NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 17, 2013

Regular session of New Boston Village Council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to amend the minutes from December 3, 2013 to change the last page to reflect that Mr. Mills made the second motion to bring in the master pay ordinance.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  After the amendment, Mr. Mills made a motion to accept and file the minutes from December 3, 2013.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:  Mike Bell from Daymar College - 1. Set date of May 17, 2014, for the First Responders Veterans Parade at 11:00 a.m.  Wants to set the date early to send out invitations.  2. Wants to set date for Autism Walk for April 26 at the Millbrook Park.  This includes car show, band and about 100 vendors.  Time would be 11:00 a.m. to 4 p.m.  Mr. Hamilton stated Rhodes Avenue would have one lane closed due to construction and feels the parade would be better starting at the stadium and end at Daymar.  Mr. Bell stated that would be fine.  3. Flag at Millbrook Park needs replaced. Mr. Hamilton stated it has come off the pulley and he will call someone to take down and replace in the spring.  4. Thanked Steve for the New Boston Challenger League.  Welcomed everyone to come watch next game Sunday, December 22 at 1:00 p.m.  5. Reported he collected $1500 for the Daymar Foundation Scholarship Fund and three New Boston students received the money.  He was happy the money stayed locally.  Mr. Fetty asked if the dates could be set.  Mr. Warren stated that Police Chief Clark would have to approve.  Chief Clark stated as of now no problems.

No Presenting or acting on petitions:  none

Communications:  none

James Warren, Mayor - 1. Breakfast with Santa went well with everyone's help.  Also the parade went well.  2. Traffic is still backing up while they are working on gas lines.  3. Diane Davis will be off until March due to additional surgery.

Lana Loper, Clerk - 1. Presented report for November, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Thanked the Warren family for their donations to support Breakfast with Santa each year.

Kathy Bender, Treasurer - absent

Justin, Blume, Legal Counsel - 1. Everyone received a copy of the contract with the city of Portsmouth regarding the collection of fees regarding the sewer project. 2. Also asked if there were any questions regarding the contract of defending of indigents.  County Commissioners asked that we approve first and then they would approve and sign.  Mr. Warren stated we could answer any questions after the ordinance is read.  He also stated we need an executive session to discuss the hiring of Mr. Blume.

Steve Hamilton, Village Administrator - 1. Received two quotes for the replacement of the cabinets at the police department.  Snyder's Cabinetry was lowest bidder at $2000 and would hire him if council approves.  Mr. Hamilton explained what repairs were to be done.  Mr. Williams stated we were close to max on appropriations and may find transfer money could delay the $5000 donation to the Port Authority.  Asked if council would agree to delay the $5000.  Mr. Payton and others agreed.  Mr. Williams made a motion to appropriate $2000 to the police repairs for the cabinets on emergency and suspended the rules.  Mr. Mills seconded the motion.  All members concurring Mr. Warren declared the motion carried.  2. Received a letter from Ohio EPA.  This is an information letter regarding the Operations Manual and Strand will help him after the project to get it completed.  3. The loan has been passed and now its at the OWDA and their loan officer will sign off on it.  4.Pump stations have been running last weekend so the overtime is up some.  Also Lakeview Avenue has been fixed.  5. Presented a picture of Rhodes Avenue to show there were no potholes in front of Pizza Hut because he received a call from someone that stated their son had busted his tires there.  He stated he was against paying since there was not proof that this is where it happened.  Mr. Fetty stated out past practice was not to pay.  6. Thanked everyone who showed up at the funeral home for his wife's grandmother.  7. Working on two catch basins at the end of West Avenue and Grace Street.  8.  Sell ad for the property on Stanton Avenue has not been placed in the paper yet but has talked to several interested parties.  He will advertise soon.  Mr. Payton discussed trucks turning into Baker's lot.  This will be an issue we may have to deal with.  Mayor stated the truck traffic will be heavier now due to Inframetals and OSCO.  8. Talked to Burke's and they are happy they bought the building.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - presented report dated December 17, 2013.  Mr. Imes made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Mr. Payton asked how Mr. Carver was doing after the accident.  Chief stated he was back to work and was proud of how the police handled the situation.  Mr. Hamilton stated he has reported to insurance and waiting on the adjuster.  Mr. Blume stated that Mark Kuhns would also need the information when completed.

Chris Bender, Fire Chief - absent


Reports of Chairmen of Committees:

Junior Williams, Laws and Finances - none

Ralph Imes, Streets & Alleys - none

Mike Payton,Utilities & Communications - asked if we wanted to go any further with IGS and John Murphy.  Mr. Payton stated the committee could meet and discuss further.  Set meeting for Wednesday, January 15, 2014 at 3:00 p.m. and asks the clerk to contact Mr. Murphy to come and explain contract.

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws - none

Dan Fetty, Lands & Buildings - reported he has still been turned down by everyone that he has contacted for donations to the tennis courts but he is still working on contributions.


