NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
APRIL 23, 2012
Special meeting of the New Boston Village Council was called to order at 6:15 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton and Mr. Salyers.
Mr. Payton made a motion to excuse the absent members Mr. Mills and Mr. Imes.
Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Mr. Warren stated the meeting was called to read an ordinance to transfer and appropriate amounts in the various funds of the village and declaring an emergency.
Mr. Imes, council member, entered the meeting at 6:20 p.m.
Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Mr. Mills, council member, entered the meeting at 6:23 p.m.
Mr. Payton moved to adopt Ordinance No. 19-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
There being no further business, Mr. Mills moved the meeting adjourned at 6:25 p.m.
_________________________
President of Council
Passed: ____________,2012
Attest: ___________________
Council Member
Monday, April 30, 2012
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
April 17, 2012
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Imes, and Mr. Fetty being present.
Mr. Williams made a motion to excuse the absent members, Mr. Payton and Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Pledge of Allegiance/silent prayer
Mr. Imes made a motion to accept and file the minutes from April 3, 2012. Mr. Salyers seonded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Reports from Visitors: None
Presenting and Acting on Petitions: None
Reading of Communications: None
Reports of:
James Warren, Mayor - 1. Asked for the confirmation of the appointment of Curtis E. Combs as part-time police officer. He stated he was from Minford and also works part-time in Coal Grove. He worked at the Village as auxillary police office since December, 2011. Mr. Salyers made a motion to accept the appointment. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-4. 2. Reported that complaints have been received regarding traffic problems in the village, but nothing can be done since work has to be completed.
Lana Loper, Clerk - absent - but report was presented for March 2012. Mr. Fetty asked Mr. Williams to review an error posted to Fund 2052 which should have been posted to Fund 2051. Mr. Fetty suggested the clerk double check for the error. After discussion, Mr. Fetty made motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried.
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented council a book of what has been done since 2009 regarding sewers for their information. 2. Munn's Run is being cleaned out. 3. Service department has been keeping up with grass, fixing sinkhole on Lakeview. 4. Has been controversy regarding the paving of Lakeview Avenue. Talked to state and they will not pave Lakeview until Rt. 139 has been completed. Same contractor will be doing both. Started on handicap maps. Shelly Company got bids for Harrisonville and Lakeview. Right now the 139 project is ahead of schedule. Mr. Williams stated he thought it would have been a bad idea for both to be worked on especially because of emergency vehicles. This is good news now. Mr. Williams asked Mr. Hamilton if we still have the sewer maps that we paid $14,000 for. Mr. Hamilton said yes we have but there is some discrepancy and there have been a revised version. Mr. Fetty asked when Lakeview sinkhole will be done. Mr. Hamilton stated hopefully by Thursday.
Theda Aldridge, Income Tax Director - no report
Darrold Clark, Chief of Police - presented report dated April 3, 2012. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Chris Bender, Fire Chief - absent
Reports of Chairman of Committees:
Junior Williams, Finance and Wage - no report - but set meeting for April 23 at 6:30 p.m. to start budget for 2013.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flod & Sewage - none
Terry Salyers, Laws & Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
First Reading was given to an ordinance authorizing the village administrator to enter into an agreement with Rosetta Communications for creation, maintenance, and technical support for a village internet web site. Mr. Williams made a motion for the first reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.
An ordinance was read authorizing and directing the clerk to request an advance for a total of $3000,000 from the Floodwall Improvement Bonds, Series 2011 previously authorized by council and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Williams moved to adopt Ordinance No. 18-12. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-4.
A resolution was read renewing the declared amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate. Mr. Fetty made a motion to adopt Resolution No. 16-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.
New Business:
Mr. Williams - 1. Reported he thought one of the greatest challenges he has seen over the last several years was the floodwall certification process but now feels the EPA sewer problem may top that. In reviewing minutes from January 2005, he found where Mr. Holbrook and Mr. Sturgill had attended a meeting with the EPA regarding combined sewer overflows. They felt the village was not doing enough and should hire the same person as Portsmouth. After Mr. Sturgill had explained that the village received no income, EPA felt Portsmouth should be responsible for costs. This sewer problem started way back then. Further discussion was held regarding sewers and pump stations. Mr. Williams stated there has been a lot of confusion in the past years, but the village needs to develop the long term plan and will be years in the making.
