. Warren stated the New Boston shopping center already has one.

Mr. Salyers - none

Mr. Fetty - asked Chief Clark if we are in compliance with the breathalyzer we have.  Chief stated we don't have one.  Mayor stated 8000 is not recognized by the court anymore and we have a 5000 and we are having it calibrated.  Officers will be trained.  Urine tests are now being used.

Mr. Payton - 1. Daymar's graduation is this Friday at 6:00 p.m. and reported he is the speaker.   2. Village Yard Sale is Saturday.

Mr. Williams - asked if we have heard from Portsmouth regarding the costs of collections. 

Mr. Imes - none

Mr. Hamilton thanked everyone who helped with the River Days float.  Entire council congratulated Kierston McGraw on winning Miss Congeniality in the pageant.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:43 p.m.

_________________________________________
President of Council

Passed: _____________________________,2013

Attest: __________________________________
            Village Clerk