NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SEPTEMBER 20, 2011
MEETING MINUTES

Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from September 6, 2011. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: none

No presenting and acting on petitions: none

Reports of:

James Warren, Jr., Mayor - 1. Jessica will be attending mayor's court training Thursday and Friday. 2. News article in today's paper saying hazardous waste material can be taken to Dow Chemical on Saturday, September 21 from 9-1. 3. Potholes will be fixed while hot patch is still available. 4. Daymar had a good program for recruitng students. 5. Eagles Grand Opening will be Saturday 24 at 2:00 p.m.

Lana Loper, Clerk - Presented report for August, Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Solid Rock cleaning Munn's Run. 2. Bushes trimmed at the park. 3. Went with FEMA and visited 25 locations that was damaged and will be viewing 42 more later. FEMA will pay 75% and state will pay 12.5% of damaged areas. Local pays the other 12.5%. 4. Solid Rock will donate time and equipment to fix ball field where five loads of dirt will be hauled in. 5. Light at River Avenue should be fixed by state in one month. 6. Traffic control boxes will be in next week. 7. Fifty shopping carts have been picked up. 8. Met with several sewer plant operators on September 9 - highly supports resolution presented tonight regarding CSO and SSO. Our sewers are 70-80% combined and US EPA says those have to be separated and we have to come up with long term control plan. 10. AMEC contract presented tonight and staples with ordinance. 11. Kiwanis Kid's Day will be in Tracy Park on Saturday and Cedar Street Church is also have Village Carnival on Saturday from 9-4 and everything is free. 12. Beauty salon will be opening by the old American Restaurant.

Theda Aldrige, Income Tax Director - absent

Darrold Clark, Chief of Police - 1. Two intermittent dispatchers have been hired-Wayne Hensley and Patricia Dyer. Mr. Payton made a motion to confirm these appointments. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: nays: 1 (Fetty), ayes - 5 (Williams, Payton, Mills, Imes, Salyers) 2. Working on two grants - one for automatic license plate reader. Cost is $20,000 and our share is $2000. Asked for permission to proceed to apply. Mr. Mills moved to allow the Chief to apply. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. The other is concerning a police cruiser and will know more in November. 3. Presented report dated September 20, 2011. Mr. Payton made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - Also stated he is applying for a grant for new fire truck. Cost is $350,000 and our part is $17,500 and asking permission to apply and has to submit by Friday at 10:00 a.m. Mr. Williams made a motion to proceed with Fire Grant. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of Chairmen of Committees:

Junior Williams, Laws and Finance - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Wage & Salary Study - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read authorizing and directing the clerk to request an advance in the sum of $215,000 from the Floodwall Improvement Bonds, Seris 2011 previously authorized by council. Mr. Williams made a motion for the 1st reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read transferring amounts from the General Fund to MVA and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 31-11 be adopted. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 32-11 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read appropriating amounts in the Floodwall Improvement Fund of the Village. Mr. Payton made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the Village Administrator to enter into an agreement to provide professional engineering services for Phase 2 report and certifies as build plans with AMEC Earth & Environmental, Inc. Mr. Mills made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read authorizing the Village of New Boston to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to execute contracts as required. Mr. Payton moved to adopt Resolution No. 15-11. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read accepting the amounts and rates as determined by the Budget Commission, authorizing the necessary tax levies and certifying them to the County Auditor. Mr. Fetty moved to adopt Resolution No. 16-11. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read designating the evening of Saturday, December 3, at 5:30 p.m. for the New Boston Village Christmas Parade. Mr. Mills moved to adopt Resolution No. 17-11. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read endorsing the United States Conference of Mayors Resolution 43 requesting congress "Reform the Clean Water Act Sewer Overflow Policy to Achieve Sustainable Long Term Goals". Mr. Mills moved to adopt Resolution No. 18-11. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business

Mr. Fetty - 1. Stated one of his favorite spots in the village is Millbrook Park and reported several weeds needed cut and trees needed trimmed. Mr. Hamilton said CAO will be here to work on the 26th and will be done. 2. Asked if Solid Rock is responsible for the cleanup of the area they are working. Mr. Hamilton stated yes. 3. Flower bed at the park needs painted. 4. Asked mayor about Zoning Board meeting. Mr. Warren stated has not been set yet. 5. Thanked state for getting roads paved around the Wal-Mart area, the owners of Boston Commons for remodeling and SODI for the $150,000.

Mr. Payton - Thanked SODI for the donation of $150,000 which saved us a lot of money and made a motion for a resolution to be brought in thanking them. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Williams - none

Mr. Imes - none

Mr. Mills - Thanked council for promoting the "Walk for Alzheimers's". Raised over $25,000.

Mr. Salyers - none

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:25 p.m.

____________________________________
President of Council

Passed: ______________________,2011

Attest: ____________________________
Village Clerk