NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MARCH 4, 2014
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Imes.
Mr. Payton made a motion to excuse the absent member. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from February 18, 2014. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors: Darren Mault told council he was interested in putting up a billboard structure by Collier Ports. He understands the village has an ordinance against this but it is ok with the state and Mr. Collier. He is asking for a variance or permission to allow him to construct a one 12 x 24 and depending how high he would have to it on the hill. Mr. Williams stated the billboard ordinance was done in 1998 and all existing billboards did not come down or variance would have to be permitted. Mr. Fetty further explained Mr. Brown, solicitor at that time, had explained this ordinance would be hard to be enforced. Mr. Williams explained income taxes and fees should be considered also with controlling the signage. Further discussion was held and council decided to take this into advisement. Mr. Mills made a motion to refer to Laws and Claims committee. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
No presenting and acting on petitions.
No communications
Reports of:
James Warren, Mayor - 1. Presented Mayor's court report for February, 2014. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Met with David Helmlick today and he reported Ollie's building interior will be completed by the end of March and Ollies open in April but unfortunately Dot's will be closing. Also Radio Shack will be closing several stores. 3. Inframetals are increasing their numbers. 4. Tudors opened Sunday
Lana Loper, Clerk - absent; in Columbus attending clerk's meeting.
Kathy Bender, Treasurer - no report
Justin Bloom, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented a copy of invoice for $12,112 for OWDA that needs to be paid to overhead expenses. Mr. Williams also reported invoices are starting to come in from Strand and we are set up with the bank to receive the funds then invoices will be paid. 2. Talked to three difference finance places and US Bank was the best to take out the loan for trucks. 3. Ms. Burnside called and said the high school does not want the concession stand. Deanna Poole will be in charge. They would be able to share with Little League. 4. Reported we have 50 ton of salt left. Mr. Mills asked about how much we use during a storm. Steve stated this last one we used about 25 ton. Everyone complimented on how well the service department took care of the roads. 5. Talked to Strand but not much to report other than J&H is behind on getting their storm water permit. They will meet on March 12 at 1:00 p.m. When they start it will be in front of the American Restaurant. 6. Keep Bill Thacker's family in your prayers. They lost a grandchild.
Theda Aldridge, Income Tax Director - absent but reported for February 2014 was presented. Mr. Mills made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - absent but presented report dated February 27, 2014. Mr.Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - reported Jaws of Life demo will be on March 20 and 24 at 10:00 a.m. Two different vendors will be here and then the fire department will decide which one they like.
Reports of Chairmen of Committees:
Junior Williams, Law and Finances - 1. The invoice for #12,112 for OWDA needs to be paid and will need an appropriation ordinance. Mr. Fetty made a motion for an ordinance to be brought in for appropriation of $12,112 from General Fund an authorize the clerk to issue a then an now purchase order. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Reported there is also an invoice for Strand due. Steve stated he would bring in the amount next meeting. Would like a motion for the clerk to set up three different funds - -1) To receive money from the state to pay Strand-Sanitary Sewer Improvement Fund 2) Fund that the resident will be paying the special assessment-Combined Sewer Overflow Assessment Fund -3) Monies that will be received from the Eden Park deal-Sewer Maintenance Fund. Mr. Williams would like to make a motion to authorize the clerk to bring in an ordinance to set up these funds. Mr. Mills made a motion for the clerk to bring in the motion. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 3. Steve and he met with US Bank about the purchase of new trucks. Mr. Mills had a discussion of bidding out the purchase of equipment. Mr. Blume stated he was not aware of any law but has not checked into in depth. Steve stated he does not have three quotes. Further discussion was held about the quotes and Steve reported what the best bids were. Mr. Mills stated as long as we are following laws he is good. Mr. Williams stated the total cost is $198,987.14 for five years at 2.85%. We would make a down payment of about $40,000 and monthly payments will be about $2840 per month. Discussion was held whether purchasing through a lease or loan. The down payment would come from the general and capital funds. Mr. Williams made a motion to authorize the village administrator to enter into an agreement for the purchase of the garbage and dump truck. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams made a motion to authorize the mayor to enter into a contract with US Bank for $159,189.72 for 5 years at 2.85% for the purchase of the trucks. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams made a motion to bring in an appropriation ordinance for the down payment of the vehicles and the amount coming from the capital fund of $20,000 and $19,797.42 general fund. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 4. Mr. Williams reported the fire, service, administrative and police departments want to purchase an ID maker for the purpose of making ID's for all departments. Chief Bender discussed the importance of employees having one. Mr. Blume stated this would be a good idea for the village to have. Mr. Fetty discussed the school printing for the village but discussion was held with problems of having one replaced and decided it would be better to have our own. Mr. Fetty made a motion to appropriate $1,025.71 from the general fund to purchase the ID machine. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - 1. Asked about an update on the phone systems which Mr. Williams had presented in the packets. Mr. Williams talked to Mr. Wetmore and presented to Mr. Blume to look over. Mr. Blume stated everything looked good. Mr. Williams explained how the costs were determined and reported the costs would be in the monthly bill through a lease and a buy out of $1.00 at the end and the village would own at the end and monthly bill will go down $506 a month unless maintenance fee is desired. Mr. Payton made a motion for the upgrade of the phone system with a five year lease option and authorizes the mayor to enter into a contract with Frontier/AVAYA. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Talked to John Murphy and he asked about the contract with IGS. Gas contract would expire on gas bill. Steve reported AEP will not give him anything in writing regarding tariffs. Mr. Imes voiced his concern also with making changes. Further discussion was held and council decided not to pursue. Mr. Williams made a motion to forego the contract with IGS and stay with AEP. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Terry Salyers, Laws & Claims - absent
Dan Fetty, Lands & Buildings - presented reports of meetings held the last few weeks. The committee had discussed the following:
February 18, 2014 meeting: 1. Safety building is in need of repair 2. Tennis courts need renovation-no change in status; 3. Millbrook Lake clean out - Steve waiting on Nationwide Permit that would allow removal of three tubes south of Rhodes Avenue.
February 26, 2014 Meeting: 1. Discussed land transfer from the village of New Boston and Southern Ohio Vault Company in the Shale Bank Hollow area. This would allow Southern Ohio Vault Co. to add on to his existing building, thereby allowing expansion of his business. After discussion of the committee, they felt this would be a win-win situation for both entities. This would also give the village a little over three acres of land for future development. Mr. Williams had made the motion for legal action. Discussion was held regarding a property search and costs. Mr. Williams made a motion to authorize Mr. Blume to proceed with the exchange of property with the Southern Ohio Vault Company. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reading of Ordinances and Resolutions
An ordinance was read transferring amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Fetty made a motion to adopt Ordinance No. 5-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
New Business:
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - absent
Mr. Fetty - would like some way to stop Community Common from throwing out their newspapers from cars and being left on sidewalks and porches. Mr. Warren stated he would call them and see what can be done.
Mr. Payton - thanked the service department for good job.
Mr. Williams - asked Mr. Hamilton if residents would be notified when the sewer project would start and there would be no parking.
At 8:30 p.m. Mills made a motion to go into executive session for litigation. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Regular session was called back to order at 9:05 p.m. All members from the first session were present.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 9:06 p.m
_______________________________________
President of Council
Passed: ________________________________
Attest: ________________________________
Village Clerk
Sunday, March 30, 2014
Monday, March 3, 2014
NEW BOSTON OHIO VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON OHIO VILLAGE COUNCIL
MEETING MINUTES
FEBRUARY 18, 2014
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, and Mr. Imes.
Mr. Williams made a motion to excuse the absent member, Mr. Salyers. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/Silent Prayer
Mr. Payton stated the minutes from February 4 would need to reflect his report for the Utilities Committee meeting. Mr. Williams made a motion to amend the minutes for the corrections. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also Mr. Fetty asked the minutes reflect the meeting was adjourned due to bad weather and not because of further business. Mr. Mills made the motion for the amendment. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. After the amendment, Mr. Williams made a motion to accept and file the minutes from December 7, 2013 and December 9, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors:
Mike Bell, Daymar College - introduced Mark Frazee, who is over the Hooks for Books program. Mr. Bell reported the event will be held at New Boston School on March 14th and 15th. The first night will be military appreciation night. The second night will be Gene Bennett appreciation night. Reported there could be a parking problem and is working with Steve about the parking. Mr. Frazee explained the veterans are honored on stage for what they do. Mayor asked if security will be provided. Mark stated that the SWAT from Lucasville will be there. Mr. Bell stated they will hire one fulltime police officer. All high school students from around the area will be there and insurance will be provided for each participant. Two students will also be honored for scoring their 1000th points in basketball and on Thursday, March 13, two teachers will be presented with plaques for being Hometown Heroes, which will take place at Gatti's Pizza. Mr. Bell also reported on May 17, the First Responder's parade is at 11:00 a.m. Brad Wenstrup, Terry Johnson and hopefully the governor will be here to honor oldest combat veteran in the county. Also other veterans will be honored. Last game of the Challenger League will be this Sunday at 1:00 p.m. at the New Boston High School. He also reported tickets are on sale for Portsmouth Day, April, 13, at the Cincinnati Reds game and reported he will be throwing out the first pitch beside his son.
