NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JANUARY 7, 2014
An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Mr. Mills made a motion to excuse the absent member, Mr. Williams. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Warren reported the organizational meeting was to elect president pro tem, set time for regular meetings and appoint committee members. Mr. Mills made a motion to elect Junior Williams as president pro tem. Mr. Salyers seconded the motion. Mr. Warren asked for any other nominations. He asked for a motion to close the nominations. Mr. Mills moved the nominations closed. The roll was called. The voting results are as follows: ayes-5. Next was to set day and time of each month. Mr. Warren stated the current day and time is the 1st and 3rd Tuesdays of each month at 6:30 p.m. Asked if anyone wanted to alter day and time. Mr. Fetty made a motion to keep the same. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Reported he had kept the same committees as in the past. Organizational meeting was closed.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept the minutes from December 17, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked the page numbers be added to the minutes. Mrs. Loper stated page numbers would be added. Asked about the $10,000 appropriations to flood defense. Mrs. Loper stated it was in the appropriations for tonight.
No Presenting or acting on petitions
Reading of Communications:
Reports of:
James Warren, Jr., Mayor - 1. Steve checked out the cost of having car #11 and car #9 repaired. Car #11 will cost $2400 and car #9 will be completed in about 8 days. 2. Kevin Lewis has submitted his resignation effective January 17, 2014. 3. Would like to appoint Josh Linkous as full time patrolman on one-year probation effective January 5, 2014. Mr. Fetty made the motion for the appointment. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 4. Also Greg Powell has submitted his resignation. 5. Would like to hire Linda Setliff as a part-time dispatcher. Mr. Payton made a motion for the approval. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 5. Mr. Payton also made a motion to accept the resignation of Kevin Lewis and Greg Powell. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Helmlick will be locating the big sign for the New Boston Mall. It will be elevated several feet so it can be seen from the the roadway. Would like to meet with the Land and Buildings committee because would like a sign posted on Gallia Street. He has been very active with the development and hopes to have good news to report in the near future. 7. Presented December, 2013, report and yearly report for 2013. Mr. Mills made a motion to accept and file the reports. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - no report - but asked council about clarification on longevity pay on the new master pay ordinance. Asked if the $42.00 starts this year on the anniversary date or is retroactive. Mr. Fetty stated is would be effective going forward.
Kathy Bender, Treasurer - none
Justin Blume, Legal Counsel - 1. Commissioners have a meeting scheduled on Thursday and are expected to sign contract. 2. John Haas, Portsmouth Solicitor, has approved the changes that we made to the contract regarding collection of sewer rates. Waiting on the hard copy.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - presented December, 2013, report and yearly report for 2013. Mr. Mills made a motion to accept and file the reports. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Payton asked about assessments on the report. Discussion was held and Theda stated she would check to see what they are.
Darrold Clark, Chief of Police - 1. Presented report dated January 7, 2014. Mr. Fetty asked the report be backed up a week so it could be included in the packet. Chief Clark stated if the computer system allowed he would do it. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - MVA report was presented. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked if lock boxes were. Chris Bender reported yes.
Reports of Chairmen of Committees:
Junior Williams, Finance and Wages - absent
Ralph Imes, Streets & Alleys - none
Mike Payton - Utilities & Communications - meeting set on January 15, 2014 at 3:00 p.m. regarding the electric bill.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read to make appropriations for the current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2014 and declaring an emergency. Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 1-2014. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
An ordinance was read amending Section 125.01 of the codified ordinance of the Village of New Boston. Mr. Mills made a motion to bring in on emergency. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 2-2014. Mr. Fetty seconded the motion. They roll was called. The voting results are as follows: ayes-5.
A resolution was read authorizing the payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Payton made a motion to adopt Resolution No. 1-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read congratulating Shorty's Barber Shop. Mr. Fetty made a motion to adopt Resolution 2-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
NEW BUSINESS
Mr. Fetty - 1. Asked the clerk about getting direct deposit set up. She stated this would be worked on in the new year. 2. Asked the treasurer about checking on investments. She stated should would check rates soon for investments. 3. Stated 2014 is a new year and council's priorities are for the village residents and hopes everyone continues to be frugal and watch finances. In the past two years we had a lot of expenditures including the floodwall and CSO coming up. Thanked everyone for all their hard work. Mayor thanked Mr. Fetty for his continued work on the tennis courts.
