NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 4, 2012

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Mr.Williams moved to excuse the absent member, Mr. Fetty.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from November 20, 2012.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Mills made a motion to accept and file the minutes from special meeting November 26, 2012 and November 30, 2012.  Mr. Mills made a motion to accept and file the minutes from those special meetings.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:  Mrs. Potts from Daymar introduced her students from her Political Science Class.

No presenting on petitions:  none

Reading on communications:


Reports of:

James Warren, Mayor - 1. Preented mayor's court report.  Mr. Payton made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  2. Had a great time with Breakfast with Santa.  Served from 600-700 people.  Santa did a great job with the kids (200-300).  The parade later that evening went well also.  3.  Welcomed Justin Blume to the solicitor's position.  4. Brothers of the Wheel collected quite a bit of money for the police department for the toy program.  Thanked them very much for what they do.  4.  Having difficulty with parking at the new school.  Have notifed the school.  Curbing around the curve may have to be painted.  Received a compliment regarding Justin Bittinger who handled a problem for someone having car trouble.  He took the time to make sure she and kids had a ride home.  6. Reported New Year's Day would be the scheduled night of council meeting.  Asked council members to be thinking of when they would like to have that meeting.  7. Infra-Metals is a done deal.  Announcement should be made next week.  Will create 665 jobs starting out and hope to have a least 100 new jobs in 3-4 years.

Lana Loper, Clerk - 1. Reported she had attended the training in Columbus for the new software for UAN.  The software for both accounting and payroll is being updated.

Kathy Bender, Treasurer - no report

Justin Blume, Legal Counsel - Reported he had a few hearings in municipal court, two cases resolved and one rescheduled at defense attorneys' request.

Steve Hamilton, Village Administrator - no report

Theda Aldridge, Income Tax Director - Presented income tax report for November, 2012.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - 1. Presented report dated  December 4, 2012.  Mr. Mills made a motion to accept and file.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren delcared the motion carried 5-0.  2. Will be presenting a plaque to "Sugg" Hickman from the Child Safety Program at 11:00 a.m. at Hickie's for all her donations and loyalty.

Chris Bender, Fire Chief - no report


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - absent


Reading of Ordinances and Resolutions

Third reading was given to an ordinance repealing Section 133.05 residency requirements of the codified ordinances.  Mr. Mills moved to adopt Ordinance No. 46-12.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes -5.

Second reading was given to an ordinance repealing Section 147.09(A)(4), employment standards and policies, of the codified ordinances.  Mr. Payton made a motion for the 2nd reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 5.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.   Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 6.  Mr. Payton moved to adopt Ordinance No. 47-12.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes -5.

A resolution was read strongly opposing the passage of HB 601 by the Ohio General Assembly which proposes uniformity measures for municipal income tax in the form of unfunded mandates and a substantial loss of revenue.  Mr. Payton made a motion to adopt Resolution No. 27-12.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 5.

A resolution was read commending the New Boston Eagles #2271 for their contributions to local youth charities.  Mr. Williams made a motion to adopt Resolution No. 28-12.  Mr. Payton seconded the motion.  The voting results are as follows :  ayes -5.


NEW BUSINESS

Mr. Mills - Thanked the Daymar class for coming and welcomed Mr. Blume

Mr. Salyers - Also thanked the Daymar class and invited them back.

Mr. Fetty - absent

Mr. Payton - 1. Reported his 2nd granddaughter was born.  2. Thanked Daymar class for attending.  3. Everyone seemed to enjoy the Christmas Parade.  He, Kathy, Chris, and Dan had controlled  the traffic and all was well.  Breakfast with Santa was fantastic.  4. Made a motion to bring in resolution for Walt Lytten and Steve Wells for their service and dedication.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried.  5. Welcomed Mr. Blume.

Mr. Williams - 1. Also welcomed Mr. Blume and Daymar.  2. Had a great time Saturday also and would like to thank Mr. Warren for his generosity and thanked Mr. Mills for Santa suit.

Mr. Imes - Also welcomed Mr. Blume and Daymar class.  Also enjoyed everything on Saturday.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned aat 6:55 p.m.

___________________________________
President of Council

Passed: ________________________,2012

Attest: ______________________________
           Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
NOVEMBER 30, 2012

Special session of New Boston Village council was called to order at 7:30 a.m.  James N. Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Warren stated the special meeting was called to hire a new solicitor for the village.

Mr. Mills made a motion to go into executive session to discuss hiring of solicitor.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

The meeting was called back to order at 8:15 a.m.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Mr. Mills made a motion to hire Justin Blume as solicitor for the village for the period of December 1, 2012 through December 31, 2013.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

The following ordinances were read pertaining to the contracts for Mr. Blume:

An ordinance authorizing a contract for legal services with Justin Blume, Attorney-at-Law, from December 1, 2012 until December 31, 2013, and authorizing the mayor to execute said contract on behalf of the Village of New Boston and declaring an emergency.  Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 43-12.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

An ordinance contracting for legal services for prosecution of Village cases heard in the municipal court.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 44-12.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance to authorize legal services in the Department of Community Development for the New Boston Community Development Block Grant Program.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 45-12.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the meeting adjourned at 8:25 a.m.

________________________________________
President of Council

Passed: ______________________________,2012

Attest: ___________________________________
           Clerk of Council

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
NOVEMBER  26, 2012

A Special Meeting of New Boston Village Council was called to order at 6:30 p.m. to discuss the employment of a village solicitor.  James N. Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of Council present:  Mr. Fetty, Mr. Salyers, Mr. Payton, Mr. Imes, Mr. Mills and Mr. Williams.

Mr. Payton moved to enter into Executive Session for the purpose of hiring personnel.  Mr. Imes seconded the motion.  The voting resulted as follows:  Mr. Salyers, aye; Mr. Payton, aye; Mr. Imes, aye; Mr. Mills, aye; Mr. Williams, aye; and Mr. Fetty, aye.  Mr. Warren declared the motion carried.

Council convened in Executive Session at 6:35 p.m.

Council returned to regular session at 8:15 p.m. and roll was called, with the following present:  Mr. Warren, Mr. Payton, Mr. Imes, Mr. Mills, Mr. Williams, Mr. Fetty and Mr. Salyers.

Mr. Mills moved that a Special Meeting be called on Friday, November 30, 7:30 a.m. to bring ordinances required to enter into an agreement for position as Village Solicitor.  The ordinances should be on an emergency basis.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren moved the motion carried 6-0.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion at 8:20 p.m.

_______________________________________
President of Council

Passed: ____________________________,2012

Attest: ____________________________________
            Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
NOVEMBER 20, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from November 6, 2012.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Mills made a motion to accept and file the minutes from special meeting November 16, 2012.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

No presenting and acting on petitions:  none

Reading of Communications:  Read letter from Glenwood High regarding the new address of the new school.  Mr. Lytten reported it is private property and not dedicated to the village.  They are able to name the road what they choose.  Mr. Salyers made a motion to accept and file the communication.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of: 

James Warren, Mayor - 1. Schools had exciting day moving students from old school to new school and everything running smooth.  2. He and Steve have worked together making sure signs are complete for the new schools.  3. Rt. 139 is mainly open.