Mr. Payton - absent
Mr. Mills - absent
Mr. Salyers - absent
Mr. Fetty - 1. Disappointed that nothing has happened since 2005 regarding the sewer. Mr. Warren stated that there has been communication and seemed EPA was not at that time rushing to have anything completed. Stated that plans have been stated by getting a schedule of what needs to be done. Mr. Hamilton stated that negotiations with Portsmouth have to be met. Mr. Williams stated that the LTCP must be done and does not mean by next year. Could be 10, 20 and maybe 30 years down the road. Mr. Hamilton discussed with council regarding the funding for the process. Preliminaries should be done before the engineering hired. Mr. Lytten stated the problem with EPA is they want to see progress. They dont expect major progress since there is no money. Hopes money will be there in the future for this to happen. 2. Stated the tennis courts are in bad shape and could we or the school be eligible for grants for repair. Mr. Hamilton stated he got word from the high school athletic association that they could not be used for any high school games. Mr. Salyers reported the school is using Shawnee State courts for now. Price to redo is $85,000. Discussed fencing up or nets taken down. 4. Reported bad holes on Lakeview. Mr. Hamilton stated he will cold patch soon. 5. Asked about spalls at the pump station. Mr. Hamilton reported stucco will be done last.
Mr. Imes - none
There being no further business, Mr. Imes moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:25 p.m.
______________________________
President of Council
Passed: ___________________, 2012
Attest: ________________________
Village Clerk
MEETING MINUTES
April 17, 2012
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Imes, and Mr. Fetty being present.
Mr. Williams made a motion to excuse the absent members, Mr. Payton and Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Pledge of Allegiance/silent prayer
Mr. Imes made a motion to accept and file the minutes from April 3, 2012. Mr. Salyers seonded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Reports from Visitors: None
Presenting and Acting on Petitions: None
Reading of Communications: None
Reports of:
James Warren, Mayor - 1. Asked for the confirmation of the appointment of Curtis E. Combs as part-time police officer. He stated he was from Minford and also works part-time in Coal Grove. He worked at the Village as auxillary police office since December, 2011. Mr. Salyers made a motion to accept the appointment. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-4. 2. Reported that complaints have been received regarding traffic problems in the village, but nothing can be done since work has to be completed.
Lana Loper, Clerk - absent - but report was presented for March 2012. Mr. Fetty asked Mr. Williams to review an error posted to Fund 2052 which should have been posted to Fund 2051. Mr. Fetty suggested the clerk double check for the error. After discussion, Mr. Fetty made motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried.
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented council a book of what has been done since 2009 regarding sewers for their information. 2. Munn's Run is being cleaned out. 3. Service department has been keeping up with grass, fixing sinkhole on Lakeview. 4. Has been controversy regarding the paving of Lakeview Avenue. Talked to state and they will not pave Lakeview until Rt. 139 has been completed. Same contractor will be doing both. Started on handicap maps. Shelly Company got bids for Harrisonville and Lakeview. Right now the 139 project is ahead of schedule. Mr. Williams stated he thought it would have been a bad idea for both to be worked on especially because of emergency vehicles. This is good news now. Mr. Williams asked Mr. Hamilton if we still have the sewer maps that we paid $14,000 for. Mr. Hamilton said yes we have but there is some discrepancy and there have been a revised version. Mr. Fetty asked when Lakeview sinkhole will be done. Mr. Hamilton stated hopefully by Thursday.
Theda Aldridge, Income Tax Director - no report
Darrold Clark, Chief of Police - presented report dated April 3, 2012. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Chris Bender, Fire Chief - absent
Reports of Chairman of Committees:
Junior Williams, Finance and Wage - no report - but set meeting for April 23 at 6:30 p.m. to start budget for 2013.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flod & Sewage - none
Terry Salyers, Laws & Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
First Reading was given to an ordinance authorizing the village administrator to enter into an agreement with Rosetta Communications for creation, maintenance, and technical support for a village internet web site. Mr. Williams made a motion for the first reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.
