NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JUNE 18, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Imes and Mr. Salyers. Mr. Fetty made a motion to excuse the absent member, Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept and file the minutes from June 4, 2013. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Rick Duncan, Portsmouth Engineer-was invited to meeting to give an update on the Portsmouth's floodwall certification. He reported AMEC was doing a second opinion work at their levy. They have been on site drilling, etc., and should be complete by the week of July 8, 2013. Week of August 2nd, they should complete an analysis of their samples and complete plans to submit to the CORE for approval and hope to get their approval within four weeks. Open bids in October and hope to complete by mid-November. Stated New Boston has been certified and when this is complete we will all be able to have the whole thing certified. As far as he knows FEMA has not started any decertification of the levy which takes 18-24 months, so this should give time to get certified and feels New Boston and Portsmouth should be fine. Mr. Fetty asked how this has affected residents regarding flood insurance rates. Mr. Duncan stated the rates cannot be changed until the maps have been changed, therefore rates for residents should not be changed. Stated they will be meeting with FEMA for update.
He also reviewed the problem across from the filtration plant regarding a catch basin. He stated that when ODOT was working there last year they were going to tie in with the storm drain and this was not done. He would like to resolve the problem by getting it tied in with the drain and this would take the drainage from the storm line. Portsmouth crew cleaned out but is still backed up with debris. He wants to get with Steve and get the area cleaned. Steve stated he would definitely like to work with Rick. Steve further discussed the cleaning the catch basin with Mr. Duncan and council about getting the problem fixed.
Mr. Blume stated we need to thank Mr. Duncan for coming and keeping everyone informed. After further discussion mayor, village administrator and council thanked Mr. Duncan for coming.
No presenting and acting on petitions
No communications
Reports of:
James Warren, Mayor - 1. Request that Jeff Mullins be hired as a part time police officer. Would like for him to start June 24. Mr. Mullins is here if anyone has any questions. Mr. Salyers asked where he received his experience. He originally started in the Dayton area but his wife is from the area and that is why he is back here. Chief Clark reported Officer Combs has resigned. Mr. Salyers made a motion to accept the Chief's recommendation to hire Mr. Mullins. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5. 2. On July 2nd, a public hearing will be held regarding the sewer project. This will be with the Ohio EPA, Federal EPA, Strand Associates and others. They will be here from 5:00 p.m. until 7:00 p.m., therefore asking council to approve the council meeting be moved to 7:00 p.m. that evening. Mr. Payton made a motion to move the meeting to 7:00 p.m. on July 2, 2013. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams also reminded everyone the public hearing on the budget then will be held at 7:00 p.m. right before the council meeting. Mayor also reported the dedication for the baseball mural will be Saturday at 1:00 p.m. and Challenger League will also be playing starting at 10:00 a.m. and also homerun derby will be held.
Lana Loper - absent but report for May, 2013, was presented. Mr. Fetty made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - none
Justin Blume, Legal Counsel - 1. Asked council about a letter that was received regarding the village taking ownership of a piece of property in the village. Stated this would be up to council whether to accept and he would do a title search. Steve reported the house is gone and lot cleaned off but also has a lien against it. Mr. Blume stated if the village accepted it, they could auction it off but lien would have to be paid. Discussion was held regarding the costs of keeping the grass cut, etc. Mr. Hamilton reported the village is already cutting grass for 12 properties that does not belong to the village. Mr. Fetty made a motion that we pass on the property. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Blume reported he would send them a letter. 2. Asked council to review information about impending lawsuit. Mayor will give to council later and may discuss in executive session. 3. Received from Loren Purdum the legal description regarding the vacant alley by Outreach property. Mr. Payton stated he would like to meet in executive session at the end of the meeting to discuss this litigation.
Steve Hamilton, Village Administrator - 1. Crew working on 52 West. Rain has delayed some of the progress. After this is completed will work on the 3900 block of Rhodes Avenue. Solid Rock has raised five mote houses on Stanton Avenue. 3. Working with Mr. Mullins on the Outreach Center regarding sewer lines, water, etc. 4. Also been working with Strand and DEFA regarding the loan for the sewers. Asked for questions from council to be submitted in writing by June 26 so he can get to the right people so they can get answered correctly at the July 2nd meeting. Also presented further information regarding the fines. Completed loan application today. 5. Thanked Mr. Duncan for coming. He also reminded council of fines that would be imposed if sewers are not updated.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented reports for June 4, 2013 and June 18, 2013. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also thanked council for appointment of Mr. Mullins.
Chris Bender, Fire Chief - 1. Has been pricing the turnout gear which will run $2,200 to $2,500 per set. 2. Tires run $669 each. 3. Awarded $40,000 grant for the SCBA's.
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws & Claims - none
Dan Fetty, Lands & Buildings - scheduled meeting for June 27, 2013, at 6:30 p.m. regarding lot size and building in the village.
