MINUTES
NEW BOSTON VILLAGE COUNCIL
JANUARY 19, 2010
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.
Pledge of Allegience/silent prayer
Mr. Mills moved to accept and file the minutes from January 5, 2010. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
No Reports from visitors
Communications:
Received a request of solicitation from the American Red Cross for May 1, 2010. Mr. Mills made a motion to bring in an ordinance for the solicitation. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Reports from:
James Warren, Mayor - congratulated Ryan Ottney on new son. Reported he and Steve had met with Jane Murray, Mayor of Portsmouth, and discussed several issues including who to contact when help is needed regarding sewers, roadways, traffic lights and anything else in general. Feels the meeting went well and will meet again at a later date. Mr. Williams asked if she was aware of the floodwall inspection and Mr. Hamilton said she is aware and that would be addressed at a later date. Reported Fantastic Sam's will be moving in the new mall and also a physical therapist is negotiating for the end building in that mall.
Lana Loper, Clerk - presented report for December, 2009 and year end for 2009. Mr. Williams made a motion to accept and file the December report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Mills made a motion to accept and file the year end of 2009 report. Mr. Williams seconded the report. All members concurring, Mr. Warren declared the motion carried 6-0.
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - reported the crews have been patching potholes which there are plenty of. Last week there were problems with the garbage truck. The newer truck had to be taken to Glockner's to add a dryer. Presented inventory report for the service department. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Presented letter to council requesting to set a price of $30.00 for a permit for sanitation companies working in the village under codified ordinance 951.02-B. This would allow the village to know who is hauling trash and they would be responsible for any spills. He stated as of now, he knows eight companies hauling trash through the village. After discussion, Mr. Mills made a motion to bring in the ordinance to add $30.00 permit fee. All members concurring, Mr. Warren delcared the motion carried 6-0.
Mr. Hamilton also reported SFI has signed an agreement with Volvo. The military contract has slowed down but they hope it picks up during the summer. Mr. Williams asked when construction on the school would start. Steve said it should start in April.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - year end report for 2009 and first two weeks for 2010 was presented. Mr. Williams made a motion to accept and file the reports. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Fetty and Mr. Salyers asked the Chief if more traffic control could be watched in the alley. The cars are using it as a thoroughfare. Chief Clark said they could have cruisers there once in a while.
Chris Bender, Fire Chief - report for the last half of 2009 was presented. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0.
Reports of Committees:
Mike Payton, Utilities - reported the traffic light at CVS is a problem. At one time it was turn on red with caution and people are still turning on red.
Reading of Ordinances and Resolutions:
An ordinance was read authorizing the Village Administrator to enter into an agreement with Dyer Insurance Company, Wheelersburg, Ohio, for property and casualty insurance and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 2-10. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
An ordinance was read authorizing the issuance of a permit to The Toys for New Boston Community to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion for the first reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: aye-6. Mr. Mills moved to adopt Ordinance No. 3-10. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An resolution was read requesting the county for an advance draw of taxes collected the first half of the year 2010 due the Village of New Boston, Ohio. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Resolution No. 4-10. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read authorizing an advance from the General Fund and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Resolution No. 5-10. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
NEW BUSINESS:
Ralph Imes - inquired why the service department has 3 hours overtime for cleanup after accidents. Steve stated that employees are paid a minimum 3 hours when called out. Mr. Imes said the towing vehicles should be required to cleanup. Mr. Hamilton stated he would call the towing companies.
Junior Williams - asked council if they are still interested in getting Medicount to do billing. Mr. Mills said he would like for them to come to a meeting to see what they have to say. Mr. Williams said he would contact and have them at the next meeting. Asked what was done about the step up in pay for the three service department men (Law, Winters and Horsley). He wanted to approach the subject again since he had tabled it at the last meeting. After discussion, Mr. Payton made a motion for the increase. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6. The increase would be retroactive as of January 10, 2010.
Terry Salyers - reported traffic coming out of Bob Evans is still causing accidents. The lines are very light and would like them to be painted as soon as possible.
Dan Fetty - reported two corners of the flower bed at the end of Lakeshore Drive have been removed and are in need of repair. Reviewed the service department inventory and asked about 2 lawn mowers noted on the report. Requested Mr. Hamilton to acquire bids for having grass cut on hillsides and Millbrook Park.
