NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
July 5, 2011


Public Hearing was held at 6:30 p.m. for Budget 2012. No questions were asked and hearing was closed at 6:31 p.m.

Regular session of New Boston Village Council was called to order at 6:31 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Mills made a motion to excuse the absent member, Mr. Williams. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/Silent prayer

Mr. Mills made a motion to accept and file the minutes from June 21, 2011. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.


Reports from Visitors:

Kevin McQuithy, Oak Street -- asked about the house on Harrisonville Avenue which the county wants to make a Drug Rehab. Mr. Warren reported Ed Hughes with the Counseling Center will be attending council meeting on July 19 to discuss plans and everyone is welcome to attend.

Vicki Bays, Victorious Life Christian Center-reported the church was new to the area and would like to offer their help in the community with food, clothing or anything else that is needed. Lunch bags for children will be offered and the program is called, "Forget Not One." Mayor suggested they get badges for identification. Ms. Bays also stated they will be starting a food bank. Mayor welcomed them to the community.


No Presenting and Acting on Petitions - none


Reports of:

James Warren, Mayor-1. Presented Mayor's Court Report for June, 2011. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Presented draft report of audit and wavier of post audit. Mr. Fetty made a motion to accept the audit and return to Perry and Associates. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. 3. Presented proposal of several signal controllers and traffic lights. He stated the parts were obsolete. The bid was from West End Electric at a cost of $17,100. He stated these were absolutely needed for safety purposes. Mr. Warren asked to bring in an ordinance for these items and for the finance committee to meet. Mr. Mills made a motion to refer to the finance committee and set meeting for Tuesday, July 12, at 4:00 p.m. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Warren also asked the communications committee to meet. Mr. Hamilton stated AEP wants to meet Friday, July 8, at 10:00 a.m. Mr. Payton set utility meeting on that date and time. Will meet at later date with Frontier regarding a savings on phone bill.

Lana Loper, Clerk - Reported to council that TIF ordinance will be read tonight. Principal payment will be $100,000 and also the renewal interest rate is 2.5%. All members concurring, Mr. Warren declared the motion carried 5-0. Presented information from third party administrators for workers compensation. Our current TPA is CCI. Mr. Mills made a motion to accept and file the information. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Reported more time was set of traffic light at Rhodes and Lakeview. 2. Handicap parking is posted at park. 3. Playground equipment has also been installed at the park and now working on basketball rims and swings. Thanked county for helping receive the grant. 4. Presented information from Ohio State Extension regarding the Kuduz, wild grapevines, in the area. He has received many complaints about the vines taking over and hopes to get a grant for residents to have removed. There will be a public meeting regarding the Kuduz in about a month. 5. Asked council to approve the contract with IGS for one year regarding gas supply for the village. He feels the village would save money with the rate of 69.9 CCF. Mr. Fetty made a motion to accept the contract. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-5. 6. Reported he is working with George Humphrey, representatives from Staples to buy supplies at a 30-40% savings. 7. Sent condolences to Bob Caseman's family. His step mother passesd away.

Theda Aldridge, Income Tax Director - presented report for June, 2011. Mr. Fetty made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - presented report dated July 5, 2011. Mr. Salyers made a motion to accept and file the report. Mr.Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - reported there probably will be more overtime in the next few weeks. One of the firemen will be having eye surgery.


Reports of Chairmen of Committees:

Junior Williams, Laws and Finance - absent

Ralph Imes, Streets & Alleys - reported he saw service department using tampers on road and would like to look at purchasing a roller in the future to help with repairs.

Mike Payton, Utilities & Communications - poles are in and look good. Reminded everyone of the meeting set for Friday, July 8 at 10:00 a.m. with AEP.

Jon Mills, Flood & Sewage - none

Terry Salyers, Wage & Salary Study - none

Dan Fetty, Lands & Buildings - will meet Thursday with Nazerene Church regarding making their land available on the internet.


Reading of Ordinances and Resolutions:

Third reading was given an ordinance adopting the budget for the Village of New Boston, Ohio for the fiscal year 2012 and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved the Ordinance No. 20-11 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An ordinance was read providing for the issuance and sale of notes in the principal amount of $550,000, in anticipation of the issuance of bonds for the purpose of paying the costs of improving U.S. Route 52 by constructing, reconstructing, improving, widening, grading, draining, curbing, and paving and installing storm sewer and traffic signalization improvements, and otherwise improving the same, and constructing two stack lanes and a traffic island, together with all other necessary appurtenances thereto, and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Payton moved to adopt Ordinance No. 20-11. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring and ordinance or resolution or a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Salyers moved to adopt Ordinance No. 22-11. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.


New Business:

Mr. Fetty-1. asked about a meeting with the state regarding Rt. 139 construction. Mr. Hamilton said it had been moved back until the end of July because of endangered Indiana Bats on the hill. 2. Stated he has received complaints about the Hickman house on Oak Street because of cats, birds, and overall condition of the house. Steve said he would check it out. 3. Reported signs have been posted on new poles and according to statement in newspaper the mayor will cite these people to court and fine them. 4. Welcomed Victorious Life Church. 5. Sends condolences to the Caseman family.

Mr. Payton-1. Asked about BWC info that was presented by the Clerk 2. 3. Driver's License office closed in New Boston and will be missed. 4. Welcomed everyone to the meeting and also sent his condolences to the Caseman family.

Mr. Williams - absent

Mr. Imes - reiterated the same-welcomed everyone and sent condolences to Caseman family.

Mr. Salyers - 1. Reiterated the same-welcomed everyone and sent condolences to Caseman family. 2. Reported "no trucks" sign missing at Vine and Gallia. Mr. Hamilton stated he would have one posted.

Mr. Warren reminded everyone that Ed Hughes will be here at the July 19th meeting regarding the house on Harrisonville Avenue.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:25 p.m.


_____________________
President of Council

Passed: ____________, 2011

Attest: ___________________
Village Clerk