NEW BOSTON VILLAGE COUNCIL MEETING MINUTES October 2, 2012 Meeting Minutes Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers. Pledge of Allegiance/silent prayer Mr. Salyers made a motion to accept and file the minutes from September 18, 2012. M. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reports from visitors: none No presenting and acting on petitions: None Reports of: James Warren, Jr., Mayor - 1. Presented mayor's court report for September, 2012. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Asked for council's approval in appointing Joe McGraw to the Zoning Board upon the passing of Elwood Turner, who served many years and did a good job. Mr. Mills made a motion to approve the appointment of Mr. McGraw. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Reported there are still four police officers off on workers compensation and would like for council to think about hiring Curtis Combs at the next meeting. Lana Loper, Clerk - none Kathy Bender, Treasurer - absent Walter Lytten, Legal Counsel - Reported to council the amount for contract biddin for the village has increased to $50,000 instead of $25,000. Steve Hamilton, Village Administrator - 1. Explained roadway collapsed in front of the school due to digging. Mr. Hamilton also presented pictures for council's review regarding a guardrail around the terrace, possibility of a problem with a tree falling on resident's property. Stated the school owns the property where the tree is located. Discussion was held regarding the problems and Mr. Warren asked for a streets and alleys committee meeting for further discussion. 2. Mr. Howerton has not signed the no rise agreement. Stated he would cease job if not signed. Mr. Lytten advised to give Mr. Howerton another call to have him sign the agreement. 3. Reported he had received a letter regarding a 50/50 matching grant through the county engineer's office. Capital improvement funds are down and not sure if we can participate. 4. Still talking with RCAP who is trying with our sewer funding. Reported he has a conference call in the morning with RCAP and will know more then. 5. Mr. Fetty asked if concrete is being poured at the 139 project. Mr. Hamilton stated milling and paving should be completed by the first week of November. Theda Aldridge, Income Tax Director - absent but report for September, 2012, was presented. Mr. Payon made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Darrold Clark, Chief of Police - 1. Presented report dated October 2, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the moton carried 6-0. Chris Bender, Fire Chief - absent Reports of Chairmen of Committees: Junior Williams, Finance and Wages -none Ralph Imes, Streets and Alleys - 1. Set meeting for October 8, 2012 at 6:00 p.m. to discuss roads & allys. 2. Discussed with council regarding land at Shale Bank Hollow which involves Mr. Russell. Mr. Hamilton stated there was a verbal agreement seveal years ago between Jerry, Mick, and Don Hadsell and nothing has been done and cannot find any paper work regarding the problem. Mr. Hamilton stated it needs a new culvert and property still belongs to village. Mr. Lytten reported they wanted a exchange of property. Mike Payton, Utilities & Communications - none Jon Mills, Flood & Sewage - none Terry Salyers, Laws and Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions Second reading was given to an ordinance authorizing the issuance of a permit to the American Red Cross, to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams made a motion to adopt Ordinance No. 33-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 34-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. New Business: Mr. Fetty - 1.Thanked the Fire Honor Guard for a fine job they did at Elwood's funeral. Also thanked the police department for their help on the day of the funeral. Everyone was very impressed. 2. Reported Jack Horner, long time resident of New Boston had passed away. 3. Asked Mr. Hamilton has he ordered the sign for Oak Street regarding no turn on red on Monday-Friday from 7:00 am to 5:00 pm. Mr. Hamilton stated he would order. 4. Asked if the engine break ordinance has been completed. He reported signs were out but no ordinance was brought in. Mr. Lytten state he would double check. 5. Discussed the rules for the fire chief having to be a New Boston resident. In 1999 an ordinance was passed stated fire chief must be a New Boston resident. He reported the state had changed the code in 2002 and reported he would like to change our ordinance to comply with the state regulations. Mr. Williams stated he thought the state gave the option and felt department heads were wanted to live in New Boston for response time for emergencies. Mr. Payton asked if we could override the state law. Mr. Lytten stated he would check the laws and report back. Mr. Payton - 1. Asked Mr. Hamilton if we have enough salt this year. Mr. Hamilton stated we do have since not much was used last year. 2. Asked for a list of homes that was scheduled to be demolished by the county. Mr. Hamilton stated he would have a list at the next meeting. 3. Reported the Daymar 5K Run will be Saturday morning at 9:00 a.m. 4. Asked about the lot the church was selling across from him and was advertised as commercial. Mr. Warren stated there were three lots and a smaller building for sell for $45,000. Mr. Williams - 1. Reported he had attended the Atty. General Sunshine Law Training in Chillicothe. Information is now on CD rather than a booklet. 2.Attenuator by the Walmart area needs a reflector. 3. Reported the grass past Bob Evans looks good. Asked if North Gallia would be cut soon. Mr. Hamilton stated it would be. Mr. Imes - none Mr. Mills - none Mr. Salyers - none There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurrig, Mr. Warren declared the meeting be closed at 7:55 p.m. ____________________________ President of Council Passed: ___________________ Attest: ______________________ Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL September 18, 2012 Meeting Minutes Regular session of New Boston Village Council was called to order at 6:33 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of counil being present: Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Mr. Payton made a motion to excuse the absent member, Mr. Fetty. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Pledge of Allegiance/Silent Prayer - remembering Elwood Turner Mr. Mills made a motion to accept and file minutes from August 21, 2012 and September 4, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Reports from Visitors: None No presenting and acting on petitions Reports of: James Warren, Maypr - 1. Reported Halloween is being celebrated in the county on October 30, from 5:30 P.M. TO 7:00 P.M. and would like the village to have the same day and time. Mr. Mills made a motion to have trick or treat on Tuesday, October 30, 2012, from 5:30 p.m. to 7:00 p.m. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Stated Red Cros had submitted two solicitation requests the first of the year. One was granted in April and would now like to have their second one October 13, 2012. Mayor would like to give them permission since there has been several disasters and they have sent people to help. Mr. Lytten stated an ordinance should be brought in. Mr. Williams made a motion to bring in an ordinanc to allow solicitation on October 13 from 9 a.m. to 4 p.m. at the Walmart and K-Mart entrances. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Elwood Turner's funeral will be held at 11:00 a.m. in the morning in Sciotoville. 4. Presented mayor's court report for August, 2012. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Lana Loper, Clerk - 1. Presented report for August, 2012. Mr. Payton made a motion to accept and file. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Kathy Bender, Treasurer - absent Walter Lytten, Legal Counsel - no report Steve Hamilton, Village Administrator - 1. Gave counsel a copy of letter he had sent to the school regarding the paving on Lakeview Avenue. 2. The old terrace will be turned into water storage pond. Howerton has stamped it and school board approved it. 3. Asked council to dedicate the gazebo to Elwood Turner. He spent several years trying to restore damages to the gazebo. Mr. Hamilton would like to fix it back up and have the dedication. Mr. Salyers asked if it would be maintained. Stated if someones name is on it, we should maintain it. Mr. Hamilton stated yes maintenance would be done. 4. Mr. Williams asked if we were ready to close out the FEMA account. Mr. Hamilton states he is almost ready to send in the last report and the money has to be closed out and transferred to the general fund, then the money will be received from the state for their part. Mr. Williams asked if the transfer and appropriations could be done at the next meeting. Mr. Hamilton said yes. 5. Mr. Salyers aked if the manhole covers will be raised on Lakeview. Reported there are big bumps. Mr. Hamilton reported no. The extra cost for raising and putting in new is an additional $40,000. 6. Mr. Payton asked when the houses will be raised. Mr. Hamilton reported it would be another three weeks. 7. Reported he met with the Corps. They will give us until November 1 to come up with a five and ten year plan to do work at the pump stations. Have to show that we are trying to keep up with the repairs and Mr. Williams asked about striping on Lakeview Avenue. Mr. Hamilton stated he would bring in estimate next meeting. He also asked if our cost on Lakeview paying is still $75,000. Mr. Hamilton stated it would be slightly under that amount. Mr. Williams also stated we need appropriation for that also out of capital. Theda Aldridge, Income Tax Director - 1. presented report for August, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Darrold Clark, Chief of Police - Presented reports dated September 4 and September 18, 2012. Mr. Mills made a motion to accept and file the reports. Mr. Williams seconded the report. All members concurring, Mr. Warren declared the motion carried 5-0. Chris Bender, Fire Chief - absent Reports of Chairmen of Committees: Junior Williams, Finance & Wages - none Ralph Imes, Streets & Alleys - none Mike Payton, Utilities and Communications - none Jon Mills, Floods & Sewage - none Terry Salyers, Laws & Claims - none Dan Fetty, Lands & Buildings - none Reading of Ordinances and Resolutions Second reading was given to an ordinance authorizing the issuance of a permit to the Military Order of the Purple Heart, Chapter 671, to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results areas follows: ayes-5. Mr. Salyers made a motion to adopt Ordinance No. 32-12. Mr. Mills seconded the motin. The roll was called. The voting results are as follows: ayes-5. A resolution was read accepting the amounts and rates as determined by the budget commission, authorizing the necessary tax levy and certifying them to the county auditor. Mr. Williams made a motion to adot Resolution No. 26-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. New Business: Mr. Salyers- Reported th grass was getting high from Bob Evans to the light. Mr. Hamilton stated he just got the sickle bar and the grass will be cut. Mr. Payton - 1. Daymar ceremony went well. Fire department was there along with Terry Johnson, Portsmouth Mayor and others. Daymar was very proud to be a part of it. Was done by 100% donations. Thanked everyone. The Applegate and Dunkin families were very proud. 2. Asked if Christmas parade could be done on December 1, same day as breakfast with Santa. Mayor stated 5:00 p.m. would be ok. Mr. Williams made a motion to have Christmas parade at 5:00 p.m. on December 1. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also Daymar 5-K run will be on October 6. 3. Extends sympathy to Elwood Turner's family. Thanked Ryan Ottney with the Daily Times for writing a very nice article about Elwood in the newspaper today. Mr. Williams - Condolences to the Turner family and also to Councilman Fetty and Councilman Salyers. Mr. Imes - Attended the viewing of Mr. Turner earlier this evening and was a very good turnout. Mr. Mills - Also sends condolences to the Turner family. This was a great loss to the community. There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:00 p.m. ______________________________ President of Council Passed: ________________,2012 Attest: _____________________ Village Clerk