Mike Payton - stated the village had lost a past Fire Chief, Elmer Oliver and Portsmouth had lost a past Police Officer, Ed Haney and he would like to compliment the Police and Fire Departments for all they do. Congratulated Ryan Ottney on a new baby boy.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:30 p.m.
______________________
President of Council
Passed:_____________,2010
Attest:___________________
Sunday, January 31, 2010
Sunday, January 17, 2010
NEW BOSTON VILLAGE COUNCIL MINUTES
MINUTES
NEW BOSTON VILLAGE COUNCIL
JANUARY 5, 2010
An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Mr. Mills made a motion for the meetings for 2010 be held the 1st and 3rd Tuesdays of each month at 6:30 p.m. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. The meetings are held in Room 16, Council Chambers of the Community Center. Mr. Warren appointed Chairmen to each committees as follows: Mr. Williams-Finance, Mr. Imes-Streets and Alleys, Mr. Payton-Utilities & Communications, Mr. Mills-Flood & Sewage, Mr. Salyers-Wage & Salary, and Mr. Fetty-Land & Buildings.
Mr. Warren asked that a motion to be made for President Pro Tem. Mr. Mills made a motion for Mr. Williams as President Pro-Tem. Mr. Salyers seconded the motion. The roll was called and the voting results are as follows: ayes-5, abstain-1.
Regular session of New Boston Village Council was called to order at 6:35 p.m.
Pledge of Allegience/silent prayer
Mr. Salyers moved to accept and file the minutes from December 15, 2009. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Fetty moved to accept and file the minutes from December 31, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0.
No Reports from Visitors
Communications:
Mr. Warren presented a communication from Sam Darnell informing council of his purchase agreement for property at 3631 and 3637 Rhodes Avenue. The property is being zoned residential and he would like to change to commercial for business interests of the Village of New Boston. Mr. Warren said there would be a planning and zoning meeting and residents would be notified. More information will be presented later to council. Mr. Mills moved to accept and file the letter from Mr. Darnell. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An application was also presented from the police department and the bikers to solicit funds for toys for New Boston community at Christmas. Mr. Mills moved to bring in an ordinance. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Reports from:
Mr. Warren-presented Mayor's court report for December, 2009. Mr. Mills moved to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Yearly report will be presented next meeting. He also reported he has submitted a letter to continue Mayor's Court.
Mr. Warren asked that council move to executive session regarding the position of Village Administrator. Mr. Mills moved to go into executive session. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Regular session was called back to order at 7:50 p.m.
Mr. Warren asked for confirmation of Mr. Hamilton as Village Administrator. Mr. Mills recommended to hire Mr. Hamilton. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows - ayes-6. Mr. Warren thanked everyone for the appointment.
Mr. Warren reported things are moving along getting the diesel shop torn down.
Mr. Hamilton-reported another tinuator has been hit around the Wal-Mart area. He has billed insurance companies for reimbursement of damage from accidents and all have paid but two.
Lana Loper, Clerk - no report
Kathy Bender, Treasurer - excused
Walter Lytten, Counsel - no report
Steve Hamilton, Village Administrator - got 50 ton of salt and have used 30 tons so far. Garbage truck did not run today due to a water pump that went out. Will be fixed and run tomorrow. Reported he did evaluations on three service department men and would like to move them to a new position which would be a higher pay. Discussion was held and Mr. Williams made a motion to table until the pay ordinance could be reviewed. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Mr. Payton asked Steve if he checks with Menix or Conley's for repairs to cars and trucks. Steve stated most repairs was done in our service department but a few repairs are taken to other garages. He said he would be sure to check with Menix and Conley's when needed. Thanked council for his appointment.
Mr. Fetty asked what the criteria was for the roads to be salted. Mr. Hamilton said the police department are on the roads 24 hours a day and they call out the service department when they feel the roads are slick and need to be treated. Police Chief stated they check bridges and hills and also reported plows are used if there is more than three inches of snow.
