NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MAY 21, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr.Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from previous meeting.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  Johnnie Steele, Grace Street, New Boston

Communications and petitions:  none

Presenting and acting on petitions:  none

Reports of:

James Warren, Jr., Mayor - 1. Planning on starting interviews to hire a police officer soon.  2. Infra Metals have invited council members to a luncheon tomorrow at 12:00 p.m. at their sight.

Lana Loper, Clerk - presented report for April 2013.  Mr. Salyers made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Kathy Bender, Treasurer - no report but thanked mayor and council for excusing her during softball.

Justin Blume, Legal Counsel - no report but asked for executive session later to discuss litigation.

Steve Hamilton, Village Administrator - 1. Padding is in for handicapped swing and bridge has been installed.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - presented report dated May 21, 2013.  Mr. Imes made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - no report but also thanked mayor and council for excusing him during softball.


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - report committee had met on May 16 to discuss the final figures for the 2014 budget and asking the ordinance to be brought in at the next council meeting.  The committee also discussed having a meeting this summer to review employee wages and benefit compensation package.  Finally, the committee discussed the possible financial impact of the EPA enforcement for the long-term control plan.  Although we have received $2,000,000 principle forgiveness village may have to ask public for fees to help pay for to meet these regulations.  Mr. Fetty made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

Third reading was given to an ordinance authorizing the issuance of a permit to Crush Fast Pitch softball to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council.  Mr. Fetty made a motion to adopt Ordinance No. 12-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read authorizing the mayor to enter into an agreement with Medical Mutual of Ohio for a fully insured group medical insurance plan.  Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Ordinance No. 13-2013.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read authorizing the village administrator to enter into an agreement with Rosetta Communications for maintenance and technical support for the village internet web site.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Ordinance No. 14-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read reaffirming the existing pickup plan of employee contributions to the Ohio Police and Fire pension fund for NBFD employees.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Payton made a motion to adopt Ordinance No. 15-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read reaffirming the existing pickup plan of employee contributions to the Ohio Police and Fire pension fund for NBPD employees.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Fetty made a motion to adopt Ordinance No.. 16-2013.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

A resolution was read establishing June 1, 2013, and September 7, 2013, as village wide yard sale days in the Village of New Boston.  Mr. Mills made a motion to adopt Resolution No. 12-2013.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

At 6:48p.m. Mr. Mills made a motion to move into executive session to discuss litigation.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6. 

At 7:23 p.m. regular session of council with all members present was called back to order.

Johnnie Steele, Grace Street - asked council if they had considered letting Lori Moore with the PTO group have the concession stand at the park.  He knew she had filled out the application.  Mr. Mills stated the last thing he knew was the Little League and school was working out a deal.  Mr. Hamilton stated meeting was held but the only people present was he, mayor and Little League.  He is asking council again to vote to let baseball team have concession stand during games.  Mr. Williams stated the school team was done for the year and this probably would not be voted on until after the first of the year.  He asked if signed petitions would help.  After further discussion, Mr. Warren stated this would be discussed at another time and further information will be obtained.  Mr. Steele stated he was represented residents of the village and not PTO or school.  He also asked if there is a demolition permit required in the village and how much.  Mr. Hamilton stated the fee is $30.00 and also he would need an extermination permit. Asked what the fee was for copies for public record.  Mayor stated .05 per sheet.


New Business:

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Reported he was still receiving complaints about traffic on Rt. 139 and Gallia.  Light lets 8 cars out.  2. Thanked everyone for help with the First Responders Parade.  3. Asked if garden in park will still be there this year.  Mr. Hamilton stated it was supposed to be there.  Weeds were cut today.  4. Reported cars were sitting with flat tires on Lakeshore Drive.  Steve will check out.  5. Asked if creek is shrinking.  Steve stated it needs to be cleaned out again.  Further discussion was held about buying own equipment to do ourselves or contracting out to clean.  Mr. Blume stated auctions would be good to watch for used equipment.  6. Reported a cone in the alley behind Swick's Funeral Home has been there a long time.  Mr, Hamilton reported he had called six months ago about that water break and stated he would call again.  7. Reported there is only one CDL license driver and one part time and we should consider having another employee to obtain one.  8. Thanked visitors for coming.

Mr. Payton - 1. Reported he felt he was thrown under the bus over the handicap swing deal.  When he got the grant and checked into everything.  He had not heard of Jared's Law.  Researched information on the law and found it had been repealed in 2009 and also found this law applied to schools only.  He felt he knew what he was doing when he applied for the grant and done with best intensions and village was not required to spend the extra $2000 for mat but was glad the village did and wants everyone to be safe.  2. UCAN again was a wonderful time.  Made $2,500 and foundation matched.  3. Thanked everyone for a nice parade for the First Responders.  4. Graduation for New Boston will be Friday.  Thanked everyone for coming.

Mr. Fetty made a motion to accept and file Mr. Blume's copy of letter presented.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Williams - 1. Clerk passed out General Obligation Fund for budget.  Needs motion for budget to be brought in.  Mr. Fetty made a motion to bring in 2014 budget at the next meeting.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Also reported the village will be receiving about $25,000 refund from the state for Workers Compensation.  3. Made a motion to bring in an ordinance contingent upon grant funds to encumber $5000 out of capital improvement to help with the tennis courts.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:00 p.m.

_____________________________________
President of Council

Passed: ________________________,2013

Attest: ______________________________
            Village Clerk