An ordinance was read authorizing and directing the clerk to request an advance for a total of $3000,000 from the Floodwall Improvement Bonds, Series 2011 previously authorized by council and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Williams moved to adopt Ordinance No. 18-12. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-4.
A resolution was read renewing the declared amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate. Mr. Fetty made a motion to adopt Resolution No. 16-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.
New Business:
Mr. Williams - 1. Reported he thought one of the greatest challenges he has seen over the last several years was the floodwall certification process but now feels the EPA sewer problem may top that. In reviewing minutes from January 2005, he found where Mr. Holbrook and Mr. Sturgill had attended a meeting with the EPA regarding combined sewer overflows. They felt the village was not doing enough and should hire the same person as Portsmouth. After Mr. Sturgill had explained that the village received no income, EPA felt Portsmouth should be responsible for costs. This sewer problem started way back then. Further discussion was held regarding sewers and pump stations. Mr. Williams stated there has been a lot of confusion in the past years, but the village needs to develop the long term plan and will be years in the making.
Mr. Payton - absent
Mr. Mills - absent
Mr. Salyers - absent
Mr. Fetty - 1. Disappointed that nothing has happened since 2005 regarding the sewer. Mr. Warren stated that there has been communication and seemed EPA was not at that time rushing to have anything completed. Stated that plans have been stated by getting a schedule of what needs to be done. Mr. Hamilton stated that negotiations with Portsmouth have to be met. Mr. Williams stated that the LTCP must be done and does not mean by next year. Could be 10, 20 and maybe 30 years down the road. Mr. Hamilton discussed with council regarding the funding for the process. Preliminaries should be done before the engineering hired. Mr. Lytten stated the problem with EPA is they want to see progress. They dont expect major progress since there is no money. Hopes money will be there in the future for this to happen. 2. Stated the tennis courts are in bad shape and could we or the school be eligible for grants for repair. Mr. Hamilton stated he got word from the high school athletic association that they could not be used for any high school games. Mr. Salyers reported the school is using Shawnee State courts for now. Price to redo is $85,000. Discussed fencing up or nets taken down. 4. Reported bad holes on Lakeview. Mr. Hamilton stated he will cold patch soon. 5. Asked about spalls at the pump station. Mr. Hamilton reported stucco will be done last.
Mr. Imes - none
There being no further business, Mr. Imes moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:25 p.m.
______________________________
President of Council
Passed: ___________________, 2012
Attest: ________________________
Village Clerk
Sunday, April 29, 2012
NEWVILLE LITTLE LEAGUE GIVES A GREAT HONOR TO MYSELF AND BROTHER
Saturday, April 28, 2012, the Newville Little League honored both my brother Jerry and myself by making us Grand Marshalls in the 2012 Newville Little League Opening Day Parade.
Jerry and myself have coached in what was then the New Boston Little League since 1978. It has been quite a ride for us both. There have been some wonderful people come into our lives during that period of time. Some fantastic coaches, both who coached with us and againist us, some great friendships made, but most importantly a great bond between us and the children of New Boston.
Today many of those children we coached are coaching their own children in the league. Sadly some of the people we have been fortunate to know are no longer with us but we will always cherish the memories they left us.
The league has certainly changed since 1978. The village has changed dramatically and with it we all changed. In recent years with the population dropping the league was able to absorb the Sciotoville Little League and became what we now call "Newville."
It is my hope that little league baseball as well as other youth sports..aka, youth soccer, basketball, etc. will continue to grow in our community. We had some great youth leaders when Jerry and I started coaching and we have some great ones now. So give them a chance and instead of complaining grab a shovel, umpire a game or help work the concession stand. Remember, its our community's future we are talking about.
Again, both Jerry and I want to thank the Newville Little League President Brian Holbrook, the board of directors, and all the great kids who played for us over the years. We wish them only the best. Thanks so much.