Theda Aldridge, Income Tax Director - excused - but had report for December, 2009 and yearly report for 2009. Mr. Williams made a motion to accept and file the reports. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Darrold Clark, Chief of Police - presented a report dated January 5, 2010. Mr. Williams made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - no report
Reports of Committees:
Ralph Imes, Streets & Alleys - speeding behind the day care needs to be watched and also asked about the traffic light coming into the village. Steve stated it was set as much as it can be to allow cars to go through.
Mike Payton, Utilities - asked if the signal control box was fixed on Gallia. Steve stated it will be as soon as the weather breaks. Mr. Craig will move one from Stewart Street.
READING OF ORDINANCES & RESOLUTIONS
A 3rd reading was given to an ordinance amending section 111.01 of the codified ordinances of the Village of New Boston, Ohio. Mr. Williams moved to adopt Ordinance No. 1-10. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Marcella Newman for her many years of service to the Village. Mr. Mills made a motion to adopt Resolution No. 1-10. Mr. Salyer's seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Joseph McGraw for his many years of service to the Village. Mr. Salyers made a motion to adopt Resolution No. 2-10. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Jeff Moore for his many years of service to the Village. Mr. Mills made a motion to adopt Resolution No. 3-10. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
NEW BUSINESS
Mr. Williams - reported the appropriation were done for the first three months and the budget will need to be amended and do the permanent appropriations.
Mr. Mills - welcomed Ralph to council and congratulated Steve on his appointment.
Mr. Salyers - asked for a larger no turn sign on River Avenue. People are still turning left. Discussion was held and Mr. Hamilton said he would check it out.
Mr. Fetty - asked if the fence at Village Square could be fixed. The park is closed at 9:00 p.m. but people are still hanging out. Welcomed Ralph and congratulated Steve.
Mr. Payton - welcomed Ralph and wished Eric Brown good luck with his new job. Reported there the new business, Out to Play, is now open and is very nice. Reported the Fire Department has more overtime and asked council to consider hiring another fireman to replace Tim. Pictures are on the web site with Santa passing out toys and the staff doing a good job. Proud of everyone who participated and this really shows the community how we feel.
___________________________
President of Council
Passed:__________________,2010
Attest: _______________________
Clerk of Council
NEW BOSTON VILLAGE COUNCIL
JANUARY 5, 2010
An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers. Mr. Mills made a motion for the meetings for 2010 be held the 1st and 3rd Tuesdays of each month at 6:30 p.m. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. The meetings are held in Room 16, Council Chambers of the Community Center. Mr. Warren appointed Chairmen to each committees as follows: Mr. Williams-Finance, Mr. Imes-Streets and Alleys, Mr. Payton-Utilities & Communications, Mr. Mills-Flood & Sewage, Mr. Salyers-Wage & Salary, and Mr. Fetty-Land & Buildings.
Mr. Warren asked that a motion to be made for President Pro Tem. Mr. Mills made a motion for Mr. Williams as President Pro-Tem. Mr. Salyers seconded the motion. The roll was called and the voting results are as follows: ayes-5, abstain-1.
Regular session of New Boston Village Council was called to order at 6:35 p.m.
Pledge of Allegience/silent prayer
Mr. Salyers moved to accept and file the minutes from December 15, 2009. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Fetty moved to accept and file the minutes from December 31, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren delcared the motion carried 6-0.
No Reports from Visitors
Communications:
Mr. Warren presented a communication from Sam Darnell informing council of his purchase agreement for property at 3631 and 3637 Rhodes Avenue. The property is being zoned residential and he would like to change to commercial for business interests of the Village of New Boston. Mr. Warren said there would be a planning and zoning meeting and residents would be notified. More information will be presented later to council. Mr. Mills moved to accept and file the letter from Mr. Darnell. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An application was also presented from the police department and the bikers to solicit funds for toys for New Boston community at Christmas. Mr. Mills moved to bring in an ordinance. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Reports from:
Mr. Warren-presented Mayor's court report for December, 2009. Mr. Mills moved to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Yearly report will be presented next meeting. He also reported he has submitted a letter to continue Mayor's Court.
Mr. Warren asked that council move to executive session regarding the position of Village Administrator. Mr. Mills moved to go into executive session. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Regular session was called back to order at 7:50 p.m.