Mr. Payton - 1. Participated with the toy distribution with Santa and enjoyed it very much. 2. Policy committee to meet on Thursday to get typed up and the first draft will be presented. 3. Asked about the property that we are selling for $1000. Mr. Fetty reported that Steve is waiting on surveys to ensure proper lot size. Hope to get for sell in two weeks. 4. Lost several New Boston graduates, Joseph Stanley, Rance Cooper, and Gaylord Gilley. Condolences sent to all families.
Mr. Williams - absent
Mr. Imes - none
Mr. Mills - asked about Tudor's Biscuit World. Mayor stated it is coming soon and they are still working on permits.
Mr. Salyers - none
There being no further business, Mr. Salyers moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:15 p.m.
_________________________________________
President of Council
Passed: ______________________________,2014
Attest: __________________________________
Village Clerk
Sunday, January 19, 2014
Monday, January 6, 2014
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 17, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to amend the minutes from December 3, 2013 to change the last page to reflect that Mr. Mills made the second motion to bring in the master pay ordinance. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Mills made a motion to accept and file the minutes from December 3, 2013. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Mike Bell from Daymar College - 1. Set date of May 17, 2014, for the First Responders Veterans Parade at 11:00 a.m. Wants to set the date early to send out invitations. 2. Wants to set date for Autism Walk for April 26 at the Millbrook Park. This includes car show, band and about 100 vendors. Time would be 11:00 a.m. to 4 p.m. Mr. Hamilton stated Rhodes Avenue would have one lane closed due to construction and feels the parade would be better starting at the stadium and end at Daymar. Mr. Bell stated that would be fine. 3. Flag at Millbrook Park needs replaced. Mr. Hamilton stated it has come off the pulley and he will call someone to take down and replace in the spring. 4. Thanked Steve for the New Boston Challenger League. Welcomed everyone to come watch next game Sunday, December 22 at 1:00 p.m. 5. Reported he collected $1500 for the Daymar Foundation Scholarship Fund and three New Boston students received the money. He was happy the money stayed locally. Mr. Fetty asked if the dates could be set. Mr. Warren stated that Police Chief Clark would have to approve. Chief Clark stated as of now no problems.
No Presenting or acting on petitions: none
Communications: none
James Warren, Mayor - 1. Breakfast with Santa went well with everyone's help. Also the parade went well. 2. Traffic is still backing up while they are working on gas lines. 3. Diane Davis will be off until March due to additional surgery.
Lana Loper, Clerk - 1. Presented report for November, 2013. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Thanked the Warren family for their donations to support Breakfast with Santa each year.
Kathy Bender, Treasurer - absent
Justin, Blume, Legal Counsel - 1. Everyone received a copy of the contract with the city of Portsmouth regarding the collection of fees regarding the sewer project. 2. Also asked if there were any questions regarding the contract of defending of indigents. County Commissioners asked that we approve first and then they would approve and sign. Mr. Warren stated we could answer any questions after the ordinance is read. He also stated we need an executive session to discuss the hiring of Mr. Blume.
