NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
SEPTEMBER 6, 2011
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from August 16, 2011. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from visitors: none
No Presenting and Acting on Petitions
No Communications
Reports of:
James Warren, Mayor - 1. Presented Mayor's Court for August 2011. Mr. Mills moved to accept the report. Mr. Payton seconded the motion. All members concurring Mr. Warren declared the motion carried 6-0. 2. Reported Mayor's Court report is presented according to state requirements. 3. Reported loan papers were signed today by himself and the clerk and funds are readily available. After discussion was held with council, village administrator and solicitor regardining ordinances that need to be brought in regarding the appropriation of the $215,000, draw down of the funds needed for Phase 2 and contract with AMEC, Mr. Imes made a motion to bring in the three ordinances by emergency. Council also requested Mr. Hamilton check with Portsmouth to see what they were doing with their certification and would like to have contract. Mr. Hamilton stated he would call Mr. Duncan to get clarification and would attend Portsmouth Council meeting for more information. Steve stated that Portsmouth has already spent more than $600,000 and he feels they will complete the process. Mr. Lytten stated he would check with Mike Jones from Portsmouth and if they have done Phase 2 he would try to get copy. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Lana Loper, Clerk - no report
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Explained the grant received for the playground equipment did not include having the equipment installed. Received bill from Dynamic Installations Inc., and asking council for approval of payment of service in the amount of $5,040.62 to make payment to Dynamic Installations. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported he met with county engineer Craig Opperman, to discuss Issue 1 Funds. This includes paving and milling Lakeview Avenue and Milldale Road after the school has been complete. Estimated cost is $147,958. This is to be a 50/50 grant and the village portion is $75,000. This takes a resolution for the agreement and has to be in by October 7, 2011 to be eligible for the grant. After discussion, Mr. Fetty made a motion to bring in the resolution for this agreement. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams asked if anymore such as alleys, could be added. Mr. Hamilton stated he would measure alleys and get estimate. 3. Some good news- met with someone from Infra-Metals and they are asking him to move to area. Mayor also reported SODI will provide $150,000 to take care of re-location of electric poles on the mill site where the diesel repair shop was. 4. Met with Kiwanis and reported they were working with Fritz Leighty to get funds to help them add two more buildings in the village which would provide 14-16 units. 5. Received title for green car. Cars will be sold at auction through the county prosecutor's office. 6. Service department has been hot patching.
Theda Aldridge, Income Tax Director - absent but report for August 2011 was presented. Mr. Payton moved to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - presented report dated September 6, 2011. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - absent
Reports of Chairmen of Committees:
Junior Williams, Laws and Finance - none
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - none
Jon Mills, Flood & Sewage - none
Terry Salyers, Wage & Study Salary - none
Dan Fetty - Lands & Buildings - none
Reading of Ordinances and Resolutions
A resolution was read commending the Alzheimers Association for its efforts to end Alzheimers' and urging support for its Walk to End Alzheimers on September 17, 2011, at 9:30 a.m. in Portsmouth, Ohio. Mr. Mills moved to adopt Resolution No. 14-11. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Mr. Payton made a motion to go into executive session to discuss employment and dismissal of police officers. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
After the executive session the roll was called with the following members of council present: Mr.Payton, Mr. Mills, Mr. Imes, Mr. Salyers, Mr. Fetty, and Mr. Williams.
Mr. Payton made a motion to send an official return to work notification to Eric Kail immediately and to hire another full time police officer who was previously laid off. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.
New Business
Mr. Salyers - none
Mr. Fetty - Asked if traffic light at River Road will be reinstalled. Mr. Hamilton reported the state will do.
Mr. Payton - 1. Asked if traffic light could be installed at the corner of Lakeview and Oak. Referred to Streets & Alleys Committee. 2. Asked if date could be set for Christmas Parade. After discussion, date was set for Saturday, December 3, at 5:30 p.m. 3. Asked everyone to please attend a public meeting at Waverly High School regarding the U.S. Department of Energy. The meeting is September 13, 2011 at 6 p.m. 4. Sends condolences to the Barry Grimm and Mike Taylor family.