Mr. Warren asked for confirmation of Mr. Hamilton as Village Administrator. Mr. Mills recommended to hire Mr. Hamilton. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows - ayes-6. Mr. Warren thanked everyone for the appointment.
Mr. Warren reported things are moving along getting the diesel shop torn down.
Mr. Hamilton-reported another tinuator has been hit around the Wal-Mart area. He has billed insurance companies for reimbursement of damage from accidents and all have paid but two.
Lana Loper, Clerk - no report
Kathy Bender, Treasurer - excused
Walter Lytten, Counsel - no report
Steve Hamilton, Village Administrator - got 50 ton of salt and have used 30 tons so far. Garbage truck did not run today due to a water pump that went out. Will be fixed and run tomorrow. Reported he did evaluations on three service department men and would like to move them to a new position which would be a higher pay. Discussion was held and Mr. Williams made a motion to table until the pay ordinance could be reviewed. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Mr. Payton asked Steve if he checks with Menix or Conley's for repairs to cars and trucks. Steve stated most repairs was done in our service department but a few repairs are taken to other garages. He said he would be sure to check with Menix and Conley's when needed. Thanked council for his appointment.
Mr. Fetty asked what the criteria was for the roads to be salted. Mr. Hamilton said the police department are on the roads 24 hours a day and they call out the service department when they feel the roads are slick and need to be treated. Police Chief stated they check bridges and hills and also reported plows are used if there is more than three inches of snow.
Theda Aldridge, Income Tax Director - excused - but had report for December, 2009 and yearly report for 2009. Mr. Williams made a motion to accept and file the reports. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Darrold Clark, Chief of Police - presented a report dated January 5, 2010. Mr. Williams made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Chris Bender, Fire Chief - no report
Reports of Committees:
Ralph Imes, Streets & Alleys - speeding behind the day care needs to be watched and also asked about the traffic light coming into the village. Steve stated it was set as much as it can be to allow cars to go through.
Mike Payton, Utilities - asked if the signal control box was fixed on Gallia. Steve stated it will be as soon as the weather breaks. Mr. Craig will move one from Stewart Street.
READING OF ORDINANCES & RESOLUTIONS
A 3rd reading was given to an ordinance amending section 111.01 of the codified ordinances of the Village of New Boston, Ohio. Mr. Williams moved to adopt Ordinance No. 1-10. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Marcella Newman for her many years of service to the Village. Mr. Mills made a motion to adopt Resolution No. 1-10. Mr. Salyer's seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Joseph McGraw for his many years of service to the Village. Mr. Salyers made a motion to adopt Resolution No. 2-10. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Jeff Moore for his many years of service to the Village. Mr. Mills made a motion to adopt Resolution No. 3-10. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
NEW BUSINESS
Mr. Williams - reported the appropriation were done for the first three months and the budget will need to be amended and do the permanent appropriations.
Mr. Mills - welcomed Ralph to council and congratulated Steve on his appointment.
Mr. Salyers - asked for a larger no turn sign on River Avenue. People are still turning left. Discussion was held and Mr. Hamilton said he would check it out.
Mr. Fetty - asked if the fence at Village Square could be fixed. The park is closed at 9:00 p.m. but people are still hanging out. Welcomed Ralph and congratulated Steve.
Mr. Payton - welcomed Ralph and wished Eric Brown good luck with his new job. Reported there the new business, Out to Play, is now open and is very nice. Reported the Fire Department has more overtime and asked council to consider hiring another fireman to replace Tim. Pictures are on the web site with Santa passing out toys and the staff doing a good job. Proud of everyone who participated and this really shows the community how we feel.
___________________________
President of Council
Passed:__________________,2010
Attest: _______________________
Clerk of Council
Sunday, January 3, 2010
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
MINUTES
NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING
DECEMBER 31, 2009
Special meeting of the New Boston Village Council was called to order at 7:30 a.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Salyers, Mr. Mills, Mrs. Newman and Mr. Payton.
Mr. Mills moved the absent member, Mr. Williams, be excused. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Warren reported the special meeting was held to pass an ordinance regarding the transfer of funds in the General Fund.
An Ordinance was read transferring amounts in the General Fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mrs. Newman moved to adopt Ordinance No. 54-09. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5.
There being no further business, Mr. Mills moved to adjourned the meeting. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:33 a.m.
