NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
NOVEMBER 20, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from November 6, 2012.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Mills made a motion to accept and file the minutes from special meeting November 16, 2012.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

No presenting and acting on petitions:  none

Reading of Communications:  Read letter from Glenwood High regarding the new address of the new school.  Mr. Lytten reported it is private property and not dedicated to the village.  They are able to name the road what they choose.  Mr. Salyers made a motion to accept and file the communication.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of: 

James Warren, Mayor - 1. Schools had exciting day moving students from old school to new school and everything running smooth.  2. He and Steve have worked together making sure signs are complete for the new schools.  3. Rt. 139 is mainly open.

Lana Loper, Clerk - 1. Presented report for October, 2012.  Mr. Mills made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Reported he had the attenuator painted orange and is waiting on reflector to come in.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - 1. Presented report for November 20, 2012.  Mr. Payton made a motion to accept and file.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chief Bender, Fire Chief - Reported they got back Engine 15 today from being repaired.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities and Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - none


Reading of Ordinances and Resolutions

A second reading was given to an ordinance repealing Section 133.05 residency requirements of the codified ordinances.  Mr. Fetty made a motion for the second reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read to approve then and now certificate for $3000 for payment to Griffin Pavement Striping, Inc.  Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 38-12.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read repealing Section 147.09(A)(4), employment standards and policies, of the codified ordinances.  Mr. Fetty made a motion for the 1st reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read authorizing the payment of a one-time pay increase to village employees and declaring and emergency.  Mr. Williams stated a concern for the payment to a few employees who received workers compensation.  In the finance meeting, Mr. Williams first stated he did not believe these employees were entitled to this pay increase.  He reported to he spoke to Carolyn from the Worker's Compensation Bureau and she stated if council desires, they could be paid for the weeks worked but not for weeks employees drew workers compensation.  Asked if council would like to include four employees in this position.  He also reported the ordinance should read prorated by weeks, not months.  After discussion, Mr. Williams made a motion to include the workers compensation employees for the one-time pay increase and also to amend the ordinance to read weeks instead of months.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Sam Craft, an employee on workers compensation spoke to council and stated he had spoken also to workers compensation and reported if it was one-time pay increase it would not affect the money but since it has been broken down for weeks there would be a problem.  Thanked council.

Mr. Mills moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Payton moved to adopt Ordinance No. 39-12.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with Community and Economic Development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  Ayes - 6.

An ordinance was read authorizing a contract for services with Certifies Operations and Maintenance from January 1, 2013 until December 31, 2013, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston.  Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr.Payton moved to adopt Ordinance No. 41-12.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Mayor wished everyone a Happy Thanksgiving and reported Breakfast with Santa and parade will be on December 1, 2012.  Also council will be discussing the selection of a solicitor.  May want to go to executive session.

Five minute break at 7:06 p.m. - back in session at 7:11 p.m.

Mr. Mills made a motion to go into executive session for the hiring of personnel.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

After executive session, Mr. Mills moved to adjourn back into regular session.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows: ayes-6.

Mr. Williams made a motion to bring in accepted candidates for interviews on Monday, November 26, 2012 at 6:30.  Council feels this is the right thing to do.  Special council meeting will be held at that time.  Asked the clerk to post in newspaper.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


New Business:

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Reported he has been reading the P & P manual and found several areas that need updated.  Asked if committee could be set up to review the P&P.  Mr. Warren stated yes.  Mr. Fetty discussed CDL in the service department which needs to be also addressed in the P&P.   2. Asked if flu shots could be provided to employees by the village and this could also be addressed in the P&P manual.  3. Asked if state will fix Maple Street.  Mr. Hamilton said he would check with them.  4. Traffic needs to be watched at the new schools to see how good the traffic flows.  Parking on sidewalk also needs to be reviewed at the school.  5. There is still a problem with motorists passing school buses.  Mayor stated bus driver needs to get tag number and report.  6.  Ask if police department is short if the chief could patrol.  Mr. Lytten stated it would have to be marked car and he would have to be in uniform.

Mr. Payton - 1. Discussed information from OML that was presented regarding HB 601.  He stated the OML has been discussing this and is not in agreement with this HB.  Mr. Payton made a motion to bring in a resolution against HB 601.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  Ayes - 6.  2.  Thanked Golden Corral and Applebee's for the Veterans Day dinners.  3.  Good to see Rt. 139 and new schools open.  4. Ask the demo list. Mr. Hamilton stated the county is in charge of the project and we dont have list as of now.

Mr. Williams - Reported the New Boston Eagles has donated monies to our youth programs and toy programs and made a motion to bring in resolution commending their donations.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:20 p.m.

_____________________________________
President of Council

Passed: __________________________,2012

Attest: _______________________________
           Village Clerk