NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JUNE 18, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Imes and Mr. Salyers. Mr. Fetty made a motion to excuse the absent member, Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept and file the minutes from June 4, 2013. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Rick Duncan, Portsmouth Engineer-was invited to meeting to give an update on the Portsmouth's floodwall certification. He reported AMEC was doing a second opinion work at their levy. They have been on site drilling, etc., and should be complete by the week of July 8, 2013. Week of August 2nd, they should complete an analysis of their samples and complete plans to submit to the CORE for approval and hope to get their approval within four weeks. Open bids in October and hope to complete by mid-November. Stated New Boston has been certified and when this is complete we will all be able to have the whole thing certified. As far as he knows FEMA has not started any decertification of the levy which takes 18-24 months, so this should give time to get certified and feels New Boston and Portsmouth should be fine. Mr. Fetty asked how this has affected residents regarding flood insurance rates. Mr. Duncan stated the rates cannot be changed until the maps have been changed, therefore rates for residents should not be changed. Stated they will be meeting with FEMA for update.
He also reviewed the problem across from the filtration plant regarding a catch basin. He stated that when ODOT was working there last year they were going to tie in with the storm drain and this was not done. He would like to resolve the problem by getting it tied in with the drain and this would take the drainage from the storm line. Portsmouth crew cleaned out but is still backed up with debris. He wants to get with Steve and get the area cleaned. Steve stated he would definitely like to work with Rick. Steve further discussed the cleaning the catch basin with Mr. Duncan and council about getting the problem fixed.
Mr. Blume stated we need to thank Mr. Duncan for coming and keeping everyone informed. After further discussion mayor, village administrator and council thanked Mr. Duncan for coming.
No presenting and acting on petitions
No communications
Reports of:
James Warren, Mayor - 1. Request that Jeff Mullins be hired as a part time police officer. Would like for him to start June 24. Mr. Mullins is here if anyone has any questions. Mr. Salyers asked where he received his experience. He originally started in the Dayton area but his wife is from the area and that is why he is back here. Chief Clark reported Officer Combs has resigned. Mr. Salyers made a motion to accept the Chief's recommendation to hire Mr. Mullins. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5. 2. On July 2nd, a public hearing will be held regarding the sewer project. This will be with the Ohio EPA, Federal EPA, Strand Associates and others. They will be here from 5:00 p.m. until 7:00 p.m., therefore asking council to approve the council meeting be moved to 7:00 p.m. that evening. Mr. Payton made a motion to move the meeting to 7:00 p.m. on July 2, 2013. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams also reminded everyone the public hearing on the budget then will be held at 7:00 p.m. right before the council meeting. Mayor also reported the dedication for the baseball mural will be Saturday at 1:00 p.m. and Challenger League will also be playing starting at 10:00 a.m. and also homerun derby will be held.
Lana Loper - absent but report for May, 2013, was presented. Mr. Fetty made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - none
Justin Blume, Legal Counsel - 1. Asked council about a letter that was received regarding the village taking ownership of a piece of property in the village. Stated this would be up to council whether to accept and he would do a title search. Steve reported the house is gone and lot cleaned off but also has a lien against it. Mr. Blume stated if the village accepted it, they could auction it off but lien would have to be paid. Discussion was held regarding the costs of keeping the grass cut, etc. Mr. Hamilton reported the village is already cutting grass for 12 properties that does not belong to the village. Mr. Fetty made a motion that we pass on the property. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Blume reported he would send them a letter. 2. Asked council to review information about impending lawsuit. Mayor will give to council later and may discuss in executive session. 3. Received from Loren Purdum the legal description regarding the vacant alley by Outreach property. Mr. Payton stated he would like to meet in executive session at the end of the meeting to discuss this litigation.