Representatives from Southern Ohio Sustainability Alliance spoke to council about their new non-profit organization in the area. They are dedicated to clean-up and environmental efforts. Have also met with Portsmouth council and will be a part of their clean-up efforts. They are working on recycling programs for the community and schools. There will be several events in April including Earth Day. Currently they are working on Green Initiative Incentive Programs, which they will be accepting nominations for businesses that are implementing green practices in their everyday operations. Would like to hear of any businesses in New Boston that are participating.
There have multiple programs within communities that will bring solutions to help with the problems that currently plague our communities. These programs include agriculture, compost, recycle, cleanup, improvement, training and support, involvement and security. This has been fashioned after the Community Block Watch Program. He presented materials and did explain each one of the programs. He explained they had just started the 1st of January and these programs have not started in any area but hopes to implement these programs within the Village of New Boston and asked for mayor and council support. He is working with others to help them implement some of the programs. He introduced Will Bailey and Tyler Hodge who supports the program. He did explain all his qualifications to council. Mayor asked if anyone had any further questions and thanked them for coming.
No presenting and acting on petitions: None
Reports of:
James Warren, Mayor - 1. Met with David Helmlick with the New Boston Shopping Center and he reported that Ollie's will be moving in one end of the old Walmart building next to Tractor Supply. Their applications are on line. Tudor's are getting close to opening.
Lana Loper, Clerk - presented report for January, 2014. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - no report
Justin Blume, Legal Counsel - no report but asked executive session for litigation.
Steve Hamilton, Village Administrator - 1. Thanked service department for hand shoveling salt during the ice and snow since the truck was broke down. 2. Presented information from ODNR. 3. On February 14, J&H Erectors was given notice to proceed which means they have ten months from that day to get the sewer project completed. They will start on Gallia Street in front of the American Restaurant. 4. Thanked also the fire department for help during the ice and the police officers helping with traffic.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated February 13, 2014. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked about Chief Bender's comments on his goals for 2014. Chris stated fire gear was taken care of, Knox box program is in its place and would like to see fire department get back to full staff. Mr. Payton asked if all businesses would have to use the Knox Box program. Chief Bender stated that only the businesses mandatory that have an automated system and any other business can use.
Reports of Chairman of Committees:
Junior Williams, Laws and Finances - reported the committee met on February 13, 2014, to discuss review of 2013 revenues and expenses, opt-out insurance for employees, purchase of new updated phone system, the purchasing of garbage truck and salt/dump truck, police dispatcher room renovations and recommends council's approval for several purchases in each department. At the meeting other discussions were held with Mr. Hamilton wanting to wait until 2015 for possible grant monies for paving, Chief Bender reported Jaws of Life and hoses will be purchased through FEMA grant, and Mr. Fetty discussing whether to pay .75% OP&F pension fund pickup, health insurance rates increasing to 85% for employees and combining the elected clerk and treasurer position into one elected position. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Discussion was held regarding the purchases for each department and Mr. Williams stated the money way there but this does not include the cost of the phone system. Mr. Payton made a motion to bring in an ordinance to appropriate the $30,735 for the requested purchases from the finance report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Further discussion was held regarding the costs of the new phone system. Council would like further quotes in writing.
Ralph Imes, Streets & Alleys - reported the committee met on February 13, 2014 to discuss:
1. vacating the alley behind the north side of Gallia Street between Harrisonville Avenue and Hill Street and to vacate the alley behind the houses on the east side of Hill Street which would enable the SCESC to construct additional parking for their employees. Mayor and Village Administrator stated this would not land-lock the said property. 2. The committee also discussed accepting Sturgill's Way, which would mean the village would be responsible to the upkeep. Mr. Blume stated this would mean the property would have to be signed over to the village. 3. Getting pricing on the resurfacing of all of Maple Street and alley between Rhodes Avenue and Gallia running from Park Avenue to Lakeview Avenue. The committee is recommending further research for the properties discussed. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren, declared the motion carried. 5-0.
Mike Payton, Utilities and Communications - still waiting on letter from AEP for approval to change electrical systems
Jon Mills, Flood & Sewage - no report
Terry Salyers, Wage & Salary Study - absent
Dan Fetty, Land & Buildings - none
At 7:45 p.m. Mr. Mills made a motion for the executive session for pending litigation. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Regular session was called back to order at 8:40 p.m. All members from regular meeting were present.
Mr. Williams made a motion to allow Mr. Blume to work with insurance on pending litigation through negotiations within the perimeters of the agreement between the village and insurance company. The roll was called. The voting results are as follows: ayes-5.
No reading of Ordinances or Resolutions
New Business
Mr. Williams - thanked the council for the appointment of president pro-tem
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - absent
Mr. Fetty - 1. Asked Mr. Hamilton to discuss the sales price of the property located at 3818 Stanton. He reported the price would include the cost of advertisement. 2. Asked if anything was happening with the drain line. Steve reported nothing was happening. 3. Asked about Portsmouth Floodwall certification update. Steve stated he talked to Mr. Duncan. They are waiting on a permit to dig wells. Steve also stated he has been talking to Mr. Sutherland about missing water meter lids. 4. Records retention meeting on Friday. Discussed cleaning out the records and storage units. 5. Would like to see a farmer's market at the Cartee parking lot. Mayor stated he had discussed with the church. 6. Thanked service department for their hard work during the snow and ice.
Mr. Payton - 1. Reported the Stanton School received an award from the Department of Education as a school of promise and he, mayor, Steve and Dan had the pleasure of attending. 2. Cone is missing near Daymar College. 3. We need a game plan for the parking for Hooks for Books. 4. Thanked the service department for their help, congratulated the police department for doing a good job for the drug busts and congratulated the fire department on the grant.
There being no further business, Mr. Payton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:55 p.m.
______________________________________
President of Council
Passed:__________________________,2014
Attest: ________________________________
Village Clerk
MEETING MINUTES
FEBRUARY 18, 2014
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, and Mr. Imes.
Mr. Williams made a motion to excuse the absent member, Mr. Salyers. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/Silent Prayer
Mr. Payton stated the minutes from February 4 would need to reflect his report for the Utilities Committee meeting. Mr. Williams made a motion to amend the minutes for the corrections. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also Mr. Fetty asked the minutes reflect the meeting was adjourned due to bad weather and not because of further business. Mr. Mills made the motion for the amendment. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. After the amendment, Mr. Williams made a motion to accept and file the minutes from December 7, 2013 and December 9, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors:
Mike Bell, Daymar College - introduced Mark Frazee, who is over the Hooks for Books program. Mr. Bell reported the event will be held at New Boston School on March 14th and 15th. The first night will be military appreciation night. The second night will be Gene Bennett appreciation night. Reported there could be a parking problem and is working with Steve about the parking. Mr. Frazee explained the veterans are honored on stage for what they do. Mayor asked if security will be provided. Mark stated that the SWAT from Lucasville will be there. Mr. Bell stated they will hire one fulltime police officer. All high school students from around the area will be there and insurance will be provided for each participant. Two students will also be honored for scoring their 1000th points in basketball and on Thursday, March 13, two teachers will be presented with plaques for being Hometown Heroes, which will take place at Gatti's Pizza. Mr. Bell also reported on May 17, the First Responder's parade is at 11:00 a.m. Brad Wenstrup, Terry Johnson and hopefully the governor will be here to honor oldest combat veteran in the county. Also other veterans will be honored. Last game of the Challenger League will be this Sunday at 1:00 p.m. at the New Boston High School. He also reported tickets are on sale for Portsmouth Day, April, 13, at the Cincinnati Reds game and reported he will be throwing out the first pitch beside his son.
Representatives from Southern Ohio Sustainability Alliance spoke to council about their new non-profit organization in the area. They are dedicated to clean-up and environmental efforts. Have also met with Portsmouth council and will be a part of their clean-up efforts. They are working on recycling programs for the community and schools. There will be several events in April including Earth Day. Currently they are working on Green Initiative Incentive Programs, which they will be accepting nominations for businesses that are implementing green practices in their everyday operations. Would like to hear of any businesses in New Boston that are participating.
There have multiple programs within communities that will bring solutions to help with the problems that currently plague our communities. These programs include agriculture, compost, recycle, cleanup, improvement, training and support, involvement and security. This has been fashioned after the Community Block Watch Program. He presented materials and did explain each one of the programs. He explained they had just started the 1st of January and these programs have not started in any area but hopes to implement these programs within the Village of New Boston and asked for mayor and council support. He is working with others to help them implement some of the programs. He introduced Will Bailey and Tyler Hodge who supports the program. He did explain all his qualifications to council. Mayor asked if anyone had any further questions and thanked them for coming.