Lana Loper, Clerk - 1. Presented report for October, 2012.  Mr. Mills made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Reported he had the attenuator painted orange and is waiting on reflector to come in.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - 1. Presented report for November 20, 2012.  Mr. Payton made a motion to accept and file.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chief Bender, Fire Chief - Reported they got back Engine 15 today from being repaired.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities and Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - none


Reading of Ordinances and Resolutions

A second reading was given to an ordinance repealing Section 133.05 residency requirements of the codified ordinances.  Mr. Fetty made a motion for the second reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read to approve then and now certificate for $3000 for payment to Griffin Pavement Striping, Inc.  Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 38-12.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read repealing Section 147.09(A)(4), employment standards and policies, of the codified ordinances.  Mr. Fetty made a motion for the 1st reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read authorizing the payment of a one-time pay increase to village employees and declaring and emergency.  Mr. Williams stated a concern for the payment to a few employees who received workers compensation.  In the finance meeting, Mr. Williams first stated he did not believe these employees were entitled to this pay increase.  He reported to he spoke to Carolyn from the Worker's Compensation Bureau and she stated if council desires, they could be paid for the weeks worked but not for weeks employees drew workers compensation.  Asked if council would like to include four employees in this position.  He also reported the ordinance should read prorated by weeks, not months.  After discussion, Mr. Williams made a motion to include the workers compensation employees for the one-time pay increase and also to amend the ordinance to read weeks instead of months.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Sam Craft, an employee on workers compensation spoke to council and stated he had spoken also to workers compensation and reported if it was one-time pay increase it would not affect the money but since it has been broken down for weeks there would be a problem.  Thanked council.

Mr. Mills moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Payton moved to adopt Ordinance No. 39-12.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with Community and Economic Development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  Ayes - 6.

An ordinance was read authorizing a contract for services with Certifies Operations and Maintenance from January 1, 2013 until December 31, 2013, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr.Payton moved to adopt Ordinance No. 41-12.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Mayor wished everyone a Happy Thanksgiving and reported Breakfast with Santa and parade will be on December 1, 2012.  Also council will be discussing the selection of a solicitor.  May want to go to executive session.

Five minute break at 7:06 p.m. - back in session at 7:11 p.m.

Mr. Mills made a motion to go into executive session for the hiring of personnel.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

After executive session, Mr. Mills moved to adjourn back into regular session.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

Mr. Williams made a motion to bring in accepted candidates for interviews on Monday, November 26, 2012 at 6:30.  Council feels this is the right thing to do.  Special council meeting will be held at that time.  Asked the clerk to post in newspaper.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


New Business:

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Reported he has been reading the P & P manual and found several areas that need updated.  Asked if committee could be set up to review the P&P.  Mr. Warren stated yes.  Mr. Fetty discussed CDL in the service department which needs to be also addressed in the P&P.   2. Asked if flu shots could be provided to employees by the village and this could also be addressed in the P&P manual.  3. Asked if state will fix Maple Street.  Mr. Hamilton said he would check with them.  4. Traffic needs to be watched at the new schools to see how good the traffic flows.  Parking on sidewalk also needs to be reviewed at the school.  5. There is still a problem with motorists passing school buses.  Mayor stated bus driver needs to get tag number and report.  6.  Ask if police department is short if the chief could patrol.  Mr. Lytten stated it would have to be marked car and he would have to be in uniform.

Mr. Payton - 1. Discussed information from OML that was presented regarding HB 601.  He stated the OML has been discussing this and is not in agreement with this HB.  Mr. Payton made a motion to bring in a resolution against HB 601.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  Ayes - 6.  2.  Thanked Golden Corral and Applebee's for the Veterans Day dinners.  3.  Good to see Rt. 139 and new schools open.  4. Ask the demo list. Mr. Hamilton stated the county is in charge of the project and we dont have list as of now.

Mr. Williams - Reported the New Boston Eagles has donated monies to our youth programs and toy programs and made a motion to bring in resolution commending their donations.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:20 p.m.

_____________________________________
President of Council

Passed: __________________________,2012

Attest: _______________________________
           Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
NOVEMBER 16, 2012

Special session of the New Boston Village Council was called to order at 7:35 a.m.  James N. Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Imes.

Mr. Payton made a motion to excuse the absent member, Mr. Salyers.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Williams, Finance and Wage Chairman, presented the Finance meeting report dated November 13, 2012.  The committee discussed and is recommending a one-time pay increase for employees.  Also the committee recommends paying $850.00 for re-programming of emergency radios.  Mr. Fetty made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Mills made a motion to bring in an ordinance for the one-time pay increase.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Williams made a motion to bring in an ordinance appropriating the cost of re-programming of emergency radios at a cost of $850.00.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the meeting adjourned at 7:35 a.m.

