NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
APRIL 16, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Payton, Mr. Imes, Mr. Mills, and Mr. Salyers.

Mr. Payton made a motion to excuse the absent member, Mr. Williams.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to amend the minutes from April 2, 2013, to reflect the correct roll call results regarding an ordinance that was read on transferring an amount appropriating amounts in the various funds.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  After the amendment, Mr. Mills made a motion to accept and file the minutes from April 2, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Williams declared the motion carried 5-0.

Reports from Visitors:

David Herwerdan, Regional Sales Manager with Spooner Inc., Westlake, Ohio, spoke to council regarding our high cost of workers compensation and would like to have our business as a third party administrator.  He presented the rates we are paying and showed council how much in the next few years that our amount of premiums are going to raise due to injured workers.  Dollar amount could be up to $45,000 to $50,000.  He feels their company could manage more efficiently that our current TBA by doing better post accident background investigations.  They would be the advocate between us and BWC.  Employees that are off now have capped out the limit on workers compensation and nothing could be done to save money on them but he would hope to save us on future claims.  He reported his company is more expensive than our current TPA but feels he could save us money by managing the claims much better.  After several questions from council were asked along with referrals, council thanked Mr. Herwerdan for coming and presenting information that could help the village.

Mike Bell, Daymar College, presented information for the Autism Walk for Saturday.  He explained how the set up would be for the day at the park.  Explained this is going to be a big event and explained the daily schedule-live band, autism walk, military honor truck, car show, Challenger league ballgame, prayer vigil for Megan Lancaster and dedication of handicap swing.  He invited everyone to attend.

Johnnie Steele, 3871 Grace Street, New Boston, stated he was here at council representing fifteen New Boston high school kids that play ball.  Complained the parents are not able to use the concession stand at the park during the games.  Asked how Donnie Rawlins from South Webster could just come in here and take over.  Reported this was a New Boston park and this should not be allowed.  Mr. Mills stated we had not signed a contract with Little League because of agreements to the lease.  Mr. Blume explained how the field schedule was supposed to work and reported little league was not to interfere with the high school schedule.  Mr. Payton stated he had talked to Mr. Steele and told him to come to this meeting because council had not agreed to Mr. Rawlins contract.  Mr. Warren explained the little league remodeled the concession, put in stainless steel tops and brought in freezer and refrigerator.  This was part of the deal for the little league to use the concession stand.  Mr. Warren feels agreements could be made with the high school kids.  Mr. Steele said the school has to use a small table and small grill for their concession.  Mr. Warren stated the school has not been asked to use the stand.  Mr. Salyers said the team should have gone through the school channels and the school channels should have contacted the mayor.  If this would have been done we would not be here.  Mr. Blume, Jim, Steve and council thanked Mr. Steele for coming.

Josh Hood, New Boston also spoke to council regarding the issue at the park.  Thanked council for their consideration.

No presenting and acting on petitions:  none

Reading on communications:  none


Reports of:

James Warren - 1. Reported a meeting will be called for the zoning committee for a variance for the Stanton school property purchased by Evangelistic Outreach.  2. Has had one indigent burial and has had another request.  3. Reported he and Steve have toured the village and a lot needs to be done.  One part time worker has been hired.

Lana Loper, Clerk - 1. Presented report for March, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0. 

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - 1. Presented to council a copy of letter that was sent to Mayor Malone, Portsmouth regarding a follow up meeting to discuss water rate for village residents.  Mr. Fetty made a motion to accept and file the letter.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  2. Met with Captain Goins and mayor and suggested to go into executive session for details.

Steve Hamilton, Village Administrator - 1. Presented a letter from Wade Turner from AMEC which stated our part of the floodwall is complete but Portsmouth is still dragging their feet.  Mr. Blume stated he would send them a letter to meet to try to get this resolved.  2. Clean up day is May 4 from 9 a.m. to 2 p.m.  Dumpsters will be coming on Friday, May 3.  3. Spoke to council regarding the resolution that will be read tonight.  Would like council to pass.  This would be a good deal for the village regarding sewers.  This is a 2 million dollar principal forgiveness.  Strand Associates was chosen for the project.  Our village was the only one in the state of Ohio that received 100% principal forgiveness.  4. Street sweeper will be running on schedule.  5. Corps things need to be done a pump station #9.  6. Things are going good with the inframetals project.  7. Jeff Swords has been hired as part time for the summer.  8. Asked for the sewer committee to meet.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report for April 16.  He also presented information on the COPS program and vests program.  This information should go to the finance committee.  Mr. Fetty made a motion to accept and file the report and other information.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - absent


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - absent

Ralph Imes, Streets & Alleys - absent

Mike Payton, Utilities and Communications - none

Jon Mills, Flood and Sewage - none

Dan Fetty, Lands and Buildings - none


Reading of Ordinances and Resolutions

First reading was given to an ordinance authorizing the issuance of a permit to Crush Fast Pitch Softball to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council.  Mr. Mills made a motion for the 1st reading.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-4 (Payton, Mills, Imes, Fetty) nays-1 Salyers

A resolution was read requesting certification from the Scioto County Auditor the tax valuation of the Village of New Boston and the amount a four (4.) mill replacement tax levy would provide.  Mr. Mills moved to adopt Resolution No. 8-2013.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read establishing April 20, 2013, as Autism Day in the Village of New Boston.  Mr. Mills moved to adopt Resolution No, 9-2013.  Mr. Payton seconded the motion.  The roll was called. The voting results are as follows:  ayes-5.

A resolution was read authorizing the Mayor and Village Administrator to execute an engineering design services contract with Strand & Associates Engineering Inc., and to enter into an Ohio Environmental Protection Agency (OEPA), Water Pollution Control Loan Fund (WPCLF) agreement in order to finance the fees associated with same said engineering design services contract, and designating a dedicated repayment source for the loan, and declaring an emergency in regards to the design of the New Boston CSO elimination project.  Mr. Mills asked about the guidelines for the hiring of professional services.  Mr. Fetty asked an amendment to the resolution to add a line for the Village Administrator to sign.  Mr. Mills made a motion for the amendment.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  After the amendment, Mr. Mills moved to adopt Resolution No. 10-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Mr. Fetty made a motion to go into executive session for litigation at 8:20 p.m.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Council back in regular session at 8:55 p.m.


NEW BUSINESS:

Mr. Warren - Presented flyer for fund raiser for Megan Lancaster.  Mayor and Village Administrator did not know this event was taking place.  Has been posted on facebook also.  Events need to be scheduled.  Mayor stated he will call to verify.

Mr. Payton - 1. Asked Mayor if he will attend Saturday to present the proclamation.  2. Asked if the Mayor could meet with Mr. Rawlins to get things resolved with the concession stand.  School should be notified first.

Mr. Williams - absent

Mr. Imes - none

Mr. Mills - reported new cell number

Mr. Salyers - none

Mr. Fetty - 1. Asked Steve if there is still no vehicles allowed in the park.  Reported he saw 3 cars in park.  Would like to see enforced.  2. Made a motion to accept and file information from Portsmouth Insurance regarding rate increases for other companies.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried.

There being no further business, Mr. Fetty moved the meeting be adjourned.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 9:25 p.m.

_____________________________________
President of Council

Passed: _________________________,2013

Attest: _________________________________
            Village Clerk