Steve Hamilton, Village Administrator - 1. Received two quotes for the replacement of the cabinets at the police department. Snyder's Cabinetry was lowest bidder at $2000 and would hire him if council approves. Mr. Hamilton explained what repairs were to be done. Mr. Williams stated we were close to max on appropriations and may find transfer money could delay the $5000 donation to the Port Authority. Asked if council would agree to delay the $5000. Mr. Payton and others agreed. Mr. Williams made a motion to appropriate $2000 to the police repairs for the cabinets on emergency and suspended the rules. Mr. Mills seconded the motion. All members concurring Mr. Warren declared the motion carried. 2. Received a letter from Ohio EPA. This is an information letter regarding the Operations Manual and Strand will help him after the project to get it completed. 3. The loan has been passed and now its at the OWDA and their loan officer will sign off on it. 4.Pump stations have been running last weekend so the overtime is up some. Also Lakeview Avenue has been fixed. 5. Presented a picture of Rhodes Avenue to show there were no potholes in front of Pizza Hut because he received a call from someone that stated their son had busted his tires there. He stated he was against paying since there was not proof that this is where it happened. Mr. Fetty stated out past practice was not to pay. 6. Thanked everyone who showed up at the funeral home for his wife's grandmother. 7. Working on two catch basins at the end of West Avenue and Grace Street. 8. Sell ad for the property on Stanton Avenue has not been placed in the paper yet but has talked to several interested parties. He will advertise soon. Mr. Payton discussed trucks turning into Baker's lot. This will be an issue we may have to deal with. Mayor stated the truck traffic will be heavier now due to Inframetals and OSCO. 8. Talked to Burke's and they are happy they bought the building.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated December 17, 2013. Mr. Imes made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked how Mr. Carver was doing after the accident. Chief stated he was back to work and was proud of how the police handled the situation. Mr. Hamilton stated he has reported to insurance and waiting on the adjuster. Mr. Blume stated that Mark Kuhns would also need the information when completed.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws and Finances - none
Ralph Imes, Streets & Alleys - none
Mike Payton,Utilities & Communications - asked if we wanted to go any further with IGS and John Murphy. Mr. Payton stated the committee could meet and discuss further. Set meeting for Wednesday, January 15, 2014 at 3:00 p.m. and asks the clerk to contact Mr. Murphy to come and explain contract.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws - none
Dan Fetty, Lands & Buildings - reported he has still been turned down by everyone that he has contacted for donations to the tennis courts but he is still working on contributions.
Reading of Ordinances and Resolutions
Mr. Blume asked if there were any questions regarding the ordinances for the contracts before they are read on. Mr. Williams asked if the contract for the city of Portsmouth was located somewhere. Mr. Blume stated Mr. Haas prepared the contract and he reviewed. Money will be received quarterly minus the one and one half percent. Asked if we knew what the cost of the software would be. Cost has not been determined yet but thought it would be minimal. Further discussion was made over the contract and found a few changes should be made such as address, fax number and name of sewer project which would be on the NBCSO on the bill. Council gave Mr. Blume these changes and stated he would contact Portsmouth with the new changes.
Mr. Williams asked about the indigent ordinances. Mr. Blume stated one was for 2013 and 2014. Mr. Blume stated a contract would need to be done each year. He further explained how the charges are billed and paid. He reported he was not sure whether we would be billed but this ordinance would protect us if this would happen and may not be many.
An ordinance was read establishing a village master pay ordinance and repealing Ordinance No. 29-11 and declaring an emergency. Mr. Fetty stated he has several questions on the ordinance and should be discussed in executive session.
An ordinance was read authorizing the village administrator to enter into a contract with the City of Portsmouth for collection of billing charges and declaring an emergency. Mr. Williams made a motion to amend the contract to reflect the previous charges discussed. Mr. Fetty seconded the motion for the charges. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 47-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the TIF Fund to the General Fund and declaring an emergency. Mr. Williams explained this was the balance that was left over after all bills have been paid and our attorney for the TIF agreed this could be transferred. School payments do not come out of this fund but money will still be paid in 2014 for 2013. Mr. Payton moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 48-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the Floodwall Improvement Fund to the General Fund and declaring an emergency. Mr. Williams also stated council verbally agreed to appropriate $10,000 for additional repairs out of the general fund for Mr. Hamilton to finish repairs of the floodwall to satisfy the Corps. Mr. Fetty moved the rule requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton made a motion to adopt Ordinance No. 49-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read authorizing payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Fetty made a motion to table the resolution until after the first of the year. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Salyers - stated he and Mr. Imes need to be sworn in.
Mr. Fetty - ask about a barricade by the terrace. Mr. Hamilton stated this is school property and they would be responsible. Thanked everyone with the participation with the Breakfast with Santa and the parade. Wished everyone Merry Christmas and Happy New Year.
