NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JANUARY 17, 2012

Regular session of New Boston Village council was called to order at 6:30 p.m. William Williams, Jr., President Pro Tem, presided over the meeting. The roll was called with the following members of council present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes, and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from January 3, 2012. Mr. Mills seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0.

Reports from Visitors:

Mike Bell from Daymar spoke to council and others about the National Wear Red Day on February 3rd. Daymar is having their 1st ceremony in support of women's health by having several groups such as Weight Watchers, Preferred Fitness and American Cancer Society. He invited everyone to attend. Asking for a proclamation from the mayor as official day for the village resolution from council. Mr. Payton made a motion to bring in a resolution. Mr. Imes seconded the motion. All members concurring, Mr. Williams declared the motion carried.

No Presenting or Acting on Petitions: none


Reports of:

James Warren, Mayor - absent

Junior Williams, President Pro-Tem - reported Mayor was absent

Lana Loper, Clerk - December, 2011, and year report for 2011. Mr. Fetty made a motion to accept and file the reports. Mr. Mills seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0.

Kathy Bender, Treasurer - none

Walter Lytten, Legal Counsel - none

Steve Hamilton, Village Administrator - 1. Working on overtime report for each department. Will have report next meeting. 2. Received letter from AMEC reporting some repairs that will need to be done. Also drill had to be ordered at a cost of $780 that opens the gates and this is also needed for certification. Mr. Williams reported this could be funded with the floodwall funds. 3. Traffic box to be moved from Glenwood to Gallia will be at a cost of about $3000. It is set to max and there are still traffic problems. West End owns the guts of the box. Mr. Fetty recommended this referred to finance committee. Mr. Williams seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0. Mr. Fetty also made a motion to accept the report from AMEC. Mr. Salyers seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0.

Theda Aldridge, Income Tax Director - presented report dated January 17, 2012. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0. He asked for the fund to be set up to receive the grant fund and approval of the new cruiser equipment. Mr. Williams stated the money needs to be appropriated for the cruiser to be ordered. Best recommendation is that the $23,978.29 be taken out of general fund and would be reimbursed with the grant money and $15,957.00 taken out of Capital Improvement. Two cruisers currently running but having same problems. Mr. Payton made a motion to bring in an ordinance for the appropriation on emergency basis. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Chief Clark aslo reported Rebecca Phipps was hired as a part-time dispatcher.

Chris Bender, Fire Chief - 1. Presented year end report for 2011. Mr. Fetty made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0. 2. MVA check was received for $421. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Williams declared the motion carried 6-0. 3. Letter recommending Rocky Dunkin be hired as a full time fireman on a one year probationary period. This position will be open due to the resignation of Brandon Reinhardt, who has accepted a position with the Portsmouth Fire Department. Mr. Mills made a motion to confirm the appointment. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - meeting set for Tuesday, January 24 at 6:30 p.m.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - none

Dan Fetty, Lands & Buildings - meeting set for Thursday, January 26 at 4:30 p.m.


Reading of Ordinances and Resolutions

An ordinance was read directing the clerk to establish a new fund account, OCJS Grant 2011-JG-402-6904, and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 2-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read to amend ordinance No. 29-11, Section 6, "Village Master Pay Ordinance" and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved at adopt Ordinance No. 3-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Mr. Williams - 1. Reported an accident happened in front of his house a couple of weeks ago and commended the police and fire departments for having everything under control and also noted the heroic actions. Two men were trapped inside and they were able to get them out safely. 2. Asked Steve when repairs on Rt. 139 will be started. Steve reported they should be started by middle of February. Will take about six months to repair.

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - Asked about training in the fire and police training. Chief Bender stated in house training is done. There is a program through the state online and firemen have to have so many hours per year.

Mr. Fetty - Asked what OT calls means for street coverage. Chief stated only one officer is on the streets. 2. Asked about the alley behind Spruce. Steve stated the water company needs to fix their portion first and then we are ready to go. 3. Ask about the problem on Grace Street. Steve stated problem was resolved. 4. Ask about dog problem. Send to Laws Committee. 5. Commended each department heads on controlling the spending in 2011 and hopes to continue in 2012.

Mr. Payton - Also commended the fire and police departments with the accident and drug bust. Reported Sunshine Law training will be taken place and each elected official or a representative is required to attend. Asked Mr. Lytten if he could get more information.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:30 p.m.

________________________________
President of Council

Passed: ____________________, 2012

Attest: __________________________
Village Clerk