NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

New Boston Village Council
Meeting Minutes
June 7, 2011

Before council meeting a public hearing was held regarding the budget for 2012. No one attending had any questions on the budget.

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr.Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from May 17, 2011. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Mills made a motion to accept and file the minutes from a special meeting on May 24, 2011. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: Mike Bell, Daymar-1. thanked Council for approving the Challenger League to collect money. Collection total will be close to $3000. 2. Brought three students with him tonight from his Stategy for Success class he was teaching. They wanted to get involved with the community and he told them the first step was to start going to council meetings. 3. He also let everyone know that on Friday, June 17, KDMC Mobile Health Unit will be at Daymar for health screens and if interested please make an appointment. 4. He reported the First Responder's Parade went well and thanked everyone for participating. There were 40-45 units in the parade and he is looking forward to next year's parade. Mr. Warren thanked Daymar for their involvement in the community.

No presenting and acting on petitions: none


Reports of:

James Warren, Mayor-1. presented Mayor's Court report for May, 2011. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Reported he and Mr. Hamilton attended a FEMA meeting earlier that day and complimented Mr. Hamilton for doing a good job on his presentation to FEMA regarding flood expenses of the village this year.

Lana Loper, Clerk - presented report for May, 2011. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - amendment for indigent burial will be presented at next meeting.

Steve Hamilton, Village Administrator - 1. Met today with Ohio Emergency Management Group and FEMA over $1 million in repairs and expenses was presented for flooding. He will give an update later when information is received. 2. Presented estimates that Mr. Fetty had request to replace steel poles with wood poles. Mr. Salyers asked if any needed replaced now due to deterioration. Mr. Hamilton stated no. 3. Presented a copy of the letter sent to Mr. Duncan regarding the long term control plan for sewers. He stated Portsmouth was paying 1.40% MHI and New Boston residents are paying 2.04% MHI. He feels this is unfair and residents will be paying as much for sewage as gas and electric if this is signed. Mr. Williams had read the ORC rules on this and asked Mr. Lytten review and report back to council. 4. Asked that council act on the terms and agreements presented last meeting regarding reserving the ball park fields for Little League and softball teams. After discussion, Mr. Fetty made a motion to enforce the terms and agreement form. Mr. Williams seconded the motion. The roll was called. The following results are as follows: ayes-6. Mr. Fetty also asked for enforcement of no cars in the park as posted. 5. Reported a problem in the village with renters and owners moving out of homes and leaving lots of trash, furniture and other rubbish for the service department to pick up and wants to charge a fee for the service. Mr. Williams said there is an ordinance for excessive trash and fees can be charged. Mr. Lytten stated he will check into this further. 6. Concerned when the state or someone else takes over property, they should be responsible for grass cutting. Mr. Lytten stated the village could cut the grass assess the tax bill. Mr. Hamilton stated he had received a letter where state took over and expenses were dropped. Concerned the village mowers and equipment is being torn up.

Theda Aldridge, Income Tax Director - presented report for May, 2011. Mr. Williams made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - presented report dated June 7, 2011. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All membes concurring , Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - Thanked Daymar for a job well done on the First Responder's Parade.


Reports of Chairmen of Committees:

Junior Williams, Laws & Finance - none

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - reported the committee met and they recommended tubes needed cleaned at the park. The cost is $13,775. Mr. Williams made a motion to transfer $15,000 from the general fund to flood defense for cleaning the tubes. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried.

Terry Salyers, Wage & Salary Study - none

Dan Fetty, Lands & Buildings - presented a report from meeting held May 24. General meeting to discuss 6 vacant pieces of land the village has been waiting to possibly acquire, prime real estate available by posting them on the village web site, considered modification of Part Eleven-Planning and Zoning Code to allow reducing the size of houses for one and two family dwelling to fit on available property width. Committee recommends Mayor and Village Administrator discuss with zoning board. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reading of Ordinances and Resolutions:

First reading was given an ordinance adopting the budget for the Village of New Boston, Ohio for the fiscal year 2012. Mr. Salyers made a motion for the first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read appropriating amounts in the various funds of the village and declaring an emergency. Mr. Fetty made a motion requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved Ordinance No. 18-11 be adopted. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business:

Mr. Mills - none

Mr. Salyers - 1. Reported trash in alley across from Dr. LaValley's needs cleaned and reported they need larger trash cans. Mr. Hamilton stated dogs had torn everything apart and would get the service department to clean it up. 2. Stated lake bottoms looks good.

Mr. Fetty - 1. Asked about fire hydrants. Mr. Hamilton stated he has six men and will fix after grass cutting gets caught up. Will paint lines in July and then will spray. 2. Handicap parking at the park also needs painted. 3. Stated several months ago a resident complained about lack of proper curb cuts for handicaps and asked if the village has further plans to get this completed. Mr. Hamilton as of now has no plans because of the cost and manpower. Mr. Fetty stated he will do some followup as to what is required to do. 4. Thanked Daymar for the First Responder parade and their involvement in the community. 5. Stated he is concerned with the amount of overtime in the police department. Chief Clark stated he is also concerned. Mr. Williams reported their wages are in line with what was budgeted and OT is due to shortage of men due to sick leave and vacations.

Mr. Payton - 1. Reported community yard sale went well and he made $26.00. 2. Thanked Daymar for the good parade and plan on next year being bigger and better. 3. Presented a handout from OML regarding HB 153. Pointed out several paragraphs in the article including proposed Local Government integrating of $50 million a year to the Local Government Fund and increased the minimum distribution threshold per county to $750,000 from $500,000, change public records law, clarifies current state operated prisons if sold to a private entity remains subject to local taxation, increased the bid limit for villages from $25,000 to $50,000 and several other changes.

Mr. Williams - 1. Asked about the hillside of Gallia Street being cut. Mr. Hamilton said the county will be here in two weeks. 2. Stated the leaning pole at Pizza Hut needs fixed. Mr. Hamilton stated he had talked to the owner and he is waiting for someone to buy. 3. Reported the clock in front of the office needs repaired. 4. Stated construction at school has started and they need to be added to income tax department. 5. If anyone is interested in signing the petition on SB5, the form is located at the Plumbers & Pipefitters Hall in Portsmouth. 7. Stated he enjoyed attending "Feel the Heat" session. Thanked Chief Bender and especially Brandon Reinhardt for his help. 7. Would like to have asset management through the capital improvement plan to forecast what assets need to be replaced through the years. Needs all departments to have inventory reports. 8. According to the budget for 2011, the Village Administrator's salary has been expensed from the Community Develpment, but appropriations only allowed for six months from CD and six months general. If council wants to continue to pay from CD we need to appropriate the additional $15,500 for the salary. After discussion, Mr. Williams recommended to bring in ordinance to appropriate $15,500 to community development. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Imes - 1. Also thanked Mr. Bell and students for attending the meeting and parade. 2. Thanked Mr. Bender for taking care of everything for the "Feel the Heat" day. 3. Reported a dog problem in the village. Mr. Hamilton stated he has called the dog warden on strays and a review of ordinance needs to be done regarding number of dogs owned before kennel license is required. 4. Asked if we collect income tax on rental properties. Mrs. Aldridge stated we do collect on profits from rental owners.

Mr. Bell thanked Mr. Hamilton and Mr. Payton for helping with the First Responders Parade and introduced his students attending with him tonight as Tonya, Abby and Leanna.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:00 p.m.

____________________________
President of Council

Passed: ____________________, 2011

Attest: ________________________
Village Clerk