Mike Payton
4-29-2012
Jerry and myself have coached in what was then the New Boston Little League since 1978. It has been quite a ride for us both. There have been some wonderful people come into our lives during that period of time. Some fantastic coaches, both who coached with us and againist us, some great friendships made, but most importantly a great bond between us and the children of New Boston.
Today many of those children we coached are coaching their own children in the league. Sadly some of the people we have been fortunate to know are no longer with us but we will always cherish the memories they left us.
The league has certainly changed since 1978. The village has changed dramatically and with it we all changed. In recent years with the population dropping the league was able to absorb the Sciotoville Little League and became what we now call "Newville."
It is my hope that little league baseball as well as other youth sports..aka, youth soccer, basketball, etc. will continue to grow in our community. We had some great youth leaders when Jerry and I started coaching and we have some great ones now. So give them a chance and instead of complaining grab a shovel, umpire a game or help work the concession stand. Remember, its our community's future we are talking about.
Again, both Jerry and I want to thank the Newville Little League President Brian Holbrook, the board of directors, and all the great kids who played for us over the years. We wish them only the best. Thanks so much.
Mike Payton
4-29-2012
Friday, April 20, 2012
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
APRIL 3, 2012
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept and file the minutes from March 20, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Representatives from the Ohio EPA spoke to council regarding a long-term sewer control plan that would divide the village's current combined sewer system into two separate lines - one storm water line and one sewer line. They stated that the Ohio EPA began sending letters to the village in 2005 and since no response the US EPA is now reviewing. The EPA is also concerned about overflows inside people's basements. The EPA is asking the village to begin its long-term control plan and they realize the biggest challenge will be funding the project. In 1991, the village signed a 30 year contract with Portsmouth regarding the sewer lines. New Boston would maintain the sewer lines that pass through the village and agreed to receive no revenue from the sewer rates.
They also discussed several options with council including that the village renegoiate their agreement with the City of Portsmouth asking for some refunds. Portsmouth has recently increased its water rates by 10% and Mr. Hamilton suggested that the village could ask for 10% of revenue earned from New Boston customers, which would help with the sewer maintenance. This option would generate about $25,000. Other options would be that the village would add its own additional charges, metering the sewage as it enters or leaves the village and charging a fee to Portsmouth and also the village could decide to build its own sewage treatment plant. Mr. Hamilton stated he has called several State Representatives and Senators and has not received any help from anyone.
No presenting and acting on petitions: none
Reports of:
James Warren, Mayor - presented report for March, 2012. Mr. Williams made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Lana Loper, Clerk - no report
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented information from AMEC regarding the floodwall certification. Some repairs need to be done but will not hold up the certification. 2. Working out a route for the New Boston Little League.
Theda Aldridge, Income Tax Director - presented report for March 2012. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Darrold Clark, Chief of Police - presented report dated April 3, 2012. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws & Finance - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Wage & Salary Study - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions:
Third reading was given to an ordinance to reduce the speed limit to fifteen miles per hour on Pine, Spruce, Cedar, Oak and Maple streets. Mr. Mills moved to adopt Ordinance No. 16-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 17-12. The roll was called. The voting results are as follows: ayes-6.
A resolution was read opposing centralized tax collection in the state of Ohio. Mr. Payton made a motion to adopt Resolution No. 14-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Payton - Cleanup Day went well. 2. He and Dan Fetty attended their Sunshine Class. 3. Asked who had gotten the Infra-Metals bid. Mr. Hamilton stated the bids had not been awarded.
Mr. Williams - Presented information from 2007 which included a newspaper article and minutes from council regarding tax abatement for Infra-Metals. These items did reflect that village had agreed with the abatement. After the discussion, Mr. Mills made a motion to proceed with the abatement. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Reported to council that additional money of $85,000 was needed from the bank to complete the floodwall repairs and contracts. He made a motion for the additional $85,000. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 3. Reported it was time to being in an ordinance for the contract with Rosetta Communications for the web site. He made a motion to bring in the ordinance at the next meeting. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - stated if rooms were not available when they had been reserved, he would like to be notified.