Reading of Ordinances and Resolutions

Mr. Blume asked if there were any questions regarding the ordinances for the contracts before they are read on.  Mr. Williams asked if the contract for the city of Portsmouth was located somewhere.  Mr. Blume stated Mr. Haas prepared the contract and he reviewed.  Money will be received quarterly minus the one and one half percent.  Asked if we knew what the cost of the software would be.  Cost has not been determined yet but thought it would be minimal.  Further discussion was made over the contract and found a few changes should be made such as address, fax number and name of sewer project which would be on the NBCSO on the bill.  Council gave Mr. Blume these changes and stated he would contact Portsmouth with the new changes.

Mr. Williams asked about the indigent ordinances.  Mr. Blume stated one was for 2013 and 2014.  Mr. Blume stated a contract would need to be done each year.  He further explained how the charges are billed and paid.  He reported he was not sure whether we would be billed but this ordinance would protect us if this would happen and may not be many.

An ordinance was read establishing a village master pay ordinance and repealing Ordinance No. 29-11 and declaring an emergency.  Mr. Fetty stated he has several questions on the ordinance and should be discussed in executive session. 

An ordinance was read authorizing the village administrator to enter into a contract with the City of Portsmouth for collection of billing charges and declaring an emergency.  Mr. Williams made a motion to amend the contract to reflect the previous charges discussed.  Mr. Fetty seconded the motion for the charges.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Fetty moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Williams moved to adopt Ordinance No. 47-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

An ordinance was read appropriating and transferring amounts from the TIF Fund to the General Fund and declaring an emergency.  Mr. Williams explained this was the balance that was left over after all bills have been paid and our attorney for the TIF agreed this could be transferred.  School payments do not come out of this fund but money will still be paid in 2014 for 2013.  Mr. Payton moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills moved to adopt Ordinance No. 48-2013.  Mr. Payton seconded the motion.  The roll was called. The voting results are as follows:  ayes-6.

An ordinance was read appropriating and transferring amounts from the Floodwall Improvement Fund to the General Fund and declaring an emergency.  Mr. Williams also stated council verbally agreed to appropriate $10,000 for additional repairs out of the general fund for Mr. Hamilton to finish repairs of the floodwall to satisfy the Corps.  Mr. Fetty moved the rule requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Payton made a motion to adopt Ordinance No. 49-2013.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

A resolution was read authorizing payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director.  Mr. Fetty made a motion to table the resolution until after the first of the year.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business

Mr. Salyers - stated he and Mr. Imes need to be sworn in.

Mr. Fetty - ask about a barricade by the terrace.  Mr. Hamilton stated this is school property and they would be responsible.  Thanked everyone with the participation with the Breakfast with Santa and the parade.  Wished everyone Merry Christmas and Happy New Year.

Mr. Payton - 1. Reported this parade was thebest and thanked everyone for their help.  Toys also will be passed out around the 19th or 20th.  2. Presented material from OML regarding how the local Government Funds are distributed.  The numbers of type of local government entities has almost doubled over the past 40 years.  This is the reason it is harder to get additional funds from the state.  Also reviewed the legislative priorities the OML have which included tax uniformity.  Another is to support Mayor's Court.  Also wished everyone a Merry Christmas.

Mr. Williams - thanked everyone for a very challenging year.  Wished everyone a very Merry Christmas and Happy New Year.  Donated toys to the police toy drive and thanked everyone else for their involvement.

Mr. Imes - Wished everyone a Merry Christmas.  Also enjoyed the year and looking forward to next year.

Mr. Mills - Commended the police department for a job well done for the apprehension of the felon the other day.  Also looking forward to 2014 and wished everyone a very Merry Christmas and Happy New Year.

Mr. Mills made a motion to go into executive session to discuss compensation.  Mr. Fetty seconded the motion.  The roll was called. The voting results are as follows:  ayes-6.  Executive Session was called at 8:20 p.m.

Regular session was called back to order at 11:20 p.m.  All members were present.

An ordinance was read establishing a "Village Master Pay Ordinance" and repealing ordinance No. 29-11 and declaring an emergency.  Mr. Mills made a motion to amend the ordinance as follows: 1. Delete hourly rate for council, mayor, clerk, treasurer, village administrator, income tax director, fire chief and police chief.  2. Village Clerk salary will be$29,569.28 and Treasurer is $8,669.28.  3. Delete secretary II and III and also make annual salary for secretary I $22,152 and hourly $10.65.  4. Strike out salaried and hourly and add excluding elected officials to the first line of longevity payments.  5. Strike out Village Administrator on bottom of 5th page regarding hours or work and overtime.  6. Correct the section numbers.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes - 5 (Imes, Fetty, Mills, Payton, abstain -1 (Williams).  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5 (Payton, Mills, Imes, Salyers, Fetty) Abstain - 1 (Williams).  Mr. Mills moved to adopt Ordinance No. 50-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5 (Fetty, Mills, Salyers, Payton) abstain -1 (Williams).

Mayor reported that Mr. Blume'scontract was up on December 31, 2013.  Mr. Mills stated he wants on record that council considered Mr. Blume's position and offered him a part-time position as a solicitor with a salary of $21,000, provide 14% OPERS and any other benefits for a part time employee.  Mr. Blume stated he would make his decision by the end of the week.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 11:30 p.m.

___________________________________________
President of Council

Passed: ______________________________,2014

Attest: ____________________________________
            Village Clerk