No presenting and acting on petitions: None
Reports of:
James Warren, Mayor - 1. Met with David Helmlick with the New Boston Shopping Center and he reported that Ollie's will be moving in one end of the old Walmart building next to Tractor Supply. Their applications are on line. Tudor's are getting close to opening.
Lana Loper, Clerk - presented report for January, 2014. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - no report
Justin Blume, Legal Counsel - no report but asked executive session for litigation.
Steve Hamilton, Village Administrator - 1. Thanked service department for hand shoveling salt during the ice and snow since the truck was broke down. 2. Presented information from ODNR. 3. On February 14, J&H Erectors was given notice to proceed which means they have ten months from that day to get the sewer project completed. They will start on Gallia Street in front of the American Restaurant. 4. Thanked also the fire department for help during the ice and the police officers helping with traffic.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated February 13, 2014. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked about Chief Bender's comments on his goals for 2014. Chris stated fire gear was taken care of, Knox box program is in its place and would like to see fire department get back to full staff. Mr. Payton asked if all businesses would have to use the Knox Box program. Chief Bender stated that only the businesses mandatory that have an automated system and any other business can use.
Reports of Chairman of Committees:
Junior Williams, Laws and Finances - reported the committee met on February 13, 2014, to discuss review of 2013 revenues and expenses, opt-out insurance for employees, purchase of new updated phone system, the purchasing of garbage truck and salt/dump truck, police dispatcher room renovations and recommends council's approval for several purchases in each department. At the meeting other discussions were held with Mr. Hamilton wanting to wait until 2015 for possible grant monies for paving, Chief Bender reported Jaws of Life and hoses will be purchased through FEMA grant, and Mr. Fetty discussing whether to pay .75% OP&F pension fund pickup, health insurance rates increasing to 85% for employees and combining the elected clerk and treasurer position into one elected position. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Discussion was held regarding the purchases for each department and Mr. Williams stated the money way there but this does not include the cost of the phone system. Mr. Payton made a motion to bring in an ordinance to appropriate the $30,735 for the requested purchases from the finance report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Further discussion was held regarding the costs of the new phone system. Council would like further quotes in writing.
Ralph Imes, Streets & Alleys - reported the committee met on February 13, 2014 to discuss:
1. vacating the alley behind the north side of Gallia Street between Harrisonville Avenue and Hill Street and to vacate the alley behind the houses on the east side of Hill Street which would enable the SCESC to construct additional parking for their employees. Mayor and Village Administrator stated this would not land-lock the said property. 2. The committee also discussed accepting Sturgill's Way, which would mean the village would be responsible to the upkeep. Mr. Blume stated this would mean the property would have to be signed over to the village. 3. Getting pricing on the resurfacing of all of Maple Street and alley between Rhodes Avenue and Gallia running from Park Avenue to Lakeview Avenue. The committee is recommending further research for the properties discussed. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren, declared the motion carried. 5-0.
Mike Payton, Utilities and Communications - still waiting on letter from AEP for approval to change electrical systems
Jon Mills, Flood & Sewage - no report
Terry Salyers, Wage & Salary Study - absent
Dan Fetty, Land & Buildings - none
At 7:45 p.m. Mr. Mills made a motion for the executive session for pending litigation. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Regular session was called back to order at 8:40 p.m. All members from regular meeting were present.
Mr. Williams made a motion to allow Mr. Blume to work with insurance on pending litigation through negotiations within the perimeters of the agreement between the village and insurance company. The roll was called. The voting results are as follows: ayes-5.
No reading of Ordinances or Resolutions
New Business
Mr. Williams - thanked the council for the appointment of president pro-tem
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - absent
Mr. Fetty - 1. Asked Mr. Hamilton to discuss the sales price of the property located at 3818 Stanton. He reported the price would include the cost of advertisement. 2. Asked if anything was happening with the drain line. Steve reported nothing was happening. 3. Asked about Portsmouth Floodwall certification update. Steve stated he talked to Mr. Duncan. They are waiting on a permit to dig wells. Steve also stated he has been talking to Mr. Sutherland about missing water meter lids. 4. Records retention meeting on Friday. Discussed cleaning out the records and storage units. 5. Would like to see a farmer's market at the Cartee parking lot. Mayor stated he had discussed with the church. 6. Thanked service department for their hard work during the snow and ice.
Mr. Payton - 1. Reported the Stanton School received an award from the Department of Education as a school of promise and he, mayor, Steve and Dan had the pleasure of attending. 2. Cone is missing near Daymar College. 3. We need a game plan for the parking for Hooks for Books. 4. Thanked the service department for their help, congratulated the police department for doing a good job for the drug busts and congratulated the fire department on the grant.
There being no further business, Mr. Payton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:55 p.m.
______________________________________
President of Council
Passed:__________________________,2014
Attest: ________________________________
Village Clerk
Monday, February 17, 2014
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
FEBRUARY 4, 2014
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, and Mr. Imes.
Mr. Fetty made a motion to excuse the absent member, Mr. Salyers. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to accept and file the minutes from January 7, 2014. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from visitors: Jason Kester - introduced himself to council as Executive Director of SOPA. Reported New Boston still has some good industrial sites that are shovel ready which could be developed and this is one area they would focus on. Mayor Warren will work with him and show him more areas in the village that could be cleaned up. Two main things to focus on for economic development, job development and job retention. He started in January and has been busy meeting with other local leaders and other Port Authorities to prioritize key places and develop one, three and five year plans over the next year to see where might be. One of his goals he would like to be as successful as Lawrence County, Zanesville with all the developments they and done very competitive. Thanked everyone for his time.
TomWetmore, Senior Sales Director, Frontier Communications - reported he had met Jessica, Mayor, fire and police departments regarding the phone systems. Phone system here in the village offices are out dated and Frontier is interested in having them updated. Presented a proposal to council and explained what is happening today and his proposed plan of how he would have the system updated. Voice mail, caller ID, conference calls and phone transfers are in the plan. Greetings could be customized. System is hybrid and future proof and also has system replacement which means if something new comes out it would be updated if preferred. Also explained additional features of the system. The cost of the system would be billed on the phone bill and would be about $40.00 more on the month unless there are huge changes. Could pay cash or lease and system could be installed in mid-April. He also answered several questions from council members and more discussion was held about adding the garage to the system and more discussion was held regarding the costs of the system. Referred to finance committee.
No presenting and acting on petitions: none
Reading of Communications: none
James Warren, Mayor - 1. Presented report for January 2014. Mr. Mills made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Has recommendation to hire Wesley Jordan as full time police officer effective tomorrow. 3. Introduced Mr. Jordan to council. Mr. Mills made a motion to approve recommendation. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. 3. Lowell Howard is asking the village to vacate the alley parallel to Hill Street. Also John Conley is asking to vacate the alley going from his business to Hill Street. Referred to Lands and Buildings Committee. 4. Mr. Payton made a motion to accept and file the minutes from the Frontier meeting. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - absent, but presented reports for December 2013 and 2013 yearly reports. Mr. Mills made a motion to accept and file the December report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Mills made a motion to accept and file the yearly report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - absent
Justin Blume, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Plow truck went out and is still in need of repair. County helped out today but they are union. Would like purchase a pickup truck for backup. Also would like council and finance committee consider a new garbage truck. Mr. Williams reported the finance committee will meet next week. Repairs will be done by noon tomorrow at Glockner's on the truck. State is also on backup. 2. Dyer insurance is less than expected. Ordinance needs amended.
Theda Aldridge, Income Tax Director - presented report for January 2014. Mr. Fetty made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - 1. Presented report yearly for 2013, Mr. Mills made a motion to accept and file. Mr. Payton seconded the motion. All members concurring. Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees
Junior Williams, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - absent
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read authorizing the village administrator to enter into an agreement with Dyer Insurance Company, Wheelersburg, Ohio, for property and casualty insurance and declaring an emergency. Mr. Fetty made a motion to amend the ordinance for $49,978. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved the rules requiring an ordinance or resolution or a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 3-2014. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 4-2014. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.
New Business
Mr. Payton - none
Mr. Williams - none
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - none
Mr. Fetty - gave information regarding op-out health insurance to be discussed in finance meeting.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 6:50 p.m.
____________________________________
President of Council
Passed: __________________________,2014
Attest: ________________________________
Village Clerk
MEETING MINUTES
FEBRUARY 4, 2014
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, and Mr. Imes.
Mr. Fetty made a motion to excuse the absent member, Mr. Salyers. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to accept and file the minutes from January 7, 2014. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from visitors: Jason Kester - introduced himself to council as Executive Director of SOPA. Reported New Boston still has some good industrial sites that are shovel ready which could be developed and this is one area they would focus on. Mayor Warren will work with him and show him more areas in the village that could be cleaned up. Two main things to focus on for economic development, job development and job retention. He started in January and has been busy meeting with other local leaders and other Port Authorities to prioritize key places and develop one, three and five year plans over the next year to see where might be. One of his goals he would like to be as successful as Lawrence County, Zanesville with all the developments they and done very competitive. Thanked everyone for his time.