Mr. Payton - 1. Reported this parade was thebest and thanked everyone for their help. Toys also will be passed out around the 19th or 20th. 2. Presented material from OML regarding how the local Government Funds are distributed. The numbers of type of local government entities has almost doubled over the past 40 years. This is the reason it is harder to get additional funds from the state. Also reviewed the legislative priorities the OML have which included tax uniformity. Another is to support Mayor's Court. Also wished everyone a Merry Christmas.
Mr. Williams - thanked everyone for a very challenging year. Wished everyone a very Merry Christmas and Happy New Year. Donated toys to the police toy drive and thanked everyone else for their involvement.
Mr. Imes - Wished everyone a Merry Christmas. Also enjoyed the year and looking forward to next year.
Mr. Mills - Commended the police department for a job well done for the apprehension of the felon the other day. Also looking forward to 2014 and wished everyone a very Merry Christmas and Happy New Year.
Mr. Mills made a motion to go into executive session to discuss compensation. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Executive Session was called at 8:20 p.m.
Regular session was called back to order at 11:20 p.m. All members were present.
An ordinance was read establishing a "Village Master Pay Ordinance" and repealing ordinance No. 29-11 and declaring an emergency. Mr. Mills made a motion to amend the ordinance as follows: 1. Delete hourly rate for council, mayor, clerk, treasurer, village administrator, income tax director, fire chief and police chief. 2. Village Clerk salary will be$29,569.28 and Treasurer is $8,669.28. 3. Delete secretary II and III and also make annual salary for secretary I $22,152 and hourly $10.65. 4. Strike out salaried and hourly and add excluding elected officials to the first line of longevity payments. 5. Strike out Village Administrator on bottom of 5th page regarding hours or work and overtime. 6. Correct the section numbers. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes - 5 (Imes, Fetty, Mills, Payton, abstain -1 (Williams). Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Payton, Mills, Imes, Salyers, Fetty) Abstain - 1 (Williams). Mr. Mills moved to adopt Ordinance No. 50-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Fetty, Mills, Salyers, Payton) abstain -1 (Williams).
Mayor reported that Mr. Blume'scontract was up on December 31, 2013. Mr. Mills stated he wants on record that council considered Mr. Blume's position and offered him a part-time position as a solicitor with a salary of $21,000, provide 14% OPERS and any other benefits for a part time employee. Mr. Blume stated he would make his decision by the end of the week.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 11:30 p.m.
___________________________________________
President of Council
Passed: ______________________________,2014
Attest: ____________________________________
Village Clerk
MEETING MINUTES
DECEMBER 17, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to amend the minutes from December 3, 2013 to change the last page to reflect that Mr. Mills made the second motion to bring in the master pay ordinance. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Mills made a motion to accept and file the minutes from December 3, 2013. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Mike Bell from Daymar College - 1. Set date of May 17, 2014, for the First Responders Veterans Parade at 11:00 a.m. Wants to set the date early to send out invitations. 2. Wants to set date for Autism Walk for April 26 at the Millbrook Park. This includes car show, band and about 100 vendors. Time would be 11:00 a.m. to 4 p.m. Mr. Hamilton stated Rhodes Avenue would have one lane closed due to construction and feels the parade would be better starting at the stadium and end at Daymar. Mr. Bell stated that would be fine. 3. Flag at Millbrook Park needs replaced. Mr. Hamilton stated it has come off the pulley and he will call someone to take down and replace in the spring. 4. Thanked Steve for the New Boston Challenger League. Welcomed everyone to come watch next game Sunday, December 22 at 1:00 p.m. 5. Reported he collected $1500 for the Daymar Foundation Scholarship Fund and three New Boston students received the money. He was happy the money stayed locally. Mr. Fetty asked if the dates could be set. Mr. Warren stated that Police Chief Clark would have to approve. Chief Clark stated as of now no problems.
