NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JANUARY 7, 2014

An organizational meeting was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Mills made a motion to excuse the absent member, Mr. Williams.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Warren reported the organizational meeting was to elect president pro tem, set time for regular meetings and appoint committee members.  Mr. Mills made a motion to elect Junior Williams as president pro tem.  Mr. Salyers seconded the motion.  Mr. Warren asked for any other nominations.  He asked for a motion to close the nominations.  Mr. Mills moved the nominations closed.  The roll was called.  The voting results are as follows:  ayes-5.  Next was to set day and time of each month.  Mr. Warren stated the current day and time is the 1st and 3rd Tuesdays of each month at 6:30 p.m.  Asked if anyone wanted to alter day and time.  Mr. Fetty made a motion to keep the same.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Reported he had kept the same committees as in the past.  Organizational meeting was closed.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept the minutes from December 17, 2013.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Fetty asked the page numbers be added to the minutes.  Mrs. Loper stated page numbers would be added.  Asked about the $10,000 appropriations to flood defense.  Mrs. Loper stated it was in the appropriations for tonight.

No Presenting or acting on petitions

Reading of Communications:


Reports of:

James Warren, Jr., Mayor - 1. Steve checked out the cost of having car #11 and car #9 repaired.  Car #11 will cost $2400 and car #9 will be completed in about 8 days.  2. Kevin Lewis has submitted his resignation effective January 17, 2014.  3. Would like to appoint Josh Linkous as full time patrolman on one-year probation effective January 5, 2014.  Mr. Fetty made the motion for the appointment.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  4. Also Greg Powell has submitted his resignation.  5. Would like to hire Linda Setliff as a part-time dispatcher.  Mr. Payton made a motion for the approval.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  5. Mr. Payton also made a motion to accept the resignation of Kevin Lewis and Greg Powell. Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Helmlick will be locating the big sign for the New Boston Mall.  It will be elevated several feet so it can be seen from the the roadway.  Would like to meet with the Land and Buildings committee because would like a sign posted on Gallia Street. He has been very active with the development and hopes to have good news to report in the near future.  7. Presented December, 2013, report and yearly report for 2013.  Mr. Mills made a motion to accept and file the reports.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Lana Loper, Clerk - no report - but asked council about clarification on longevity pay on the new master pay ordinance.  Asked if the $42.00 starts this year on the anniversary date or is retroactive.  Mr. Fetty stated is would be effective going forward.

Kathy Bender, Treasurer - none

Justin Blume, Legal Counsel - 1. Commissioners have a meeting scheduled on Thursday and are expected to sign contract.  2. John Haas, Portsmouth Solicitor, has approved the changes that we made to the contract regarding collection of sewer rates.  Waiting on the hard copy.

Steve Hamilton, Village Administrator - absent

Theda Aldridge, Income Tax Director - presented December, 2013, report and yearly report for 2013.  Mr. Mills made a motion to accept and file the reports.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Payton asked about assessments on the report.  Discussion was held and Theda stated she would check to see what they are.

Darrold Clark, Chief of Police - 1. Presented report dated January 7, 2014.  Mr. Fetty asked the report be backed up a week so it could be included in the packet.  Chief Clark stated if the computer system allowed he would do it.  Mr. Payton made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - MVA report was presented.  Mr. Payton made a motion to accept and file the report.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Mr. Fetty asked if lock boxes were.  Chris Bender reported yes.


Reports of Chairmen of Committees: 

Junior Williams, Finance and Wages - absent

Ralph Imes, Streets & Alleys - none

Mike Payton - Utilities & Communications - meeting set on January 15, 2014 at 3:00 p.m. regarding the electric bill.

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read to make appropriations for the current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2014 and declaring an emergency.  Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills moved to adopt Ordinance No. 1-2014.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

An ordinance was read amending Section 125.01 of the codified ordinance of the Village of New Boston.  Mr. Mills made a motion to bring in on emergency.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills made a motion the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills made a motion to adopt Ordinance No. 2-2014.  Mr. Fetty seconded the motion.  They roll was called.  The voting results are as follows:  ayes-5.

A resolution was read authorizing the payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director.  Mr. Payton made a motion to adopt Resolution No. 1-2014.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read congratulating Shorty's Barber Shop.  Mr. Fetty made a motion to adopt Resolution 2-2014.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.


NEW BUSINESS

Mr. Fetty - 1. Asked the clerk about getting direct deposit set up. She stated this would be worked on in the new year.  2. Asked the treasurer about checking on investments.  She stated should would check rates soon for investments.  3. Stated 2014 is a new year and council's priorities are for the village residents and hopes everyone continues to be frugal and watch finances.  In the past two years we had a lot of expenditures including the floodwall and CSO coming up.  Thanked everyone for all their hard work.  Mayor thanked Mr. Fetty for his continued work on the tennis courts.

Mr. Payton - 1. Participated with the toy distribution with Santa and enjoyed it very much.  2. Policy committee to meet on Thursday to get typed up and the first draft will be presented.  3. Asked about the property that we are selling for $1000.  Mr. Fetty reported that Steve is waiting on surveys to ensure proper lot size.  Hope to get for sell in two weeks.  4. Lost several New Boston graduates, Joseph Stanley, Rance Cooper, and Gaylord Gilley.  Condolences sent to all families.

Mr. Williams - absent

Mr. Imes - none

Mr. Mills - asked about Tudor's Biscuit World. Mayor stated it is coming soon and they are still working on permits. 

Mr. Salyers - none

There being no further business, Mr. Salyers moved the meeting be adjourned.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the meeting adjourned at 7:15 p.m.


_________________________________________
President of Council

Passed: ______________________________,2014

Attest: __________________________________
            Village Clerk