TomWetmore, Senior Sales Director, Frontier Communications - reported he had met Jessica, Mayor, fire and police departments regarding the phone systems. Phone system here in the village offices are out dated and Frontier is interested in having them updated. Presented a proposal to council and explained what is happening today and his proposed plan of how he would have the system updated. Voice mail, caller ID, conference calls and phone transfers are in the plan. Greetings could be customized. System is hybrid and future proof and also has system replacement which means if something new comes out it would be updated if preferred. Also explained additional features of the system. The cost of the system would be billed on the phone bill and would be about $40.00 more on the month unless there are huge changes. Could pay cash or lease and system could be installed in mid-April. He also answered several questions from council members and more discussion was held about adding the garage to the system and more discussion was held regarding the costs of the system. Referred to finance committee.
No presenting and acting on petitions: none
Reading of Communications: none
James Warren, Mayor - 1. Presented report for January 2014. Mr. Mills made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Has recommendation to hire Wesley Jordan as full time police officer effective tomorrow. 3. Introduced Mr. Jordan to council. Mr. Mills made a motion to approve recommendation. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. 3. Lowell Howard is asking the village to vacate the alley parallel to Hill Street. Also John Conley is asking to vacate the alley going from his business to Hill Street. Referred to Lands and Buildings Committee. 4. Mr. Payton made a motion to accept and file the minutes from the Frontier meeting. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - absent, but presented reports for December 2013 and 2013 yearly reports. Mr. Mills made a motion to accept and file the December report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Mills made a motion to accept and file the yearly report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - absent
Justin Blume, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Plow truck went out and is still in need of repair. County helped out today but they are union. Would like purchase a pickup truck for backup. Also would like council and finance committee consider a new garbage truck. Mr. Williams reported the finance committee will meet next week. Repairs will be done by noon tomorrow at Glockner's on the truck. State is also on backup. 2. Dyer insurance is less than expected. Ordinance needs amended.
Theda Aldridge, Income Tax Director - presented report for January 2014. Mr. Fetty made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - 1. Presented report yearly for 2013, Mr. Mills made a motion to accept and file. Mr. Payton seconded the motion. All members concurring. Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees
Junior Williams, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - absent
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read authorizing the village administrator to enter into an agreement with Dyer Insurance Company, Wheelersburg, Ohio, for property and casualty insurance and declaring an emergency. Mr. Fetty made a motion to amend the ordinance for $49,978. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved the rules requiring an ordinance or resolution or a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 3-2014. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 4-2014. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.
New Business
Mr. Payton - none
Mr. Williams - none
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - none
Mr. Fetty - gave information regarding op-out health insurance to be discussed in finance meeting.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 6:50 p.m.
____________________________________
President of Council
Passed: __________________________,2014
Attest: ________________________________
Village Clerk
Sunday, January 19, 2014
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JANUARY 7, 2014
An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Mr. Mills made a motion to excuse the absent member, Mr. Williams. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Warren reported the organizational meeting was to elect president pro tem, set time for regular meetings and appoint committee members. Mr. Mills made a motion to elect Junior Williams as president pro tem. Mr. Salyers seconded the motion. Mr. Warren asked for any other nominations. He asked for a motion to close the nominations. Mr. Mills moved the nominations closed. The roll was called. The voting results are as follows: ayes-5. Next was to set day and time of each month. Mr. Warren stated the current day and time is the 1st and 3rd Tuesdays of each month at 6:30 p.m. Asked if anyone wanted to alter day and time. Mr. Fetty made a motion to keep the same. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Reported he had kept the same committees as in the past. Organizational meeting was closed.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept the minutes from December 17, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked the page numbers be added to the minutes. Mrs. Loper stated page numbers would be added. Asked about the $10,000 appropriations to flood defense. Mrs. Loper stated it was in the appropriations for tonight.
No Presenting or acting on petitions
Reading of Communications:
Reports of:
James Warren, Jr., Mayor - 1. Steve checked out the cost of having car #11 and car #9 repaired. Car #11 will cost $2400 and car #9 will be completed in about 8 days. 2. Kevin Lewis has submitted his resignation effective January 17, 2014. 3. Would like to appoint Josh Linkous as full time patrolman on one-year probation effective January 5, 2014. Mr. Fetty made the motion for the appointment. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 4. Also Greg Powell has submitted his resignation. 5. Would like to hire Linda Setliff as a part-time dispatcher. Mr. Payton made a motion for the approval. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 5. Mr. Payton also made a motion to accept the resignation of Kevin Lewis and Greg Powell. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Helmlick will be locating the big sign for the New Boston Mall. It will be elevated several feet so it can be seen from the the roadway. Would like to meet with the Land and Buildings committee because would like a sign posted on Gallia Street. He has been very active with the development and hopes to have good news to report in the near future. 7. Presented December, 2013, report and yearly report for 2013. Mr. Mills made a motion to accept and file the reports. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - no report - but asked council about clarification on longevity pay on the new master pay ordinance. Asked if the $42.00 starts this year on the anniversary date or is retroactive. Mr. Fetty stated is would be effective going forward.
Kathy Bender, Treasurer - none
Justin Blume, Legal Counsel - 1. Commissioners have a meeting scheduled on Thursday and are expected to sign contract. 2. John Haas, Portsmouth Solicitor, has approved the changes that we made to the contract regarding collection of sewer rates. Waiting on the hard copy.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - presented December, 2013, report and yearly report for 2013. Mr. Mills made a motion to accept and file the reports. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Payton asked about assessments on the report. Discussion was held and Theda stated she would check to see what they are.
Darrold Clark, Chief of Police - 1. Presented report dated January 7, 2014. Mr. Fetty asked the report be backed up a week so it could be included in the packet. Chief Clark stated if the computer system allowed he would do it. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - MVA report was presented. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked if lock boxes were. Chris Bender reported yes.
Reports of Chairmen of Committees:
Junior Williams, Finance and Wages - absent
Ralph Imes, Streets & Alleys - none
Mike Payton - Utilities & Communications - meeting set on January 15, 2014 at 3:00 p.m. regarding the electric bill.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read to make appropriations for the current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2014 and declaring an emergency. Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 1-2014. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
An ordinance was read amending Section 125.01 of the codified ordinance of the Village of New Boston. Mr. Mills made a motion to bring in on emergency. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 2-2014. Mr. Fetty seconded the motion. They roll was called. The voting results are as follows: ayes-5.
A resolution was read authorizing the payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Payton made a motion to adopt Resolution No. 1-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read congratulating Shorty's Barber Shop. Mr. Fetty made a motion to adopt Resolution 2-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
NEW BUSINESS
Mr. Fetty - 1. Asked the clerk about getting direct deposit set up. She stated this would be worked on in the new year. 2. Asked the treasurer about checking on investments. She stated should would check rates soon for investments. 3. Stated 2014 is a new year and council's priorities are for the village residents and hopes everyone continues to be frugal and watch finances. In the past two years we had a lot of expenditures including the floodwall and CSO coming up. Thanked everyone for all their hard work. Mayor thanked Mr. Fetty for his continued work on the tennis courts.
Mr. Payton - 1. Participated with the toy distribution with Santa and enjoyed it very much. 2. Policy committee to meet on Thursday to get typed up and the first draft will be presented. 3. Asked about the property that we are selling for $1000. Mr. Fetty reported that Steve is waiting on surveys to ensure proper lot size. Hope to get for sell in two weeks. 4. Lost several New Boston graduates, Joseph Stanley, Rance Cooper, and Gaylord Gilley. Condolences sent to all families.
Mr. Williams - absent
Mr. Imes - none
Mr. Mills - asked about Tudor's Biscuit World. Mayor stated it is coming soon and they are still working on permits.
Mr. Salyers - none
There being no further business, Mr. Salyers moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:15 p.m.
_________________________________________
President of Council
Passed: ______________________________,2014
Attest: __________________________________
Village Clerk
MEETING MINUTES
JANUARY 7, 2014
An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Mr. Mills made a motion to excuse the absent member, Mr. Williams. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Warren reported the organizational meeting was to elect president pro tem, set time for regular meetings and appoint committee members. Mr. Mills made a motion to elect Junior Williams as president pro tem. Mr. Salyers seconded the motion. Mr. Warren asked for any other nominations. He asked for a motion to close the nominations. Mr. Mills moved the nominations closed. The roll was called. The voting results are as follows: ayes-5. Next was to set day and time of each month. Mr. Warren stated the current day and time is the 1st and 3rd Tuesdays of each month at 6:30 p.m. Asked if anyone wanted to alter day and time. Mr. Fetty made a motion to keep the same. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Reported he had kept the same committees as in the past. Organizational meeting was closed.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept the minutes from December 17, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked the page numbers be added to the minutes. Mrs. Loper stated page numbers would be added. Asked about the $10,000 appropriations to flood defense. Mrs. Loper stated it was in the appropriations for tonight.