Mr. Williams - 1. Again asked when traffic light will be ready on River Road. Steve said it is up to state. Has new box. 2. Reported steel poles are still on Harrisonville Avenue and asked when cable work will be completed. Steve stated he has sent letters to Time Warner and Frontier and has not received any response. 3. Many shopping carts on the lower end.
Mr. Imes - Reported someone had suggested to him to make a continuous lane at the entrance by Bob Evans. Steve reported that would be state and after discussion decided everything was ok.
Mr. Mills - none
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:35 p.m.
_____________________________
President of Council
Passed: ________________,2011
Attest: _________________________
Village Clerk
Monday, September 19, 2011
Sunday, September 4, 2011
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 16, 2011
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept and file the minutes from August 2, 2011. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Report from visitors: none
No Presenting and acting on petitions: none
Reports of:
James Warren, Mayor - reported everything running smooth in village
Lana Loper, Clerk - 1. Presented report for July, 2011. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Asked council to approve the contract with Sheakley for third party worker's compensation. Mr. Payton made a motion to approve a one-year contract. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Service Department is starting to paint lines on the streets and cut grass in village parks. 2. Report sewer line collapsed and crew is repairing. 3. Attend Corps meeting last week and reported they would like to have our storm lines sewer lines going to pump station to have cameras. Another cost that may have to be incurred. 4. North side of Gallia and park was cut.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated August 16, 2011. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - presented MVA report. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports of Chairmen of Committees:
Junior Williams, Laws and Finance - none
Ralph Imes, Streets & Alleys - reported the quality of work done in New Boston is superior.
Mike Payton, Utilities & Communications - asked what the latest news was on the metal poles. Mr. Hamilton called Frontier and Time Warner and they stated some of the poles still need transferred and that they were just running slow.
Jon Mills, Flood & Sewage - none
Terry Salyers, Wage & Salary Study - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read to purchase and install four new traffic control boxes for the amount $22,640.00 with funds from the capital improvement fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 27-11 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 28-11 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read establishing a "Village Master Pay Ordinance" and repealing Ordinance No. 18-10 and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved Ordinance No. 29-11 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read directing the clerk to establish new separate accounts for motor vehicle accidents, disaster relief fund and floodwall improvement fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 30-11 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read designating the evening of Monday, October 31, 2011, as Trick-or-Treat night and limiting the time for participation from 5:30 p.m. to 7 p.m. Mr. Payton made a motion to adopt Resolution No. 13-11. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
NEW BUSINESS
Mr. Mills - 1. Reported there will be a walk to end Alzheimer's in Portsmouth on Saturday, September 17, starting at 9:30 a.m. and made a motion to bring in a resolution to commend the Alzheimer's Association for its efforts. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported Cedar Street Church wil have a free carnival on September 24 from 9-4.
Mr. Salyers - none
Mr. Fetty - 1. Thanked service department getting repairs on West Avenue very quickly. 2. Asked about the Harrisonville Avenue project. 3. Followed up with the mayor regarding mayor's court report. Mayor stated he would double check with laws. 4. Asked if anything had been done with the zoning board meeting to change property measurement. The mayor stated he did not have a chance yet to have a meeting. 5. Sent congratulations to Ryan Chamberlin for opening Edward-Jones. 6. Clerk's report was good. 7. Glad to see partial increase to employee's pay and supports fully employees. 8. Appreciates good work done by police and fire.
Mr. Payton - 1. Good to see new business in the village and stated he likes the idea of doing ribbon cuttings for them. 2. Also glad to give back .25 pay raise. 3. Commended Steve Goins for doing a good job speaking at the Kiwanis meeting about the history of the police department. 4. Good to see mayor up and around.
Mr. Williams - 1. Reported he has received complaints regarding the parking on Millbrook Avenue. Suggests sending a letter to the owner regarding the parking. 2. Reported the MVA funds should be moved from general fund to the MVA fund by ordinance. Lana stated she would review the dollar amounts and have ordinance soon. 3. Asked if everyone has been working on asset inventory.
