Tuesday, August 20, 2013

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 6, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr.Salyers. 

Mr. Mills made a motion to excuse the absent member, Mr. Fetty.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/Silent Prayer

Mr. Warren reported Mr. Fetty would like Mr. Payton to call him tonight and listen to meeting by phone.  Discussion was held and council decided to allow Mr. Fetty to listen but no participation.  Mr. Warren asked for a roll call to approve.  The roll was called.  The voting results were as follows:  ayes-5.

Mr. Mills made a motion to accept and file the minutes from July 16, 2013.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:  None

No presenting and acting on petitions

Communications - John Foster with Veterans Helping Veterans submitted a request to solicit funds on highway.  Mr. Salyers stated we had requested to review his books in the past and they have not been presented.  Mr. Payton made a motion to accept and file the request.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Presented information from Time Warner regarding their changes that are being made.  Mr. Mills made a motion to accept and file the letter.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Presented recommendations from Chief Clark and Captain Goins to hire Patrolman Charles Mullins as full-time.  Mr. Warren is asking for council to approve the appointment on a one year probation.  Mr. Mills made a motion for the appointment.  Mr. Imes seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.


Reports of:

James Warren, Mayor - 1. Rue 21 opened on last Friday and a good turnout.  2. Scioto County is having their trick or treat night on October 31 from 5:30 p.m. to 7:00 p.m. and Mr. Warren recommended the same day and time for the village.  Mr. Mills made a motion to bring in a resolution to set day and time for trick or treat.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  3. Reported election time is close and reported in the past there have been problems with size of signs posted in the village.  He is asking this be clarified before any problems arise.  Mr. Mills stated the ordinance says no signs would be larger than 16 sq. ft.  Mr. Blume stated then this is the law since this has been passed by ordinance and anyone would have to challenge in court.  Mr. Williams asked Mr. Blume to review the Ordinance and discuss again at the next meeting.  4.  Brad Wenstrup, representative for the 2nd district, was in town yesterday and took him a tour of the village and showed how progressive we were.  Mayor also showed him the Brownfield area and he said there is lot of land going to waste.  5. Presented court report for July, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Lana Loper, Clerk - none

Kathy Bender, Treasurer - absent

Justin Blume, Legal Counsel - presented copy of letter to council for their information only that he sent to the police department.  They received some monies from cases and looking at options of having that money forfeited.  Mr. Williams made a motion to accept and file.  Mr. Mills second the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Steve Hamilton, Village Administrator - 1. Next meeting he will discuss maps of North Moreland regarding sewers.  2. Met with Strand and will have a calendar at next meeting of how things will go.  Televising will be completed by Friday, drilling is completed and has draft of plans.  3. Service guys last week cut 8 miles of curbs with weed eaters.  Tomorrow park will be cut along the creek.  Trash is picked up three days a week.  Heavy trash is picked up on Wednesday with lots of mattresses, couches, etc.  Would like Streets and Alleys committee meeting called and also Laws and Claims committee to meet and discuss some of the laws regarding trash, etc., such as bed bug problems.  Mr. Blume reported citations could be issued for improper dumping if laws are passed.  Mr. Williams reported items need to be cut up so no one else would take these items home.  Mr. Salyers asked if he knew of any other city or  village that has ordinances in place regarding the bed bugs.  Steve stated he wasn't sure but he would check.  Mr. Williams stated he had ordered disposable body covers for village use from a company he used at work.  4.  Street sweeper will be running this week and will be patching potholes.  5.  Presented a report from Strand.  Mr. Williams made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Theda Aldridge, Income Tax Director - presented report for July, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - 1. Presented reported dated August 6, 2013.  Mr. Mills made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  Also thanked council for the appointed of Mullins.

Chris Bender, Fire Chief - Presented copy of turnout costs.  Mr. Mills made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.


Reports of Chairman of Committees:

Junior Williams, Finances and Wages - reported the committee met on July 29, 2013.  Reviewed the first half of revenues and expenditures and compared to last year the revenues were down by about $75,000 and expenditures were up early $53,000.   The revenues were lower due to decrease in collection of income tax and decrease in local government distribution.  The expenditures were more because because of increase of property insurance premiums and auditing fees.  The committee also discussed the combined sewer overflow.  He presented an initial study of water usage for the village to see what rates would have to be charged.  Based on this study, charges assessed to residents would be between $1.25 and $1.50 per thousand of gallons of water with the average cost would be $76 and $92 per year to each resident.  Committee recommends the Mayor contact Portsouth officials to determine if they are willing to collect such fees.  Reported clerk had reported BWC rebate check of $25,618.66 has been received.  Mr. Williams also reported to committee the TIF program has been completely paid and would report at the next council meeting regarding the benefits for the village.  Reported the sewer project is moving fast and we must have everything ready to go by December or we will lose the $1.8 million dollars.  Mr. Mills made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Ralph Imes, Streets & Alleys - scheduled meeting for August 12, 2013 at 9:00 a.m.

