NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES NOVEMBER 6, 2012 Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Mills made a motion to accept and file the minutes from October 16, 2012. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports from Visitors: None No presenting or acting on petition: none No presenting and acting on petitions: none Reading and acting on communications: Resignation of Walter Lytten was presented effective November 30, 2012. Mr. Lytten stated it has been a pleasure serving council and the village but he has decided to retire. Reminded council the solicitor position is a professional service contract. Mr. Mills made a motion to accept and file the resignation. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports of: James Warren, Mayor - 1. Presented mayor's court report for October, 2012. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the position. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Breakfast with Santa and the Christmas parade are December 1st. 3. Veteran's Day Ceremony at the Golden Corral is November 12 at 3:00 p.m. 4. New school is coming along good and will open soon. 5. Traffic light on Rhodes is being rebuilt. Lana Loper, Clerk - no report Kathy Bender, Treasurer - no report Walter Lytten, Legal Counsel - no report Steve Hamilton, Village Administrator - 1. Will have ordinance number on the no brake engine signs. 2. The 1994 dump truck was stolen and damages were done to the engine and transmission. Insurance is reimbursing $5550. Total cost of repairs is $6950. Needs $1400 additional. Mr. Fetty made a motion for the appropriations of $6950. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Stop signs and posts have been delivered and service department will start soon getting them installed. 4. Mulch and new swings are in at the park. 5. Sink hole in front of Frank's has been repaired but sinking again behind it. Hope the state will repair in the future. 6. Working with Mr. Lytten for some things regarding the school. Will report later. 7. Curbs and gutters were done today on Harrisonville Avenue. Paving will be done soon. Should be open by November 21. 8. AMEC hopefully will be closed out by the end of the year. Certification is passed. 9. Received a call for corps regarding a five-year plan showing we are working on repairs. 10. Presented an agreement with Portsmouth regarding sewer. Asking council to pass the ordinance tonight on an emergency for the contract. Further discussion was held regarding this contract. Theda Aldridge, Income Tax Director - Presented report for October, 2012. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Darrold Clark, Chief of Police - Presented report dated November 6, 2012. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - no report Reports of Chairmen of Committees: Junior Williams, Finance and Wages - none - but set finance meeting for November 13 at 6:30 p.m. to review finances and wages for 2012. Ralph Imes, Streets & Alleys - none Mike Payton, Utilities & Communications - none Jon Mills, Flood & Sewage - none Terry Salyers, Laws and Claims - none Dan Fetty, Lands & Buildings - reported he contacted contractors at the school for funding for tennis courts. Reading of Ordinances and Resolutions An Ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 35-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read repealing section 133.05 residency requirements of the codified ordinances. Mr. Williams made a motion for the 1st reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: aye-6. An ordinance was read to approve then and now certificate in excess of $3000 for payment to SOMC for medical bills and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. THe voting results are as follows: ayes-6. Mr. Fetty moved to adopt Ordinance No. 36-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read authorizing the mayor to enter into an agreement with the City of Portsmouth to compensate the Village of New Boston for transportation of city and county sewage through certain sewers owned by the village and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved to adopt Ordinance No. 37-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business Mr. Williams - 1. Thanked Mr. Lytten for his service to council, mayor and community. 2. Received complaints regarding engine braking on Vine Street where the trucks turn in. Asked Mr. Hamilton to makesure sign is posted. 3. Reported additional crosswalk lines and striping was done with the change orders. Bill now is $6936.90. Asked the clerk to close original purchase order and bring in a then and now certificate for $6936.90. Mr. Fetty made a motion for the then and now certificate. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 4. Asked if the new school will provide plan drawings of the new buildings to fire and police. Chief Bender stated he has blueprints and Chief Clark stated his deals with security. 5. Ask about fire hydrants for the school. Chief Bender says there are three new ones. Still waiting on Portsmouth to fix the one by Mr. Henson. Mr. Imes - none Mr. Mills - Thanked Mr. Lytten for all his years of service Mr. Salyers - Reported flag at the lake needs replaced. Mayor stated it will be replaced tomorrow. Mr. Fetty - Also thanked Mr. Lytten for all his years of service. Mr. Payton - Reported Fashion Bug was closing down nationwide. 2. Asked about the latest on Infra-Metals. Mayor stated it was still happening. 3. Reported he and Kathy have been working on the parade. 4. Told Mr. Lytten he hated to see him go and good luck. Asked what procedure was to replace the solicitor. Discussion was held and everyone agreed resumes should be accepted and interviews made. There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:40 p.m. ______________________________________ President of Council Passed: __________________________,2012 Attest: ______________________________ Village Clerk