NEW BOSTON VILLAGE COUNCIL MEETING MINUTES October 2, 2012 Meeting Minutes Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Salyers made a motion to accept and file the minutes from September 18, 2012. M. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports from visitors: none No presenting and acting on petitions: None Reports of: James Warren, Jr., Mayor - 1. Presented mayor's court report for September, 2012. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Asked for council's approval in appointing Joe McGraw to the Zoning Board upon the passing of Elwood Turner, who served many years and did a good job. Mr. Mills made a motion to approve the appointment of Mr. McGraw. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Reported there are still four police officers off on workers compensation and would like for council to think about hiring Curtis Combs at the next meeting. Lana Loper, Clerk - none Kathy Bender, Treasurer - absent Walter Lytten, Legal Counsel - Reported to council the amount for contract biddin for the village has increased to $50,000 instead of $25,000. Steve Hamilton, Village Administrator - 1. Explained roadway collapsed in front of the school due to digging. Mr. Hamilton also presented pictures for council's review regarding a guardrail around the terrace, possibility of a problem with a tree falling on resident's property. Stated the school owns the property where the tree is located. Discussion was held regarding the problems and Mr. Warren asked for a streets and alleys committee meeting for further discussion. 2. Mr. Howerton has not signed the no rise agreement. Stated he would cease job if not signed. Mr. Lytten advised to give Mr. Howerton another call to have him sign the agreement. 3. Reported he had received a letter regarding a 50/50 matching grant through the county engineer's office. Capital improvement funds are down and not sure if we can participate. 4. Still talking with RCAP who is trying with our sewer funding. Reported he has a conference call in the morning with RCAP and will know more then. 5. Mr. Fetty asked if concrete is being poured at the 139 project. Mr. Hamilton stated milling and paving should be completed by the first week of November. Theda Aldridge, Income Tax Director - absent but report for September, 2012, was presented. Mr. Payon made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Darrold Clark, Chief of Police - 1. Presented report dated October 2, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the moton carried 6-0. Chris Bender, Fire Chief - absent Reports of Chairmen of Committees: Junior Williams, Finance and Wages -none Ralph Imes, Streets and Alleys - 1. Set meeting for October 8, 2012 at 6:00 p.m. to discuss roads & allys. 2. Discussed with council regarding land at Shale Bank Hollow which involves Mr. Russell. Mr. Hamilton stated there was a verbal agreement seveal years ago between Jerry, Mick, and Don Hadsell and nothing has been done and cannot find any paper work regarding the problem. Mr. Hamilton stated it needs a new culvert and property still belongs to village. Mr. Lytten reported they wanted a exchange of property. Mike Payton, Utilities & Communications - none Jon Mills, Flood & Sewage - none Terry Salyers, Laws and Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions Second reading was given to an ordinance authorizing the issuance of a permit to the American Red Cross, to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams made a motion to adopt Ordinance No. 33-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 34-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business: Mr. Fetty - 1.Thanked the Fire Honor Guard for a fine job they did at Elwood's funeral. Also thanked the police department for their help on the day of the funeral. Everyone was very impressed. 2. Reported Jack Horner, long time resident of New Boston had passed away. 3. Asked Mr. Hamilton has he ordered the sign for Oak Street regarding no turn on red on Monday-Friday from 7:00 am to 5:00 pm. Mr. Hamilton stated he would order. 4. Asked if the engine break ordinance has been completed. He reported signs were out but no ordinance was brought in. Mr. Lytten state he would double check. 5. Discussed the rules for the fire chief having to be a New Boston resident. In 1999 an ordinance was passed stated fire chief must be a New Boston resident. He reported the state had changed the code in 2002 and reported he would like to change our ordinance to comply with the state regulations. Mr. Williams stated he thought the state gave the option and felt department heads were wanted to live in New Boston for response time for emergencies. Mr. Payton asked if we could override the state law. Mr. Lytten stated he would check the laws and report back. Mr. Payton - 1. Asked Mr. Hamilton if we have enough salt this year. Mr. Hamilton stated we do have since not much was used last year. 2. Asked for a list of homes that was scheduled to be demolished by the county. Mr. Hamilton stated he would have a list at the next meeting. 3. Reported the Daymar 5K Run will be Saturday morning at 9:00 a.m. 4. Asked about the lot the church was selling across from him and was advertised as commercial. Mr. Warren stated there were three lots and a smaller building for sell for $45,000. Mr. Williams - 1. Reported he had attended the Atty. General Sunshine Law Training in Chillicothe. Information is now on CD rather than a booklet. 2.Attenuator by the Walmart area needs a reflector. 3. Reported the grass past Bob Evans looks good. Asked if North Gallia would be cut soon. Mr. Hamilton stated it would be. Mr. Imes - none Mr. Mills - none Mr. Salyers - none There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurrig, Mr. Warren declared the meeting be closed at 7:55 p.m. ____________________________ President of Council Passed: ___________________ Attest: ______________________ Village Clerk