Steve Hamilton, Village Administrator - 1. Crew working on 52 West. Rain has delayed some of the progress. After this is completed will work on the 3900 block of Rhodes Avenue. Solid Rock has raised five mote houses on Stanton Avenue. 3. Working with Mr. Mullins on the Outreach Center regarding sewer lines, water, etc. 4. Also been working with Strand and DEFA regarding the loan for the sewers. Asked for questions from council to be submitted in writing by June 26 so he can get to the right people so they can get answered correctly at the July 2nd meeting. Also presented further information regarding the fines. Completed loan application today. 5. Thanked Mr. Duncan for coming. He also reminded council of fines that would be imposed if sewers are not updated.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented reports for June 4, 2013 and June 18, 2013. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also thanked council for appointment of Mr. Mullins.
Chris Bender, Fire Chief - 1. Has been pricing the turnout gear which will run $2,200 to $2,500 per set. 2. Tires run $669 each. 3. Awarded $40,000 grant for the SCBA's.
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws & Claims - none
Dan Fetty, Lands & Buildings - scheduled meeting for June 27, 2013, at 6:30 p.m. regarding lot size and building in the village.
Reading of Ordinances and Resolutions
Second reading was given an ordinance appropriating an amount in the Capital Improvement Fund. Mr. Fetty made a motion for the second reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Second reading was given an ordinance adopting the budget for the Village of New Boston, Ohio, for the fiscal year 2014. Mr. Salyers made a motion for the 2nd reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes- 5.
An ordinance was read granting the variance request from Evangelistic Outreach Program and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Imes made a motion to adopt Ordinance No. 17-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read requesting certification from the Scioto County Auditor the tax valuation of the Village of New Boston and the amount a four (4.0) mill renewal tax levy would provide. Mr. Williams explained that a resolution had already been passed out but the wording was not correct. Replacement was used instead of renewal, therefore, if council wants renewal and not a replacement this resolution needs passed. Mr. Salyers made a motion to adopt Resolution No. 14-2013. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read authorizing the mayor and the village administrator to execute and engineering design services contract with Strand & Associates Engineering Inc., and to enter into an Ohio Environmental Protection Agency (OPEA), Water Pollution Control Loan Fund (WPCLF) agreement in order to finance the fees associated with same said engineering design services contract, and designating a dedicated repayment source for the loan, and declaring an emergency in regards to the design of the New Boston CSO elimination project. Mr. Fetty was concerned why we were cited back in 2006 and nothing took place. Stated we verbally were told we did not have to and still this has not gone away. Mayor stated there has been a lot that has taken place over the whole country since 2006 such as Katrina, New York. At that time they were not demanding this. Asked if we do not do this by not being able to finance, etc., what would we do to pay fines from 2009. Mr. Williams and Mayor stated this would be a good question for the EPA at the meeting. Mr. Williams explained this is the second resolution with Strand Associates. Discussion was held regarding going through with the sewer project and how these fees would be paid if we decide not to go through with the project. Mr. Williams explained project estimate costs is $4.3 million and we need to finance. Stated we did receive $1.8 million grant money, then we would be responsible for the balance of $2.5 million interest free loan. Mr. Williams stated that if we do not take this now there is not a guarantee for the interest free loan and explained other options, if approved are available such as an 18 year plan to get the three items done but could cost extra. Mr. Hamilton reported we do have several CSO's per year and will be fined. Mr. Williams stated we would have to make decisions by October and this is a very big project for the village. Mr. Fetty stressed how important it is for the village residents attend the public meeting. After further discussion, Mr. Imes moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Fetty made a motion to adopt Resolution No. 15-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: Ayes-5.
New Business
Mr. Salyers - none
Mr. Fetty - 1. Asked that a HR committee be set up to review the policy manual of the village. Discussion was held and decided the committee would consist of mayor, department heads, Mr. Payton and Mr. Blume. 2. Reminded Steve of the flyers regarding trash lids. 3. Parking on Gallia Street needs changed to eliminate one hour parking signs on south side of 4000 block of Gallia Street. Mr. Hamilton reported other signs also need updated. 4. Reported someone had planted hiatus in the flower bed and Department of Natural Resources has a sign posted. Ask Steve what transpired? Steve stated years ago grant was received to turn ball field around and other requirements in the park. Sign was required to be posted and Ohio resources came and fixed the flower bed. 4. Asked if anything is being done about fixing the old wall on St. Rt. 139. Steve stated he met with Nathan, job superintendent of the 139 project and Nathan did report this needs fixed and hope to move it up on the list of things to be repaired. 5. Thanked Rick Duncan for coming to meeting. 6. Welcomed Mr. Mullins.
