NEW BOSTON COUNCIL
MEETING MINUTES
JANUARY 3, 2013
An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Mr. Warren stated the first order of business would be to elect a President Pro Tem. Mr. Mills made a motion to select Mr. Williams as President Pro Tem. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: (ayes - 5) Fetty, Payton, Mills, Imes, Salyers) abstain - 1 (Williams). Second order of business was to set date and time for meetings for 2013. Mr. Williams made a motion to meet the 1st and 3rd Tuesdays of each month at 6:30 p.m. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Regular session of New Boston Village Council was called to order at 6:33 p.m. James Warren, Jr., President of Council, presided over the meeting. Same council members in attendance.
Pledge of Allegiance/silent prayer
Mr. Williams made a motion to amend the minutes in the new business to also include Elwood Turner's name when he mentioned the sadness of the loss of firemen. Mr. Payton also corrected the name of the school mentioned in his and Mr. Fetty's new business as South Central Education Service Center. Mr. Payton seconded the motions. All members concurring, Mr. Warren declared the motion carried 6-0.
After the amendment, Mr. Williams made a motion to accept and file the minutes from December 18, 2012. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors; none
No presenting and acting on petitions: None
Reading on communications: None
Reports of:
James Warren, Mayor - 1. Presented Mayor's court report for December, 2012. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported Jeannie Pixley and Ms. Earls passed away. 3. Reported everything else doing well financially. Also reported Staples and Fashion Bug will close soon.
Lana Loper, Clerk - Reported audit for 2011 and 2012 has begun. She and several council members attended a pre audit meeting this morning.
Kathy Bender, Treasurer - no report
Justin Blume, Legal Counsel - absent
Steve Hamilton, Village Administrator - 1. Passed the underground storage tank certification again. This is for a two-year period. He showed he had attended training and had his certification. 2. Corps of Engineers was here and did outside inspection of walls and buildings. They are more about the cosmetic side but they do make sure the pumps work and the levee certification is more about getting water out in case of a flood. Corps has requested a five year plan and they need to know much money the village is willing to spend at the flood stations for ladders, paint and repairs. 3. Two traffic control boxes have been ordered for safey purposes. One at Oak and 139 and the other at Center and Rhodes. Cost is $13,500 for both which are not repairable. This only leaves two left to have all new in the village. One at Frank's and one at Glenwood Avenueand then will be able to get synchronized. 4. Starting the process of renewing liability insurance with Dyer Insurance. Have to have quote by next meeting and renewal is due February 1, 2013.
Theda Aldridge, Income Tax Director - absent but presented a report for December, 2012. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Darrold Clark, Chief of Police - 1. Presented report for December 3, 2013. Mr. Imes made a motion to accept and file. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - none
Mayor made same appointments for Committee Chairmen:
Junior Williams, Finance and Wages - none but will meet later in the month to review finances.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - asked if AEP were finished with the poles. Mr. Hamilton stated the village now has taken ownership. Mr. Hamilton stated AEP could not change out if we had our traffic lines attached and now the village may be responsible for poles.
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read to make appropriations for current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2013, and declaring an emergency. Mr. Salyers the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance 1-13. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Payton - 1. Reported he and Dan went to the visitation for Mr. Yeley who passed away at 103 years old. Found out he was in North Africa with his dad. Stated he wished he had gotten to know him better. 2. School had auction at Stanton Avenue. 3. Asked if the finance meeting could put on the agenda to discuss at the next meeting potential garbage fee and the license tax. 4. Great news that the police updated their personnel manual. Asked if council could get a copy. 5. Portsmouth Insurance merged with Berndt Murffin and hope to get better employee benefits.