Reading of Ordinances and Resolutions
Second reading was given an ordinance appropriating an amount in the Capital Improvement Fund. Mr. Fetty made a motion for the second reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Second reading was given an ordinance adopting the budget for the Village of New Boston, Ohio, for the fiscal year 2014. Mr. Salyers made a motion for the 2nd reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes- 5.
An ordinance was read granting the variance request from Evangelistic Outreach Program and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Imes made a motion to adopt Ordinance No. 17-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read requesting certification from the Scioto County Auditor the tax valuation of the Village of New Boston and the amount a four (4.0) mill renewal tax levy would provide. Mr. Williams explained that a resolution had already been passed out but the wording was not correct. Replacement was used instead of renewal, therefore, if council wants renewal and not a replacement this resolution needs passed. Mr. Salyers made a motion to adopt Resolution No. 14-2013. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read authorizing the mayor and the village administrator to execute and engineering design services contract with Strand & Associates Engineering Inc., and to enter into an Ohio Environmental Protection Agency (OPEA), Water Pollution Control Loan Fund (WPCLF) agreement in order to finance the fees associated with same said engineering design services contract, and designating a dedicated repayment source for the loan, and declaring an emergency in regards to the design of the New Boston CSO elimination project. Mr. Fetty was concerned why we were cited back in 2006 and nothing took place. Stated we verbally were told we did not have to and still this has not gone away. Mayor stated there has been a lot that has taken place over the whole country since 2006 such as Katrina, New York. At that time they were not demanding this. Asked if we do not do this by not being able to finance, etc., what would we do to pay fines from 2009. Mr. Williams and Mayor stated this would be a good question for the EPA at the meeting. Mr. Williams explained this is the second resolution with Strand Associates. Discussion was held regarding going through with the sewer project and how these fees would be paid if we decide not to go through with the project. Mr. Williams explained project estimate costs is $4.3 million and we need to finance. Stated we did receive $1.8 million grant money, then we would be responsible for the balance of $2.5 million interest free loan. Mr. Williams stated that if we do not take this now there is not a guarantee for the interest free loan and explained other options, if approved are available such as an 18 year plan to get the three items done but could cost extra. Mr. Hamilton reported we do have several CSO's per year and will be fined. Mr. Williams stated we would have to make decisions by October and this is a very big project for the village. Mr. Fetty stressed how important it is for the village residents attend the public meeting. After further discussion, Mr. Imes moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Fetty made a motion to adopt Resolution No. 15-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: Ayes-5.
New Business
Mr. Salyers - none
Mr. Fetty - 1. Asked that a HR committee be set up to review the policy manual of the village. Discussion was held and decided the committee would consist of mayor, department heads, Mr. Payton and Mr. Blume. 2. Reminded Steve of the flyers regarding trash lids. 3. Parking on Gallia Street needs changed to eliminate one hour parking signs on south side of 4000 block of Gallia Street. Mr. Hamilton reported other signs also need updated. 4. Reported someone had planted hiatus in the flower bed and Department of Natural Resources has a sign posted. Ask Steve what transpired? Steve stated years ago grant was received to turn ball field around and other requirements in the park. Sign was required to be posted and Ohio resources came and fixed the flower bed. 4. Asked if anything is being done about fixing the old wall on St. Rt. 139. Steve stated he met with Nathan, job superintendent of the 139 project and Nathan did report this needs fixed and hope to move it up on the list of things to be repaired. 5. Thanked Rick Duncan for coming to meeting. 6. Welcomed Mr. Mullins.
Mr. Payton - 1. Also thanked Mr. Rick Duncan for coming to the meeting. He feels transparency is going to be a big deal. We are talking about a lot of money and may be dipping into taxpayers pockets and when you do that you need to be sure they have the opportunity to know what is going on. Having Mr. Duncan here today was a move in the right direction. 2. Asked about the audit. Mayor stated this will be discussed at the post audit meeting on Monday, June 24. He had read and has some interesting questions to ask. 3. Requested we have independent exams on workers that have been on workers compensation for awhile. 4. Last Friday, Mayor, he and Vicki attended a flag burning. This was quite a ceremony and next year he would like to see the village do a ceremony around Flag Day.
Mayor also reported Christmas decorations were donated to the village by Mike and Jennifer Bailey from Shawnee Computers. Mr. Fetty ask that a thank you letter be sent to them.
Mr. Williams - Thinks a full-time police officer still needs to be hired in addition to Mr. Mullins being hired.
Mr. Imes - none
Mr. Mills - absent
Mr. Payton made a motion to discuss litigation. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared motion carried 5-0.
After executive session, regular session was called back to order.
There being no further business, Mr. Imes moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:40 p.m.
_______________________________________
President of Council
Passed: _____________________________,2013
Attest: _________________________________
Village Clerk
Subscribe to:
Post Comments (Atom)
No comments:
Post a Comment