Mr. Payton - 1. Also thanked Mr. Rick Duncan for coming to the meeting. He feels transparency is going to be a big deal. We are talking about a lot of money and may be dipping into taxpayers pockets and when you do that you need to be sure they have the opportunity to know what is going on. Having Mr. Duncan here today was a move in the right direction. 2. Asked about the audit. Mayor stated this will be discussed at the post audit meeting on Monday, June 24. He had read and has some interesting questions to ask. 3. Requested we have independent exams on workers that have been on workers compensation for awhile. 4. Last Friday, Mayor, he and Vicki attended a flag burning. This was quite a ceremony and next year he would like to see the village do a ceremony around Flag Day.
Mayor also reported Christmas decorations were donated to the village by Mike and Jennifer Bailey from Shawnee Computers. Mr. Fetty ask that a thank you letter be sent to them.
Mr. Williams - Thinks a full-time police officer still needs to be hired in addition to Mr. Mullins being hired.
Mr. Imes - none
Mr. Mills - absent
Mr. Payton made a motion to discuss litigation. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared motion carried 5-0.
After executive session, regular session was called back to order.
There being no further business, Mr. Imes moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:40 p.m.
_______________________________________
President of Council
Passed: _____________________________,2013
Attest: _________________________________
Village Clerk
Sunday, June 30, 2013
Sunday, June 16, 2013
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JUNE 4, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to amend the minutes from May 21, 2013, to include that date. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton then made a motion to accept and file the minutes from May 21, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from visitors: Cody Austin, Owner of Ace Auto Care, stated he stopped by to say hello and see what goes on at meetings. Mayor and council members welcomed him.
Communications and petitions: Mr. Williams reported the Zoning Board met on Friday, May, 2013, to discuss the variance on the Evangelistic Outreach which is located at 299 Ohio Avenue, New Boston. No one showed up at the Public hearing to oppose of or in favor of the motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Fetty then made a motion to bring in an ordinance at the next meeting for approval of the variance. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Letters and map was presented by the mayor asking council to vacate the alley between they own at 299 Ohio Avenue for the Evangelistic Outreach. He explains this was the small portion used years ago to bring coal into the school. Mr. Imes, Chairman of the Streets and Alleys, reported he did not see a problem to vacate. Mr. Hamilton also stated no utilities were there and nothing is going to be built over the alley. Mr. Warren stated council needs to approve Mr. Blume bring in a legal document for the vacancy. Mr. Mills made a motion to bring in a motion for approval to vacate the alley. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Presented letter from Shane Slark, Georgetown, KY, regarding property owned by his mother, Glenna Slark at 3713 Stanton Avenue. Mr. Fetty made a motion for Mr. Blume to check into all the legalities of the request in the letter for the village to take over this property. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Presenting and acting on petitions: none
Reports of:
James Warren, Mayor - 1. Presented mayor's court report for May, 2013. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Yard sale for residents went well.
Lana Loper, Clerk - reported Gary Duzan and Lee Ann from Portsmouth Insurance and Heather McGraw from Patrick & Assoc. was here to meet with employees to discuss any questions anyone had regarding their health insurance.
Kathy Bender, Treasurer - absent
Justin Blume, Legal Counsel - absent
Steve Hamilton, Village Administrator - no report
Theda Aldridge, Income Tax Director - presented report for May, 2013. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked about payroll taxes from the football team that is playing in the stadium. Theda stated she would check it out.
