NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MARCH 20, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Fetty made a motion to amend the minutes from March 20, 2012, to add March on Chief Bender's report of the OVF. Mr. Salyes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Fetty made a motion to accept and file the minutes from March, 6, 2012. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reports from Visitors:

Mike Bell, Daymar College - reported to council their event to help the veterans raised 4,051 cans of food and $1000 for the Etterling Scholarship. An anonymous donor will donate enough cans to make the 5000 mark. Thanked council, police and fire departments for the safety of individuals. Reported the Easter Egg Hunt will be Saturday, March 24, 2012, from 12 p.m. - 3 p.m. at Daymar. Attended the All Awards Banquet in Bellview, KY, and he received the President's Award, Sherry received the instructor of the year and Carolyn Salyers received the Culture Award. Council and Mayor congratulated Bell.


No presenting or acting on Petitions: None


Reading and acting on Communications: 1. Mr. Warren reviewed a letter requesting council to either approve a hearing or no hearing for the applicatio of Ray's Texas BBQ liquor license. Mr. Williams made a motion not to request a hearing. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Received a request from the Challenger League to solicit funds from Motor vehicles. Mr. Fetty made a modification for the time to be from 9 a.m. to 4 p.m. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried. Mr. Williams made a motion to bring in the ordinance on emergency for the May 5, 2012 date at the next meeting. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of:


James Warren, Mayor - 1. Reported he met last Friday with Infra-Metals Regional Vice President, Mike Dean. Also attending were Steve Wells, Mick Sturgill, and Junior Williams. Infra-Metals is asking for a tax abatement of 75% for 10 years. Mr. Warren stated this had been talked about years ago when Infra-Metals made their plans to come to New Boston. Stated Mr. Staggs, Superintendent of New Boston Schools would have to be notified and he would discuss with school board. Asked this be referred to Mr. Lytten and asked for council's approval. After discussion, Mr. Williams made a motion for Mr. Lytten to proceed to draft an ordinance for the abatement of 75% for 10 years and notify the schools. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Reported Jessica and Theda were painting the hallways. 3. Stated BMV taking over the driver's test-not the State Patrol.

Lana Loper, Clerk - presented report for February, 2012. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Presented a project status report from AMEC. Also reported the meeting with AMEC went real good. We still need to buy lumber and replace roofs. Will have total of costs by next meeting and may need a total of $325,000. 2. Village cleanup day will be Saturday, March 31, 2012, from 9 a.m. to 1 p.m. Dumpster costs will be $1160 instead of $1000. 3. Reported a meeting was held on March 8, 2012, with the Ohio EPA & USEPA regarding the sewers. EPA also will be at the next council meeting to discuss the solution. Presented other information regarding the sewers which included another letter from Ohio EPA in 1992 and an ordinance on sewer treatment plant. Stated they are willing to help us. 4. Will be working with West End Electric at 3:00 a.m. in the morning installing the new traffic control box at Lakeview and 52 West. 5. DRF work at the park and creeks is going well.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - presented report dated March 20, 2012. Mr. Imes made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - reported the OVF meeting went well last night. About 40-50 in attendance including the State Fire Marshall.


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - 1. No report from meeting since no one attended. But he did talk to the company about the mayor's court software. Reported they could work with us on financing. Would like to discuss at the next finance meeting. 2. Need to decide on COPS Hiring Program since deadline is in two days. This program would pay for 75% of a new police officer. Our cost will be about $11,000 per year for 3 years. This new hire would also have to be a veteran from 9/11 to present and OPATA certified. After discussion, Mr. Salyers made a motion for Chief Clark and Captain Goins to proceed with the application. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Ralph Imes, Streets & Alleys - 1. Mentioned a problem on Spruce Street at the Genesis turnaround. 2. Asked if it was legal to sell old stop signs. Mr. Hamilton stated he would check into it.

Mike Payton, Utilities & Communications - will schedule meetings as needed

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances & Resolutions:

Third reading was given an ordinance authorizing the issuance of a permit to the New Boston Christmas Fund to solicit charitable contribution from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion to accept Ordinance No. 13-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Second reading was given to an ordinance to reduce the speed limit to fifteen miles per hour on Pine, Spruce, Cedar, Oak and Maple streets. Mr. Fetty made a motion for the 2nd reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read appropriating amounts in the various funds for the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance 14-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read amending section 305.08, no parking zones, of the codified ordinances. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 15-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read expressing council's opposition to the ten percent sewer rate increase by the city of Portsmouth. Mr. Payton made a motion to adopt Resolution No. 12-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read expressing council's support of Autism Awareness Day. Mr. Payton made a motion to adopt Resolution No. 13-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business:

Mr. Fetty - 1. Asked what the holdup was to fixing sinkholes like the ones in the Lakeview alley and also on Vine Street. Mr. Hamilton stated he was waiting for the hot mix plant to open. 2. Asked about update on ball fields, walking trails and basketball court. Mr. Hamilton stated saw cutting was being done today and tomorrow the will dig posts. Have been working on the big and little fields. 3. Asked for a resolution commending the Community Action Flood Defense workers for doing a good job. Afer finding out they will be doing more work, decided to wait until they were done for the resolution. 4. Stated salt cost should be down but asked if enough has been appropriated to cover the fuel increase. Mr. Hamilton stated for now yes and he would review as needed.

Mr. Payton - 1. Thanked Chris for inviting him to the OVF meeting. Was very nice. 2. Reported last Wednesday Leadership Portsmouth an economic development class toured SFI and also came to the Community Center where the mayor talked to the class and Kathy Bender provided an excellent meal. He attended and reported the meeting was very nice and the meal was great. 3. Reported Brian Holbrook with the Little League asked about having an opening day parade on Saturday, April 28, 2012, at 2:00 p.m. After discussing the road construction problems, council felt it would be better to not have a parade unless it was small and held at park. 3. State is still discussing statewide collections of municipal income tax collections. OML is opposing and he also would like a resolution also for opposition.

Mr. Williams - none

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none


There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:10 p.m.

______________________________
President of Council

Passed: _________________,2012

Attest: ______________________
Village Clerk