NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON COUNCIL
MEETING MINUTES
JANUARY 3, 2013

An organizational meeting was called to order at 6:30 p.m.  James Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.  Mr. Warren stated the first order of business would be to elect a President Pro Tem.  Mr. Mills made a motion to select Mr. Williams as President Pro Tem.  Mr. Salyers seconded the motion.  The roll was called.  The voting results are as follows:  (ayes - 5) Fetty, Payton, Mills, Imes, Salyers) abstain - 1 (Williams).  Second order of business was to set date and time for meetings for 2013.  Mr. Williams made a motion to meet the 1st and 3rd Tuesdays of each month at 6:30 p.m.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.

Regular session of New Boston Village Council was called to order at 6:33 p.m.  James Warren, Jr., President of Council, presided over the meeting.  Same council members in attendance.

Pledge of Allegiance/silent prayer

Mr. Williams made a motion to amend the minutes in the new business to also include Elwood Turner's name when he mentioned the sadness of the loss of firemen.  Mr. Payton also corrected the name of the school mentioned in his and Mr. Fetty's new business as South Central Education Service Center.  Mr. Payton seconded the motions.  All members concurring, Mr. Warren declared the motion carried 6-0.

After the amendment, Mr. Williams made a motion to accept and file the minutes from December 18, 2012.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors;  none

No presenting and acting on petitions:  None

Reading on communications:  None


Reports of:

James Warren, Mayor - 1. Presented Mayor's court report for December, 2012.  Mr. Fetty made a motion to accept and file the report.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  2. Reported Jeannie Pixley and Ms. Earls passed away.  3. Reported everything else doing well financially.  Also reported Staples and Fashion Bug will close soon.

Lana Loper, Clerk - Reported audit for 2011 and 2012 has begun.  She and several council members attended a pre audit meeting this morning.

Kathy Bender, Treasurer - no report

Justin Blume, Legal Counsel - absent

Steve Hamilton, Village Administrator - 1. Passed the underground storage tank certification again.  This is for a two-year period.  He showed he had attended training and had his certification.  2. Corps of Engineers was here and did outside inspection of walls and buildings.  They are more about the cosmetic side but they do make sure the pumps work and the levee certification is more about getting water out in case of a flood.  Corps has requested a five year plan and they need to know much money the village is willing to spend at the flood stations for ladders, paint and repairs.  3.  Two traffic control boxes have been ordered for safey purposes.  One at Oak and 139 and the other at Center and Rhodes.  Cost is $13,500 for both which are not repairable.  This only leaves two left to have all new in the village.  One at Frank's and one at Glenwood Avenueand then will be able to get synchronized.  4. Starting the process of renewing liability insurance with Dyer Insurance.  Have to have quote by next meeting and renewal is due February 1, 2013.

Theda Aldridge, Income Tax Director - absent but presented a report for December, 2012.  Mr. Mills made a motion to accept and file the report.  Mr. Salyers seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report for December 3, 2013.  Mr. Imes made a motion to accept and file.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0. 

Chris Bender, Fire Chief - none


Mayor made same appointments for Committee Chairmen:

Junior Williams, Finance and Wages - none but will meet later in the month to review finances.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - asked if AEP were finished with the poles.  Mr. Hamilton stated the village now has taken ownership.  Mr. Hamilton stated AEP could not change out if we had our traffic lines attached and now the village may be responsible for poles.

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read to make appropriations for current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2013, and declaring an emergency.  Mr. Salyers the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended.  Mr. Fetty seconded the motion.  The roll was called.  The voting results are as follows:  ayes-6.  Mr. Payton moved to adopt Ordinance 1-13.  Mr. Mills seconded the motion.  The roll was called. The voting results are as follows:  ayes-6.


New Business:

Mr. Payton - 1. Reported he and Dan went to the visitation for Mr. Yeley who passed away at 103 years old.  Found out he was in North Africa with his dad.  Stated he wished he had gotten to know him better.  2. School had auction at Stanton Avenue.  3. Asked if the finance meeting could put on the agenda to discuss at the next meeting potential garbage fee and the license tax.  4. Great news that the police updated their personnel manual.  Asked if council could get a copy.  5.  Portsmouth Insurance merged with Berndt Murffin and hope to get better employee benefits.

Mr. Williams - 1. Presented handouts regarding camera information regarding violations of motorist with school buses.  Mr. Rice had been at last meeting and Mr. Williams told him he would get information.  Several states have different issues with cameras.  This decision would be up to the school board and stated he would get this information to them.  The village may be able to help with the financing of the cameras with our violation money.  The costs run from $200 to $2000.  The problem is nationwide.  Included with the handout are some news articles.  We need to get with Mr. Blume with the legal issues.  2. Attended the pre audit meeting and their fees are $9,600.  A then and now purchase order will be done for the lights.  Also the $13,500 for traffic lights needs to be appropriated.  General fund will be used for $9,600, and asked if capital could be used for the traffic lights.  Discussion was held by council and Mr. Williams made a motion to bring in an appropriation for the $9,600 out of the general fund for audit and $13,500 our of capital for the lights.  3. Thanked council for the appointment as President pro tem.  4. Added mandated police training fees to the appropriations.

Mr. Imes - lived next door to Mr. Yeley who had lived in his house since 1938.

Mr. Mills - none

Mr. Salyers - asked about the list of radios that Mr. Craig had programmed.  Mr. Hamilton stated the number of radios had been miscounted.

Mr. Fetty - 1. Requested that council approve to pay for the costs of employees getting flu shots.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the motion carried 6-0.  Asked a notice be sent to employees and discussion was held on how to pay.  2. Asked about grants for cameras on vehicles.  Chief Clark stated Captain Goins checks almost daily for grants.  3. Complimented all departments on financing for the year 2012.  Hope to have another successful year.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Williams seconded the motion.  All members concurring, Mr. Warren declared the meeting be adjourned at 8:20 p.m.

___________________________________
President of Council

Passed: __________________________,2013

Attest: _______________________________
            Village Clerk






Mike Payton,