_________________________________
President of Council

Passed: _____________________,2012

Attest: ___________________________
           Clerk of Courts

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES NOVEMBER 6, 2012 Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Mills made a motion to accept and file the minutes from October 16, 2012. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports from Visitors: None No presenting or acting on petition: none No presenting and acting on petitions: none Reading and acting on communications: Resignation of Walter Lytten was presented effective November 30, 2012. Mr. Lytten stated it has been a pleasure serving council and the village but he has decided to retire. Reminded council the solicitor position is a professional service contract. Mr. Mills made a motion to accept and file the resignation. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports of: James Warren, Mayor - 1. Presented mayor's court report for October, 2012. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the position. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Breakfast with Santa and the Christmas parade are December 1st. 3. Veteran's Day Ceremony at the Golden Corral is November 12 at 3:00 p.m. 4. New school is coming along good and will open soon. 5. Traffic light on Rhodes is being rebuilt. Lana Loper, Clerk - no report Kathy Bender, Treasurer - no report Walter Lytten, Legal Counsel - no report Steve Hamilton, Village Administrator - 1. Will have ordinance number on the no brake engine signs. 2. The 1994 dump truck was stolen and damages were done to the engine and transmission. Insurance is reimbursing $5550. Total cost of repairs is $6950. Needs $1400 additional. Mr. Fetty made a motion for the appropriations of $6950. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Stop signs and posts have been delivered and service department will start soon getting them installed. 4. Mulch and new swings are in at the park. 5. Sink hole in front of Frank's has been repaired but sinking again behind it. Hope the state will repair in the future. 6. Working with Mr. Lytten for some things regarding the school. Will report later. 7. Curbs and gutters were done today on Harrisonville Avenue. Paving will be done soon. Should be open by November 21. 8. AMEC hopefully will be closed out by the end of the year. Certification is passed. 9. Received a call for corps regarding a five-year plan showing we are working on repairs. 10. Presented an agreement with Portsmouth regarding sewer. Asking council to pass the ordinance tonight on an emergency for the contract. Further discussion was held regarding this contract. Theda Aldridge, Income Tax Director - Presented report for October, 2012. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Darrold Clark, Chief of Police - Presented report dated November 6, 2012. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - no report Reports of Chairmen of Committees: Junior Williams, Finance and Wages - none - but set finance meeting for November 13 at 6:30 p.m. to review finances and wages for 2012. Ralph Imes, Streets & Alleys - none Mike Payton, Utilities & Communications - none Jon Mills, Flood & Sewage - none Terry Salyers, Laws and Claims - none Dan Fetty, Lands & Buildings - reported he contacted contractors at the school for funding for tennis courts. Reading of Ordinances and Resolutions An Ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 35-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read repealing section 133.05 residency requirements of the codified ordinances. Mr. Williams made a motion for the 1st reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: aye-6. An ordinance was read to approve then and now certificate in excess of $3000 for payment to SOMC for medical bills and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. THe voting results are as follows: ayes-6. Mr. Fetty moved to adopt Ordinance No. 36-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read authorizing the mayor to enter into an agreement with the City of Portsmouth to compensate the Village of New Boston for transportation of city and county sewage through certain sewers owned by the village and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved to adopt Ordinance No. 37-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business Mr. Williams - 1. Thanked Mr. Lytten for his service to council, mayor and community. 2. Received complaints regarding engine braking on Vine Street where the trucks turn in. Asked Mr. Hamilton to makesure sign is posted. 3. Reported additional crosswalk lines and striping was done with the change orders. Bill now is $6936.90. Asked the clerk to close original purchase order and bring in a then and now certificate for $6936.90. Mr. Fetty made a motion for the then and now certificate. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 4. Asked if the new school will provide plan drawings of the new buildings to fire and police. Chief Bender stated he has blueprints and Chief Clark stated his deals with security. 5. Ask about fire hydrants for the school. Chief Bender says there are three new ones. Still waiting on Portsmouth to fix the one by Mr. Henson. Mr. Imes - none Mr. Mills - Thanked Mr. Lytten for all his years of service Mr. Salyers - Reported flag at the lake needs replaced. Mayor stated it will be replaced tomorrow. Mr. Fetty - Also thanked Mr. Lytten for all his years of service. Mr. Payton - Reported Fashion Bug was closing down nationwide. 2. Asked about the latest on Infra-Metals. Mayor stated it was still happening. 3. Reported he and Kathy have been working on the parade. 4. Told Mr. Lytten he hated to see him go and good luck. Asked what procedure was to replace the solicitor. Discussion was held and everyone agreed resumes should be accepted and interviews made. There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:40 p.m. ______________________________________ President of Council Passed: __________________________,2012 Attest: ______________________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES October 16, 2012 Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., Presdent of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Mills made a motion to accept and file the minutes from October 2, 2012. Mr. Williams seconded the motion. All members concurrin, Mr. Warren declared the motion carried 6-0. Reports from visitors: none No presenting and acting on petitions: none Reports of: James Warren, Mayor - 1. Mr. Combs still working as part-time patrolman. 2. Mayor discussed political signs in the village and asked Mr. Lytten to explain what some of the laws were. Mr. Lytten stated the laws have kept changing throughout the years. Courts keep ruling the freedom of speech. Several years ago they said you could put a reasonable time and size regulations. He stated he would have to do more research to see what the state laws are. Mr. Fetty stated we have to do more research to see what the state laws are. Mr. Fetty stated we do have an ordinance in place regarding signs. Mr. Lytten stated if we have an ordinance regarding signs it should be upheld. Mr. Payton asked if we had ever issued citations. Mr. Warren stated we have called them in the past to take down or we remove and store them until they are picked up. Mr. Lytten stated it is still better to have some type of ordinance regarding signs rather than none at all. Mr. Payton asked if it is worthwhile to pursue the sign problem. Mr. Salyers stated anyone running for an office should be willing to comply with the ordinance. Mr. Williams discussed the size of the signs is the man problem and most people have been willing to take down if they are not in compliance. Further discussion was held regarding a tractor trailor parked with a huge sign on the side. Mr. Warren asked council what they wanted to do, either take down signs or ride it out until the election. Mr. Lytten suggested we should enforce the ordinance we have in place and put under further review to a committee for future reference. Mr. Mills stated they should comply by the ordinance and give them a courtesy call to take down. Other members of council agreed. Lana Loper, Clerk - absent - 1. Report for October 2012 was presented. Mr. Fetty made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Transfer of liquor license was presented to Paps Carryout since it was sold. Mr. Fetty made a motion not to ask for a hearing. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Kathy Bender, Treasurer - none Walter Lytten, Legal Council - 1. Reported he reviewed the residency requirements and stated that no employee could be required as a condition of employment to reside in the political subdivision. Mr. Williams asked then if we cannot require our village administrator, fire chief or police chief to live in the village. Further discussion was held and Mr. Lytten stated we should comply with the state statute and he could review and change accordingly. Mr. Fetty made a motion for our ordinance to comply with the state statute regarding residency. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Steve Hamilton, Village Administrator-1. Stated he has been called many times over the political signs and trying to do his best to comply with ordinance. 2. The wall on Rt. 139 project is now complete. 3. Mr. Hamilton and Mr. Lytten reviewed the creek and terrace area at the school regarding a guardrail. Mr. Lytten explained what a right of way is to council members. Platt maps were made years ago and set the width of the street. Mr. Lytten asked what the ODOT rules are. Mr. Lytten explained he had livd there many years and have never seen any cars go in the creek. Mr. Lytten and Mr. Hamilton reported they would talk to school board with safety concerns. Mr. Hamilton reported we would have to have a right of way for the catch basins. Mr. Lytten stated he would do more research regarding guardrails. Theda Aldridge, Income Tax Director - absent Darrold Clark, Chief of Police - 1. Presented report dated October 16, 2012. Mr. Imes made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0. 2. As of October 5, Josh Carver has completed his one year probationary period. Mr. Warren is asking council to approve his recommendation for Mr. Carver's appointment to the New Boston Police Department. Mr. Mills made a motion for the appointment of Mr. Carver. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - 1. Hydrants have been tested and have only one broken. New hydrant needs to be ordered. 2. Also has bad hose that needs to be replaced. Mr. Williams made a motion to appropriate $4000 for the hose and hydrants. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried. Mr. Hamilton asked that $300 to be appropriated for police tires. Mr. Williams asked to amend the appropriation ordinance to include the $300. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports of Chairmen of Committees: Junior Williams, Finance & Wages - Holding off until November finance meeting. Ralph Imes, Streets & Alleys - presented reports from meeting held October 8, 2012. Mr. Fetty made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mike Payton, Utilities & Communications - asked if AEP will take down the vines around the power lines. Mr. Hamilton said they would but not primary on their list. Jon Mills, Flood & Sewage - none Terry Salyers, Laws & Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions None New Business Mr. Payton - 1. Were flyers sent out regarding tax renewal. Mr. Warren stated they will be passed out tomorrow. 2. Demo list available? County sent letters directly to owners and some owners have been willing to fix up. 3. Asked for a copy of parade registration. Mr. Warren stated he would have Jessica have one ready. Mr. Williams - 1. Asked about striping on Lakeview. Mr. Hamilton stated within 2 weeks they will start. 2. Asked if AMEC is completed. Mr. Hamilton reported they should be done in a month and no later than the end of the year. Mr. Warren reported InfraMetals has received a convenant not to sue and that means they are moving right along. Hope to sign contract soon. Mr. Imes - 1. Reported our ordinance regarding length of time on yard sales is two days. A few people have been having the sales longer than two days. Mr. Hamilton stated he would take them a copy of that ordinance. Mr. Mills - none Mr. Salyers - 1. Police and Fire Departments doing well at K-Mart with the kids. Mr. Fetty - none There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:00 p.m. _______________________________________ President of Council Passed: ________________________, 2012 Attest: _______________________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES October 2, 2012 Meeting Minutes Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Salyers made a motion to accept and file the minutes from September 18, 2012. M. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports from visitors: none No presenting and acting on petitions: None Reports of: James Warren, Jr., Mayor - 1. Presented mayor's court report for September, 2012. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Asked for council's approval in appointing Joe McGraw to the Zoning Board upon the passing of Elwood Turner, who served many years and did a good job. Mr. Mills made a motion to approve the appointment of Mr. McGraw. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Reported there are still four police officers off on workers compensation and would like for council to think about hiring Curtis Combs at the next meeting. Lana Loper, Clerk - none Kathy Bender, Treasurer - absent Walter Lytten, Legal Counsel - Reported to council the amount for contract biddin for the village has increased to $50,000 instead of $25,000. Steve Hamilton, Village Administrator - 1. Explained roadway collapsed in front of the school due to digging. Mr. Hamilton also presented pictures for council's review regarding a guardrail around the terrace, possibility of a problem with a tree falling on resident's property. Stated the school owns the property where the tree is located. Discussion was held regarding the problems and Mr. Warren asked for a streets and alleys committee meeting for further discussion. 2. Mr. Howerton has not signed the no rise agreement. Stated he would cease job if not signed. Mr. Lytten advised to give Mr. Howerton another call to have him sign the agreement. 3. Reported he had received a letter regarding a 50/50 matching grant through the county engineer's office. Capital improvement funds are down and not sure if we can participate. 4. Still talking with RCAP who is trying with our sewer funding. Reported he has a conference call in the morning with RCAP and will know more then. 5. Mr. Fetty asked if concrete is being poured at the 139 project. Mr. Hamilton stated milling and paving should be completed by the first week of November. Theda Aldridge, Income Tax Director - absent but report for September, 2012, was presented. Mr. Payon made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Darrold Clark, Chief of Police - 1. Presented report dated October 2, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the moton carried 6-0. Chris Bender, Fire Chief - absent Reports of Chairmen of Committees: Junior Williams, Finance and Wages -none Ralph Imes, Streets and Alleys - 1. Set meeting for October 8, 2012 at 6:00 p.m. to discuss roads & allys. 2. Discussed with council regarding land at Shale Bank Hollow which involves Mr. Russell. Mr. Hamilton stated there was a verbal agreement seveal years ago between Jerry, Mick, and Don Hadsell and nothing has been done and cannot find any paper work regarding the problem. Mr. Hamilton stated it needs a new culvert and property still belongs to village. Mr. Lytten reported they wanted a exchange of property. Mike Payton, Utilities & Communications - none Jon Mills, Flood & Sewage - none Terry Salyers, Laws and Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions Second reading was given to an ordinance authorizing the issuance of a permit to the American Red Cross, to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams made a motion to adopt Ordinance No. 33-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 34-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business: Mr. Fetty - 1.Thanked the Fire Honor Guard for a fine job they did at Elwood's funeral. Also thanked the police department for their help on the day of the funeral. Everyone was very impressed. 2. Reported Jack Horner, long time resident of New Boston had passed away. 3. Asked Mr. Hamilton has he ordered the sign for Oak Street regarding no turn on red on Monday-Friday from 7:00 am to 5:00 pm. Mr. Hamilton stated he would order. 4. Asked if the engine break ordinance has been completed. He reported signs were out but no ordinance was brought in. Mr. Lytten state he would double check. 5. Discussed the rules for the fire chief having to be a New Boston resident. In 1999 an ordinance was passed stated fire chief must be a New Boston resident. He reported the state had changed the code in 2002 and reported he would like to change our ordinance to comply with the state regulations. Mr. Williams stated he thought the state gave the option and felt department heads were wanted to live in New Boston for response time for emergencies. Mr. Payton asked if we could override the state law. Mr. Lytten stated he would check the laws and report back. Mr. Payton - 1. Asked Mr. Hamilton if we have enough salt this year. Mr. Hamilton stated we do have since not much was used last year. 2. Asked for a list of homes that was scheduled to be demolished by the county. Mr. Hamilton stated he would have a list at the next meeting. 3. Reported the Daymar 5K Run will be Saturday morning at 9:00 a.m. 4. Asked about the lot the church was selling across from him and was advertised as commercial. Mr. Warren stated there were three lots and a smaller building for sell for $45,000. Mr. Williams - 1. Reported he had attended the Atty. General Sunshine Law Training in Chillicothe. Information is now on CD rather than a booklet. 2.Attenuator by the Walmart area needs a reflector. 3. Reported the grass past Bob Evans looks good. Asked if North Gallia would be cut soon. Mr. Hamilton stated it would be. Mr. Imes - none Mr. Mills - none Mr. Salyers - none There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurrig, Mr. Warren declared the meeting be closed at 7:55 p.m. ____________________________ President of Council Passed: ___________________ Attest: ______________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL September 18, 2012 Meeting Minutes Regular session of New Boston Village Council was called to order at 6:33 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of counil being present: Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Mr. Payton made a motion to excuse the absent member, Mr. Fetty. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Pledge of Allegiance/Silent Prayer - remembering Elwood Turner Mr. Mills made a motion to accept and file minutes from August 21, 2012 and September 4, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Reports from Visitors: None No presenting and acting on petitions Reports of: James Warren, Maypr - 1. Reported Halloween is being celebrated in the county on October 30, from 5:30 P.M. TO 7:00 P.M. and would like the village to have the same day and time. Mr. Mills made a motion to have trick or treat on Tuesday, October 30, 2012, from 5:30 p.m. to 7:00 p.m. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Stated Red Cros had submitted two solicitation requests the first of the year. One was granted in April and would now like to have their second one October 13, 2012. Mayor would like to give them permission since there has been several disasters and they have sent people to help. Mr. Lytten stated an ordinance should be brought in. Mr. Williams made a motion to bring in an ordinanc to allow solicitation on October 13 from 9 a.m. to 4 p.m. at the Walmart and K-Mart entrances. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Elwood Turner's funeral will be held at 11:00 a.m. in the morning in Sciotoville. 4. Presented mayor's court report for August, 2012. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Lana Loper, Clerk - 1. Presented report for August, 2012. Mr. Payton made a motion to accept and file. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Kathy Bender, Treasurer - absent Walter Lytten, Legal Counsel - no report Steve Hamilton, Village Administrator - 1. Gave counsel a copy of letter he had sent to the school regarding the paving on Lakeview Avenue. 2. The old terrace will be turned into water storage pond. Howerton has stamped it and school board approved it. 3. Asked council to dedicate the gazebo to Elwood Turner. He spent several years trying to restore damages to the gazebo. Mr. Hamilton would like to fix it back up and have the dedication. Mr. Salyers asked if it would be maintained. Stated if someones name is on it, we should maintain it. Mr. Hamilton stated yes maintenance would be done. 4. Mr. Williams asked if we were ready to close out the FEMA account. Mr. Hamilton states he is almost ready to send in the last report and the money has to be closed out and transferred to the general fund, then the money will be received from the state for their part. Mr. Williams asked if the transfer and appropriations could be done at the next meeting. Mr. Hamilton said yes. 5. Mr. Salyers aked if the manhole covers will be raised on Lakeview. Reported there are big bumps. Mr. Hamilton reported no. The extra cost for raising and putting in new is an additional $40,000. 6. Mr. Payton asked when the houses will be raised. Mr. Hamilton reported it would be another three weeks. 7. Reported he met with the Corps. They will give us until November 1 to come up with a five and ten year plan to do work at the pump stations. Have to show that we are trying to keep up with the repairs and Mr. Williams asked about striping on Lakeview Avenue. Mr. Hamilton stated he would bring in estimate next meeting. He also asked if our cost on Lakeview paying is still $75,000. Mr. Hamilton stated it would be slightly under that amount. Mr. Williams also stated we need appropriation for that also out of capital. Theda Aldridge, Income Tax Director - 1. presented report for August, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Darrold Clark, Chief of Police - Presented reports dated September 4 and September 18, 2012. Mr. Mills made a motion to accept and file the reports. Mr. Williams seconded the report. All members concurring, Mr. Warren declared the motion carried 5-0. Chris Bender, Fire Chief - absent Reports of Chairmen of Committees: Junior Williams, Finance & Wages - none Ralph Imes, Streets & Alleys - none Mike Payton, Utilities and Communications - none Jon Mills, Floods & Sewage - none Terry Salyers, Laws & Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions Second reading was given to an ordinance authorizing the issuance of a permit to the Military Order of the Purple Heart, Chapter 671, to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results areas follows: ayes-5. Mr. Salyers made a motion to adopt Ordinance No. 32-12. Mr. Mills seconded the motin. The roll was called. The voting results are as follows: ayes-5. A resolution was read accepting the amounts and rates as determined by the budget commission, authorizing the necessary tax levy and certifying them to the county auditor. Mr. Williams made a motion to adot Resolution No. 26-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. New Business: Mr. Salyers- Reported th grass was getting high from Bob Evans to the light. Mr. Hamilton stated he just got the sickle bar and the grass will be cut. Mr. Payton - 1. Daymar ceremony went well. Fire department was there along with Terry Johnson, Portsmouth Mayor and others. Daymar was very proud to be a part of it. Was done by 100% donations. Thanked everyone. The Applegate and Dunkin families were very proud. 2. Asked if Christmas parade could be done on December 1, same day as breakfast with Santa. Mayor stated 5:00 p.m. would be ok. Mr. Williams made a motion to have Christmas parade at 5:00 p.m. on December 1. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also Daymar 5-K run will be on October 6. 3. Extends sympathy to Elwood Turner's family. Thanked Ryan Ottney with the Daily Times for writing a very nice article about Elwood in the newspaper today. Mr. Williams - Condolences to the Turner family and also to Councilman Fetty and Councilman Salyers. Mr. Imes - Attended the viewing of Mr. Turner earlier this evening and was a very good turnout. Mr. Mills - Also sends condolences to the Turner family. This was a great loss to the community. There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:00 p.m. ______________________________ President of Council Passed: ________________,2012 Attest: _____________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 21, 2012

Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Williams made a motion to accept and file the minutes from August 7, 2012. Mr. Salyers seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0.

Reports from visitors: Mike Asebrook, Main Street, Columbus, OH with Asebrook & Co. presented information about building regulations. His company is a contract service provider and provides contract building department to various jurisdictions. His company would like to have a contract with the village to do inspections. Stated the village would receive 10%. It is a no risk proposition and he does work now for Scioto and Lawrence Counties. Council discussed with him how it works and then thanked him for coming. No presenting and acting on petitions: none James Warren, Mayor - 1. Yard sale for the village is September 8, Lana Loper, Clerk - 1. Presented report for July, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Kathy Bender, Treasurer - no report Walter Lytten, Legal Counsel - 1. Stated he reviewed the noxious weed problem. Our ordinance states that when it is 12 inches high a notice would be sent by certified mail. If no response after 10 days the village could cut and add cost to tax bill. Mr. Salyers stated that sometimes no one signs for the certified mail. Mr. Lytten stated a public notice could be published one time. After discussion, Mr. Salyers made a motion to add the public notice to the ordinance. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Looked at drainage problem on the east side. Catch basin is 3 ft. inside Portsmouth. Stated he has looked at the problem the past 30 years and nothing has changed. He reported that he did not think there was a legal issue. Can't prove anything and if something is done we would have to pay expenses. 3. Reviewed the ordinance regarding the house on Gallia. He still can see no charges. Mr. Payton asked if amending ordinance for future reference could be changed. He stated property owners should be responsible for obscenity on their houses. Mr. Lytten stated would do further research on obscenity and graffiti. Steve Hamilton, Village Administrator - 1. Reported he is getting price quotes for stop signs. Stated he needs 122 signs. 2. Attended the Huntington District Levee Safety meeting on August 8 with the US Corps of Engineers. Met with floodwall certification manager and stated our certification is 90% complete. Manual and caulking still needs to be done. They would like a 5-10 plan to see what repairs and maintenance would be done each year. They understand we don't have the money at once. 3. Attended R-Cap seminar last week for two days. Learned a lot and will get more information later. They hope to free up money to help the village. Reported our school is the poorest in the state and our median household income is 2nd. Hope we could get 100% principal forgiveness. 4. Mr. Law doing a good job on sewers and there has been no bypass. Service department is working well keeping grass cut and trash pickup. 5. 139 project is coming along. Hope to be completed by the end of October. Asphalt work will soon be started. Discussion was held regarding safety issues while the roads are being paved. Mayor reported the floodwall renewal will be on the ballot in November and will get out a flyer soon. Theda Aldridge, Income Tax Director - no report Darrold Clark, Chief of Police - 1. Presented report dated August 7, 2012. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - no report Reports of Committee Chairmen: Junior Williams, Finance & Wages - Reported the committee met on August 20, 2012, to discuss first half revenues and expenses. Reported income tax and gas/license tax were above budget while property tax, community development and fire levy were down. Department heads were informed how their expenditure for supplies, material, repairs and wages were at the six month level. They also discussed costs such as stop signs, flourescent lighting upgrade, K12 saw, Jaws of Life and cost of police officer since the COPS grant will be expiring. Discussion also was held for the possible need for future revenue such as vehicle registration fee, garbage, impound and inspection fees and charge for police reports. Committee would like to thank the NB Board of Education for their decision to sell the soon to be former high school to SCES. Infra-Metals will not be up and running until next year and loan papers are ready to be signed at US Bank. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Ralph Imes, Streets & Alleys - none Mike Payton, Util lities & Communications - reported that the 3800 block of Gallia that vines were heavily around the power lines and coming out on the road. Mayor stated AEP would be notified. Jon Mills, Flood & Sewage - none Terry Salyers,Laws & Claims - asked if we needed a new ordinance since the state passed a new law regarding texting and driving. Mr. Lytten stated he would take a look at it. Dan Fetty, Lands & Buildings - Reading of Ordinances An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money to be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 31-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6 An ordinance was read authorizing the issuance of a permit to the Military Order of the Purple Heart, Chapter #671, to solicit charitable contribution from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion for the 1st reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business: Mr. Mills - complimented the police department on the drug task force. Mr. Salyers - reported he would like to recognize all employees in their departments for jobs well done. Mr. Fetty - 1. Ask about complaints on dogs again. Stated something needs to be done. Mr. Hamilton stated he has had several calls regarding dogs. Mr. Williams stated we have an ordinance against these things and it is a minor misdemeanor and should be enforced. Mr. Lytten stated he would review again the number of dog problems in other villages and report back. 2. Reported at the last meeting it was reported two employees were threatened and asked if any complaints were filed. Chief Clark stated no complaints have been filed but police report has been filed. Stated his concern for safety and asked the mayor for a uniformed officer to be outside council for this one meeting. Asked the mayor whay this request was refused. Mayor stated he is always here early and knows who attends. He saw no need for an additional officer to be here. Stated Chief Clark is here and he himself is an officer. He is highly concerned for the safety of all employees. Mr. Fetty also stated his concern for a safe facility and that everyone is covered. Mayor stated there will be a safe facility. 3. Welcomed the Daymar political science class. Mr. Payton - 1. Action Club from Star Workshop attended Kiwanis. Charter presentation for the workshop will be Monday, August 27, at 1PM. 2. He and Dan had attended the Hero's Dinner at the Red Cross. Rocky Dunkin received an award for courage and inspiration. Very moving few minutes. 3. Thanked the SES for being interested in the school. 4. Thanked the Daymar class for attending. Mr. Williams - 1. Next month he will be attending the Sunshine Laws class in Chillicothe. 2. Reported information regarding the indigent driver fund. He had talked to Ms. Moore from the state how to handle the fund. The indigent fund is for someone that cannot afford treatment and we received $1.50 for each moving violation. Mr. Lytten stated he would be at PMC tomorrow morning and will talk to Mr. Kegley.Mr. Imes - none Mayor reported there is a grand opening at 10:00 a.m. for the new Laundromat. There being no further businss, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:30 p.m._______________________________ President of Council Passed: __________________,2012 Attest: ______________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 7, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Fetty discussed changing the minutes from July 17, 2012. He and Mr. Mills were absent and therefore did not make the motion to adourn. Mr. Williams made a motion for the minutes to be amended. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After correction, Mr. Mills made a motion to accept and file the minutes from July 17, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: None

No presenting and acting on petitions: none


Reading on Communications:

Presented a solicitation permit request from Military Order of the Purple Heart. Location and time would have to be changed. Location would be at Walmart and KMart and the time would be 9:00 a.m. to 1:00 p.m. Mr. Mills made a motion to allow the solicitation permit on October 1, 2012, from 9-1. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried.