Darrold Clark, Chief of Police - absent
Chris Bender, Fire Chief - no report
Reports of Chairman of Committees:
Junior Williams,Finance and Wages - no report but discussed new turnout gear and new cruiser being requested from the fire and police departments. Discussion was held using the refund from worker's compensation for purchasing the turnout gear. Asked Chief Bender to get cost and turn in to clerk. Mr. Williams made a motion to bring in an ordinance for the purchase of the turnout gear. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Discussion was held to purchase two tires for fire truck. Mr. Fetty also made a motion to bring in an ordinance for the tires. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Discussion was held regarding repairs and maintenance of the cruisers we have and the costs of the new one. Tabled the purchase of the cruiser at a later time.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands and Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read appropriating an amount in the Capital Improvement Fund. Mr. Fetty made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
First reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio for the fiscal year 2014. Mr. Mills made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes - 6.
A resolution was read declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient; and declaring the necessity of a levy in excess of such rate. Mr. Williams made a motion to adopt Resolution No. 13-2013. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Mills - Cedar Street Church will be having a Health Fair on Saturday, June 22, 2013, from 10:00 a.m. to 1:00 p.m. at the Fellowship Hall. Asked support from council.
Mr. Salyers - Reported the service department has the park looks good
Mr. Fetty - 1. Asked for enforcement of ordinances. No parking signs are up and yet people are still parking on Lakeshore Drive and Gallia. Feels violations need enforced. Also several ordinances need to be addressed and corrected.
Mr. Payton - 1. Thanks to guests for attending. 2. Yard sale went well.
Mr. Williams - none
Mr. Imes - none
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:17 p.m.
______________________________________
President of Council
Passed: ___________________________,2013
Attest: ________________________________
Village Clerk
MEETING MINUTES
JUNE 4, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to amend the minutes from May 21, 2013, to include that date. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton then made a motion to accept and file the minutes from May 21, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from visitors: Cody Austin, Owner of Ace Auto Care, stated he stopped by to say hello and see what goes on at meetings. Mayor and council members welcomed him.
Communications and petitions: Mr. Williams reported the Zoning Board met on Friday, May, 2013, to discuss the variance on the Evangelistic Outreach which is located at 299 Ohio Avenue, New Boston. No one showed up at the Public hearing to oppose of or in favor of the motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Fetty then made a motion to bring in an ordinance at the next meeting for approval of the variance. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Letters and map was presented by the mayor asking council to vacate the alley between they own at 299 Ohio Avenue for the Evangelistic Outreach. He explains this was the small portion used years ago to bring coal into the school. Mr. Imes, Chairman of the Streets and Alleys, reported he did not see a problem to vacate. Mr. Hamilton also stated no utilities were there and nothing is going to be built over the alley. Mr. Warren stated council needs to approve Mr. Blume bring in a legal document for the vacancy. Mr. Mills made a motion to bring in a motion for approval to vacate the alley. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Presented letter from Shane Slark, Georgetown, KY, regarding property owned by his mother, Glenna Slark at 3713 Stanton Avenue. Mr. Fetty made a motion for Mr. Blume to check into all the legalities of the request in the letter for the village to take over this property. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Presenting and acting on petitions: none
Reports of:
James Warren, Mayor - 1. Presented mayor's court report for May, 2013. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Yard sale for residents went well.
Lana Loper, Clerk - reported Gary Duzan and Lee Ann from Portsmouth Insurance and Heather McGraw from Patrick & Assoc. was here to meet with employees to discuss any questions anyone had regarding their health insurance.
Kathy Bender, Treasurer - absent
Justin Blume, Legal Counsel - absent
Steve Hamilton, Village Administrator - no report
Theda Aldridge, Income Tax Director - presented report for May, 2013. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked about payroll taxes from the football team that is playing in the stadium. Theda stated she would check it out.
Darrold Clark, Chief of Police - absent
Chris Bender, Fire Chief - no report
Reports of Chairman of Committees:
Junior Williams,Finance and Wages - no report but discussed new turnout gear and new cruiser being requested from the fire and police departments. Discussion was held using the refund from worker's compensation for purchasing the turnout gear. Asked Chief Bender to get cost and turn in to clerk. Mr. Williams made a motion to bring in an ordinance for the purchase of the turnout gear. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Discussion was held to purchase two tires for fire truck. Mr. Fetty also made a motion to bring in an ordinance for the tires. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Discussion was held regarding repairs and maintenance of the cruisers we have and the costs of the new one. Tabled the purchase of the cruiser at a later time.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands and Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read appropriating an amount in the Capital Improvement Fund. Mr. Fetty made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
First reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio for the fiscal year 2014. Mr. Mills made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes - 6.