Mr. Imes - none
There being no further business, Mr. Mills moved the meeting to be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:10 p.m.
__________________________
President of Council
Passed: _______________, 2011
Attest: ____________________
Village Clerk
MEETING MINUTES
AUGUST 16, 2011
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Salyers made a motion to accept and file the minutes from August 2, 2011. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Report from visitors: none
No Presenting and acting on petitions: none
Reports of:
James Warren, Mayor - reported everything running smooth in village
Lana Loper, Clerk - 1. Presented report for July, 2011. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Asked council to approve the contract with Sheakley for third party worker's compensation. Mr. Payton made a motion to approve a one-year contract. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.
Kathy Bender, Treasurer - absent
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Service Department is starting to paint lines on the streets and cut grass in village parks. 2. Report sewer line collapsed and crew is repairing. 3. Attend Corps meeting last week and reported they would like to have our storm lines sewer lines going to pump station to have cameras. Another cost that may have to be incurred. 4. North side of Gallia and park was cut.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated August 16, 2011. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - presented MVA report. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports of Chairmen of Committees:
Junior Williams, Laws and Finance - none
Ralph Imes, Streets & Alleys - reported the quality of work done in New Boston is superior.
Mike Payton, Utilities & Communications - asked what the latest news was on the metal poles. Mr. Hamilton called Frontier and Time Warner and they stated some of the poles still need transferred and that they were just running slow.
Jon Mills, Flood & Sewage - none
Terry Salyers, Wage & Salary Study - none
Dan Fetty, Lands & Buildings - none
Reading of Ordinances and Resolutions
An ordinance was read to purchase and install four new traffic control boxes for the amount $22,640.00 with funds from the capital improvement fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 27-11 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 28-11 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read establishing a "Village Master Pay Ordinance" and repealing Ordinance No. 18-10 and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved Ordinance No. 29-11 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read directing the clerk to establish new separate accounts for motor vehicle accidents, disaster relief fund and floodwall improvement fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved Ordinance No. 30-11 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read designating the evening of Monday, October 31, 2011, as Trick-or-Treat night and limiting the time for participation from 5:30 p.m. to 7 p.m. Mr. Payton made a motion to adopt Resolution No. 13-11. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.
NEW BUSINESS
Mr. Mills - 1. Reported there will be a walk to end Alzheimer's in Portsmouth on Saturday, September 17, starting at 9:30 a.m. and made a motion to bring in a resolution to commend the Alzheimer's Association for its efforts. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported Cedar Street Church wil have a free carnival on September 24 from 9-4.
Mr. Salyers - none
Mr. Fetty - 1. Thanked service department getting repairs on West Avenue very quickly. 2. Asked about the Harrisonville Avenue project. 3. Followed up with the mayor regarding mayor's court report. Mayor stated he would double check with laws. 4. Asked if anything had been done with the zoning board meeting to change property measurement. The mayor stated he did not have a chance yet to have a meeting. 5. Sent congratulations to Ryan Chamberlin for opening Edward-Jones. 6. Clerk's report was good. 7. Glad to see partial increase to employee's pay and supports fully employees. 8. Appreciates good work done by police and fire.
Mr. Payton - 1. Good to see new business in the village and stated he likes the idea of doing ribbon cuttings for them. 2. Also glad to give back .25 pay raise. 3. Commended Steve Goins for doing a good job speaking at the Kiwanis meeting about the history of the police department. 4. Good to see mayor up and around.
Mr. Williams - 1. Reported he has received complaints regarding the parking on Millbrook Avenue. Suggests sending a letter to the owner regarding the parking. 2. Reported the MVA funds should be moved from general fund to the MVA fund by ordinance. Lana stated she would review the dollar amounts and have ordinance soon. 3. Asked if everyone has been working on asset inventory.
Mr. Imes - none
There being no further business, Mr. Mills moved the meeting to be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:10 p.m.
__________________________
President of Council
Passed: _______________, 2011
Attest: ____________________
Village Clerk
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