NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

MINUTES
NEW BOSTON VILLAGE COUNCIL
OCTOBER 5, 2010

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Fetty corrected the minutes from September 21 to read Mr. Mills suggested the clerk bring in the contractual ordinances for 2011, but he did not make a motion. Mr. Payton made a motion for the amendment. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Mills made a motion to accept and file the minutes from September 21, 2010. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

The date was amended from September 20, 2010 to September 29, 2010. Mr. Mills made a motion for the amendment. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Salyers made a motion to accept and file the minutes from September 29, 2010. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


REPORTS FROM VISITORS:

Forrest Malone, Gallia Street, NB - Spoke to council regarding streets missing some speed bumps and asked about handicap curbing. Mr. Lytten referred this to the village administrator.

No presenting and acting on petitions - none


REPORTS OF:

James Warren, Mayor - presented Mayor's Court report for September. Mr. Fetty made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Lana Loper, Clerk - absent but report for September was presented. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Council - presented information regarding an easement for Mr. Cartee for Arby's. This would provide for better parking and lighting for turn in lane which could be a better safety factor. After some discussion, Mr. Payton made a motion to bring in an ordinance for the easement. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty asked Mr. Lytten about the handicap parking for Dr. La-Valley that was discussed at the September 7 meeting. Mr. Lytten stated he could find no reason this would be controlled by the state but controlled by the village. Mr. Lytten stated he would double check the statutes again.

Steve Hamilton, Village Administrator - spoke to Kelly with AEP and they are waiting until they get in all the materials before they start on the poles. Thanked everyone for helping with clean-up day; lake bottoms looks good and tractor is running good; appreciates the service workers for their work throughout the year; asked for council approval for a registration form for the Christmas Parade. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Theda Aldridge, Income Tax Director - absent but report for September was presented. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - presented report dated October 5, 2010. Mr. Imes made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - absent


REPORTS OF CHAIRMEN OF COMMITTEES:

Junior Williams, Laws and Finance - reported the committee met October 4 to review the 2010 finances, revisit sewer ordinance and discuss FEMA levee certification. Reported revenues were above projections while expenditures are holding steady. Discussed sewer ordinance and discussed adding a few changes. Referred to Mr. Lytten. Also discussed engineering costs for levee certification and recommends an additional meeting with AMEC to review quote for the discovery phase of the project. Reported Chief Clark requested permission to apply for a grant for new LEADS computer, printer, walkie talkies, etc. The village would be responsible for matching 10% of total awarded. Mr. Mills made a motion to accept and file the report and Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams made a motion for Chief Clark to apply for the grant. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities and Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Wage & Salary Study - none

Dan Fetty, Lands & Buildings - none


READING OF ORDINANCES:

1st Reading:
An ordinance was read authorizing a contract for legal services with Walter C. Lytten, Attorney-At-Law, from January 1, 2011 until December 31, 2011, and authorizing the mayor to execute said contract on behalf of the Village of New Boston. Mr. Mills made a motion for the first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read contracting for legal services for prosecution of village cases heard in the municipal court. Mr. Mills made a motion for the first reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Development Block Grant Program. Mr. Mills made a motion for the first reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing a contract for services with Certified Operations Maintenance from January 1, 2011 until December 31, 2011, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston. Mr. Payton made a motion for the first reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economic development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc. Mr. Mills made a motion for the first reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read designating the evening of Saturday, December 11 at 6:00 p.m. for the New Boston Christmas Parade. Mr. Payton made a motion to adopt Resolution 22-10. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.


NEW BUSINESS:

Mr. Mills - none

Mr. Salyers - reported the flag at SOPA needs replaced

Mr. Fetty - reported lighting at Carpet Plus is extremely dark and needs a bright light. Asked if we were reimbursed for overtime for police officer for the car show. Mr. Warren stated he had not heard anything further. Stated he would contact Mrs. Henson. Reported the lake bottom looks good and stated all departments are doing a good job. Mr. Hamilton reported the striping machine was broke and Johnny Cline will do the painting by Wal-Mart for $600.00.

Mr. Payton - reported the lake bottoms look good. Handicap ramps in village would be nice. Thanked volunteers for clean-up day. Stated he would like to have Honor Guard at the Christmas Parade. Thanked department heads for budget controls.

Mr. Williams - also stated the bottoms looked good and thanked everyone for clean-up day.

Mr. Imes - reported the Village looks good. Thanked Mr. Salyers for his work on the tractor and would like a thank you letter sent.


There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:45 p.m.

______________________________
President of Council

Passed: __________________,2010

Attest: _______________________
Village Clerk