Mr. Williams - 1. Presented handouts regarding camera information regarding violations of motorist with school buses. Mr. Rice had been at last meeting and Mr. Williams told him he would get information. Several states have different issues with cameras. This decision would be up to the school board and stated he would get this information to them. The village may be able to help with the financing of the cameras with our violation money. The costs run from $200 to $2000. The problem is nationwide. Included with the handout are some news articles. We need to get with Mr. Blume with the legal issues. 2. Attended the pre audit meeting and their fees are $9,600. A then and now purchase order will be done for the lights. Also the $13,500 for traffic lights needs to be appropriated. General fund will be used for $9,600, and asked if capital could be used for the traffic lights. Discussion was held by council and Mr. Williams made a motion to bring in an appropriation for the $9,600 out of the general fund for audit and $13,500 our of capital for the lights. 3. Thanked council for the appointment as President pro tem. 4. Added mandated police training fees to the appropriations.
Mr. Imes - lived next door to Mr. Yeley who had lived in his house since 1938.
Mr. Mills - none
Mr. Salyers - asked about the list of radios that Mr. Craig had programmed. Mr. Hamilton stated the number of radios had been miscounted.
Mr. Fetty - 1. Requested that council approve to pay for the costs of employees getting flu shots. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Asked a notice be sent to employees and discussion was held on how to pay. 2. Asked about grants for cameras on vehicles. Chief Clark stated Captain Goins checks almost daily for grants. 3. Complimented all departments on financing for the year 2012. Hope to have another successful year.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:20 p.m.
___________________________________
President of Council
Passed: __________________________,2013
Attest: _______________________________
Village Clerk
Mike Payton,
Monday, January 14, 2013
Thursday, January 3, 2013
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
DECEMBER 18, 2012
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer - Mr. Williams asked for everyone to remember the Newtown victims and their families in silent prayer.
Mr. Fetty made a motion to amend the minutes from December 4, 2012, regarding the number of ayes on page 3 to read 5-0 instead of 6-0. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Mills made a motion to accept and file the minutes after the amendment. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: 1. Bill Mason and Lisa Payton from Wal-mart came and provided a very nice meal for everyone. 2. Jack Rice, New Boston school bus driver reported to council there is still a problem with motorists not obeying the school bus laws. They are not stopping when the bus stops and are running the red light. He was very concerned for the student's safety. Mr. Warren asked if he was getting tag numbers. Mr. Rice stated yes but to no avail. CVS and Glenwood Avenue are the problem areas. Mayor stated if he gets tag number and reports it, they will be brought to court. Chief stated they would follow up on tag number but still have to prove it. Mr. Blume stated Mr. Rice needs to get as much information as possible also about the driver to the best he can. Mr. Williams asked if a camera system is made and stated he would do some further checking on cost. Mr. Rice stated he also could have one of the other kids to watch.
No presenting and acting on petitions: none
Reading on communications: none
Reports of:
James Warren, Mayor - 1. Reported Mr. Calvin Yeley, oldest resident of the village at the age of 103 passed away. His funeral service will be Friday. 2. School had its dedication. 3. Traffic light at Oak Street is being rebuilt.
Lana Loper, Clerk - Presented report for November, 2012. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Also reported Mr. Craig's cost for programming the radios was more than $850 due to more radios than calculated. Mr. Fetty asked a statement be brought in showing additional number of radios per department.
Kathy Bender, Treasurer - absent
Justin Blume, Legal Counsel - 1. Couple of things have come up that need addressed in the next few months. Received a notice from OP&F stating monthly payments will be made now instead of quarterly. Clerk stated we already have been paying monthly. Also in a future meeting a resolution has to be done for the pickup of employees. Contribution of the employee's portion will go up the next three years. Goes from 10% to 10.75%. 2. He just received a law suit against the village from a personal injury.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - no report
Darrold Clark, Chief of Police - 1. Presented report for December 18, 2012. Mr. Imes made a motion to accept and file. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Mayor stated Chief Clark, Captain Goins and Chief Bender have been working on security of the new school. Mr. Williams asked if maps have been obtained from the school. Chief Clark stated yes and he would work on it.