_____________________
President of Council
Passed: _____________, 2010
Attest: _____________________
Clerk of Council
NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING
DECEMBER 31, 2009
Special meeting of the New Boston Village Council was called to order at 7:30 a.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Salyers, Mr. Mills, Mrs. Newman and Mr. Payton.
Mr. Mills moved the absent member, Mr. Williams, be excused. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Mr. Warren reported the special meeting was held to pass an ordinance regarding the transfer of funds in the General Fund.
An Ordinance was read transferring amounts in the General Fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mrs. Newman moved to adopt Ordinance No. 54-09. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-5.
There being no further business, Mr. Mills moved to adjourned the meeting. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:33 a.m.
_____________________
President of Council
Passed: _____________, 2010
Attest: _____________________
Clerk of Council
NEW BOSTON VILLAGE COUNCIL MEETING MINUTES
MINUTES
NEW BOSTON VILLAGE COUNCIL
DECEMBER 15, 2009
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from December 1, 2009. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
No reports from visitors.
No acting on petitions.
Reading from Communications: letter from Judy Tolbert that effective December 26, 2009, she will be retiring. Mrs. Newman made a motion to accept and file. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Letter from Eric Brown stating he will be resigning as of January 4, 2010. Mr. Payton made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Mr. Warren reported he and Chris Bender decided to hire Brandon Reinhardt to take Eric Brown's position. He is certified and qualified for the job. Mr. Warren would like council to consider his appointment upon certain conditions. The appointment would not take effect until physical and medical requirements have been met. Mr. Mills moved to make the appointment of Brandon Reinhardt for fireman upon on requirement. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Warren also reported there would be a one-year probationary period.
Reports of:
James Warren, Mayor - Presented Mayor's court report for November, 2009. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Lana Loper, Clerk - Presented report for November, 2009. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Kathy Bender, Treasurer - no report
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - presented a copy of the agreement for Lab Tronics for the police department. Mr. Williams moved to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported the service department has been working on potholes and cleaning grease lines. The street repair at the end of Millbrook alley, York Street and Lakeview will be done in a couple of weeks. Bill Craig will be replacing the signal control box on the traffic light at West and Gallia. Talked to Doug Pack with ODOT and he said the Wal-Mart area is now put on hold. Estimate were way above the allocated amount.
Mr. Salyers asked what has been done to that particular restaurant that's been causing the problem. They now started sucking up the grease and he let the owner's know that if it happens again some kind of action would be taken against them. Mr. Hamilton stated they have been warned and he and John Whisman would do monthly inspections of grease traps of all restaurants in New Boston. Mr. Lytten stated they could be cited for not obeying written order.
Theda Aldridge, Income Tax Director - No report
Darrold Clark, Police Chief - absent - but the mayor reported toys will be distributed on December 22 and also the police department is back at full staff.
Chris Bender, Fire Chief - welcomed Brandon aboard and stated Eric Brown has been a good asset in the fire department.
Reports of Chairman of Committees:
Junior Williams, Laws and Finances - presented the report from meeting held Tuesday, December 8. Reviewed revenues and expenditures for 2009. Revenues were up a little but expenditures were also way up. The committee is recommending a one-time pay increase of $375 per employee. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams also thanked the committee for all their time spent this year attending more meetings than usual to review finances.
Reading of Ordinances and Resolutions:
3rd Readings:
An ordinance was read authorizing a contract for legal services with Walter C. Lytten, Attorney-at-Law, from January 1, 2010 until December 31, 2010, and authorizing the mayor to execute said contract on behalf of the Village of New Boston. Mr. Mills moved the ordinance be amended to add and declaring an emergency. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved Ordinance No. 44-09 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Development Block Grant Program and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 45-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read contracting for legal services for prosecution of Village cases heard in the Municipal Court and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 46-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2010 until December 31, 2010; authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston and declaring an emergency. Mr. Williams moved to adopt Ordinance 47-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economic development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc., and declaring an emergency. Mr. Mills moved Ordinance No. 48-09 be adopted. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio and declaring an emergency. Mr. Mills moved to adopt Ordinance 49-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Second reading was given to an ordinance amending section 111.01 of the codified ordinances of the Village of New Boston, Ohio. Mr. Williams made a motion for the 2nd reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the establishment of a COPS FAST Fund, Fund Code 2051, a special revenue fund type, as a result of the Village receiving a COPS FAST grant from the US Department of Justice, making appropriations to said fund, and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 50-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read to make appropriations for current expenses and other expenses of the Village of New Boston, Ohio, for three months ending March 31, 2010, and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 51-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the payment of a one-time pay increase to village employees and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 52-09. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 53-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Shirley Conn for her many years of service to the Village Police Department. Mr. Williams moved to adopt Resolution No. 10-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Judy Tolbert for her many years of service to the Village Police Department. Mr. Payton moved to adopt Resolution No. 1109. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Warren thanked everyone who helped with Breakfast with Santa. Also thanked Mr. and Mrs. Claus. There were between 650-675 served.
