NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING MINUTES
NOVEMBER 16, 2012

Special session of the New Boston Village Council was called to order at 7:35 a.m.  James N. Warren, Jr., President of Council, presided over the meeting.  The roll was called with the following members of council being present:  Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Imes.

Mr. Payton made a motion to excuse the absent member, Mr. Salyers.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Williams, Finance and Wage Chairman, presented the Finance meeting report dated November 13, 2012.  The committee discussed and is recommending a one-time pay increase for employees.  Also the committee recommends paying $850.00 for re-programming of emergency radios.  Mr. Fetty made a motion to accept and file the report.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Mills made a motion to bring in an ordinance for the one-time pay increase.  Mr. Payton seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Williams made a motion to bring in an ordinance appropriating the cost of re-programming of emergency radios at a cost of $850.00.  Mr. Mills seconded the motion.  All members concurring, Mr. Warren declared the motion carried 5-0.

There being no further business, Mr. Mills moved the meeting be adjourned.  Mr. Imes seconded the motion.  All members concurring, Mr. Warren declared the meeting adjourned at 7:35 a.m.

_________________________________
President of Council

Passed: _____________________,2012

Attest: ___________________________
           Clerk of Courts

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES NOVEMBER 6, 2012 Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Mills made a motion to accept and file the minutes from October 16, 2012. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports from Visitors: None No presenting or acting on petition: none No presenting and acting on petitions: none Reading and acting on communications: Resignation of Walter Lytten was presented effective November 30, 2012. Mr. Lytten stated it has been a pleasure serving council and the village but he has decided to retire. Reminded council the solicitor position is a professional service contract. Mr. Mills made a motion to accept and file the resignation. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports of: James Warren, Mayor - 1. Presented mayor's court report for October, 2012. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the position. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Breakfast with Santa and the Christmas parade are December 1st. 3. Veteran's Day Ceremony at the Golden Corral is November 12 at 3:00 p.m. 4. New school is coming along good and will open soon. 5. Traffic light on Rhodes is being rebuilt. Lana Loper, Clerk - no report Kathy Bender, Treasurer - no report Walter Lytten, Legal Counsel - no report Steve Hamilton, Village Administrator - 1. Will have ordinance number on the no brake engine signs. 2. The 1994 dump truck was stolen and damages were done to the engine and transmission. Insurance is reimbursing $5550. Total cost of repairs is $6950. Needs $1400 additional. Mr. Fetty made a motion for the appropriations of $6950. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Stop signs and posts have been delivered and service department will start soon getting them installed. 4. Mulch and new swings are in at the park. 5. Sink hole in front of Frank's has been repaired but sinking again behind it. Hope the state will repair in the future. 6. Working with Mr. Lytten for some things regarding the school. Will report later. 7. Curbs and gutters were done today on Harrisonville Avenue. Paving will be done soon. Should be open by November 21. 8. AMEC hopefully will be closed out by the end of the year. Certification is passed. 9. Received a call for corps regarding a five-year plan showing we are working on repairs. 10. Presented an agreement with Portsmouth regarding sewer. Asking council to pass the ordinance tonight on an emergency for the contract. Further discussion was held regarding this contract. Theda Aldridge, Income Tax Director - Presented report for October, 2012. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Darrold Clark, Chief of Police - Presented report dated November 6, 2012. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - no report Reports of Chairmen of Committees: Junior Williams, Finance and Wages - none - but set finance meeting for November 13 at 6:30 p.m. to review finances and wages for 2012. Ralph Imes, Streets & Alleys - none Mike Payton, Utilities & Communications - none Jon Mills, Flood & Sewage - none Terry Salyers, Laws and Claims - none Dan Fetty, Lands & Buildings - reported he contacted contractors at the school for funding for tennis courts. Reading of Ordinances and Resolutions An Ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 35-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read repealing section 133.05 residency requirements of the codified ordinances. Mr. Williams made a motion for the 1st reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: aye-6. An ordinance was read to approve then and now certificate in excess of $3000 for payment to SOMC for medical bills and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. THe voting results are as follows: ayes-6. Mr. Fetty moved to adopt Ordinance No. 36-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read authorizing the mayor to enter into an agreement with the City of Portsmouth to compensate the Village of New Boston for transportation of city and county sewage through certain sewers owned by the village and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved to adopt Ordinance No. 37-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business Mr. Williams - 1. Thanked Mr. Lytten for his service to council, mayor and community. 2. Received complaints regarding engine braking on Vine Street where the trucks turn in. Asked Mr. Hamilton to makesure sign is posted. 3. Reported additional crosswalk lines and striping was done with the change orders. Bill now is $6936.90. Asked the clerk to close original purchase order and bring in a then and now certificate for $6936.90. Mr. Fetty made a motion for the then and now certificate. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 4. Asked if the new school will provide plan drawings of the new buildings to fire and police. Chief Bender stated he has blueprints and Chief Clark stated his deals with security. 5. Ask about fire hydrants for the school. Chief Bender says there are three new ones. Still waiting on Portsmouth to fix the one by Mr. Henson. Mr. Imes - none Mr. Mills - Thanked Mr. Lytten for all his years of service Mr. Salyers - Reported flag at the lake needs replaced. Mayor stated it will be replaced tomorrow. Mr. Fetty - Also thanked Mr. Lytten for all his years of service. Mr. Payton - Reported Fashion Bug was closing down nationwide. 2. Asked about the latest on Infra-Metals. Mayor stated it was still happening. 3. Reported he and Kathy have been working on the parade. 