Chris Bender, Fire Chief - absent
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
Third reading was given to an ordinance repealing Section 147.09(A)(4), employment standards and policies, of the codified ordinances. Mr. Payton made a motion to adopt Ordinance No. 48-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 49-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 50-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on the separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr.Williams moved to adopt Ordinance No. 51-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read for an amendment for Pension Protection Act ("PPA") Heroes earning assistance and Relief Tax Act of 2008 (HEART) Worker, Retiree and Employer Recovery Act of 2008. Mr. Fetty moved to adopt Resolution No 28-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Warren - Reported Infra-Metals is here. He will ask Mike Dean if he will come to a council meeting to show development. They will be starting in January and should be in operation by September or October. Have been working on this for 5-6 years. Tom Riesner is working to start another group and Mr. Warren has concern this may put SOPA on the back burner.
Mr. Salyers - none
Mr. Fetty - 1. Welcomed Mr. Blume. Glad to see Infra-Metals and South Central Schools coming to New Boston. 3. Reported the light at Rt. 139 needs to let out a few more cars. Mr. Warren stated he would call to have it changed. 4. Talked to Mr. Hamilton regarding several items. The flower bed at Millbrook Park needs fixed, 15 mile per hour signs at the school needs changed, sewer line by St. Monica is sinking needs repaired in the spring, Portsmouth Water Works still needs to repair the hole in the alley between Pine and Spruce, political signs still need to come down and the Chief's car needs painted to be used for patrol. 5. Thanks to Wal-mart and Jack for coming and Merry Christmas.
Mr. Payton - 1. Reported he had a great time with Mr. Imes, Diane Davis, Tara Newton, Triston Bravo, John Whisman, John Williams and Kevin Lewis delivering toys for Chirstmas. 2. Had the opportunity to speak at the dedication of the new school. 3. Also welcomes Infra-Metals and South Eastern School. 4. Reported Mr. Rice has some good points and thanked Wal-mart for coming. Wished everyone a Merry Christmas and a Happy New Year.
Mr. Williams - 1. Discussed having the next council meeting on the 3rd of January, 2013, since the 1st Tuesday is a holiday. Asked clerk to advertise. 2. Stated there were problems with the old gym for the kids to use. However, Mr. Salyers reported they will practice in the old gym and play games in the new gym. 3. Congratulated all departments for a successful year. Stated the village went through a stressful year with the loss of a fireman, Rocky Dunkin, dealing with EPA, FEMA, bad weather conditions, Rt. 139 project, floodwall certification and paving of Lakeview Avenue. This has been one of the busiest years he has been on council.
Mr. Imes - Thanked Wal-mart for everything and had a good time. Merry Christmas and Happy New Year.
Mr. Mills - 1. Echoes everything Mr. Williams said-appreciates everything everyone has done and thanked Wal-Mart for the good food.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:30 p.m.
___________________________________________
President of Council
Passed: _________________________________,2012
Attest: ______________________________________
Village Clerk
MEETING MINUTES
DECEMBER 18, 2012
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer - Mr. Williams asked for everyone to remember the Newtown victims and their families in silent prayer.
Mr. Fetty made a motion to amend the minutes from December 4, 2012, regarding the number of ayes on page 3 to read 5-0 instead of 6-0. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Mills made a motion to accept and file the minutes after the amendment. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from Visitors: 1. Bill Mason and Lisa Payton from Wal-mart came and provided a very nice meal for everyone. 2. Jack Rice, New Boston school bus driver reported to council there is still a problem with motorists not obeying the school bus laws. They are not stopping when the bus stops and are running the red light. He was very concerned for the student's safety. Mr. Warren asked if he was getting tag numbers. Mr. Rice stated yes but to no avail. CVS and Glenwood Avenue are the problem areas. Mayor stated if he gets tag number and reports it, they will be brought to court. Chief stated they would follow up on tag number but still have to prove it. Mr. Blume stated Mr. Rice needs to get as much information as possible also about the driver to the best he can. Mr. Williams asked if a camera system is made and stated he would do some further checking on cost. Mr. Rice stated he also could have one of the other kids to watch.
No presenting and acting on petitions: none
Reading on communications: none
Reports of:
James Warren, Mayor - 1. Reported Mr. Calvin Yeley, oldest resident of the village at the age of 103 passed away. His funeral service will be Friday. 2. School had its dedication. 3. Traffic light at Oak Street is being rebuilt.