Mr. Fetty - 1. Reported Saturday, April 28, 2012, is the 5L Run sponsored by Genesis. Registration begins at 8:30 a.m. Cost is $15.00 in advance and $20.00 on day of registration. 2. Basketball court looks good.
There being no further business, Mr. Fetty moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 9:15 p.m.
______________________________
President of Council
Passed: _________________,2012
Attest: ______________________
Village Clerk
MEETING MINUTES
APRIL 3, 2012
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept and file the minutes from March 20, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Representatives from the Ohio EPA spoke to council regarding a long-term sewer control plan that would divide the village's current combined sewer system into two separate lines - one storm water line and one sewer line. They stated that the Ohio EPA began sending letters to the village in 2005 and since no response the US EPA is now reviewing. The EPA is also concerned about overflows inside people's basements. The EPA is asking the village to begin its long-term control plan and they realize the biggest challenge will be funding the project. In 1991, the village signed a 30 year contract with Portsmouth regarding the sewer lines. New Boston would maintain the sewer lines that pass through the village and agreed to receive no revenue from the sewer rates.
They also discussed several options with council including that the village renegoiate their agreement with the City of Portsmouth asking for some refunds. Portsmouth has recently increased its water rates by 10% and Mr. Hamilton suggested that the village could ask for 10% of revenue earned from New Boston customers, which would help with the sewer maintenance. This option would generate about $25,000. Other options would be that the village would add its own additional charges, metering the sewage as it enters or leaves the village and charging a fee to Portsmouth and also the village could decide to build its own sewage treatment plant. Mr. Hamilton stated he has called several State Representatives and Senators and has not received any help from anyone.
No presenting and acting on petitions: none
Reports of:
James Warren, Mayor - presented report for March, 2012. Mr. Williams made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Lana Loper, Clerk - no report
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented information from AMEC regarding the floodwall certification. Some repairs need to be done but will not hold up the certification. 2. Working out a route for the New Boston Little League.
Theda Aldridge, Income Tax Director - presented report for March 2012. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Darrold Clark, Chief of Police - presented report dated April 3, 2012. Mr. Imes made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws & Finance - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Wage & Salary Study - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions:
Third reading was given to an ordinance to reduce the speed limit to fifteen miles per hour on Pine, Spruce, Cedar, Oak and Maple streets. Mr. Mills moved to adopt Ordinance No. 16-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 17-12. The roll was called. The voting results are as follows: ayes-6.
A resolution was read opposing centralized tax collection in the state of Ohio. Mr. Payton made a motion to adopt Resolution No. 14-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Payton - Cleanup Day went well. 2. He and Dan Fetty attended their Sunshine Class. 3. Asked who had gotten the Infra-Metals bid. Mr. Hamilton stated the bids had not been awarded.
Mr. Williams - Presented information from 2007 which included a newspaper article and minutes from council regarding tax abatement for Infra-Metals. These items did reflect that village had agreed with the abatement. After the discussion, Mr. Mills made a motion to proceed with the abatement. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Reported to council that additional money of $85,000 was needed from the bank to complete the floodwall repairs and contracts. He made a motion for the additional $85,000. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 3. Reported it was time to being in an ordinance for the contract with Rosetta Communications for the web site. He made a motion to bring in the ordinance at the next meeting. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - stated if rooms were not available when they had been reserved, he would like to be notified.
Mr. Fetty - 1. Reported Saturday, April 28, 2012, is the 5L Run sponsored by Genesis. Registration begins at 8:30 a.m. Cost is $15.00 in advance and $20.00 on day of registration. 2. Basketball court looks good.
There being no further business, Mr. Fetty moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 9:15 p.m.