No Presenting or acting on petitions: none
Communications: none
James Warren, Mayor - 1. Breakfast with Santa went well with everyone's help. Also the parade went well. 2. Traffic is still backing up while they are working on gas lines. 3. Diane Davis will be off until March due to additional surgery.
Lana Loper, Clerk - 1. Presented report for November, 2013. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Thanked the Warren family for their donations to support Breakfast with Santa each year.
Kathy Bender, Treasurer - absent
Justin, Blume, Legal Counsel - 1. Everyone received a copy of the contract with the city of Portsmouth regarding the collection of fees regarding the sewer project. 2. Also asked if there were any questions regarding the contract of defending of indigents. County Commissioners asked that we approve first and then they would approve and sign. Mr. Warren stated we could answer any questions after the ordinance is read. He also stated we need an executive session to discuss the hiring of Mr. Blume.
Steve Hamilton, Village Administrator - 1. Received two quotes for the replacement of the cabinets at the police department. Snyder's Cabinetry was lowest bidder at $2000 and would hire him if council approves. Mr. Hamilton explained what repairs were to be done. Mr. Williams stated we were close to max on appropriations and may find transfer money could delay the $5000 donation to the Port Authority. Asked if council would agree to delay the $5000. Mr. Payton and others agreed. Mr. Williams made a motion to appropriate $2000 to the police repairs for the cabinets on emergency and suspended the rules. Mr. Mills seconded the motion. All members concurring Mr. Warren declared the motion carried. 2. Received a letter from Ohio EPA. This is an information letter regarding the Operations Manual and Strand will help him after the project to get it completed. 3. The loan has been passed and now its at the OWDA and their loan officer will sign off on it. 4.Pump stations have been running last weekend so the overtime is up some. Also Lakeview Avenue has been fixed. 5. Presented a picture of Rhodes Avenue to show there were no potholes in front of Pizza Hut because he received a call from someone that stated their son had busted his tires there. He stated he was against paying since there was not proof that this is where it happened. Mr. Fetty stated out past practice was not to pay. 6. Thanked everyone who showed up at the funeral home for his wife's grandmother. 7. Working on two catch basins at the end of West Avenue and Grace Street. 8. Sell ad for the property on Stanton Avenue has not been placed in the paper yet but has talked to several interested parties. He will advertise soon. Mr. Payton discussed trucks turning into Baker's lot. This will be an issue we may have to deal with. Mayor stated the truck traffic will be heavier now due to Inframetals and OSCO. 8. Talked to Burke's and they are happy they bought the building.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated December 17, 2013. Mr. Imes made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked how Mr. Carver was doing after the accident. Chief stated he was back to work and was proud of how the police handled the situation. Mr. Hamilton stated he has reported to insurance and waiting on the adjuster. Mr. Blume stated that Mark Kuhns would also need the information when completed.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws and Finances - none
Ralph Imes, Streets & Alleys - none
Mike Payton,Utilities & Communications - asked if we wanted to go any further with IGS and John Murphy. Mr. Payton stated the committee could meet and discuss further. Set meeting for Wednesday, January 15, 2014 at 3:00 p.m. and asks the clerk to contact Mr. Murphy to come and explain contract.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws - none
Dan Fetty, Lands & Buildings - reported he has still been turned down by everyone that he has contacted for donations to the tennis courts but he is still working on contributions.
Reading of Ordinances and Resolutions
Mr. Blume asked if there were any questions regarding the ordinances for the contracts before they are read on. Mr. Williams asked if the contract for the city of Portsmouth was located somewhere. Mr. Blume stated Mr. Haas prepared the contract and he reviewed. Money will be received quarterly minus the one and one half percent. Asked if we knew what the cost of the software would be. Cost has not been determined yet but thought it would be minimal. Further discussion was made over the contract and found a few changes should be made such as address, fax number and name of sewer project which would be on the NBCSO on the bill. Council gave Mr. Blume these changes and stated he would contact Portsmouth with the new changes.
Mr. Williams asked about the indigent ordinances. Mr. Blume stated one was for 2013 and 2014. Mr. Blume stated a contract would need to be done each year. He further explained how the charges are billed and paid. He reported he was not sure whether we would be billed but this ordinance would protect us if this would happen and may not be many.