Mr. Williams - Recognized Marcella Newman for her service to council. He made a motion to bring in a resolution commending Mrs. Newman. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Williams also would like to recognize Joe McGraw and Jeff Moore for their dedication on the school board since they are leaving. He made a motion to bring in resolutions commending both. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Thanked everyone for their service to council and wished everyone a Merry Christmas and a Happy New Year.
Jon Mills - Welcomed Mr. Reinhardt to the Fire Department and wished everyone a Merry Christmas and Happy New Year.
Terry Salyers - Welcomed Brandon and wished all a Merry Christmas and a Happy New Year.
Dan Fetty - Thanked Mr. Whisman for a tour of the flood defense. Asked if anyone knew the details on the Day Mar expansion and what was going to happen to Five Star Limousine Service. Mr. Bender stated Day Mar does want to purchase the property but it is on hold to see if underground storage tanks have been moved. The house next door will be torn down. Five Star is advertising to check them out on line. He requested speed bumps be placed in the alley between Lakeview and CVS. Thanked Marcella, congratulated Brandon for his appointment and also welcomed Ralph Imes to council starting January.
Mike Payton - Reported Breakfast with Santa went well and pictures are on the web site. Also welcomed Brandon and thanked Marcella. Wished everyone a Merry Christmas and a Happy New Year.
Mr. Warren welcomed everyone to stay for cake to honor Mrs. Newman.
There being no further business, Mr. Mills moved the meeting adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:20 p.m.
____________________
President of Council
Passes: ____________, 2010
Attest: _____________________
Clerk of Council
NEW BOSTON VILLAGE COUNCIL
DECEMBER 15, 2009
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from December 1, 2009. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
No reports from visitors.
No acting on petitions.
Reading from Communications: letter from Judy Tolbert that effective December 26, 2009, she will be retiring. Mrs. Newman made a motion to accept and file. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Letter from Eric Brown stating he will be resigning as of January 4, 2010. Mr. Payton made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Mr. Warren reported he and Chris Bender decided to hire Brandon Reinhardt to take Eric Brown's position. He is certified and qualified for the job. Mr. Warren would like council to consider his appointment upon certain conditions. The appointment would not take effect until physical and medical requirements have been met. Mr. Mills moved to make the appointment of Brandon Reinhardt for fireman upon on requirement. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Warren also reported there would be a one-year probationary period.
Reports of:
James Warren, Mayor - Presented Mayor's court report for November, 2009. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Lana Loper, Clerk - Presented report for November, 2009. Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.
Kathy Bender, Treasurer - no report
Walter Lytten, Legal Counsel - no report
Steve Hamilton, Village Administrator - presented a copy of the agreement for Lab Tronics for the police department. Mr. Williams moved to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported the service department has been working on potholes and cleaning grease lines. The street repair at the end of Millbrook alley, York Street and Lakeview will be done in a couple of weeks. Bill Craig will be replacing the signal control box on the traffic light at West and Gallia. Talked to Doug Pack with ODOT and he said the Wal-Mart area is now put on hold. Estimate were way above the allocated amount.
Mr. Salyers asked what has been done to that particular restaurant that's been causing the problem. They now started sucking up the grease and he let the owner's know that if it happens again some kind of action would be taken against them. Mr. Hamilton stated they have been warned and he and John Whisman would do monthly inspections of grease traps of all restaurants in New Boston. Mr. Lytten stated they could be cited for not obeying written order.