Reports of:

James Warren, Mayor - 1. Presented court report for July, 2012. Discussion was held regarding the new court software report breakdown. Indigent driver fund was discussed as to what is allowed to be paid out of. Mr. Lytten stated he would take a look at it. Discussion was also held to determine what collections went to general fund. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Stated he has been approached by Maritime to put a transmitter about the size of cards at the police or fire station. They are installing about every 20 miles up and down the river. No cost to us. They will provide all costs such as installing and maintenance. Chief Clark did not think it would interfere with anything at the police station. Mr. Hamilton stated it would come in very handy for us to receive information that could be important. Mr. Williams made a motion in favor of installing the transmitters. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Congratulated Terry and the scholarship committee for all the work they did for the alumni banquet. 4. Would like to see another yard sale in the fall for the residents of the village. Does not cost us anything and does help residents. Mr. Payton suggested September 8, 2012. Mr. Williams made a motion for the free community yard sale day for September 8, 2012. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 5. Reported the mural at the ball park is really taking shape and reported money will come along. WOrking on t-shirts to sale.

Lana Loper, Clerk - Reported she is still discussing the balance of the floodwall loan with Stephanie from US Bank.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - 1. Reported he and Steve met with Rick Duncan regarding the sewage contract that has been in place with Portsmouth for several years. The meeting was held at Mike Jones office July 31. Did not make any headway in revising the contract but feel the contract is pretty solid. The contract covers sewage originating in the village. Once Eden Park starts it would not exceed $20,900. In addition, Steve had been concerned about whether Portsmouth was to maintain our pump stations. Mr. Duncan was not aware of the pump station problem we had and rectify and let Steve know of any problems. Basic contract is pretty well locked. When the Twin Valley starts the contract again would need to be changed after the exact number if customers would be determined. The $20,900 is based on estimate number of customers. Mike Jones would draw up and both councils would agree and may be a year before any money would be drawn. Mr. Hamilton stated he had given Portsmouth figures to help with the contract and will be done in two phases. Mr. Payton asked if the contract would be reviewed and could be changed if needed. Mr. Lytten stated yes that there is still a right to negotiate. Mr. Hamilton and Mr. Lytten will keep council informed.

Steve Hamilton, Village Administrator - 1. Presented people from West End Electric for replacement of bulbs which will no longer be available in the near future. Incentives are available through the state. Would like council to review figures. 2. Reported new reflective stop signs have to be in place by the end of the year. Now ordering 20 signs and posts to start with a cost of $920. By 2015 all signs will have to be reflective. Mr. Mills asked how many stop signs in the village. Steve stated he will start replacing around the new school area and will have a count done by next meeting. 3. He reported we normally pay the county to cut grass on Gallia and around the lake bottoms each year $1600-$2500. He reported he found a rebuilt sickle bar for $1200 that will fit the tractor. State it would be a good investment. 4. Village Square Park is looking good-thanks to Rent-to-Own. 5. Stated the county received the first round of Casino money. Scioto County gets $69,000 and was wondering if the municipality would get any part of this. Mr. Lytten suggested the mayor to call the commissioner office to find out what they plan to do with the money. 6. Next council meeting will bring in addresses of 12 houses to be torn down with money from the county and they would need an ordinance to approve.

Theda Aldridge, Income Tax Director - presented report for July, 2012. Mr. Williams made a motion to accept and file the report. Mr. Imes seconded themotion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - Presented report dated July 17, 2012. Mr. Imes made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - reported the department was back running and in good shape.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - Set meeting for August 20 at 6:30 p.m. to review finances for 2012.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood and Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 30-12. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


New Business

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Asked the mayor for a report on zoning board committee meeting. Mayor stated he has been talking to Chief Bender and Mr. Hamilton regarding the 33' foot lot size they reported it could be a fire hazard. Will call meeting soon. Chief Bender stated when someone starts to build it has to meet fire codes. 2. Asked for a committee to review and update the employee handbook. 3. Asked Mr. Lytten what has been done regarding no engine break ordinance. Mr. Lytten stated he thought it had already been passed and will check into it. 4. Asked if anything had been done at Collier Port. Mr. Hamilton stated there are still problems with Portsmouth over the area. Discussion was held regarding the wash out and what could be done. Mr. Payton asked Mr. Lytten to check out costs of legal fees and review what else there is to do. 5. Asked if Oak Street will also be paved when Lakeview Avenue gets paved. Mr. Hamilton stated Oak Street is in pretty good shape and will not be paved now. 6. Congratulated the service department for the work at the park and benchs that were installed. 7. Congratulated Bill Thacker for being named director of CAO.

Mr. Payton - 1. Asked Mr. Lytten if Ordinance 533.01 could be enforced. Mr. Lytten stated if we can prove who did it. Mr. Payton asked of property owner is responsible for what is written on houses containing sexual words. Mr. Lytten stated he would take a look at it. 2. Daymar graduated 75 students this year. 3. New Boston Volleyball team was guests at Kiwanis today.

Mr. Williams - 1. Asked if SFI was still laying off. Mayor stated yes and they were doen to a maintenance crew only.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:10 p.m.

__________________________________
President of Council

Passed: __________________,2012

Attest: ________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JULY 17, 2012


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Imes, and Mr. Salyers.

Mr. Payton made a motion to excuse the absent members, Mr. Fetty and Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from July 3, 2012. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.


Reports from visitors: none

No presenting and acting on petitions


Reports of:

James Warren, Mayor - 1. Made recommendations upon Chief Bender's request, to appoint Logan Copley as firefighter, effective the week of July 22, 2012. There would be a one year probabtionary period of 1 year. Introduced Mr. Copley to council. He reported he had graduated from Glenwood and this has always been a dream of his to be a New Boston Fireman. Mr. Payton made a motion to confirm the appointment. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4. 2. Reported they are still working on Rt. 139. Hope to be done by October 22, 2012.

Lana Loper, Clerk - absent - report for June 2012 was presented. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Talked with mayor of Ironton regarding an impound lot in the village. This would be extra revenue for New Boston. Ironton earned $31,230 in 2009; $37,000 in 2010. Mr. Williams asked Mr. Hamilton to get some more information regarding this situation and report back. 2. Swings are up at the park and RTO has the new roof on at the shelter house.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report dated July 17, 2012. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Chris Bender, Fire Chief - welcomed Logan to the Fire Department and will be an asset to the village.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets and Alleys - none

Mike Payton, Utilities and Communications - none

Jon Mills, Flood and Sewage - absent

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - absent


Reading of Ordinances and Resolutions

None


New Business:

Mr. Williams - Welcomed Logan aboard and stated he was really impressed with Rocky's funeral starting with the visitation the night before. Our firemen looked very professional in the uniforms. People on the west side pulling off to the side with hands on heart. Very emotional funeral. Congratulated everyone on a job well done.

Mr. Imes - none

Mr. Mills - absent

Mr. Salyers - none

Mr. Fetty - absent

Mr. Payton - 1. Asked if we have two police officers off on workers compensation. Chief Clark stated year and overtime it nice but is starting to work on the officers. 2. Cedar Street Church had very good turnout for the 2nd carnival and stated his VBS class donated all of the tithing collections to the police Christmas fund. 3. Steve Jenkins spoke at Kiwanis Club today regarding the book he has published and Kathy Bender was elected Vice-President. 4. Echoes Mr. Williams comments on Rocky's funeral and also welcomed Logan to the fire department.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 6:18 p.m.

__________________________________
President of Council

Passed: _____________________,2012

Attest: __________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JULY 3, 2012


A public hearing was held at 6:30 p.m. for the Budget 2013. No questions were asked and hearing was closed at 6:32 p.m.

Regular session of New Boston Village Council was called to order at 6:33 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer - remembering Rocky Dunkin, our fellow fire fighter.

Mr. Mills made a motion to accept and file the minutes from June 19, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: none

No presenting and acting on petitions: none


Reports of:

James Warren, Mayor - 1. Presented court report for June 2012. Mr. Mills moved to accept and file the report. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Mr. Lytten is setting up meeting with Mr. Jones somewhere July 16-20. 3. Commended service department for their work after the storm. 4. Will be recommending installing hunter cameras soon to help see what what is going on around the village. 5. Also would like to get cost for the traffic lights to be connected to our generator for storm purposes and other outages. 6. Chief Bender will be giving update on Rocky Dunkin's funeral.