An ordinance was read establishing a village master pay ordinance and repealing Ordinance No. 29-11 and declaring an emergency. Mr. Fetty stated he has several questions on the ordinance and should be discussed in executive session.
An ordinance was read authorizing the village administrator to enter into a contract with the City of Portsmouth for collection of billing charges and declaring an emergency. Mr. Williams made a motion to amend the contract to reflect the previous charges discussed. Mr. Fetty seconded the motion for the charges. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 47-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the TIF Fund to the General Fund and declaring an emergency. Mr. Williams explained this was the balance that was left over after all bills have been paid and our attorney for the TIF agreed this could be transferred. School payments do not come out of this fund but money will still be paid in 2014 for 2013. Mr. Payton moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 48-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the Floodwall Improvement Fund to the General Fund and declaring an emergency. Mr. Williams also stated council verbally agreed to appropriate $10,000 for additional repairs out of the general fund for Mr. Hamilton to finish repairs of the floodwall to satisfy the Corps. Mr. Fetty moved the rule requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton made a motion to adopt Ordinance No. 49-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read authorizing payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Fetty made a motion to table the resolution until after the first of the year. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Salyers - stated he and Mr. Imes need to be sworn in.
Mr. Fetty - ask about a barricade by the terrace. Mr. Hamilton stated this is school property and they would be responsible. Thanked everyone with the participation with the Breakfast with Santa and the parade. Wished everyone Merry Christmas and Happy New Year.
Mr. Payton - 1. Reported this parade was thebest and thanked everyone for their help. Toys also will be passed out around the 19th or 20th. 2. Presented material from OML regarding how the local Government Funds are distributed. The numbers of type of local government entities has almost doubled over the past 40 years. This is the reason it is harder to get additional funds from the state. Also reviewed the legislative priorities the OML have which included tax uniformity. Another is to support Mayor's Court. Also wished everyone a Merry Christmas.
Mr. Williams - thanked everyone for a very challenging year. Wished everyone a very Merry Christmas and Happy New Year. Donated toys to the police toy drive and thanked everyone else for their involvement.
Mr. Imes - Wished everyone a Merry Christmas. Also enjoyed the year and looking forward to next year.
Mr. Mills - Commended the police department for a job well done for the apprehension of the felon the other day. Also looking forward to 2014 and wished everyone a very Merry Christmas and Happy New Year.
Mr. Mills made a motion to go into executive session to discuss compensation. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Executive Session was called at 8:20 p.m.
Regular session was called back to order at 11:20 p.m. All members were present.
An ordinance was read establishing a "Village Master Pay Ordinance" and repealing ordinance No. 29-11 and declaring an emergency. Mr. Mills made a motion to amend the ordinance as follows: 1. Delete hourly rate for council, mayor, clerk, treasurer, village administrator, income tax director, fire chief and police chief. 2. Village Clerk salary will be$29,569.28 and Treasurer is $8,669.28. 3. Delete secretary II and III and also make annual salary for secretary I $22,152 and hourly $10.65. 4. Strike out salaried and hourly and add excluding elected officials to the first line of longevity payments. 5. Strike out Village Administrator on bottom of 5th page regarding hours or work and overtime. 6. Correct the section numbers. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes - 5 (Imes, Fetty, Mills, Payton, abstain -1 (Williams). Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Payton, Mills, Imes, Salyers, Fetty) Abstain - 1 (Williams). Mr. Mills moved to adopt Ordinance No. 50-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Fetty, Mills, Salyers, Payton) abstain -1 (Williams).
Mayor reported that Mr. Blume'scontract was up on December 31, 2013. Mr. Mills stated he wants on record that council considered Mr. Blume's position and offered him a part-time position as a solicitor with a salary of $21,000, provide 14% OPERS and any other benefits for a part time employee. Mr. Blume stated he would make his decision by the end of the week.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 11:30 p.m.
___________________________________________
President of Council
Passed: ______________________________,2014
Attest: ____________________________________
Village Clerk
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