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims  - scheduled meeting for August 12, 2013 at 3:00 p.m. to discuss handicap swing, street signs, etc.

Dan Fetty, Lands & Buildings - absent


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency.  Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Williams moved to adopt Ordinance No. 22-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

A resolution was read authorizing the mayor and Village Administrator of New Boston, Ohio, to apply for, accept, and enter into an OEPA/OWDA water pollution control loan fund agreement on behalf of the Village of New Boston for construction to the New Boston CSO mitigation project phase 1, designing a dedicated repayment source for the loan, and declaring an emergency.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.  Mr. Mills made a motion to adopt Resolution No. 19-2013.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-5.

Mr. Williams - 1. Asked Chief Clark if new officer has enough uniforms and equipment.  More money may have to be appropriated for items he needs.  2. Asked if lawn mower has been repaired.  Mayor reported mower has been repaired.

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - 1. Reported someone pounded on his door and wanted to see copies of gas and electric bills.  Mayor stated nothing has been cleared with the village.  Permits have to be applied for.  Mr. Blume said to call police if they have no permit.

Mr. Fetty - absent

Mr. Payton - 1. Asked if Christmas parade could be held same day as Breakfast with Santa. Mr. Payton made a motion to bring in resolution for the parade on December 17 at 5:30 p.m.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  2. Asked Chief Bender how the lock box situation was coming.  Chief Bender stated he waiting on information from the company.  3. Asked if Little League keys had been turned in.  Mayor stated not yet but he was working on getting them.  4. Asked about the property village has for sale.  Mr. Blume stated would have to sale by bids,auction or go through CIC.  Mr. Williams suggested it be sold by sealed bids at a minimum of $1000.  Mr. Payton made a motion to bring in a resolution for sealed bids to sell 3818 Gallia Street.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.  5. Welcomed Rue 21 to the village.  6. Reported local schools will receive free breakfast and lunch for all students and school starts August 20, 2013.  7. Reported he, mayor and Mr. Williams met with Josh Mandel, State Treasurer, last Thursday at OSCO and was a very productive meeting.  Glad to have him visit New Boston.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:03 p.m.

_________________________________________
President of Council

Passed: ____________________________,2013

Attest:______________________________________
           Village Clerk







Thursday, August 8, 2013

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JULY 16, 2013

Regular session of New Boston Village council was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from July 2, 2013.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors:  none

No presenting and acting on petitions

Communications - Mr. Warren presented letters from Chief Bender and himself recommending Logan Copley be appointed as full time fireman of the New Boston Village.  Mr. Warren asked for council's approval on the appointment.  Mr. Payton made a motion to confirm the appointment of Logan Copley as full time fireman and accept and file the report.  Mr. Mills seconded the motion.  The roll was called.  The voting results are as follows: ayes-6


Reports of:

James Warren, Mayor - Reported Chief Bender will report on a few items and Mr. Williams will be discussing the water pollution control loan fund.

Lana Loper, Clerk - Presented report for July, 2013.  Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - none