A resolution was read declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient; and declaring the necessity of a levy in excess of such rate. Mr. Williams made a motion to adopt Resolution No. 13-2013. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Mills - Cedar Street Church will be having a Health Fair on Saturday, June 22, 2013, from 10:00 a.m. to 1:00 p.m. at the Fellowship Hall. Asked support from council.
Mr. Salyers - Reported the service department has the park looks good
Mr. Fetty - 1. Asked for enforcement of ordinances. No parking signs are up and yet people are still parking on Lakeshore Drive and Gallia. Feels violations need enforced. Also several ordinances need to be addressed and corrected.
Mr. Payton - 1. Thanks to guests for attending. 2. Yard sale went well.
Mr. Williams - none
Mr. Imes - none
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:17 p.m.
______________________________________
President of Council
Passed: ___________________________,2013
Attest: ________________________________
Village Clerk
Monday, June 3, 2013
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MAY 21, 2013
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr.Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from previous meeting. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from visitors: Johnnie Steele, Grace Street, New Boston
Communications and petitions: none
Presenting and acting on petitions: none
Reports of:
James Warren, Jr., Mayor - 1. Planning on starting interviews to hire a police officer soon. 2. Infra Metals have invited council members to a luncheon tomorrow at 12:00 p.m. at their sight.
Lana Loper, Clerk - presented report for April 2013. Mr. Salyers made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Kathy Bender, Treasurer - no report but thanked mayor and council for excusing her during softball.
Justin Blume, Legal Counsel - no report but asked for executive session later to discuss litigation.
Steve Hamilton, Village Administrator - 1. Padding is in for handicapped swing and bridge has been installed.
Theda Aldridge, Income Tax Director - no report
Darrold Clark, Chief of Police - presented report dated May 21, 2013. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - no report but also thanked mayor and council for excusing him during softball.
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - report committee had met on May 16 to discuss the final figures for the 2014 budget and asking the ordinance to be brought in at the next council meeting. The committee also discussed having a meeting this summer to review employee wages and benefit compensation package. Finally, the committee discussed the possible financial impact of the EPA enforcement for the long-term control plan. Although we have received $2,000,000 principle forgiveness village may have to ask public for fees to help pay for to meet these regulations. Mr. Fetty made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
Third reading was given to an ordinance authorizing the issuance of a permit to Crush Fast Pitch softball to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Fetty made a motion to adopt Ordinance No. 12-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the mayor to enter into an agreement with Medical Mutual of Ohio for a fully insured group medical insurance plan. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills made a motion to adopt Ordinance No. 13-2013. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the village administrator to enter into an agreement with Rosetta Communications for maintenance and technical support for the village internet web site. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills made a motion to adopt Ordinance No. 14-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read reaffirming the existing pickup plan of employee contributions to the Ohio Police and Fire pension fund for NBFD employees. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton made a motion to adopt Ordinance No. 15-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read reaffirming the existing pickup plan of employee contributions to the Ohio Police and Fire pension fund for NBPD employees. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty made a motion to adopt Ordinance No.. 16-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read establishing June 1, 2013, and September 7, 2013, as village wide yard sale days in the Village of New Boston. Mr. Mills made a motion to adopt Resolution No. 12-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
At 6:48p.m. Mr. Mills made a motion to move into executive session to discuss litigation. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
At 7:23 p.m. regular session of council with all members present was called back to order.
