NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
April 17, 2012


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Imes, and Mr. Fetty being present.

Mr. Williams made a motion to excuse the absent members, Mr. Payton and Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Imes made a motion to accept and file the minutes from April 3, 2012. Mr. Salyers seonded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports from Visitors: None

Presenting and Acting on Petitions: None

Reading of Communications: None


Reports of:

James Warren, Mayor - 1. Asked for the confirmation of the appointment of Curtis E. Combs as part-time police officer. He stated he was from Minford and also works part-time in Coal Grove. He worked at the Village as auxillary police office since December, 2011. Mr. Salyers made a motion to accept the appointment. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-4. 2. Reported that complaints have been received regarding traffic problems in the village, but nothing can be done since work has to be completed.

Lana Loper, Clerk - absent - but report was presented for March 2012. Mr. Fetty asked Mr. Williams to review an error posted to Fund 2052 which should have been posted to Fund 2051. Mr. Fetty suggested the clerk double check for the error. After discussion, Mr. Fetty made motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Presented council a book of what has been done since 2009 regarding sewers for their information. 2. Munn's Run is being cleaned out. 3. Service department has been keeping up with grass, fixing sinkhole on Lakeview. 4. Has been controversy regarding the paving of Lakeview Avenue. Talked to state and they will not pave Lakeview until Rt. 139 has been completed. Same contractor will be doing both. Started on handicap maps. Shelly Company got bids for Harrisonville and Lakeview. Right now the 139 project is ahead of schedule. Mr. Williams stated he thought it would have been a bad idea for both to be worked on especially because of emergency vehicles. This is good news now. Mr. Williams asked Mr. Hamilton if we still have the sewer maps that we paid $14,000 for. Mr. Hamilton said yes we have but there is some discrepancy and there have been a revised version. Mr. Fetty asked when Lakeview sinkhole will be done. Mr. Hamilton stated hopefully by Thursday.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - presented report dated April 3, 2012. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Chris Bender, Fire Chief - absent


Reports of Chairman of Committees:

Junior Williams, Finance and Wage - no report - but set meeting for April 23 at 6:30 p.m. to start budget for 2013.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flod & Sewage - none

Terry Salyers, Laws & Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

First Reading was given to an ordinance authorizing the village administrator to enter into an agreement with Rosetta Communications for creation, maintenance, and technical support for a village internet web site. Mr. Williams made a motion for the first reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read authorizing and directing the clerk to request an advance for a total of $3000,000 from the Floodwall Improvement Bonds, Series 2011 previously authorized by council and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Williams moved to adopt Ordinance No. 18-12. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-4.

A resolution was read renewing the declared amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate. Mr. Fetty made a motion to adopt Resolution No. 16-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.


New Business:

Mr. Williams - 1. Reported he thought one of the greatest challenges he has seen over the last several years was the floodwall certification process but now feels the EPA sewer problem may top that. In reviewing minutes from January 2005, he found where Mr. Holbrook and Mr. Sturgill had attended a meeting with the EPA regarding combined sewer overflows. They felt the village was not doing enough and should hire the same person as Portsmouth. After Mr. Sturgill had explained that the village received no income, EPA felt Portsmouth should be responsible for costs. This sewer problem started way back then. Further discussion was held regarding sewers and pump stations. Mr. Williams stated there has been a lot of confusion in the past years, but the village needs to develop the long term plan and will be years in the making.

Mr. Payton - absent

Mr. Mills - absent

Mr. Salyers - absent

Mr. Fetty - 1. Disappointed that nothing has happened since 2005 regarding the sewer. Mr. Warren stated that there has been communication and seemed EPA was not at that time rushing to have anything completed. Stated that plans have been stated by getting a schedule of what needs to be done. Mr. Hamilton stated that negotiations with Portsmouth have to be met. Mr. Williams stated that the LTCP must be done and does not mean by next year. Could be 10, 20 and maybe 30 years down the road. Mr. Hamilton discussed with council regarding the funding for the process. Preliminaries should be done before the engineering hired. Mr. Lytten stated the problem with EPA is they want to see progress. They dont expect major progress since there is no money. Hopes money will be there in the future for this to happen. 2. Stated the tennis courts are in bad shape and could we or the school be eligible for grants for repair. Mr. Hamilton stated he got word from the high school athletic association that they could not be used for any high school games. Mr. Salyers reported the school is using Shawnee State courts for now. Price to redo is $85,000. Discussed fencing up or nets taken down. 4. Reported bad holes on Lakeview. Mr. Hamilton stated he will cold patch soon. 5. Asked about spalls at the pump station. Mr. Hamilton reported stucco will be done last.

Mr. Imes - none

There being no further business, Mr. Imes moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:25 p.m.


______________________________
President of Council

Passed: ___________________, 2012

Attest: ________________________
Village Clerk