Justin Blume, Legal Counsel - absent

Steve Hamilton, Village Administrator - 1. Spoke with Mr. Baker and he would pay $1000 for 3818 Gallia.  Waiting to discuss with Mr. Blume.  2. Three contractors working now in the village which consists of a drill team, TV company that is televising our lines and Strand doing dye testing.  3. WPCL loan agreement was received on Monday and has to be in by July 23.  Requesting a special meeting on Monday.  Next council meeting will also present another resolution to pass for the construction part of the loan.  This is moving quickly and may be requesting several special meetings because of the time limits.  This $400,000 is rolled over into the $1.8 million dollar principal foregiveness grant.  Discussion was held regarding the meeting and was decided on Monday, July 22, 2013 at 8:00 a.m.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report dated July 16, 2013.  Mr. Williams made a motion to accept and file the report.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - 1. Thanked everyone on the appointment of Logan Copley.  2. Presented information to council members regarding lock boxes.  Stated the village has grown with businesses and not it's a hassle.  The process needs to be updated and the total cost to the village will be $1,904.  Each business cost would be $255.00 and holds up to 10 keys.  This cuts down to 1 key that the fire department carries compared to 155 keys carried now.  This makes for quicker response getting into the building.  Boxes will be installed on the front of the building.  Feels this is something we need to look at getting and is in the fire code.  Asked council to read over the information and would like their approval to move forward to start the process.  Certain businesses would be required and some not.  The businesses that are monitored and have sprinklers would be the ones required and others could be if we passed an ordinance stating the requirements.  Once council approves to move forward, Chief Bender would sign up with the Knox Company and they would provide same ordinance.  Mr. Mills made a motion for Chief Bender to get registered with the Knox Company.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Williams made a motion to accept and file the report.  Mr. Fetty seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty - Lands & Buildings - none


Reading of Ordinances and Resolutions

A resolution was read determining to proceed with the submission to the electors of the question of levying a tax excess of the ten-mill limitation.  Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Mills made a motion to adopt Resolution No. 17-2013. Mr. Payton seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.


New Business

Mr. Payton - 1. Congratulations to the police department for doing a good job with the drug bust on Glenwood.  2. Asked about the hiring of a full time police officer.  Mayor stated he would like to hire the part-time policeman as full time.  We still have three off and may want to hire another one later.  Mr. Mullins has done a good job and will recommend next meeting to hire him full time.  3. Asked when the first HR meeting would be held.  Mr. Warren stated he would call for one next week during office hours.  4. Wanted to know more about the lot situation but will wait for Mr. Blume to be at the next meeting.

Mr. Williams - 1. Reported he has been working with George Howard, assist Director of the water works of Portsmouth.  Stated he has been calculating the water usage in the village from over 200 pages that Mr. Howard gave him.  Still working on numbers and will have that information by the next meeting for review.  This information will be the beginning point to see how to charge the high end users of water, such as OSCO, etc.  Mr. Howard has been very helpful with the information.  This also could be discussed in a finance meeting. After discussion, Mr. Williams scheduled a meeting for Monday, July 29, 2013, at 2:00 p.m.  Asked the clerk to advertise the meeting o discuss the water sewer project, first half year finances and other financial issues.

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - Asked about grass cutting by Applebees,  Mr. Hamilton stated it will be cut back three feet and he would also contact Mr. Wills.

Mr. Fetty - 1. Reported in front of Automania there is a pipe and ribbon that has been there since they moved in.  Asked what they were doing about it.  Mr. Hamilton stated he was pouring it tomorrow.  2. Asked about the village picking up trash for businesses located in the village for extra revenue.  Mr. Hamilton stated a problem would be getting dumpsters.  Mr. Fetty asked if we had talked about this before and any calculations done.  Mayor stated this takes more manpower and require picking up trash five days a week.  Mr. Hamilton stated our trucks now could not handle and would need a new truck.  Further discussion was held on the dumping fees and coming up with a plan in case we have a breakdown.  Mr. Hamilton stated the trucks we have are not in good shape.  Used truck would cost about $60,000 and new $100,000.  Could purchase by lease but hopes we can get by this year.  We  have levy renewal coming up and the water sewer project.  3. Asked what the Pitney Bowes charge was for $300.   The clerk stated this was for pre-paid postage.  Also asked if she had checked into stamps.com to see if this would help with the costs of postage for the village and may this help out with finances.  Clerk stated she would check out stamps.com  4. Asked Mr. Warren if he has set up a policy for the use of credit cards which was suggested by auditor.  Mr. Warren stated he was working on that now with the new policies.  Also asked the mayor about how payments in mayor's court are enforced and how long they have to make those payments.  Mr. Warren stated they make payments each month, whether $5.00, $25.00 and $50.00 and warrants could be issued if not paid.  5. Asked Chief Clark if he has a retirement date set up since he had reported he has 44 years with the Village.  Chief Clark stated he would let him know and is not in any rush.

Mr. Warren - Reported Rue 21 would like to open July 26.  Also Brain Freeze and a Mexican restaurant are looking to move in.  He and Steve are also working with a possible buyer with the other mall.  Also reported AT&T will put a new tower behind Festival Food building.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 7:28 p.m.

_________________________________________
President of Council

Passed: ____________________________,2013

Attest: ___________________________________
            Village Clerk