Johnnie Steele, Grace Street - asked council if they had considered letting Lori Moore with the PTO group have the concession stand at the park. He knew she had filled out the application. Mr. Mills stated the last thing he knew was the Little League and school was working out a deal. Mr. Hamilton stated meeting was held but the only people present was he, mayor and Little League. He is asking council again to vote to let baseball team have concession stand during games. Mr. Williams stated the school team was done for the year and this probably would not be voted on until after the first of the year. He asked if signed petitions would help. After further discussion, Mr. Warren stated this would be discussed at another time and further information will be obtained. Mr. Steele stated he was represented residents of the village and not PTO or school. He also asked if there is a demolition permit required in the village and how much. Mr. Hamilton stated the fee is $30.00 and also he would need an extermination permit. Asked what the fee was for copies for public record. Mayor stated .05 per sheet.
New Business:
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - none
Mr. Fetty - 1. Reported he was still receiving complaints about traffic on Rt. 139 and Gallia. Light lets 8 cars out. 2. Thanked everyone for help with the First Responders Parade. 3. Asked if garden in park will still be there this year. Mr. Hamilton stated it was supposed to be there. Weeds were cut today. 4. Reported cars were sitting with flat tires on Lakeshore Drive. Steve will check out. 5. Asked if creek is shrinking. Steve stated it needs to be cleaned out again. Further discussion was held about buying own equipment to do ourselves or contracting out to clean. Mr. Blume stated auctions would be good to watch for used equipment. 6. Reported a cone in the alley behind Swick's Funeral Home has been there a long time. Mr, Hamilton reported he had called six months ago about that water break and stated he would call again. 7. Reported there is only one CDL license driver and one part time and we should consider having another employee to obtain one. 8. Thanked visitors for coming.
Mr. Payton - 1. Reported he felt he was thrown under the bus over the handicap swing deal. When he got the grant and checked into everything. He had not heard of Jared's Law. Researched information on the law and found it had been repealed in 2009 and also found this law applied to schools only. He felt he knew what he was doing when he applied for the grant and done with best intensions and village was not required to spend the extra $2000 for mat but was glad the village did and wants everyone to be safe. 2. UCAN again was a wonderful time. Made $2,500 and foundation matched. 3. Thanked everyone for a nice parade for the First Responders. 4. Graduation for New Boston will be Friday. Thanked everyone for coming.
Mr. Fetty made a motion to accept and file Mr. Blume's copy of letter presented. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Mr. Williams - 1. Clerk passed out General Obligation Fund for budget. Needs motion for budget to be brought in. Mr. Fetty made a motion to bring in 2014 budget at the next meeting. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Also reported the village will be receiving about $25,000 refund from the state for Workers Compensation. 3. Made a motion to bring in an ordinance contingent upon grant funds to encumber $5000 out of capital improvement to help with the tennis courts. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:00 p.m.
_____________________________________
President of Council
Passed: ________________________,2013
Attest: ______________________________
Village Clerk
MEETING MINUTES
MAY 21, 2013
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr.Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from previous meeting. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from visitors: Johnnie Steele, Grace Street, New Boston
Communications and petitions: none
Presenting and acting on petitions: none
Reports of:
James Warren, Jr., Mayor - 1. Planning on starting interviews to hire a police officer soon. 2. Infra Metals have invited council members to a luncheon tomorrow at 12:00 p.m. at their sight.
Lana Loper, Clerk - presented report for April 2013. Mr. Salyers made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Kathy Bender, Treasurer - no report but thanked mayor and council for excusing her during softball.
Justin Blume, Legal Counsel - no report but asked for executive session later to discuss litigation.
Steve Hamilton, Village Administrator - 1. Padding is in for handicapped swing and bridge has been installed.
Theda Aldridge, Income Tax Director - no report
Darrold Clark, Chief of Police - presented report dated May 21, 2013. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - no report but also thanked mayor and council for excusing him during softball.
