NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

MINUTES
NEW BOSTON VILLAGE COUNCIL
DECEMBER 15, 2009


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from December 1, 2009. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


No reports from visitors.

No acting on petitions.

Reading from Communications: letter from Judy Tolbert that effective December 26, 2009, she will be retiring. Mrs. Newman made a motion to accept and file. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Letter from Eric Brown stating he will be resigning as of January 4, 2010. Mr. Payton made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Warren reported he and Chris Bender decided to hire Brandon Reinhardt to take Eric Brown's position. He is certified and qualified for the job. Mr. Warren would like council to consider his appointment upon certain conditions. The appointment would not take effect until physical and medical requirements have been met. Mr. Mills moved to make the appointment of Brandon Reinhardt for fireman upon on requirement. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Warren also reported there would be a one-year probationary period.


Reports of:

James Warren, Mayor - Presented Mayor's court report for November, 2009. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Lana Loper, Clerk - Presented report for November, 2009. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - presented a copy of the agreement for Lab Tronics for the police department. Mr. Williams moved to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported the service department has been working on potholes and cleaning grease lines. The street repair at the end of Millbrook alley, York Street and Lakeview will be done in a couple of weeks. Bill Craig will be replacing the signal control box on the traffic light at West and Gallia. Talked to Doug Pack with ODOT and he said the Wal-Mart area is now put on hold. Estimate were way above the allocated amount.

Mr. Salyers asked what has been done to that particular restaurant that's been causing the problem. They now started sucking up the grease and he let the owner's know that if it happens again some kind of action would be taken against them. Mr. Hamilton stated they have been warned and he and John Whisman would do monthly inspections of grease traps of all restaurants in New Boston. Mr. Lytten stated they could be cited for not obeying written order.

Theda Aldridge, Income Tax Director - No report

Darrold Clark, Police Chief - absent - but the mayor reported toys will be distributed on December 22 and also the police department is back at full staff.

Chris Bender, Fire Chief - welcomed Brandon aboard and stated Eric Brown has been a good asset in the fire department.


Reports of Chairman of Committees:

Junior Williams, Laws and Finances - presented the report from meeting held Tuesday, December 8. Reviewed revenues and expenditures for 2009. Revenues were up a little but expenditures were also way up. The committee is recommending a one-time pay increase of $375 per employee. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams also thanked the committee for all their time spent this year attending more meetings than usual to review finances.


Reading of Ordinances and Resolutions:

3rd Readings:

An ordinance was read authorizing a contract for legal services with Walter C. Lytten, Attorney-at-Law, from January 1, 2010 until December 31, 2010, and authorizing the mayor to execute said contract on behalf of the Village of New Boston. Mr. Mills moved the ordinance be amended to add and declaring an emergency. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved Ordinance No. 44-09 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Development Block Grant Program and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 45-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read contracting for legal services for prosecution of Village cases heard in the Municipal Court and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 46-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2010 until December 31, 2010; authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston and declaring an emergency. Mr. Williams moved to adopt Ordinance 47-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economic development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc., and declaring an emergency. Mr. Mills moved Ordinance No. 48-09 be adopted. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio and declaring an emergency. Mr. Mills moved to adopt Ordinance 49-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Second reading was given to an ordinance amending section 111.01 of the codified ordinances of the Village of New Boston, Ohio. Mr. Williams made a motion for the 2nd reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the establishment of a COPS FAST Fund, Fund Code 2051, a special revenue fund type, as a result of the Village receiving a COPS FAST grant from the US Department of Justice, making appropriations to said fund, and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 50-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read to make appropriations for current expenses and other expenses of the Village of New Boston, Ohio, for three months ending March 31, 2010, and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 51-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the payment of a one-time pay increase to village employees and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 52-09. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read transferring amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 53-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending Shirley Conn for her many years of service to the Village Police Department. Mr. Williams moved to adopt Resolution No. 10-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending Judy Tolbert for her many years of service to the Village Police Department. Mr. Payton moved to adopt Resolution No. 1109. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business:

Mr. Warren thanked everyone who helped with Breakfast with Santa. Also thanked Mr. and Mrs. Claus. There were between 650-675 served.

Mr. Williams - Recognized Marcella Newman for her service to council. He made a motion to bring in a resolution commending Mrs. Newman. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Williams also would like to recognize Joe McGraw and Jeff Moore for their dedication on the school board since they are leaving. He made a motion to bring in resolutions commending both. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Thanked everyone for their service to council and wished everyone a Merry Christmas and a Happy New Year.

Jon Mills - Welcomed Mr. Reinhardt to the Fire Department and wished everyone a Merry Christmas and Happy New Year.

Terry Salyers - Welcomed Brandon and wished all a Merry Christmas and a Happy New Year.

Dan Fetty - Thanked Mr. Whisman for a tour of the flood defense. Asked if anyone knew the details on the Day Mar expansion and what was going to happen to Five Star Limousine Service. Mr. Bender stated Day Mar does want to purchase the property but it is on hold to see if underground storage tanks have been moved. The house next door will be torn down. Five Star is advertising to check them out on line. He requested speed bumps be placed in the alley between Lakeview and CVS. Thanked Marcella, congratulated Brandon for his appointment and also welcomed Ralph Imes to council starting January.

Mike Payton - Reported Breakfast with Santa went well and pictures are on the web site. Also welcomed Brandon and thanked Marcella. Wished everyone a Merry Christmas and a Happy New Year.

Mr. Warren welcomed everyone to stay for cake to honor Mrs. Newman.

There being no further business, Mr. Mills moved the meeting adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:20 p.m.

____________________
President of Council

Passes: ____________, 2010

Attest: _____________________
Clerk of Council