Lana Loper, Clerk - 1. Loan from U.S. Bank for the floodwall is still in process. 2. Will be going to Columbus on July 18 to close on the TIF bonds. Ordinance tonight for the payment of the TIF. Mr. Williams reported hopefully the TIF will be able to be paid off early next year.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - absent

Steve Hamilton, Village Administrator - 1. Ordinance tonight will be read on for the money through the county to raise homes. 2. Governor Kasich declared state emergency for the storms. 3. Thanked the fire department for their help during the storm. 4. Prayers sent to Rocky Dunkin's family. He has some of the last pictures of him cutting trees for the village.

Theda Aldridge, Income Tax Director - absent but report for June 2012 was presented. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated July 3, 2012. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported new cruiser will be in this Friday.

Chris Bender, Fire Chief - Reported Rocky Dunkin was working for Nile Township and responded to an accident when he collapsed with heart problem. He was only 24 years old. Service is 4-8 at West High School and funeral at 2:00 p.m. Bill Raison with the Portsmouth Fire Department has been big help and will honor him at his funeral Saturday. Honor Guard and Bagpipes will be there to honor him.


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read providing for the issuance and sale of notes in the principal amount of $200,000, in anticipation of the issuance of bonds, for the purpose of paying the costs of improving U.S. Route 52 by constructing, reconstructing, improving, widening, grading, draining, curbing and paving, installing storm sewer and traffic signalization improvement, and otherwise improving the same, and constructing two stack lanes and a traffic island together with all other necessary appurtenances thereto, and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 26-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Second reading was given an ordinance adopting the budget for the Village of New Boston, Ohio for the fiscal year 2013. Mr. Williams moved the rules requiring an ordiance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 27-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordiance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution or a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 28-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read recognizing Courtney Horsley the Valedictorian and Brittany Winn as the Salutorian of the 2012 graduating class of Glenwood High School. Mr. Mills made a motion to adopt Resolution No. 23-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read recognizing Gabriel Kessinger upon her selection as River Days Queen Contestant from Glenwood High School. Mr. Payton made a motion to adopt Resolution No. 24-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending the New Boston Alumni Association for its outstanding efforts in awarding scholarships. Mr. Williams made a motion to adopt Resolution No. 25-12. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.


NEW BUSINESS

Mr. Payton - 1. Thanked Daymar for sponsoring a summer carnival today. 2. Good time at Ray's Texas BBQ and wished him the best. 3. Thanks to all departments for their work during the storm. 4. Loved Rocky very much and wish his family and friends the best. Offered his condolences also to the fire department.

Mr. Williams - 1. Echoes everyone's thoughts on Mr. Dunkin. Really impacted the whole community. Thoughts and prayers to family, friends and fire department. 2. Thanked all departments for their service also. They worked very hard during the storm. 3. Thanks to Rays BBQ. Down there during storm but enjoyed the food.

Mr. Imes - Also echos everyone's thoughts and prayers regarding Mr. Dunkin.

Mr. Mills - Expresses deepest condolences to Rocky's family, friends and fire department.

Mr. Salyers - Also the same as what has been said. It's a tribute to him how the whole town is reacting.

Mr. Fetty - congratulated New Boston Police Department for forming Lodge #208. First time the village has had their own lodge. 2. Thanks to Ray's BBQ. 3. Glad New Boston floodwall almost complete. Good article in newspaper. 4. Commented on how much Rocky wanted to be a firefighter. Realizes how much firemen become family.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:10 p.m.

__________________________________
President of Council

Passed: ____________________,2012

Attest: ___________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JUNE 19, 2012

Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from June 5, 2012. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors: Mr. Warren stated Marty Mohr is here to speak to council regarding a lot in the 3500 block of Rhodes Avenue. According to our ordinance book the property is an R-2 zone, which includes any assembling, manufacturing or fabricating operation which he is interested in doing. Mr. Mohr reported to council he has someone interested in his building in Portsmouth and would like to construct a new building on this site. He is proposing to construct a metal building 36 x 60 and a 36 x 20 shed lean to for showroom. He does custom fabrication on cars and will not be doing any body work. He would be building away from the property line. He is asking permission to go ahead with the project and has agreement with Dan Sands, owner. Mr. Mills welcomed his business to the village. Mr. Lytten stated under the ordinance the village administrator issues a zoning certificate and said this is what he would need. Mr. Mills made a motion to allow Mr. Mohr to proceed with the project. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Presenting and acting on petitions: none

Reading and acting on communications: none


Reports of:

James Warren, Mayor-1. Budget for 2013 will be presented tonight and public hearing must be held. 2. Tractor Supply had a very good grand opening. 3. Infra-metals and SOPA are still working together. Still working with them on the tax abatement and they would like to start soon. 4. Steve and Scott Jenkins are selling a book of 88 years of History of New Boston Basketball for $20.00. 5. Complaints have been received of the dust created by the construction of the schools. He will speak to Mr. Skaggs this week.

Lana Loper, Clerk - 1. Presented report for May,, 2012. Mr. Fetty made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Stated she talked with Stephanie with US Bank and the additional loan of $85,000 had been approved and the money would be in the village account within two weeks. 3. Also spoke to Sandy from Greg Stype's office and they will have ordinance ready by the next council meeting regarding the TIF payment.

Kathy Bender, Treasurer - absent

Walter Lytten,Legal Counsel - 1. Reported he was contacted 2-3 weeks ago by the attorney from Infra-Metals wanting a copy of our community investment plan for the tax abatement. Fax information to him.

Steve Hamilton, Village Administrator - 1. The 139 project was in state's hands because of the extra money needed. This has been signed and the project is now in the hands of the contractors. Hope to restart July 9 and comletion will now be November 21 instead of October 21. 2. Last several days he stated he has dealt with 8 different snakes. Advising everyone to be aware of snakes for water when it gets this hot. 3. MRDDD Star Workshop has been working picking up trash. 4. Ordered 60 yards of mulch for the parks for the playground equipment to be safe. 5. Levee will be certified. Pretty much done and everything is fine. 6. AMEC is working with N & S. Village will not have to put up main gate. 7. Clutch needs to be put in the old '59 fire truck.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - presented report dated June 19, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - no report


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - Reported there was a meeting held June 18, 2012. Issues discussed included the problem with the weeds and the problems with animals in the village. They discussed that a citations should be issued by the Village Administrator to bring to mayor's court for a fine. The cost of communication with residents is very costly because they have to be notified per ordinance via registered mail. Animal offensive odors, unsanitary conditions and dog barking can be cited by the police. Committee recommends Mr. Lytten review the door hanger policy currently being used to see if anything can be done to make it stronger. Also the committee discussed the sewer agreement with Portsmouth and the Ohio EPA suggestions. Mr. Mills reported they discussed a few meetings ago council suggested Mr. Lytten set up a meeting with Mr. Jones, Solicitor for Portsmouth to bring together the two municipalities to discuss the sewer problems. Portsmouth has expanded the sewers and we are not getting any funds to maintain. Mr. Hamilton stated the US EPA wants us to meet she would mediate if needed. Mr. Lytten stateed he will set up two meetings - one with Portsmouth and one with the county. Mr. Hamilton spoke to council regarding all the letters that were sent out regarding the grass cutting. He spent several hundred dollars sending certified mail. Mr. Lytten stated this is done to prove in court they received warning. He would like to bring these people to mayor's court who do not respond to the warnings. Council asked Mr. Lytten to review. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Dan Fetty, Lands & Buildings - none


Reading of Ordiancnes and Resolutions

An ordinance was read transferring amounts in the various funds of the village and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: Ayes-6. Mr. Payton moved Ordinance No. 25-12 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read adopting the budget for the Village of New Boston, Ohio, for the fiscal year 2013. Mr. Williams made a motion for the 1st reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams also advised the clerk to advertise that two copies are on display for the public in the clerk's office and stated there will be a public hearing on July 3 at 6:30 p.m.

