NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 21, 2012

Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Williams made a motion to accept and file the minutes from August 7, 2012. Mr. Salyers seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0.

Reports from visitors: Mike Asebrook, Main Street, Columbus, OH with Asebrook & Co. presented information about building regulations. His company is a contract service provider and provides contract building department to various jurisdictions. His company would like to have a contract with the village to do inspections. Stated the village would receive 10%. It is a no risk proposition and he does work now for Scioto and Lawrence Counties. Council discussed with him how it works and then thanked him for coming. No presenting and acting on petitions: none James Warren, Mayor - 1. Yard sale for the village is September 8, Lana Loper, Clerk - 1. Presented report for July, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Kathy Bender, Treasurer - no report Walter Lytten, Legal Counsel - 1. Stated he reviewed the noxious weed problem. Our ordinance states that when it is 12 inches high a notice would be sent by certified mail. If no response after 10 days the village could cut and add cost to tax bill. Mr. Salyers stated that sometimes no one signs for the certified mail. Mr. Lytten stated a public notice could be published one time. After discussion, Mr. Salyers made a motion to add the public notice to the ordinance. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Looked at drainage problem on the east side. Catch basin is 3 ft. inside Portsmouth. Stated he has looked at the problem the past 30 years and nothing has changed. He reported that he did not think there was a legal issue. Can't prove anything and if something is done we would have to pay expenses. 3. Reviewed the ordinance regarding the house on Gallia. He still can see no charges. Mr. Payton asked if amending ordinance for future reference could be changed. He stated property owners should be responsible for obscenity on their houses. Mr. Lytten stated would do further research on obscenity and graffiti. Steve Hamilton, Village Administrator - 1. Reported he is getting price quotes for stop signs. Stated he needs 122 signs. 2. Attended the Huntington District Levee Safety meeting on August 8 with the US Corps of Engineers. Met with floodwall certification manager and stated our certification is 90% complete. Manual and caulking still needs to be done. They would like a 5-10 plan to see what repairs and maintenance would be done each year. They understand we don't have the money at once. 3. Attended R-Cap seminar last week for two days. Learned a lot and will get more information later. They hope to free up money to help the village. Reported our school is the poorest in the state and our median household income is 2nd. Hope we could get 100% principal forgiveness. 4. Mr. Law doing a good job on sewers and there has been no bypass. Service department is working well keeping grass cut and trash pickup. 5. 139 project is coming along. Hope to be completed by the end of October. Asphalt work will soon be started. Discussion was held regarding safety issues while the roads are being paved. Mayor reported the floodwall renewal will be on the ballot in November and will get out a flyer soon. Theda Aldridge, Income Tax Director - no report Darrold Clark, Chief of Police - 1. Presented report dated August 7, 2012. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - no report Reports of Committee Chairmen: Junior Williams, Finance & Wages - Reported the committee met on August 20, 2012, to discuss first half revenues and expenses. Reported income tax and gas/license tax were above budget while property tax, community development and fire levy were down. Department heads were informed how their expenditure for supplies, material, repairs and wages were at the six month level. They also discussed costs such as stop signs, flourescent lighting upgrade, K12 saw, Jaws of Life and cost of police officer since the COPS grant will be expiring. Discussion also was held for the possible need for future revenue such as vehicle registration fee, garbage, impound and inspection fees and charge for police reports. Committee would like to thank the NB Board of Education for their decision to sell the soon to be former high school to SCES. Infra-Metals will not be up and running until next year and loan papers are ready to be signed at US Bank. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Ralph Imes, Streets & Alleys - none Mike Payton, Util lities & Communications - reported that the 3800 block of Gallia that vines were heavily around the power lines and coming out on the road. Mayor stated AEP would be notified. Jon Mills, Flood & Sewage - none Terry Salyers,Laws & Claims - asked if we needed a new ordinance since the state passed a new law regarding texting and driving. Mr. Lytten stated he would take a look at it. Dan Fetty, Lands & Buildings - Reading of Ordinances An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money to be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 31-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6 An ordinance was read authorizing the issuance of a permit to the Military Order of the Purple Heart, Chapter #671, to solicit charitable contribution from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion for the 1st reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business: Mr. Mills - complimented the police department on the drug task force. Mr. Salyers - reported he would like to recognize all employees in their departments for jobs well done. Mr. Fetty - 1. Ask about complaints on dogs again. Stated something needs to be done. Mr. Hamilton stated he has had several calls regarding dogs. Mr. Williams stated we have an ordinance against these things and it is a minor misdemeanor and should be enforced. Mr. Lytten stated he would review again the number of dog problems in other villages and report back. 2. Reported at the last meeting it was reported two employees were threatened and asked if any complaints were filed. Chief Clark stated no complaints have been filed but police report has been filed. Stated his concern for safety and asked the mayor for a uniformed officer to be outside council for this one meeting. Asked the mayor whay this request was refused. Mayor stated he is always here early and knows who attends. He saw no need for an additional officer to be here. Stated Chief Clark is here and he himself is an officer. He is highly concerned for the safety of all employees. Mr. Fetty also stated his concern for a safe facility and that everyone is covered. Mayor stated there will be a safe facility. 3. Welcomed the Daymar political science class. Mr. Payton - 1. Action Club from Star Workshop attended Kiwanis. Charter presentation for the workshop will be Monday, August 27, at 1PM. 2. He and Dan had attended the Hero's Dinner at the Red Cross. Rocky Dunkin received an award for courage and inspiration. Very moving few minutes. 3. Thanked the SES for being interested in the school. 4. Thanked the Daymar class for attending. Mr. Williams - 1. Next month he will be attending the Sunshine Laws class in Chillicothe. 2. Reported information regarding the indigent driver fund. He had talked to Ms. Moore from the state how to handle the fund. The indigent fund is for someone that cannot afford treatment and we received $1.50 for each moving violation. Mr. Lytten stated he would be at PMC tomorrow morning and will talk to Mr. Kegley.Mr. Imes - none Mayor reported there is a grand opening at 10:00 a.m. for the new Laundromat. There being no further businss, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:30 p.m._______________________________ President of Council Passed: __________________,2012 Attest: ______________________ Village Clerk