No Presenting or acting on petitions
Reading of Communications:
Reports of:
James Warren, Jr., Mayor - 1. Steve checked out the cost of having car #11 and car #9 repaired. Car #11 will cost $2400 and car #9 will be completed in about 8 days. 2. Kevin Lewis has submitted his resignation effective January 17, 2014. 3. Would like to appoint Josh Linkous as full time patrolman on one-year probation effective January 5, 2014. Mr. Fetty made the motion for the appointment. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 4. Also Greg Powell has submitted his resignation. 5. Would like to hire Linda Setliff as a part-time dispatcher. Mr. Payton made a motion for the approval. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 5. Mr. Payton also made a motion to accept the resignation of Kevin Lewis and Greg Powell. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Helmlick will be locating the big sign for the New Boston Mall. It will be elevated several feet so it can be seen from the the roadway. Would like to meet with the Land and Buildings committee because would like a sign posted on Gallia Street. He has been very active with the development and hopes to have good news to report in the near future. 7. Presented December, 2013, report and yearly report for 2013. Mr. Mills made a motion to accept and file the reports. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - no report - but asked council about clarification on longevity pay on the new master pay ordinance. Asked if the $42.00 starts this year on the anniversary date or is retroactive. Mr. Fetty stated is would be effective going forward.
Kathy Bender, Treasurer - none
Justin Blume, Legal Counsel - 1. Commissioners have a meeting scheduled on Thursday and are expected to sign contract. 2. John Haas, Portsmouth Solicitor, has approved the changes that we made to the contract regarding collection of sewer rates. Waiting on the hard copy.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - presented December, 2013, report and yearly report for 2013. Mr. Mills made a motion to accept and file the reports. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Payton asked about assessments on the report. Discussion was held and Theda stated she would check to see what they are.
Darrold Clark, Chief of Police - 1. Presented report dated January 7, 2014. Mr. Fetty asked the report be backed up a week so it could be included in the packet. Chief Clark stated if the computer system allowed he would do it. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - MVA report was presented. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked if lock boxes were. Chris Bender reported yes.
Reports of Chairmen of Committees:
Junior Williams, Finance and Wages - absent
Ralph Imes, Streets & Alleys - none
Mike Payton - Utilities & Communications - meeting set on January 15, 2014 at 3:00 p.m. regarding the electric bill.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read to make appropriations for the current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2014 and declaring an emergency. Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 1-2014. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
An ordinance was read amending Section 125.01 of the codified ordinance of the Village of New Boston. Mr. Mills made a motion to bring in on emergency. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills made a motion to adopt Ordinance No. 2-2014. Mr. Fetty seconded the motion. They roll was called. The voting results are as follows: ayes-5.
A resolution was read authorizing the payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Payton made a motion to adopt Resolution No. 1-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
A resolution was read congratulating Shorty's Barber Shop. Mr. Fetty made a motion to adopt Resolution 2-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
NEW BUSINESS
Mr. Fetty - 1. Asked the clerk about getting direct deposit set up. She stated this would be worked on in the new year. 2. Asked the treasurer about checking on investments. She stated should would check rates soon for investments. 3. Stated 2014 is a new year and council's priorities are for the village residents and hopes everyone continues to be frugal and watch finances. In the past two years we had a lot of expenditures including the floodwall and CSO coming up. Thanked everyone for all their hard work. Mayor thanked Mr. Fetty for his continued work on the tennis courts.
Mr. Payton - 1. Participated with the toy distribution with Santa and enjoyed it very much. 2. Policy committee to meet on Thursday to get typed up and the first draft will be presented. 3. Asked about the property that we are selling for $1000. Mr. Fetty reported that Steve is waiting on surveys to ensure proper lot size. Hope to get for sell in two weeks. 4. Lost several New Boston graduates, Joseph Stanley, Rance Cooper, and Gaylord Gilley. Condolences sent to all families.
Mr. Williams - absent
Mr. Imes - none
Mr. Mills - asked about Tudor's Biscuit World. Mayor stated it is coming soon and they are still working on permits.
Mr. Salyers - none
There being no further business, Mr. Salyers moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:15 p.m.
_________________________________________
President of Council
Passed: ______________________________,2014
Attest: __________________________________
Village Clerk
Monday, January 6, 2014
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 17, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to amend the minutes from December 3, 2013 to change the last page to reflect that Mr. Mills made the second motion to bring in the master pay ordinance. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Mills made a motion to accept and file the minutes from December 3, 2013. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Mike Bell from Daymar College - 1. Set date of May 17, 2014, for the First Responders Veterans Parade at 11:00 a.m. Wants to set the date early to send out invitations. 2. Wants to set date for Autism Walk for April 26 at the Millbrook Park. This includes car show, band and about 100 vendors. Time would be 11:00 a.m. to 4 p.m. Mr. Hamilton stated Rhodes Avenue would have one lane closed due to construction and feels the parade would be better starting at the stadium and end at Daymar. Mr. Bell stated that would be fine. 3. Flag at Millbrook Park needs replaced. Mr. Hamilton stated it has come off the pulley and he will call someone to take down and replace in the spring. 4. Thanked Steve for the New Boston Challenger League. Welcomed everyone to come watch next game Sunday, December 22 at 1:00 p.m. 5. Reported he collected $1500 for the Daymar Foundation Scholarship Fund and three New Boston students received the money. He was happy the money stayed locally. Mr. Fetty asked if the dates could be set. Mr. Warren stated that Police Chief Clark would have to approve. Chief Clark stated as of now no problems.
No Presenting or acting on petitions: none
Communications: none
James Warren, Mayor - 1. Breakfast with Santa went well with everyone's help. Also the parade went well. 2. Traffic is still backing up while they are working on gas lines. 3. Diane Davis will be off until March due to additional surgery.
Lana Loper, Clerk - 1. Presented report for November, 2013. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Thanked the Warren family for their donations to support Breakfast with Santa each year.
Kathy Bender, Treasurer - absent
Justin, Blume, Legal Counsel - 1. Everyone received a copy of the contract with the city of Portsmouth regarding the collection of fees regarding the sewer project. 2. Also asked if there were any questions regarding the contract of defending of indigents. County Commissioners asked that we approve first and then they would approve and sign. Mr. Warren stated we could answer any questions after the ordinance is read. He also stated we need an executive session to discuss the hiring of Mr. Blume.
Steve Hamilton, Village Administrator - 1. Received two quotes for the replacement of the cabinets at the police department. Snyder's Cabinetry was lowest bidder at $2000 and would hire him if council approves. Mr. Hamilton explained what repairs were to be done. Mr. Williams stated we were close to max on appropriations and may find transfer money could delay the $5000 donation to the Port Authority. Asked if council would agree to delay the $5000. Mr. Payton and others agreed. Mr. Williams made a motion to appropriate $2000 to the police repairs for the cabinets on emergency and suspended the rules. Mr. Mills seconded the motion. All members concurring Mr. Warren declared the motion carried. 2. Received a letter from Ohio EPA. This is an information letter regarding the Operations Manual and Strand will help him after the project to get it completed. 3. The loan has been passed and now its at the OWDA and their loan officer will sign off on it. 4.Pump stations have been running last weekend so the overtime is up some. Also Lakeview Avenue has been fixed. 5. Presented a picture of Rhodes Avenue to show there were no potholes in front of Pizza Hut because he received a call from someone that stated their son had busted his tires there. He stated he was against paying since there was not proof that this is where it happened. Mr. Fetty stated out past practice was not to pay. 6. Thanked everyone who showed up at the funeral home for his wife's grandmother. 7. Working on two catch basins at the end of West Avenue and Grace Street. 8. Sell ad for the property on Stanton Avenue has not been placed in the paper yet but has talked to several interested parties. He will advertise soon. Mr. Payton discussed trucks turning into Baker's lot. This will be an issue we may have to deal with. Mayor stated the truck traffic will be heavier now due to Inframetals and OSCO. 8. Talked to Burke's and they are happy they bought the building.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated December 17, 2013. Mr. Imes made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked how Mr. Carver was doing after the accident. Chief stated he was back to work and was proud of how the police handled the situation. Mr. Hamilton stated he has reported to insurance and waiting on the adjuster. Mr. Blume stated that Mark Kuhns would also need the information when completed.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws and Finances - none
Ralph Imes, Streets & Alleys - none
Mike Payton,Utilities & Communications - asked if we wanted to go any further with IGS and John Murphy. Mr. Payton stated the committee could meet and discuss further. Set meeting for Wednesday, January 15, 2014 at 3:00 p.m. and asks the clerk to contact Mr. Murphy to come and explain contract.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws - none
Dan Fetty, Lands & Buildings - reported he has still been turned down by everyone that he has contacted for donations to the tennis courts but he is still working on contributions.
