NEW BOSTON COUNCIL VILLAGE MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
SEPTEMBER 6, 2011


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from August 16, 2011. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from visitors: none

No Presenting and Acting on Petitions

No Communications

Reports of:

James Warren, Mayor - 1. Presented Mayor's Court for August 2011. Mr. Mills moved to accept the report. Mr. Payton seconded the motion. All members concurring Mr. Warren declared the motion carried 6-0. 2. Reported Mayor's Court report is presented according to state requirements. 3. Reported loan papers were signed today by himself and the clerk and funds are readily available. After discussion was held with council, village administrator and solicitor regardining ordinances that need to be brought in regarding the appropriation of the $215,000, draw down of the funds needed for Phase 2 and contract with AMEC, Mr. Imes made a motion to bring in the three ordinances by emergency. Council also requested Mr. Hamilton check with Portsmouth to see what they were doing with their certification and would like to have contract. Mr. Hamilton stated he would call Mr. Duncan to get clarification and would attend Portsmouth Council meeting for more information. Steve stated that Portsmouth has already spent more than $600,000 and he feels they will complete the process. Mr. Lytten stated he would check with Mike Jones from Portsmouth and if they have done Phase 2 he would try to get copy. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Lana Loper, Clerk - no report

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Explained the grant received for the playground equipment did not include having the equipment installed. Received bill from Dynamic Installations Inc., and asking council for approval of payment of service in the amount of $5,040.62 to make payment to Dynamic Installations. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported he met with county engineer Craig Opperman, to discuss Issue 1 Funds. This includes paving and milling Lakeview Avenue and Milldale Road after the school has been complete. Estimated cost is $147,958. This is to be a 50/50 grant and the village portion is $75,000. This takes a resolution for the agreement and has to be in by October 7, 2011 to be eligible for the grant. After discussion, Mr. Fetty made a motion to bring in the resolution for this agreement. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams asked if anymore such as alleys, could be added. Mr. Hamilton stated he would measure alleys and get estimate. 3. Some good news- met with someone from Infra-Metals and they are asking him to move to area. Mayor also reported SODI will provide $150,000 to take care of re-location of electric poles on the mill site where the diesel repair shop was. 4. Met with Kiwanis and reported they were working with Fritz Leighty to get funds to help them add two more buildings in the village which would provide 14-16 units. 5. Received title for green car. Cars will be sold at auction through the county prosecutor's office. 6. Service department has been hot patching.

Theda Aldridge, Income Tax Director - absent but report for August 2011 was presented. Mr. Payton moved to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - presented report dated September 6, 2011. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - absent


Reports of Chairmen of Committees:

Junior Williams, Laws and Finance - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Wage & Study Salary - none

Dan Fetty - Lands & Buildings - none


Reading of Ordinances and Resolutions

A resolution was read commending the Alzheimers Association for its efforts to end Alzheimers' and urging support for its Walk to End Alzheimers on September 17, 2011, at 9:30 a.m. in Portsmouth, Ohio. Mr. Mills moved to adopt Resolution No. 14-11. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton made a motion to go into executive session to discuss employment and dismissal of police officers. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

After the executive session the roll was called with the following members of council present: Mr.Payton, Mr. Mills, Mr. Imes, Mr. Salyers, Mr. Fetty, and Mr. Williams.

Mr. Payton made a motion to send an official return to work notification to Eric Kail immediately and to hire another full time police officer who was previously laid off. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.


New Business

Mr. Salyers - none

Mr. Fetty - Asked if traffic light at River Road will be reinstalled. Mr. Hamilton reported the state will do.

Mr. Payton - 1. Asked if traffic light could be installed at the corner of Lakeview and Oak. Referred to Streets & Alleys Committee. 2. Asked if date could be set for Christmas Parade. After discussion, date was set for Saturday, December 3, at 5:30 p.m. 3. Asked everyone to please attend a public meeting at Waverly High School regarding the U.S. Department of Energy. The meeting is September 13, 2011 at 6 p.m. 4. Sends condolences to the Barry Grimm and Mike Taylor family.

Mr. Williams - 1. Again asked when traffic light will be ready on River Road. Steve said it is up to state. Has new box. 2. Reported steel poles are still on Harrisonville Avenue and asked when cable work will be completed. Steve stated he has sent letters to Time Warner and Frontier and has not received any response. 3. Many shopping carts on the lower end.

Mr. Imes - Reported someone had suggested to him to make a continuous lane at the entrance by Bob Evans. Steve reported that would be state and after discussion decided everything was ok.

Mr. Mills - none

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:35 p.m.

_____________________________
President of Council

Passed: ________________,2011

Attest: _________________________
Village Clerk