NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
5-15-2012


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from May 1, 2012. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reports from Visitors:

Brittney Tatman, Assistant Store Manager from Rent-2-Own presented to council a proposal to fix up Village Square. Brittney stated she was from this area and wanted to do something to help the community after being approached by the owner asking her what they could do for the community. They will clean up the park, add mulch, new shelter house roof, paint fence and install new playground equipment. Since the store is donating so much time and money the park will also feature their name on a sign outside the park stating "Sponsored by Rent-2-Own." They will also be responsible for maintaining the park. Mr. Williams made a motion to bring in a Resolution for Rent-2-Own to proceed with the improvements. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mayor, Village Administrator and Council thanked Brittney and Rent-2-Own for their generous donation.


No Presenting or Acting on Petitions

Reading and Acting on Communications: Mayor reported he had received a letter from Marty Mohr who is interested in a property located on Rhodes for commercial purposes. On hold until he hears from owner for legal action.


Reports of:

James Warren, Mayor - 1. SFI will be closing in August. Still unsure of their standing. J & H Erectors owns the property but lease is still held by SFI. Village will be loosing about $140,000 in income tax per year. CAO is being brough in to train employees. 2. Reported the village needs to replace one traffic control box on Rhodes Avenue in the future. 3. Tractor Supply will open in June.

Lana Loper, Clerk - presented report for April, 2012. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - no report but thanked council for excusing her during softball season.

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. At this time no quote from Mr. Harner but he would like to give a quote next year. 2. Letter from Vicki Cade thanking the Village for their kindness in the death of her brother.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - presented report dated May 15, 2012. Mr. Payton made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - 1. Rocky Dunkin has completed all training. 2. Worked UCAN walk. 3. Met with Kim Carver and the fire department will be able to get two more Marcs radios.


Reports of Chairman of Committees:

Junior Williams, Finance and Wages - reported the committee met on May 14. Prior to the meeting, Gary Duzan from Portsmouth Insurance met with finance committee to discuss plans for the new health insurance plan beginning June 1, 2012. Mr. Williams reported that Mr. Harner was unable to get quotes available for this year but would like to quote next year. Medical Mutual will be the new insurance this year since Anthem renewal had increased. Mr. Williams made a motion to bring in an ordinance to enter into an agreement for health insurance with Medical Mutual through Portsmouth Insurance Company at a special council meeting on Monday, May 21 at 7:30 a.m. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. After the insurance meeting the finance committee continued discussionon the 2013 budget revenues and expenditures. Also discussion included employee medical insurance costsssss, impending SFI closing, floodwall certification paymentss and employee overtime costs. Committee agreed to extend meeting to a later date to finalize 2013 budget. Mr. Williams also included a tentative schedule for the finalization of the budget. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, MR. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - none

Dan Fetty, Lands & Buildings - reported he still would like a meeting of the zoning board for development.


Reading of Ordinances and Resolutions

Third reading was given to an ordinance authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet website. Mr. Salyers moved to adopt Ordinance No. 21-12. Mr. Williams seconded he motion. The roll was called. The voting results are as follows: ayes-5 (Williams, Payton, Mills, Imes, Salyers) nays -1 (Fetty)

An ordinance was read directing the clerk to establish a new fund account, Clerk of Court Computer Fund and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 22-11. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Williams made a motion to amend the ordinance for the purchase of the mayor's court software from $10,000 to $9,500. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved the rules requiring an ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 23-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Council discussed the new mayor's court contract with recommendation from Mr. Williams that Mr. Lytten review to make sure everything was ok. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


New Business:

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Asked Mr. Lytten is anything happening with Portsmouth regarding revenue from sewers. Mr. Lytten stated no movement yet. Mr. Williams stated the EPA wants to see that some movement needs to be done and we need to contact Portsmouth even if they state that they cannot do anything. Mr. Lytten stated he would contact them regarding the revenue. 2. Asked about the ruts at Colliers. Mr. Lytten stated they told him no and everything was done as per the contract. 3. Asked for a committee to review the employee manual. This has not been done in several years. 4. Would like for pot holes on Lakeview to be patched. 5. OT in police department is high. Has not seen reduction in OT. Chief Clark stated 39 hours pre-planed and parades and other events are happening which cause OT. 6. Ask about police pay for ball games. Chief Clark stated that was reimbursed by the schools. 7. Reported he represented the Village at an AEP meeting in Chillicothe regarding the rate increase. Several people attended to voice their opinion. Would like a resolution opposing the rate increse. 8. Hopes he can help with grant money for the tennis courts.

Mr. Payton - 1. Asked Mr. Lytten if any recourse could be done regarding the ruts at Colliers Port. Mr. Lytten stated engineering and drilling would have to be done and costs would be high. Mr. Hamilton stated money now is not available and Mr. Lytten stated it would not be worth pursuing at this time. 2. Speaker for New Boston graduation is Steve Williams. 3. Asked for a resolution to be brought in for Levi Horsley who was recognized as Athlete of the Year at New Boston. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 4. First Responders parade is May 24 at 12:00 p.m. Terry Johnson and Tommy Jordan, survivor of the Twin Towers will be guest speakers. 5. Special thanks to Rent-2-Own. May 26 will be their 5-K run.

Mr. Williams - OPERS is reviewing their health care plan. Effects current retirees. This is losing $1 million a day in delays. Encourages everyone to go to web site and sign petition.

Mr. Imes - none

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:40 p.m.

_______________________________
President of Council

Passed: _________________,2012

Attest: _______________________
Village Clerk