NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MAY 7, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from previous meeting.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


Reports from Visitors:

Mark Hollinger, Aspen Energy, a third party brokerage spoke to council regarding cost savings for electric for the Village.  Presented proposals to compare pricing and showed savings for a one year contract would be over $18,000 savings for the village.  Still would be single billing and no need for separate accounts.  Also compared the savings of a 3 year contract to a 1 year contract and does show the same costs per year.  Stated the solicitor has a copy of the agreement and its terms.  After discussing other terms, council thanked Mr. Hollinger for coming.

Mike Bell, Daymar College, spoke to council regarding the First Responder's Parade which will be held on Saturday, May 18, 2013.  Reported he has several people and organizations that will be in the parade.  Asked mayor for a proclamation.  Mayor stated he would have one.  Line up at 10:30 a.m.

Johnny Steele - stated to make the record clear from the last meeting he never once reported that he was here representing the school.  He was here to represent the parents, kids and residents of New Boston.  Reported he was not against Little League but he was here for the parents and residents of New Boston and would like to give preference to the New Boston Schools for the ball park and concession stand.  Mr. Williams told Mr. Steele as of now the League and the school does come first for the fields.  Mr. Mills told him a lease was not signed with Little League and the school is first and communication is the problem.  Mr. Salyers also told him we had received a letter from the school and they reported they did not want the concession stand.  Miss Burnside spoke up and stated the school does not own the stand.  Parents last year asked if they could help sell or help the ball teams and the school said yes.  Mr. Salyers stated this situation needs to go to the school.  Lora Moore from New Boston P.T.O. stated they were separate from the school and also would like the school teams to have usage of the stand.  Mr. Blume stated he was unaware of P.T.O. wanting access of concession stand also.  Mr. Blume reported legally the village of New Boston controls the concession stand.  Mr. Rawlins stated he is District Administrator for District 11.  His job is to oversee chartered Little League in each town in his district.  Stated he is not running the New Boston Little League and that they have their own president and board.  Reported the Little League has remodeled completely the concession stand and no one else wanting the use of the stand was there helping.  He stated there hasa not been a problem until now.  Stated he is here to help and Little League has doubled in size.  Other discussion was held from other members of the audience to help resolve the problem.  Mr. Hamilton asked they all get together before next year and maybe Little League run the concession stand and could give the school a percentage of profits from the games.  Mr. Warren asked Mr. Rawlins if they would be willing to give portion of profits to school ball teams and he is willing to sit down to talk to parents of the teams for agreement.  Mr. Rawlins reported there will be a dedication ceremony for the baseball mural.  All agreed to set meeting to discuss the problem.

Lora Moore, P.T.O. President and New Boston Resident - stated she would like to do things differently next year.  She stated New Boston Little League has lost their charter numerously in the last several years.  Mr. Rawlins stated Newville has never lost their charter.  She reported it was stated in court by Brian Holbrook who was president at that time they had lost their charter.  She stated new coaches are changed every week, financial reports will not be given when requested, etc.
If problems persist, next year she would like to start a traveling league and share fields.  Sciotoville residents are also trying to get away from Newville and forming their own league.  Mr. Blume stated to fill out proper forms for requesting the fields.  Has a 501(c)(3) for soccer and would also like permission for fields.  Mr. Hamilton told her to fill out forms.  She would like permission to have a bon fire for juniors going into senior grade level.  Mr. Williams stated we would need to check with Mr. Bender, Fire Chief.  Ask to use the old Wal-Mart lot for sales.  Council stated the village does not own.

No presenting or acting on petitions


Reports of:

James Warren, Mayor - 1. Presented report for May, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Presented information concerning the agreement the water rates from 1991.  Portsmouth is going to charge us a higher rate because medium household income.  Mr. Hamilton stated the rates are same but because of income this reflects higher rate.  Mr. Warren also wrote Mr.Malone a letter regarding missing sewer lids.  Mr. Mills made a motion to accept and file the letters.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Lana Loper, Clerk - absent

