NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

New Boston Village Council
Meeting Minutes
May 3, 2011

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.


Pledge of Allegiance/Silent Prayer


Mr. Mills made a motion to accept and file the minutes from April 19, 2011. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: none


No Presenting or Acting on Petitions


Reading of Communications: 2 requests for solicitation-American Legion Nursing Home Veterans and Operations Safety Net Homeless Shelter. Mayor suggested that with all construction and traffic problems that there should be no more solicitation approved until next year. The charities that have already been approved still will be able to solicit. This would be council's decision. Due to traffic and construction problems, Mr. Williams made a motion to deny these requests and any other charitable solicitation requests for the rest of 2011. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reports of:

James Warren, Mayor-1. Reported major problems with the creek area and Munn's Run where the walls have collapsed. Solution would be to put riff/raff around the area at a cost of about $5000 to $8000 for materials. Some of the work would be done by the service department. Estimate from Solid rock for $14,600 to clean out tubes and creek. This will be turned over to the finance committee. 2. Memorial Day service is set for Monday, May 16 at 12:00 p.m. Guest speaker Chris Lowry, Portsmouth Fire Department. 3. Presented Mayor's Court Report for April, 2011. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Fetty suggested Jessica do a comparison of the previous year's report to current year.

Lana Loper, Clerk - no report

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - reported his concern for liability of the condition of potholes in the village. He suggested getting a roller or have better patching.

Steve Hamilton, Village Administrator - 1. Reported he had talked with Mike Mestemaker with US Bank regarding the loan for the floodwall certification. They have been on hold waiting for us to check with Portsmouth to see if the are proceeding. Mr. Williams said they need to proceed with our loan papers to make sure the loan is approved. Once we do decide we want to make sure the money would be there. Steve said he would call them ASAP. 2. Ballpark fence has been completed. 3. Pump 7 has closed after 21 days. 4. Costs for cleaning tubes up to Mildale are $14,600. 5. Cleanup day is this Saturday from 9 am to 1 pm. 6. Reported tires will be collected May 13.

Theda Aldridge, Income Tax Director - presented report for April, 2011. Mr. Fetty made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - presented report dated May 3, 2011. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - thanked Ralph, Jon and Junior for signing up to attend the fire training.


Reports of Chairmen of Committees:

Junior Williams, Laws & Finance - none

Ralph Imes, Streets & Alleys - received a complaint of litter on Gallia Street and in alleys.

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Wage & Salary Study - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances:


Third reading was given an ordinance authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet web site. Mr. Payton made a motion to adopt Ordinance No. 13-11. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the Village Administrator to rent four dumpsters from Rumpke Waste, Inc., for the sum of $1000 for clean-up day, to be reimbursed by the Lawrence-Scioto Solid Waste Management District and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution to be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the Village Administrator to enter into a cooperative purchasing agreement for sodium chloride with the Ohio Department of Transportation (ODOT)and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate occasions be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 15-11. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read recognizing Miranda Litz upon her selection as River Days Queen contestant from Glenwood High School. Mr. Payton moved to adopt Resolution No. 10-11. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business:

Mr. Williams-1. Complimented the United Way for having a food drive in New Boston for the first time at Cedar Street Church. 2. Discussed plans to purchase a washer and dryer for the Fire Department. He made a motion to bring in an ordinance to transfer money from worker's compensation to fire department for $2500 for washer, dryer, and emblems for uniforms. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Sent his condolences to Deric Paxon's family for the loss of his grandmother.

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Asked for update on Hatcher's property. Mr. Hamilton stated the health department was now involved. 2. Problems with gazebo on hold? Steve stated yes. 3. Asked if departments are watching the fuel used since cost is high. 4. Reported grass was high at 4328 Gallia Street (next to Dustman's). Steve stated it is in foreclosure and will send letters soon regarding high grass. 5. Would like to make sure grass gets cleaned up after grass is cut. 6. Asked the mayor about gazebo being repaired. 7. Asked to bring in a resolution to honor Shawnee State for 25 years service. 8. Stated he called police last week because of illegal parking at stadium. No tickets were issued even though no parking signs were posted and curbs were painted yellow. Feels this should be enforced and if not we need to do something else. Chief Clark stated 16 calls were called in regarding drugs, fights, etc., and only two police officers were on duty. Priority calls have to be taken. 9. Asked about the repairing of Barry's. Steve stated the owner was fixing siding.

Mr. Payton - 1. Thanked fire, service, police and everyone else who helped with the Little League parade. 2. Fencing at park looks very nice. 3. Not able to attend finance meeting but ok with fixing walls at park.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 6:55 p.m.

________________________
President of Council

Passed: _______________,2011

Attest: ___________________
Village Clerk







































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