Reading of Ordinances and Resolutions
Mr. Blume asked if there were any questions regarding the ordinances for the contracts before they are read on. Mr. Williams asked if the contract for the city of Portsmouth was located somewhere. Mr. Blume stated Mr. Haas prepared the contract and he reviewed. Money will be received quarterly minus the one and one half percent. Asked if we knew what the cost of the software would be. Cost has not been determined yet but thought it would be minimal. Further discussion was made over the contract and found a few changes should be made such as address, fax number and name of sewer project which would be on the NBCSO on the bill. Council gave Mr. Blume these changes and stated he would contact Portsmouth with the new changes.
Mr. Williams asked about the indigent ordinances. Mr. Blume stated one was for 2013 and 2014. Mr. Blume stated a contract would need to be done each year. He further explained how the charges are billed and paid. He reported he was not sure whether we would be billed but this ordinance would protect us if this would happen and may not be many.
An ordinance was read establishing a village master pay ordinance and repealing Ordinance No. 29-11 and declaring an emergency. Mr. Fetty stated he has several questions on the ordinance and should be discussed in executive session.
An ordinance was read authorizing the village administrator to enter into a contract with the City of Portsmouth for collection of billing charges and declaring an emergency. Mr. Williams made a motion to amend the contract to reflect the previous charges discussed. Mr. Fetty seconded the motion for the charges. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 47-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the TIF Fund to the General Fund and declaring an emergency. Mr. Williams explained this was the balance that was left over after all bills have been paid and our attorney for the TIF agreed this could be transferred. School payments do not come out of this fund but money will still be paid in 2014 for 2013. Mr. Payton moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 48-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the Floodwall Improvement Fund to the General Fund and declaring an emergency. Mr. Williams also stated council verbally agreed to appropriate $10,000 for additional repairs out of the general fund for Mr. Hamilton to finish repairs of the floodwall to satisfy the Corps. Mr. Fetty moved the rule requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton made a motion to adopt Ordinance No. 49-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read authorizing payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Fetty made a motion to table the resolution until after the first of the year. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Salyers - stated he and Mr. Imes need to be sworn in.
Mr. Fetty - ask about a barricade by the terrace. Mr. Hamilton stated this is school property and they would be responsible. Thanked everyone with the participation with the Breakfast with Santa and the parade. Wished everyone Merry Christmas and Happy New Year.
Mr. Payton - 1. Reported this parade was thebest and thanked everyone for their help. Toys also will be passed out around the 19th or 20th. 2. Presented material from OML regarding how the local Government Funds are distributed. The numbers of type of local government entities has almost doubled over the past 40 years. This is the reason it is harder to get additional funds from the state. Also reviewed the legislative priorities the OML have which included tax uniformity. Another is to support Mayor's Court. Also wished everyone a Merry Christmas.
Mr. Williams - thanked everyone for a very challenging year. Wished everyone a very Merry Christmas and Happy New Year. Donated toys to the police toy drive and thanked everyone else for their involvement.
Mr. Imes - Wished everyone a Merry Christmas. Also enjoyed the year and looking forward to next year.
Mr. Mills - Commended the police department for a job well done for the apprehension of the felon the other day. Also looking forward to 2014 and wished everyone a very Merry Christmas and Happy New Year.
Mr. Mills made a motion to go into executive session to discuss compensation. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Executive Session was called at 8:20 p.m.
Regular session was called back to order at 11:20 p.m. All members were present.
An ordinance was read establishing a "Village Master Pay Ordinance" and repealing ordinance No. 29-11 and declaring an emergency. Mr. Mills made a motion to amend the ordinance as follows: 1. Delete hourly rate for council, mayor, clerk, treasurer, village administrator, income tax director, fire chief and police chief. 2. Village Clerk salary will be$29,569.28 and Treasurer is $8,669.28. 3. Delete secretary II and III and also make annual salary for secretary I $22,152 and hourly $10.65. 4. Strike out salaried and hourly and add excluding elected officials to the first line of longevity payments. 5. Strike out Village Administrator on bottom of 5th page regarding hours or work and overtime. 6. Correct the section numbers. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes - 5 (Imes, Fetty, Mills, Payton, abstain -1 (Williams). Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Payton, Mills, Imes, Salyers, Fetty) Abstain - 1 (Williams). Mr. Mills moved to adopt Ordinance No. 50-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Fetty, Mills, Salyers, Payton) abstain -1 (Williams).
Mayor reported that Mr. Blume'scontract was up on December 31, 2013. Mr. Mills stated he wants on record that council considered Mr. Blume's position and offered him a part-time position as a solicitor with a salary of $21,000, provide 14% OPERS and any other benefits for a part time employee. Mr. Blume stated he would make his decision by the end of the week.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 11:30 p.m.
___________________________________________
President of Council
Passed: ______________________________,2014
Attest: ____________________________________
Village Clerk
MEETING MINUTES
DECEMBER 17, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Payton made a motion to amend the minutes from December 3, 2013 to change the last page to reflect that Mr. Mills made the second motion to bring in the master pay ordinance. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Mills made a motion to accept and file the minutes from December 3, 2013. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: Mike Bell from Daymar College - 1. Set date of May 17, 2014, for the First Responders Veterans Parade at 11:00 a.m. Wants to set the date early to send out invitations. 2. Wants to set date for Autism Walk for April 26 at the Millbrook Park. This includes car show, band and about 100 vendors. Time would be 11:00 a.m. to 4 p.m. Mr. Hamilton stated Rhodes Avenue would have one lane closed due to construction and feels the parade would be better starting at the stadium and end at Daymar. Mr. Bell stated that would be fine. 3. Flag at Millbrook Park needs replaced. Mr. Hamilton stated it has come off the pulley and he will call someone to take down and replace in the spring. 4. Thanked Steve for the New Boston Challenger League. Welcomed everyone to come watch next game Sunday, December 22 at 1:00 p.m. 5. Reported he collected $1500 for the Daymar Foundation Scholarship Fund and three New Boston students received the money. He was happy the money stayed locally. Mr. Fetty asked if the dates could be set. Mr. Warren stated that Police Chief Clark would have to approve. Chief Clark stated as of now no problems.
No Presenting or acting on petitions: none
Communications: none
James Warren, Mayor - 1. Breakfast with Santa went well with everyone's help. Also the parade went well. 2. Traffic is still backing up while they are working on gas lines. 3. Diane Davis will be off until March due to additional surgery.
Lana Loper, Clerk - 1. Presented report for November, 2013. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Thanked the Warren family for their donations to support Breakfast with Santa each year.
Kathy Bender, Treasurer - absent
Justin, Blume, Legal Counsel - 1. Everyone received a copy of the contract with the city of Portsmouth regarding the collection of fees regarding the sewer project. 2. Also asked if there were any questions regarding the contract of defending of indigents. County Commissioners asked that we approve first and then they would approve and sign. Mr. Warren stated we could answer any questions after the ordinance is read. He also stated we need an executive session to discuss the hiring of Mr. Blume.
Steve Hamilton, Village Administrator - 1. Received two quotes for the replacement of the cabinets at the police department. Snyder's Cabinetry was lowest bidder at $2000 and would hire him if council approves. Mr. Hamilton explained what repairs were to be done. Mr. Williams stated we were close to max on appropriations and may find transfer money could delay the $5000 donation to the Port Authority. Asked if council would agree to delay the $5000. Mr. Payton and others agreed. Mr. Williams made a motion to appropriate $2000 to the police repairs for the cabinets on emergency and suspended the rules. Mr. Mills seconded the motion. All members concurring Mr. Warren declared the motion carried. 2. Received a letter from Ohio EPA. This is an information letter regarding the Operations Manual and Strand will help him after the project to get it completed. 3. The loan has been passed and now its at the OWDA and their loan officer will sign off on it. 4.Pump stations have been running last weekend so the overtime is up some. Also Lakeview Avenue has been fixed. 5. Presented a picture of Rhodes Avenue to show there were no potholes in front of Pizza Hut because he received a call from someone that stated their son had busted his tires there. He stated he was against paying since there was not proof that this is where it happened. Mr. Fetty stated out past practice was not to pay. 6. Thanked everyone who showed up at the funeral home for his wife's grandmother. 7. Working on two catch basins at the end of West Avenue and Grace Street. 8. Sell ad for the property on Stanton Avenue has not been placed in the paper yet but has talked to several interested parties. He will advertise soon. Mr. Payton discussed trucks turning into Baker's lot. This will be an issue we may have to deal with. Mayor stated the truck traffic will be heavier now due to Inframetals and OSCO. 8. Talked to Burke's and they are happy they bought the building.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated December 17, 2013. Mr. Imes made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked how Mr. Carver was doing after the accident. Chief stated he was back to work and was proud of how the police handled the situation. Mr. Hamilton stated he has reported to insurance and waiting on the adjuster. Mr. Blume stated that Mark Kuhns would also need the information when completed.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws and Finances - none
Ralph Imes, Streets & Alleys - none
Mike Payton,Utilities & Communications - asked if we wanted to go any further with IGS and John Murphy. Mr. Payton stated the committee could meet and discuss further. Set meeting for Wednesday, January 15, 2014 at 3:00 p.m. and asks the clerk to contact Mr. Murphy to come and explain contract.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws - none
Dan Fetty, Lands & Buildings - reported he has still been turned down by everyone that he has contacted for donations to the tennis courts but he is still working on contributions.