A resolution was read commending the Wheelersburg High School Baseball Team for winning the OHSAA Division III State Baseball Championship. Mr. Mills made a motion to adopt Resolution No. 21-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending Matt Mohr for his achievement at the OHSAA State Track and Field Championships. Mr. Fetty made a motion to adopt Resolution No. 22-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows:: ayes-6.


NEW BUSINESS

Mr. Fetty - 1. Reported he met with the school and hopes to get a co-op with them for donations and grants of $150,000 to $200,000 for new tennis courts. Made a list of businesses and corporations to contact.

Mr. Payton - 1. Attended the OML quarterly meeting in Columbus, Ohio. Members were asked to submit legislation they would like to see the League endorse in the upcoming session of the Ohio General Assembly. They proposed an amendment to provide disability benefits to firefighters, police officers, or public emergency medical services worker who is disabled as a result of specified types of cancer or certain diseases while performing official duties. He worked with a committee who added it to include vision and hearing. 2. Welcomed Tractor Supply and Automania.

Mr. Williams - 1. Asked for a resolution to be brought in to recognize Terry Salyers and the New Boston alumni for achieving the $100,000 accomplishment in scholarships this year.

Mr. Imes - stated his local antique car club would like to be involved in putting the clutch for the fire truck.

Mr. Mohr - Congratulated Tractor Supply for their opening and welcomed Marty Mohr to the community.

Mr. Salyers - none

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:55 p.m.

_____________________________________
President of Council

Passed: _______________________,2012

Attest: ____________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JUNE 5, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from May 15, 2012 & May 21, 2012. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: None

No Presenting & Acting on Petitions: None

No Communications


Reports of:

James Warren, Mayor - 1. Tractor Supply opened on June 1 and will have Grand Opening on June 16. 2. Presented court report for May,2012. Mr. Fetty made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Matt Mohr placed 3rd in the state in long jump.

Lana Loper, Clerk - no report

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Presented information concerning Project Dawn. 2. Gave a two week report to EPA. They are happy with what is going on. Greg Law is keeping the sewers from overflowing and bypassing. 3. Project 139 has been shut down for 3 weeks over a design problem. More funds are needed and have to be signed. Hope to be back to work next week. They had problems with the metal plates and they need to add extra bracing. 4. Levee system is being certified. Seams will have to be caulked. Reported he will have to do the O & M Manual per FEMA. He spoke to FEMA and they stated the village can be certified without Portsmouth being certified. There may only one part of Portsmouth's wall that will not be certified. AMEC will be completed soon. Mr. Williams stated the additional money requested from the bank has not been received yet. Council asked the clerk to contact the bank regarding the balance of the loan. 5. Service department is working on concrete, benches and swings for the park. 6. Reported he settled with the insurance company for over $13,000 for the police cruiser that was wrecked. The car was totaled. Asked council for appropriation of $4,000 to purchase a used car from Ironton. This would include painting and adding a radio. This car would replace the car that Chief Clark drives. Mr. Imes made a motion to bring in an ordinance on emergency for the appropriation of $4000. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declaread the motion carried 6-0. 7. Asked Mr. Salyers to hold a laws & claims committee meeting regarding high grass and nuisance of dogs.

Theda Aldridge, Income Tax Director - presented report for May, 2012. Mr. Williams stated this month of May has been the most collected in once month since he has been here. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - presented report dated June 5, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - absent


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - no report but reported a few changes for the budget does have to be made. Due to the closing of SFI, revenues of income tax will be reduced. Discussed several other changes that were made to help the general fund. Revisions will be made as needed. Mr. Fetty made a motion for the budget to be brought in on June 19 meeting. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - reported 3 poles have been knocked down by accidents. The wood poles were cheaper to replace than metal poles.

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - set meeting for Monday, June 18 at 7:00 p.m. to discuss ordinances regarding high grass and nuisance dogs.

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

A resolution was read improving the Village Square Park by Rent-2-Own. Mr. Mills made a motion to adopt Resolution No. 18-12. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


NEW BUSINESS:

Mr. Salyers - made a motion for a resolution to be brought in recognizing Courtney Horsley as Valedictorian and Brittany Winn, Saluatorian at New Boston. Asked the Mayor to present at the alumni banquet. Mr. Salyers reported the alumni have given over $100,000 in scholarships in 17 years and stated the New Boston alumni have been very generous. Mr. Williams seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0.

Mr. Fetty - 1. Reported he was very sorry for the closing of J.D.'s Brisket House. 2. Asked if big brown stone will still be used for the lake bed. Mr. Hamilton stated it will be used aroud the tube area. 3. Asked if Solid Rock will level the soil where they were doing work. Mr. Hamilton stated they will level the soil and then grass will be planted. 4. Glad to see Tractor Trailor store is open. 5. Asked if any court fees will be increased. Mr. Williams stated this is set by council and as of now we should be in line with others. Mr. Warren reported our court fee is $70.00and Mr. Lytten stated he will check into this by getting list from Portsmouth to see what their fees are. Mr. Williams also reported he had checked into the $5.00 fee added to license registration. There are 1753 registered in New Boston and that would bring in revenues of $7,500 per year if council chooses to do this. Too late this year since it needs to be passed by July 1 prior to the year to enforce. 6. Talked to council about the signs that needed changed since ordinances were amended. He reported he talked to Steve about the cost of the signs which will be $4500 total. Discussed waiting until after school until signs are changed except the no turn on red signs. 7. Reported he saw the Little League Mural Fund advertised in the paper and asked if village is handling the funds. Mayor stated no because they opened their own bank account for donations. 8. Made a motion to bring in a resolution for Matt Mohr who placed 3rd in the state in long jump. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 9. Also made a motion for a resolution to be brought in recognizing the Wheelersburg boys baseball team for winning the state championship. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton - 1. Made a motion for a resolution to be brought in to recognize Gabriel Kessinger, New Boston River Day's candidate. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Also sorry to learn of the closing of J.D. Brisket House. 3. Welcomes Tractor Supply to New Boston. 4. Asked if employees are happy with health insurance. The clerk stated yes as of now but will be trial and error. 5. The First Responder's Parade went very well. Thanked all departments for a good job. Diane Davis received the Public Service Award. She was very well deserving. Also thanks to Daymar College. 6. Lisa Roberts will be guest speaker at the Kiwanis meeting next week.

Mr. Williams - 1. Asked if Lakeview Avenue will be paved this year because of the problem with Rt. 139. Mr. Hamilton stated yes - that if they are not completed the state will work with us on detours. 2. Read in paper about the county receiving money to help with demolition of old houses. Mr. Hamilton stated he has already sent in 10 addresses to the county. 3. Reported he spoke to Greg Stype who is the attorney who helps the village with the TIF Notes. TIF was for the Walmart project. Originally borrowed $900,000 which was to be paid in 10 years. Balance now is $550,000. The TIF balance has balance of $392,000. Stated it would be to our advantage, after speaking to Mr. Stype, that we pay $350,000 this year and may be able to pay off TIF next year. Then we would be seeing monetary benefits. That means we would be able to pay off TIF in 7 years instead of 10 years. He recommends payment of the $350,000. Mr. Stype will do all the paperwork including the ordinance. Mr. Salyers made a motion to give Mr. Williams permission to advise Mr. Stypes to go ahead with the payment of $350,000. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Imes - 1. Was contacted by someone who wants to start a business in the village but needs the zoning changed. He is not the owner of the property. Zoning board will have to meet.

Mr. Mills - 1. Also stated he was sorry for the closing of the Brisket House.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:50 p.m.

________________________________________
President of Council

Passed: _________________________,2012

Attest: ________________________________
Village Clerk