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - report committee had met on May 16 to discuss the final figures for the 2014 budget and asking the ordinance to be brought in at the next council meeting. The committee also discussed having a meeting this summer to review employee wages and benefit compensation package. Finally, the committee discussed the possible financial impact of the EPA enforcement for the long-term control plan. Although we have received $2,000,000 principle forgiveness village may have to ask public for fees to help pay for to meet these regulations. Mr. Fetty made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
Third reading was given to an ordinance authorizing the issuance of a permit to Crush Fast Pitch softball to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Fetty made a motion to adopt Ordinance No. 12-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the mayor to enter into an agreement with Medical Mutual of Ohio for a fully insured group medical insurance plan. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills made a motion to adopt Ordinance No. 13-2013. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the village administrator to enter into an agreement with Rosetta Communications for maintenance and technical support for the village internet web site. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills made a motion to adopt Ordinance No. 14-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read reaffirming the existing pickup plan of employee contributions to the Ohio Police and Fire pension fund for NBFD employees. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton made a motion to adopt Ordinance No. 15-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read reaffirming the existing pickup plan of employee contributions to the Ohio Police and Fire pension fund for NBPD employees. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty made a motion to adopt Ordinance No.. 16-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read establishing June 1, 2013, and September 7, 2013, as village wide yard sale days in the Village of New Boston. Mr. Mills made a motion to adopt Resolution No. 12-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
At 6:48p.m. Mr. Mills made a motion to move into executive session to discuss litigation. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
At 7:23 p.m. regular session of council with all members present was called back to order.
Johnnie Steele, Grace Street - asked council if they had considered letting Lori Moore with the PTO group have the concession stand at the park. He knew she had filled out the application. Mr. Mills stated the last thing he knew was the Little League and school was working out a deal. Mr. Hamilton stated meeting was held but the only people present was he, mayor and Little League. He is asking council again to vote to let baseball team have concession stand during games. Mr. Williams stated the school team was done for the year and this probably would not be voted on until after the first of the year. He asked if signed petitions would help. After further discussion, Mr. Warren stated this would be discussed at another time and further information will be obtained. Mr. Steele stated he was represented residents of the village and not PTO or school. He also asked if there is a demolition permit required in the village and how much. Mr. Hamilton stated the fee is $30.00 and also he would need an extermination permit. Asked what the fee was for copies for public record. Mayor stated .05 per sheet.
New Business:
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - none
Mr. Fetty - 1. Reported he was still receiving complaints about traffic on Rt. 139 and Gallia. Light lets 8 cars out. 2. Thanked everyone for help with the First Responders Parade. 3. Asked if garden in park will still be there this year. Mr. Hamilton stated it was supposed to be there. Weeds were cut today. 4. Reported cars were sitting with flat tires on Lakeshore Drive. Steve will check out. 5. Asked if creek is shrinking. Steve stated it needs to be cleaned out again. Further discussion was held about buying own equipment to do ourselves or contracting out to clean. Mr. Blume stated auctions would be good to watch for used equipment. 6. Reported a cone in the alley behind Swick's Funeral Home has been there a long time. Mr, Hamilton reported he had called six months ago about that water break and stated he would call again. 7. Reported there is only one CDL license driver and one part time and we should consider having another employee to obtain one. 8. Thanked visitors for coming.
Mr. Payton - 1. Reported he felt he was thrown under the bus over the handicap swing deal. When he got the grant and checked into everything. He had not heard of Jared's Law. Researched information on the law and found it had been repealed in 2009 and also found this law applied to schools only. He felt he knew what he was doing when he applied for the grant and done with best intensions and village was not required to spend the extra $2000 for mat but was glad the village did and wants everyone to be safe. 2. UCAN again was a wonderful time. Made $2,500 and foundation matched. 3. Thanked everyone for a nice parade for the First Responders. 4. Graduation for New Boston will be Friday. Thanked everyone for coming.
Mr. Fetty made a motion to accept and file Mr. Blume's copy of letter presented. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Mr. Williams - 1. Clerk passed out General Obligation Fund for budget. Needs motion for budget to be brought in. Mr. Fetty made a motion to bring in 2014 budget at the next meeting. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Also reported the village will be receiving about $25,000 refund from the state for Workers Compensation. 3. Made a motion to bring in an ordinance contingent upon grant funds to encumber $5000 out of capital improvement to help with the tennis courts. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:00 p.m.
_____________________________________
President of Council
Passed: ________________________,2013
Attest: ______________________________
Village Clerk
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