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Reported electric cannot change four pump stations but council could approve to change other electric for the village with Aspen.  Mr. Blume reported he wants to review contract.  2. Asked finance committee for cost of padding for the wheelchair swing.  3. Received confirmation from AMEC that they are paid.  Mr. Blume stated he has asked for update from Portsmouth but has not received a response.  4. Presented copies of compliance letters from EPA.  He reported good news that the sewers will now be taken care of by keeping storm waters will be kept out of combined sewers.  Ohio EPA has agreed to put us back in compliance if we do these projects.  Total $2,140,000 without engineering costs.  With engineer costs this will be less than $3 million.  New Boston is the only one in the state of Ohio to receive this grant for $2 million.  $1 million will be interest free loan.  Stated we need to be in compliance with EPA.  Mr. Hamilton discussed other requirements that have to be met.  Mr. Blume stated we have to do or pay fines.  5.  Presented maps and pictures by the filtration plant that show problems with catch basins on the north side of Rt. 52.  Storm lines are completely plugged up.  This is a Portsmouth problem and now New Boston has to deal with it.  New Boston has to block one lane due to overflows.  Portsmouth has not responded to any phone calls.  Mr. Blume stated we need to get more aggressive and will send a letter.

Theda Aldridge, Income Tax Director - presented report for May, 2013.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - presented report for May 7, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Chris Bender, Fire Chief - absent


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - presented report from May 2 meeting.  The committee discussed several items that needed immediate attention due to timing:  COPS Hiring Grant, COPS Hiring Grant School, vests, bridge fire hydrant installation, insurance contract and web site contract.  Other items were the OP&F pension pickup, fire turnout gear, tires, cruiser and tennis court.  The committee also compared revenue and expenditures for the first month of 2013 and started budget 2014.  Possible 2014 expenditures were discussed were garbage truck, Jaws of Life, hose hydrant parts, chargers, fan, dispatcher room renovation, helmets, masks, etc.  Mr. Fetty made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Williams asked motion be taken on several of the items:  Mr. Payton made a motion for the police department to apply for the COPS grants.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Payton made a motion to bring in an ordinance for the insurance renewal.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Mills made a motion to bring the ordinance in for the contract for the web site.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Williams made a motion to agree to continue to pay 100% of the pickup plan for police and fire and bring in the resolutions.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Floods & Sewage - discussed setting meeting soon

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances & Resolutions

2nd Reading-Second reading was given to an ordinance authorizing the issuance of a permit to Crush Fast Pitch Softball to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council.  Mr. Fetty made a motion for the 2nd reading.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as  follows:  ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Williams explained each of the dollar amounts.  Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 11-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:   ayes-6.

A resolution was read requesting certification from the Scioto County Auditor the tax valuation of the Village of New Boston and the amount a four (4) mill replacement tax levy would provide.  Mr. Mills made a motion to adopt Resolution No. 11-2013.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business:

Mr. Warren-reported zoning board will meet on May 24 at 2:00 p.m. to discuss the Stanton Avenue property for a variance.

Mr. Williams-1. Thanked Kirby Lawson for having grass cut at the ball field.  2. Discussed safety issues in the press box at park that need taken care of.

Mr. Imes - none

Mr. Mills-thanked everyone for coming to meeting.  Asked a resolution be brought in for Village wide yard sale for June 1 and September 7, 2013.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Salyers - none

Mr. Fetty - 1. Reported 4000 block of Gallia there is a one-hour parking.  Asked why they are covered.  Mr. Hamilton stated this was temporary and was asked by Mr. Howard to change.  2. Community center corner still needs repaired.  Mr. Hamilton will have Mr. Blume to send a letter to Columbia Gas.  3. Asked who will repair Oak Street sidewalk.  Mayor stated school will be responsible.  4. Asked Mr. Hamilton to talk to Mr. Leighty about grants at park.  5. Thanked everyone.

Mr. Payton - 1. Asked about Spooner, Inc., regarding Worker's Compensation.  Clerk added information regarding references and Mr. Payton did not see any references from any municipalities.  Mr. Hamilton reported everything is still ok with Sheakley whose contract is still in effect until September.  2. Autism Day went well.  Thanked Little League for donation of proceeds and thanked everyone for coming.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 9:00 p.m.

____________________________________
President of Council

Passed: _________________________,2013

Attest: _______________________________
            Village Clerk