Reading of Ordinances and Resolutions
Mr. Blume asked if there were any questions regarding the ordinances for the contracts before they are read on. Mr. Williams asked if the contract for the city of Portsmouth was located somewhere. Mr. Blume stated Mr. Haas prepared the contract and he reviewed. Money will be received quarterly minus the one and one half percent. Asked if we knew what the cost of the software would be. Cost has not been determined yet but thought it would be minimal. Further discussion was made over the contract and found a few changes should be made such as address, fax number and name of sewer project which would be on the NBCSO on the bill. Council gave Mr. Blume these changes and stated he would contact Portsmouth with the new changes.
Mr. Williams asked about the indigent ordinances. Mr. Blume stated one was for 2013 and 2014. Mr. Blume stated a contract would need to be done each year. He further explained how the charges are billed and paid. He reported he was not sure whether we would be billed but this ordinance would protect us if this would happen and may not be many.
An ordinance was read establishing a village master pay ordinance and repealing Ordinance No. 29-11 and declaring an emergency. Mr. Fetty stated he has several questions on the ordinance and should be discussed in executive session.
An ordinance was read authorizing the village administrator to enter into a contract with the City of Portsmouth for collection of billing charges and declaring an emergency. Mr. Williams made a motion to amend the contract to reflect the previous charges discussed. Mr. Fetty seconded the motion for the charges. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 47-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the TIF Fund to the General Fund and declaring an emergency. Mr. Williams explained this was the balance that was left over after all bills have been paid and our attorney for the TIF agreed this could be transferred. School payments do not come out of this fund but money will still be paid in 2014 for 2013. Mr. Payton moved the rules requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 48-2013. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read appropriating and transferring amounts from the Floodwall Improvement Fund to the General Fund and declaring an emergency. Mr. Williams also stated council verbally agreed to appropriate $10,000 for additional repairs out of the general fund for Mr. Hamilton to finish repairs of the floodwall to satisfy the Corps. Mr. Fetty moved the rule requiring a resolution or ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton made a motion to adopt Ordinance No. 49-2013. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read authorizing payment of $5000 to the Southern Ohio Port Authority for the purpose of partially funding the position of executive director. Mr. Fetty made a motion to table the resolution until after the first of the year. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Salyers - stated he and Mr. Imes need to be sworn in.
Mr. Fetty - ask about a barricade by the terrace. Mr. Hamilton stated this is school property and they would be responsible. Thanked everyone with the participation with the Breakfast with Santa and the parade. Wished everyone Merry Christmas and Happy New Year.
Mr. Payton - 1. Reported this parade was thebest and thanked everyone for their help. Toys also will be passed out around the 19th or 20th. 2. Presented material from OML regarding how the local Government Funds are distributed. The numbers of type of local government entities has almost doubled over the past 40 years. This is the reason it is harder to get additional funds from the state. Also reviewed the legislative priorities the OML have which included tax uniformity. Another is to support Mayor's Court. Also wished everyone a Merry Christmas.
Mr. Williams - thanked everyone for a very challenging year. Wished everyone a very Merry Christmas and Happy New Year. Donated toys to the police toy drive and thanked everyone else for their involvement.
Mr. Imes - Wished everyone a Merry Christmas. Also enjoyed the year and looking forward to next year.
Mr. Mills - Commended the police department for a job well done for the apprehension of the felon the other day. Also looking forward to 2014 and wished everyone a very Merry Christmas and Happy New Year.
Mr. Mills made a motion to go into executive session to discuss compensation. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Executive Session was called at 8:20 p.m.
Regular session was called back to order at 11:20 p.m. All members were present.
An ordinance was read establishing a "Village Master Pay Ordinance" and repealing ordinance No. 29-11 and declaring an emergency. Mr. Mills made a motion to amend the ordinance as follows: 1. Delete hourly rate for council, mayor, clerk, treasurer, village administrator, income tax director, fire chief and police chief. 2. Village Clerk salary will be$29,569.28 and Treasurer is $8,669.28. 3. Delete secretary II and III and also make annual salary for secretary I $22,152 and hourly $10.65. 4. Strike out salaried and hourly and add excluding elected officials to the first line of longevity payments. 5. Strike out Village Administrator on bottom of 5th page regarding hours or work and overtime. 6. Correct the section numbers. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes - 5 (Imes, Fetty, Mills, Payton, abstain -1 (Williams). Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Payton, Mills, Imes, Salyers, Fetty) Abstain - 1 (Williams). Mr. Mills moved to adopt Ordinance No. 50-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Fetty, Mills, Salyers, Payton) abstain -1 (Williams).
Mayor reported that Mr. Blume'scontract was up on December 31, 2013. Mr. Mills stated he wants on record that council considered Mr. Blume's position and offered him a part-time position as a solicitor with a salary of $21,000, provide 14% OPERS and any other benefits for a part time employee. Mr. Blume stated he would make his decision by the end of the week.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 11:30 p.m.
___________________________________________
President of Council
Passed: ______________________________,2014
Attest: ____________________________________
Village Clerk
Tuesday, December 17, 2013
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 3, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Mr. Mills made a motion to excuse the absent member, Mr. Fetty. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept the minutes from November 19, 2013 and November 22, 2013. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors:
John Murphy, representing Consumer Choice Marketing. He presented council with a copy of proposed utility savings by enrolling with IGS which had the best proposal. Reported to council the process of deregulation. He stated he had obtained our current electric bills for review for the past twelve months and stated there would be a savings of $54,201.92 over 36 months. Reported he got in the business to help save money for people, businesses and villages. Mr. Mills asked Mr. Blume what there was regarding the contract that he had concern over. Mr. Blume stated we would have to go to federal court for litigation. Mr. Murphy presented other businesses which have signed up and reported the savings. AEP does not make money on the usage so they do not shop around for cheaper market. IGS buys from AEP and resells it. This would be one of the reasons for a contract. Mr. Payton asked if any municipalities have had any litigation. He stated he did not know of any. Mr. Blume was also concerned that at renewal time a variable rate would kick in. Mr. Murphy stated the village would be notified beforehand and the village is already using IGS for our natural gas. Reported there at least 15-20 other companies offering these servces and IGS seems to be the lowest bidder in our area. This service includes transmission and generation only and the bill will still come from AEP. This service is also available to residents. Deregulation has only been Ohio about 16 months. Council thanked them for coming in and will take under consideration.
No presenting and acting on petitions
Reading on Communications - reported a letter was received from Medical Mutual and Gary Duzan called to explain the letter regarding the health insurance. The village has an option to rescind the resolution and go back to the original health insurance costs. Mr. Williams further explained that since President Obama had changed where individuals can keep their original health care, we could go back to that original plan. Mr. Duzan recommended staying with the health care plan we originally had before the change. This would save the village $16,000. Further discussion was held and Mr. Mills stated he would rather stay with the original plan and not go with Option 2 which was explained earlier. Discussion was also held rescinding the resolution for health insurance Option 2. Mr. Salyers made a motion to rescind. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Payton made a motion to keep the current health care plan the village has and not go with Option 2. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Reports of:
James Warren, Mayor - 1. Brain Freeze will have their dedication tomorrow at 11:30 p.m. 2. Thanked Ryan for the article on Santa. 3. Steve has been excused. Joe McGraw's mother died and funeral is Thursday at D.W. Swick. 4. Gas company working and has caused traffic problems. 5. Hope that Tudor's Biscuit World will open next week. 5. Homer Pellegrinon gym dedication was held tonight at the school. 7. Presented Mayor's court report. Mr. Mills made the motion to accept and file. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - Absent
Kathy Bender, Treasurer - Absent
Justin Blume, Legal Council - 1. Last meeting he was asked about contract with city for the collection of sewer rates. John Hass from Portsmouth will be preparing and getting to him. Hope to have something next meeting. 2. Got approval on a draft contract from public defender's office with respect to indigent fees. Would need council's approval before being sent to the county. Mr. Blume recommends paying the difference as opposed to paying full price and waiting for reimbursement. Not sure how much this would impact us. Further discussion was held regarding the fees and our number of indigents would be few. There would be two contracts - one for 2013 and one for 2014. Asked that these be on the agenda for next meeting. Mayor stated we have never been required to one but now we need the contract. Mr. Payton made a motion to bring in the resolutions on emergency. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - absent but presented report for November, 2013. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - 1. Presented report dated December 3, 2013. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - no report
Reports of Chairmen of Committees:
Junior William, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - asked about the information presented from Columbia Gas. Mr. Warren stated they will be doing work and passing on the costs to consumers. Mr. Mills made a motion to accept and file. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Jon Mills, Flood and Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands and Buildings - absent
Reading of Ordinances & Resolutions
An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014, until December 31, 2014 authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston. Mr. Mills moved to amend the ordinance to read as emergency. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 46-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
New Business
Mr. Mills - none
Mr. Salyers - Asked about the palm reader business. They have been paying the $50.00 fee each month.