______________________________
President of Council
Passed: _________________,2012
Attest: ______________________
Village Clerk
Tuesday, April 3, 2012
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MARCH 20, 2012
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Fetty made a motion to amend the minutes from March 20, 2012, to add March on Chief Bender's report of the OVF. Mr. Salyes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Fetty made a motion to accept and file the minutes from March, 6, 2012. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors:
Mike Bell, Daymar College - reported to council their event to help the veterans raised 4,051 cans of food and $1000 for the Etterling Scholarship. An anonymous donor will donate enough cans to make the 5000 mark. Thanked council, police and fire departments for the safety of individuals. Reported the Easter Egg Hunt will be Saturday, March 24, 2012, from 12 p.m. - 3 p.m. at Daymar. Attended the All Awards Banquet in Bellview, KY, and he received the President's Award, Sherry received the instructor of the year and Carolyn Salyers received the Culture Award. Council and Mayor congratulated Bell.
No presenting or acting on Petitions: None
Reading and acting on Communications: 1. Mr. Warren reviewed a letter requesting council to either approve a hearing or no hearing for the applicatio of Ray's Texas BBQ liquor license. Mr. Williams made a motion not to request a hearing. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Received a request from the Challenger League to solicit funds from Motor vehicles. Mr. Fetty made a modification for the time to be from 9 a.m. to 4 p.m. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried. Mr. Williams made a motion to bring in the ordinance on emergency for the May 5, 2012 date at the next meeting. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports of:
James Warren, Mayor - 1. Reported he met last Friday with Infra-Metals Regional Vice President, Mike Dean. Also attending were Steve Wells, Mick Sturgill, and Junior Williams. Infra-Metals is asking for a tax abatement of 75% for 10 years. Mr. Warren stated this had been talked about years ago when Infra-Metals made their plans to come to New Boston. Stated Mr. Staggs, Superintendent of New Boston Schools would have to be notified and he would discuss with school board. Asked this be referred to Mr. Lytten and asked for council's approval. After discussion, Mr. Williams made a motion for Mr. Lytten to proceed to draft an ordinance for the abatement of 75% for 10 years and notify the schools. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Reported Jessica and Theda were painting the hallways. 3. Stated BMV taking over the driver's test-not the State Patrol.
Lana Loper, Clerk - presented report for February, 2012. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented a project status report from AMEC. Also reported the meeting with AMEC went real good. We still need to buy lumber and replace roofs. Will have total of costs by next meeting and may need a total of $325,000. 2. Village cleanup day will be Saturday, March 31, 2012, from 9 a.m. to 1 p.m. Dumpster costs will be $1160 instead of $1000. 3. Reported a meeting was held on March 8, 2012, with the Ohio EPA & USEPA regarding the sewers. EPA also will be at the next council meeting to discuss the solution. Presented other information regarding the sewers which included another letter from Ohio EPA in 1992 and an ordinance on sewer treatment plant. Stated they are willing to help us. 4. Will be working with West End Electric at 3:00 a.m. in the morning installing the new traffic control box at Lakeview and 52 West. 5. DRF work at the park and creeks is going well.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated March 20, 2012. Mr. Imes made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - reported the OVF meeting went well last night. About 40-50 in attendance including the State Fire Marshall.
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - 1. No report from meeting since no one attended. But he did talk to the company about the mayor's court software. Reported they could work with us on financing. Would like to discuss at the next finance meeting. 2. Need to decide on COPS Hiring Program since deadline is in two days. This program would pay for 75% of a new police officer. Our cost will be about $11,000 per year for 3 years. This new hire would also have to be a veteran from 9/11 to present and OPATA certified. After discussion, Mr. Salyers made a motion for Chief Clark and Captain Goins to proceed with the application. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Ralph Imes, Streets & Alleys - 1. Mentioned a problem on Spruce Street at the Genesis turnaround. 2. Asked if it was legal to sell old stop signs. Mr. Hamilton stated he would check into it.