Lana Loper, Clerk - Presented report for November, 2012. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Also reported Mr. Craig's cost for programming the radios was more than $850 due to more radios than calculated. Mr. Fetty asked a statement be brought in showing additional number of radios per department.
Kathy Bender, Treasurer - absent
Justin Blume, Legal Counsel - 1. Couple of things have come up that need addressed in the next few months. Received a notice from OP&F stating monthly payments will be made now instead of quarterly. Clerk stated we already have been paying monthly. Also in a future meeting a resolution has to be done for the pickup of employees. Contribution of the employee's portion will go up the next three years. Goes from 10% to 10.75%. 2. He just received a law suit against the village from a personal injury.
Steve Hamilton, Village Administrator - absent
Theda Aldridge, Income Tax Director - no report
Darrold Clark, Chief of Police - 1. Presented report for December 18, 2012. Mr. Imes made a motion to accept and file. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Mayor stated Chief Clark, Captain Goins and Chief Bender have been working on security of the new school. Mr. Williams asked if maps have been obtained from the school. Chief Clark stated yes and he would work on it.
Chris Bender, Fire Chief - absent
Reports of Chairman of Committees:
Junior Williams, Finance and Wages - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Laws and Claims - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
Third reading was given to an ordinance repealing Section 147.09(A)(4), employment standards and policies, of the codified ordinances. Mr. Payton made a motion to adopt Ordinance No. 48-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 49-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 50-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on the separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr.Williams moved to adopt Ordinance No. 51-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read for an amendment for Pension Protection Act ("PPA") Heroes earning assistance and Relief Tax Act of 2008 (HEART) Worker, Retiree and Employer Recovery Act of 2008. Mr. Fetty moved to adopt Resolution No 28-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business
Mr. Warren - Reported Infra-Metals is here. He will ask Mike Dean if he will come to a council meeting to show development. They will be starting in January and should be in operation by September or October. Have been working on this for 5-6 years. Tom Riesner is working to start another group and Mr. Warren has concern this may put SOPA on the back burner.
Mr. Salyers - none
Mr. Fetty - 1. Welcomed Mr. Blume. Glad to see Infra-Metals and South Central Schools coming to New Boston. 3. Reported the light at Rt. 139 needs to let out a few more cars. Mr. Warren stated he would call to have it changed. 4. Talked to Mr. Hamilton regarding several items. The flower bed at Millbrook Park needs fixed, 15 mile per hour signs at the school needs changed, sewer line by St. Monica is sinking needs repaired in the spring, Portsmouth Water Works still needs to repair the hole in the alley between Pine and Spruce, political signs still need to come down and the Chief's car needs painted to be used for patrol. 5. Thanks to Wal-mart and Jack for coming and Merry Christmas.
Mr. Payton - 1. Reported he had a great time with Mr. Imes, Diane Davis, Tara Newton, Triston Bravo, John Whisman, John Williams and Kevin Lewis delivering toys for Chirstmas. 2. Had the opportunity to speak at the dedication of the new school. 3. Also welcomes Infra-Metals and South Eastern School. 4. Reported Mr. Rice has some good points and thanked Wal-mart for coming. Wished everyone a Merry Christmas and a Happy New Year.
Mr. Williams - 1. Discussed having the next council meeting on the 3rd of January, 2013, since the 1st Tuesday is a holiday. Asked clerk to advertise. 2. Stated there were problems with the old gym for the kids to use. However, Mr. Salyers reported they will practice in the old gym and play games in the new gym. 3. Congratulated all departments for a successful year. Stated the village went through a stressful year with the loss of a fireman, Rocky Dunkin, dealing with EPA, FEMA, bad weather conditions, Rt. 139 project, floodwall certification and paving of Lakeview Avenue. This has been one of the busiest years he has been on council.
Mr. Imes - Thanked Wal-mart for everything and had a good time. Merry Christmas and Happy New Year.
Mr. Mills - 1. Echoes everything Mr. Williams said-appreciates everything everyone has done and thanked Wal-Mart for the good food.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:30 p.m.
___________________________________________
President of Council
Passed: _________________________________,2012
Attest: ______________________________________
Village Clerk
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