Mr. Fetty - absent
Mr. Payton - 1. Policy Committee is still continuing to meet and had completed Chapter 1. 2. Thanked Shawnee Computer for donation of Christmas decorations. 3. Thanked the fire department for donation of the Santa Claus float. Breakfast with Santa and the parade will be Saturday. 4. Patty Fannin is the Grand Marshall of the parade.
Mayor also thanked the bikers for collection of money for the toy drive
Mr. Williams - 1. Asked if toys are still being collected. Chief Clark said yes and will be given out around December 19 and 20. 2. Mr. Williams reported the finance committee could come up with $175 to pay for the float in the future. Mr. Fetty made the donation last year. Mr. Mills has done a great job in the past as being Santa. 3. Made a motion to bring in a resolution to pay the $5000 to SOPA. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Imes - thanked the fire department for the donation to the float.
Mr. Mills made a motion to go into executive session to discuss the compensation of employees. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5.
After the executive session, regular meeting was called back to order at 8:55 p.m.
Mr. Payton made a motion to bring in new Master Pay Ordinance to reflect the $.50 increase for all eligible employess, approve the $600 increase for all department heads, add the bereavement leave policy and comp time policy. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 9:00 p.m.
______________________________________________
President of Council
Passed: _________________________________,2013
Attest: _______________________________________
Village Clerk
MEETING MINUTES
DECEMBER 3, 2013
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Mr. Mills made a motion to excuse the absent member, Mr. Fetty. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept the minutes from November 19, 2013 and November 22, 2013. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors:
John Murphy, representing Consumer Choice Marketing. He presented council with a copy of proposed utility savings by enrolling with IGS which had the best proposal. Reported to council the process of deregulation. He stated he had obtained our current electric bills for review for the past twelve months and stated there would be a savings of $54,201.92 over 36 months. Reported he got in the business to help save money for people, businesses and villages. Mr. Mills asked Mr. Blume what there was regarding the contract that he had concern over. Mr. Blume stated we would have to go to federal court for litigation. Mr. Murphy presented other businesses which have signed up and reported the savings. AEP does not make money on the usage so they do not shop around for cheaper market. IGS buys from AEP and resells it. This would be one of the reasons for a contract. Mr. Payton asked if any municipalities have had any litigation. He stated he did not know of any. Mr. Blume was also concerned that at renewal time a variable rate would kick in. Mr. Murphy stated the village would be notified beforehand and the village is already using IGS for our natural gas. Reported there at least 15-20 other companies offering these servces and IGS seems to be the lowest bidder in our area. This service includes transmission and generation only and the bill will still come from AEP. This service is also available to residents. Deregulation has only been Ohio about 16 months. Council thanked them for coming in and will take under consideration.
No presenting and acting on petitions
Reading on Communications - reported a letter was received from Medical Mutual and Gary Duzan called to explain the letter regarding the health insurance. The village has an option to rescind the resolution and go back to the original health insurance costs. Mr. Williams further explained that since President Obama had changed where individuals can keep their original health care, we could go back to that original plan. Mr. Duzan recommended staying with the health care plan we originally had before the change. This would save the village $16,000. Further discussion was held and Mr. Mills stated he would rather stay with the original plan and not go with Option 2 which was explained earlier. Discussion was also held rescinding the resolution for health insurance Option 2. Mr. Salyers made a motion to rescind. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Payton made a motion to keep the current health care plan the village has and not go with Option 2. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Reports of:
James Warren, Mayor - 1. Brain Freeze will have their dedication tomorrow at 11:30 p.m. 2. Thanked Ryan for the article on Santa. 3. Steve has been excused. Joe McGraw's mother died and funeral is Thursday at D.W. Swick. 4. Gas company working and has caused traffic problems. 5. Hope that Tudor's Biscuit World will open next week. 5. Homer Pellegrinon gym dedication was held tonight at the school. 7. Presented Mayor's court report. Mr. Mills made the motion to accept and file. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Lana Loper, Clerk - Absent
Kathy Bender, Treasurer - Absent
Justin Blume, Legal Council - 1. Last meeting he was asked about contract with city for the collection of sewer rates. John Hass from Portsmouth will be preparing and getting to him. Hope to have something next meeting. 2. Got approval on a draft contract from public defender's office with respect to indigent fees. Would need council's approval before being sent to the county. Mr. Blume recommends paying the difference as opposed to paying full price and waiting for reimbursement. Not sure how much this would impact us. Further discussion was held regarding the fees and our number of indigents would be few. There would be two contracts - one for 2013 and one for 2014. Asked that these be on the agenda for next meeting. Mayor stated we have never been required to one but now we need the contract. Mr. Payton made a motion to bring in the resolutions on emergency. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - absent but presented report for November, 2013. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - 1. Presented report dated December 3, 2013. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - no report
Reports of Chairmen of Committees:
Junior William, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - asked about the information presented from Columbia Gas. Mr. Warren stated they will be doing work and passing on the costs to consumers. Mr. Mills made a motion to accept and file. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Jon Mills, Flood and Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands and Buildings - absent
Reading of Ordinances & Resolutions
An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2014, until December 31, 2014 authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston. Mr. Mills moved to amend the ordinance to read as emergency. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 46-2013. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.
New Business
Mr. Mills - none
Mr. Salyers - Asked about the palm reader business. They have been paying the $50.00 fee each month.
Mr. Fetty - absent
Mr. Payton - 1. Policy Committee is still continuing to meet and had completed Chapter 1. 2. Thanked Shawnee Computer for donation of Christmas decorations. 3. Thanked the fire department for donation of the Santa Claus float. Breakfast with Santa and the parade will be Saturday. 4. Patty Fannin is the Grand Marshall of the parade.
Mayor also thanked the bikers for collection of money for the toy drive
Mr. Williams - 1. Asked if toys are still being collected. Chief Clark said yes and will be given out around December 19 and 20. 2. Mr. Williams reported the finance committee could come up with $175 to pay for the float in the future. Mr. Fetty made the donation last year. Mr. Mills has done a great job in the past as being Santa. 3. Made a motion to bring in a resolution to pay the $5000 to SOPA. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Imes - thanked the fire department for the donation to the float.
Mr. Mills made a motion to go into executive session to discuss the compensation of employees. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5.
After the executive session, regular meeting was called back to order at 8:55 p.m.
Mr. Payton made a motion to bring in new Master Pay Ordinance to reflect the $.50 increase for all eligible employess, approve the $600 increase for all department heads, add the bereavement leave policy and comp time policy. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 9:00 p.m.
______________________________________________
President of Council
Passed: _________________________________,2013
Attest: _______________________________________
Village Clerk
Tuesday, December 3, 2013
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
NOVEMBER 22, 2013
A special session of New Boston Village council was called to order at 8:00 a.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with following members of council being present: Mr. Fetty, Mr. William, Mr. Payton, and Mr. Imes.
Mr. Payton made a motion to excuse the absent members, Mr. Mills and Mr. Salyers. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Mr. Warren reported the special meeting was called to discuss and read on a one-time pay increase to village employees. Asked if anyone had any questions regarding the ordinance. No questions were asked.
An ordinance was read authorizing the payment of a one-time pay increase in village employees and declaring an emergency.
Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Payton made a motion to adopt Ordinance No. 45-2013. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4.
There being no further business, Mr. Fetty moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:05 a.m.
______________________________________
President of Council
Passed: __________________________,2013
Attest: _______________________________
Clerk of Council
SPECIAL MEETING MINUTES
NOVEMBER 22, 2013
A special session of New Boston Village council was called to order at 8:00 a.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with following members of council being present: Mr. Fetty, Mr. William, Mr. Payton, and Mr. Imes.
Mr. Payton made a motion to excuse the absent members, Mr. Mills and Mr. Salyers. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.
Mr. Warren reported the special meeting was called to discuss and read on a one-time pay increase to village employees. Asked if anyone had any questions regarding the ordinance. No questions were asked.
An ordinance was read authorizing the payment of a one-time pay increase in village employees and declaring an emergency.
Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Payton made a motion to adopt Ordinance No. 45-2013. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4.
There being no further business, Mr. Fetty moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:05 a.m.
______________________________________
President of Council
Passed: __________________________,2013
Attest: _______________________________
Clerk of Council
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