Mike Payton, Utilities & Communications - will schedule meetings as needed
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances & Resolutions:
Third reading was given an ordinance authorizing the issuance of a permit to the New Boston Christmas Fund to solicit charitable contribution from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion to accept Ordinance No. 13-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Second reading was given to an ordinance to reduce the speed limit to fifteen miles per hour on Pine, Spruce, Cedar, Oak and Maple streets. Mr. Fetty made a motion for the 2nd reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating amounts in the various funds for the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance 14-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read amending section 305.08, no parking zones, of the codified ordinances. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 15-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read expressing council's opposition to the ten percent sewer rate increase by the city of Portsmouth. Mr. Payton made a motion to adopt Resolution No. 12-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read expressing council's support of Autism Awareness Day. Mr. Payton made a motion to adopt Resolution No. 13-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Fetty - 1. Asked what the holdup was to fixing sinkholes like the ones in the Lakeview alley and also on Vine Street. Mr. Hamilton stated he was waiting for the hot mix plant to open. 2. Asked about update on ball fields, walking trails and basketball court. Mr. Hamilton stated saw cutting was being done today and tomorrow the will dig posts. Have been working on the big and little fields. 3. Asked for a resolution commending the Community Action Flood Defense workers for doing a good job. Afer finding out they will be doing more work, decided to wait until they were done for the resolution. 4. Stated salt cost should be down but asked if enough has been appropriated to cover the fuel increase. Mr. Hamilton stated for now yes and he would review as needed.
Mr. Payton - 1. Thanked Chris for inviting him to the OVF meeting. Was very nice. 2. Reported last Wednesday Leadership Portsmouth an economic development class toured SFI and also came to the Community Center where the mayor talked to the class and Kathy Bender provided an excellent meal. He attended and reported the meeting was very nice and the meal was great. 3. Reported Brian Holbrook with the Little League asked about having an opening day parade on Saturday, April 28, 2012, at 2:00 p.m. After discussing the road construction problems, council felt it would be better to not have a parade unless it was small and held at park. 3. State is still discussing statewide collections of municipal income tax collections. OML is opposing and he also would like a resolution also for opposition.
Mr. Williams - none
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - none
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:10 p.m.
______________________________
President of Council
Passed: _________________,2012
Attest: ______________________
Village Clerk
MEETING MINUTES
MARCH 20, 2012
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Fetty made a motion to amend the minutes from March 20, 2012, to add March on Chief Bender's report of the OVF. Mr. Salyes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Fetty made a motion to accept and file the minutes from March, 6, 2012. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors:
Mike Bell, Daymar College - reported to council their event to help the veterans raised 4,051 cans of food and $1000 for the Etterling Scholarship. An anonymous donor will donate enough cans to make the 5000 mark. Thanked council, police and fire departments for the safety of individuals. Reported the Easter Egg Hunt will be Saturday, March 24, 2012, from 12 p.m. - 3 p.m. at Daymar. Attended the All Awards Banquet in Bellview, KY, and he received the President's Award, Sherry received the instructor of the year and Carolyn Salyers received the Culture Award. Council and Mayor congratulated Bell.
No presenting or acting on Petitions: None
Reading and acting on Communications: 1. Mr. Warren reviewed a letter requesting council to either approve a hearing or no hearing for the applicatio of Ray's Texas BBQ liquor license. Mr. Williams made a motion not to request a hearing. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Received a request from the Challenger League to solicit funds from Motor vehicles. Mr. Fetty made a modification for the time to be from 9 a.m. to 4 p.m. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried. Mr. Williams made a motion to bring in the ordinance on emergency for the May 5, 2012 date at the next meeting. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports of:
James Warren, Mayor - 1. Reported he met last Friday with Infra-Metals Regional Vice President, Mike Dean. Also attending were Steve Wells, Mick Sturgill, and Junior Williams. Infra-Metals is asking for a tax abatement of 75% for 10 years. Mr. Warren stated this had been talked about years ago when Infra-Metals made their plans to come to New Boston. Stated Mr. Staggs, Superintendent of New Boston Schools would have to be notified and he would discuss with school board. Asked this be referred to Mr. Lytten and asked for council's approval. After discussion, Mr. Williams made a motion for Mr. Lytten to proceed to draft an ordinance for the abatement of 75% for 10 years and notify the schools. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. 2. Reported Jessica and Theda were painting the hallways. 3. Stated BMV taking over the driver's test-not the State Patrol.