Theda Aldridge, Income Tax Director - No report
Darrold Clark, Police Chief - absent - but the mayor reported toys will be distributed on December 22 and also the police department is back at full staff.
Chris Bender, Fire Chief - welcomed Brandon aboard and stated Eric Brown has been a good asset in the fire department.
Reports of Chairman of Committees:
Junior Williams, Laws and Finances - presented the report from meeting held Tuesday, December 8. Reviewed revenues and expenditures for 2009. Revenues were up a little but expenditures were also way up. The committee is recommending a one-time pay increase of $375 per employee. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams also thanked the committee for all their time spent this year attending more meetings than usual to review finances.
Reading of Ordinances and Resolutions:
3rd Readings:
An ordinance was read authorizing a contract for legal services with Walter C. Lytten, Attorney-at-Law, from January 1, 2010 until December 31, 2010, and authorizing the mayor to execute said contract on behalf of the Village of New Boston. Mr. Mills moved the ordinance be amended to add and declaring an emergency. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved Ordinance No. 44-09 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Development Block Grant Program and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 45-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read contracting for legal services for prosecution of Village cases heard in the Municipal Court and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 46-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2010 until December 31, 2010; authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston and declaring an emergency. Mr. Williams moved to adopt Ordinance 47-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economic development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc., and declaring an emergency. Mr. Mills moved Ordinance No. 48-09 be adopted. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio and declaring an emergency. Mr. Mills moved to adopt Ordinance 49-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
Second reading was given to an ordinance amending section 111.01 of the codified ordinances of the Village of New Boston, Ohio. Mr. Williams made a motion for the 2nd reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the establishment of a COPS FAST Fund, Fund Code 2051, a special revenue fund type, as a result of the Village receiving a COPS FAST grant from the US Department of Justice, making appropriations to said fund, and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 50-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read to make appropriations for current expenses and other expenses of the Village of New Boston, Ohio, for three months ending March 31, 2010, and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton moved to adopt Ordinance No. 51-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read authorizing the payment of a one-time pay increase to village employees and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved to adopt Ordinance No. 52-09. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-6.
An ordinance was read transferring amounts in the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 53-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Shirley Conn for her many years of service to the Village Police Department. Mr. Williams moved to adopt Resolution No. 10-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.
A resolution was read commending Judy Tolbert for her many years of service to the Village Police Department. Mr. Payton moved to adopt Resolution No. 1109. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-6.
New Business:
Mr. Warren thanked everyone who helped with Breakfast with Santa. Also thanked Mr. and Mrs. Claus. There were between 650-675 served.
Mr. Williams - Recognized Marcella Newman for her service to council. He made a motion to bring in a resolution commending Mrs. Newman. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Williams also would like to recognize Joe McGraw and Jeff Moore for their dedication on the school board since they are leaving. He made a motion to bring in resolutions commending both. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Thanked everyone for their service to council and wished everyone a Merry Christmas and a Happy New Year.
Jon Mills - Welcomed Mr. Reinhardt to the Fire Department and wished everyone a Merry Christmas and Happy New Year.
Terry Salyers - Welcomed Brandon and wished all a Merry Christmas and a Happy New Year.
Dan Fetty - Thanked Mr. Whisman for a tour of the flood defense. Asked if anyone knew the details on the Day Mar expansion and what was going to happen to Five Star Limousine Service. Mr. Bender stated Day Mar does want to purchase the property but it is on hold to see if underground storage tanks have been moved. The house next door will be torn down. Five Star is advertising to check them out on line. He requested speed bumps be placed in the alley between Lakeview and CVS. Thanked Marcella, congratulated Brandon for his appointment and also welcomed Ralph Imes to council starting January.
Mike Payton - Reported Breakfast with Santa went well and pictures are on the web site. Also welcomed Brandon and thanked Marcella. Wished everyone a Merry Christmas and a Happy New Year.
Mr. Warren welcomed everyone to stay for cake to honor Mrs. Newman.
There being no further business, Mr. Mills moved the meeting adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:20 p.m.
____________________
President of Council
Passes: ____________, 2010
Attest: _____________________
Clerk of Council
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