4. Told Mr. Lytten he hated to see him go and good luck. Asked what procedure was to replace the solicitor. Discussion was held and everyone agreed resumes should be accepted and interviews made. There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:40 p.m. ______________________________________ President of Council Passed: __________________________,2012 Attest: ______________________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES October 16, 2012 Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., Presdent of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Mills made a motion to accept and file the minutes from October 2, 2012. Mr. Williams seconded the motion. All members concurrin, Mr. Warren declared the motion carried 6-0. Reports from visitors: none No presenting and acting on petitions: none Reports of: James Warren, Mayor - 1. Mr. Combs still working as part-time patrolman. 2. Mayor discussed political signs in the village and asked Mr. Lytten to explain what some of the laws were. Mr. Lytten stated the laws have kept changing throughout the years. Courts keep ruling the freedom of speech. Several years ago they said you could put a reasonable time and size regulations. He stated he would have to do more research to see what the state laws are. Mr. Fetty stated we have to do more research to see what the state laws are. Mr. Fetty stated we do have an ordinance in place regarding signs. Mr. Lytten stated if we have an ordinance regarding signs it should be upheld. Mr. Payton asked if we had ever issued citations. Mr. Warren stated we have called them in the past to take down or we remove and store them until they are picked up. Mr. Lytten stated it is still better to have some type of ordinance regarding signs rather than none at all. Mr. Payton asked if it is worthwhile to pursue the sign problem. Mr. Salyers stated anyone running for an office should be willing to comply with the ordinance. Mr. Williams discussed the size of the signs is the man problem and most people have been willing to take down if they are not in compliance. Further discussion was held regarding a tractor trailor parked with a huge sign on the side. Mr. Warren asked council what they wanted to do, either take down signs or ride it out until the election. Mr. Lytten suggested we should enforce the ordinance we have in place and put under further review to a committee for future reference. Mr. Mills stated they should comply by the ordinance and give them a courtesy call to take down. Other members of council agreed. Lana Loper, Clerk - absent - 1. Report for October 2012 was presented. Mr. Fetty made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Transfer of liquor license was presented to Paps Carryout since it was sold. Mr. Fetty made a motion not to ask for a hearing. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Kathy Bender, Treasurer - none Walter Lytten, Legal Council - 1. Reported he reviewed the residency requirements and stated that no employee could be required as a condition of employment to reside in the political subdivision. Mr. Williams asked then if we cannot require our village administrator, fire chief or police chief to live in the village. Further discussion was held and Mr. Lytten stated we should comply with the state statute and he could review and change accordingly. Mr. Fetty made a motion for our ordinance to comply with the state statute regarding residency. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Steve Hamilton, Village Administrator-1. Stated he has been called many times over the political signs and trying to do his best to comply with ordinance. 2. The wall on Rt. 139 project is now complete. 3. Mr. Hamilton and Mr. Lytten reviewed the creek and terrace area at the school regarding a guardrail. Mr. Lytten explained what a right of way is to council members. Platt maps were made years ago and set the width of the street. Mr. Lytten asked what the ODOT rules are. Mr. Lytten explained he had livd there many years and have never seen any cars go in the creek. Mr. Lytten and Mr. Hamilton reported they would talk to school board with safety concerns. Mr. Hamilton reported we would have to have a right of way for the catch basins. Mr. Lytten stated he would do more research regarding guardrails. Theda Aldridge, Income Tax Director - absent Darrold Clark, Chief of Police - 1. Presented report dated October 16, 2012. Mr. Imes made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0. 2. As of October 5, Josh Carver has completed his one year probationary period. Mr. Warren is asking council to approve his recommendation for Mr. Carver's appointment to the New Boston Police Department. Mr. Mills made a motion for the appointment of Mr. Carver. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Chris Bender, Fire Chief - 1. Hydrants have been tested and have only one broken. New hydrant needs to be ordered. 2. Also has bad hose that needs to be replaced. Mr. Williams made a motion to appropriate $4000 for the hose and hydrants. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried. Mr. Hamilton asked that $300 to be appropriated for police tires. Mr. Williams asked to amend the appropriation ordinance to include the $300. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports of Chairmen of Committees: Junior Williams, Finance & Wages - Holding off until November finance meeting. Ralph Imes, Streets & Alleys - presented reports from meeting held October 8, 2012. Mr. Fetty made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mike Payton, Utilities & Communications - asked if AEP will take down the vines around the power lines. Mr. Hamilton said they would but not primary on their list. Jon Mills, Flood & Sewage - none Terry Salyers, Laws & Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions None New Business Mr. Payton - 1. Were flyers sent out regarding tax renewal. Mr. Warren stated they will be passed out tomorrow. 2. Demo list available? County sent letters directly to owners and some owners have been willing to fix up. 3. Asked for a copy of parade registration. Mr. Warren stated he would have Jessica have one ready. Mr. Williams - 1. Asked about striping on Lakeview. Mr. Hamilton stated within 2 weeks they will start. 2. Asked if AMEC is completed. Mr. Hamilton reported they should be done in a month and no later than the end of the year. Mr. Warren reported InfraMetals has received a convenant not to sue and that means they are moving right along. Hope to sign contract soon. Mr. Imes - 1. Reported our ordinance regarding length of time on yard sales is two days. A few people have been having the sales longer than two days. Mr. Hamilton stated he would take them a copy of that ordinance. Mr. Mills - none Mr. Salyers - 1. Police and Fire Departments doing well at K-Mart with the kids. Mr. Fetty - none There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:00 p.m. _______________________________________ President of Council Passed: ________________________, 2012 Attest: _______________________________ Village Clerk