Lana Loper, Clerk - presented report for February, 2012. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented a project status report from AMEC. Also reported the meeting with AMEC went real good. We still need to buy lumber and replace roofs. Will have total of costs by next meeting and may need a total of $325,000. 2. Village cleanup day will be Saturday, March 31, 2012, from 9 a.m. to 1 p.m. Dumpster costs will be $1160 instead of $1000. 3. Reported a meeting was held on March 8, 2012, with the Ohio EPA & USEPA regarding the sewers. EPA also will be at the next council meeting to discuss the solution. Presented other information regarding the sewers which included another letter from Ohio EPA in 1992 and an ordinance on sewer treatment plant. Stated they are willing to help us. 4. Will be working with West End Electric at 3:00 a.m. in the morning installing the new traffic control box at Lakeview and 52 West. 5. DRF work at the park and creeks is going well.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated March 20, 2012. Mr. Imes made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - reported the OVF meeting went well last night. About 40-50 in attendance including the State Fire Marshall.
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - 1. No report from meeting since no one attended. But he did talk to the company about the mayor's court software. Reported they could work with us on financing. Would like to discuss at the next finance meeting. 2. Need to decide on COPS Hiring Program since deadline is in two days. This program would pay for 75% of a new police officer. Our cost will be about $11,000 per year for 3 years. This new hire would also have to be a veteran from 9/11 to present and OPATA certified. After discussion, Mr. Salyers made a motion for Chief Clark and Captain Goins to proceed with the application. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Ralph Imes, Streets & Alleys - 1. Mentioned a problem on Spruce Street at the Genesis turnaround. 2. Asked if it was legal to sell old stop signs. Mr. Hamilton stated he would check into it.
Mike Payton, Utilities & Communications - will schedule meetings as needed
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances & Resolutions:
Third reading was given an ordinance authorizing the issuance of a permit to the New Boston Christmas Fund to solicit charitable contribution from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion to accept Ordinance No. 13-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Second reading was given to an ordinance to reduce the speed limit to fifteen miles per hour on Pine, Spruce, Cedar, Oak and Maple streets. Mr. Fetty made a motion for the 2nd reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating amounts in the various funds for the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance 14-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read amending section 305.08, no parking zones, of the codified ordinances. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 15-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read expressing council's opposition to the ten percent sewer rate increase by the city of Portsmouth. Mr. Payton made a motion to adopt Resolution No. 12-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read expressing council's support of Autism Awareness Day. Mr. Payton made a motion to adopt Resolution No. 13-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Fetty - 1. Asked what the holdup was to fixing sinkholes like the ones in the Lakeview alley and also on Vine Street. Mr. Hamilton stated he was waiting for the hot mix plant to open. 2. Asked about update on ball fields, walking trails and basketball court. Mr. Hamilton stated saw cutting was being done today and tomorrow the will dig posts. Have been working on the big and little fields. 3. Asked for a resolution commending the Community Action Flood Defense workers for doing a good job. Afer finding out they will be doing more work, decided to wait until they were done for the resolution. 4. Stated salt cost should be down but asked if enough has been appropriated to cover the fuel increase. Mr. Hamilton stated for now yes and he would review as needed.
Mr. Payton - 1. Thanked Chris for inviting him to the OVF meeting. Was very nice. 2. Reported last Wednesday Leadership Portsmouth an economic development class toured SFI and also came to the Community Center where the mayor talked to the class and Kathy Bender provided an excellent meal. He attended and reported the meeting was very nice and the meal was great. 3. Reported Brian Holbrook with the Little League asked about having an opening day parade on Saturday, April 28, 2012, at 2:00 p.m. After discussing the road construction problems, council felt it would be better to not have a parade unless it was small and held at park. 3. State is still discussing statewide collections of municipal income tax collections. OML is opposing and he also would like a resolution also for opposition.
Mr. Williams - none
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - none
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:10 p.m.
______________________________
President of Council
Passed: _________________,2012
Attest: ______________________
Village Clerk
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