NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MARCH 4, 2014
Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Imes.
Mr. Payton made a motion to excuse the absent member. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/silent prayer
Mr. Mills made a motion to accept and file the minutes from February 18, 2014. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors: Darren Mault told council he was interested in putting up a billboard structure by Collier Ports. He understands the village has an ordinance against this but it is ok with the state and Mr. Collier. He is asking for a variance or permission to allow him to construct a one 12 x 24 and depending how high he would have to it on the hill. Mr. Williams stated the billboard ordinance was done in 1998 and all existing billboards did not come down or variance would have to be permitted. Mr. Fetty further explained Mr. Brown, solicitor at that time, had explained this ordinance would be hard to be enforced. Mr. Williams explained income taxes and fees should be considered also with controlling the signage. Further discussion was held and council decided to take this into advisement. Mr. Mills made a motion to refer to Laws and Claims committee. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
No presenting and acting on petitions.
No communications
Reports of:
James Warren, Mayor - 1. Presented Mayor's court report for February, 2014. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Met with David Helmlick today and he reported Ollie's building interior will be completed by the end of March and Ollies open in April but unfortunately Dot's will be closing. Also Radio Shack will be closing several stores. 3. Inframetals are increasing their numbers. 4. Tudors opened Sunday
Lana Loper, Clerk - absent; in Columbus attending clerk's meeting.
Kathy Bender, Treasurer - no report
Justin Bloom, Legal Counsel - no report
Steve Hamilton, Village Administrator - 1. Presented a copy of invoice for $12,112 for OWDA that needs to be paid to overhead expenses. Mr. Williams also reported invoices are starting to come in from Strand and we are set up with the bank to receive the funds then invoices will be paid. 2. Talked to three difference finance places and US Bank was the best to take out the loan for trucks. 3. Ms. Burnside called and said the high school does not want the concession stand. Deanna Poole will be in charge. They would be able to share with Little League. 4. Reported we have 50 ton of salt left. Mr. Mills asked about how much we use during a storm. Steve stated this last one we used about 25 ton. Everyone complimented on how well the service department took care of the roads. 5. Talked to Strand but not much to report other than J&H is behind on getting their storm water permit. They will meet on March 12 at 1:00 p.m. When they start it will be in front of the American Restaurant. 6. Keep Bill Thacker's family in your prayers. They lost a grandchild.
Theda Aldridge, Income Tax Director - absent but reported for February 2014 was presented. Mr. Mills made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Darrold Clark, Chief of Police - absent but presented report dated February 27, 2014. Mr.Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Chris Bender, Fire Chief - reported Jaws of Life demo will be on March 20 and 24 at 10:00 a.m. Two different vendors will be here and then the fire department will decide which one they like.
Reports of Chairmen of Committees:
Junior Williams, Law and Finances - 1. The invoice for #12,112 for OWDA needs to be paid and will need an appropriation ordinance. Mr. Fetty made a motion for an ordinance to be brought in for appropriation of $12,112 from General Fund an authorize the clerk to issue a then an now purchase order. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Reported there is also an invoice for Strand due. Steve stated he would bring in the amount next meeting. Would like a motion for the clerk to set up three different funds - -1) To receive money from the state to pay Strand-Sanitary Sewer Improvement Fund 2) Fund that the resident will be paying the special assessment-Combined Sewer Overflow Assessment Fund -3) Monies that will be received from the Eden Park deal-Sewer Maintenance Fund. Mr. Williams would like to make a motion to authorize the clerk to bring in an ordinance to set up these funds. Mr. Mills made a motion for the clerk to bring in the motion. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 3. Steve and he met with US Bank about the purchase of new trucks. Mr. Mills had a discussion of bidding out the purchase of equipment. Mr. Blume stated he was not aware of any law but has not checked into in depth. Steve stated he does not have three quotes. Further discussion was held about the quotes and Steve reported what the best bids were. Mr. Mills stated as long as we are following laws he is good. Mr. Williams stated the total cost is $198,987.14 for five years at 2.85%. We would make a down payment of about $40,000 and monthly payments will be about $2840 per month. Discussion was held whether purchasing through a lease or loan. The down payment would come from the general and capital funds. Mr. Williams made a motion to authorize the village administrator to enter into an agreement for the purchase of the garbage and dump truck. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams made a motion to authorize the mayor to enter into a contract with US Bank for $159,189.72 for 5 years at 2.85% for the purchase of the trucks. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams made a motion to bring in an appropriation ordinance for the down payment of the vehicles and the amount coming from the capital fund of $20,000 and $19,797.42 general fund. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 4. Mr. Williams reported the fire, service, administrative and police departments want to purchase an ID maker for the purpose of making ID's for all departments. Chief Bender discussed the importance of employees having one. Mr. Blume stated this would be a good idea for the village to have. Mr. Fetty discussed the school printing for the village but discussion was held with problems of having one replaced and decided it would be better to have our own. Mr. Fetty made a motion to appropriate $1,025.71 from the general fund to purchase the ID machine. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Ralph Imes, Streets & Alleys - none
Mike Payton, Utilities & Communications - 1. Asked about an update on the phone systems which Mr. Williams had presented in the packets. Mr. Williams talked to Mr. Wetmore and presented to Mr. Blume to look over. Mr. Blume stated everything looked good. Mr. Williams explained how the costs were determined and reported the costs would be in the monthly bill through a lease and a buy out of $1.00 at the end and the village would own at the end and monthly bill will go down $506 a month unless maintenance fee is desired. Mr. Payton made a motion for the upgrade of the phone system with a five year lease option and authorizes the mayor to enter into a contract with Frontier/AVAYA. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Talked to John Murphy and he asked about the contract with IGS. Gas contract would expire on gas bill. Steve reported AEP will not give him anything in writing regarding tariffs. Mr. Imes voiced his concern also with making changes. Further discussion was held and council decided not to pursue. Mr. Williams made a motion to forego the contract with IGS and stay with AEP. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Terry Salyers, Laws & Claims - absent
Dan Fetty, Lands & Buildings - presented reports of meetings held the last few weeks. The committee had discussed the following:
February 18, 2014 meeting: 1. Safety building is in need of repair 2. Tennis courts need renovation-no change in status; 3. Millbrook Lake clean out - Steve waiting on Nationwide Permit that would allow removal of three tubes south of Rhodes Avenue.
February 26, 2014 Meeting: 1. Discussed land transfer from the village of New Boston and Southern Ohio Vault Company in the Shale Bank Hollow area. This would allow Southern Ohio Vault Co. to add on to his existing building, thereby allowing expansion of his business. After discussion of the committee, they felt this would be a win-win situation for both entities. This would also give the village a little over three acres of land for future development. Mr. Williams had made the motion for legal action. Discussion was held regarding a property search and costs. Mr. Williams made a motion to authorize Mr. Blume to proceed with the exchange of property with the Southern Ohio Vault Company. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reading of Ordinances and Resolutions
An ordinance was read transferring amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Fetty made a motion to adopt Ordinance No. 5-2014. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.
New Business:
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - absent
Mr. Fetty - would like some way to stop Community Common from throwing out their newspapers from cars and being left on sidewalks and porches. Mr. Warren stated he would call them and see what can be done.
Mr. Payton - thanked the service department for good job.
Mr. Williams - asked Mr. Hamilton if residents would be notified when the sewer project would start and there would be no parking.
At 8:30 p.m. Mills made a motion to go into executive session for litigation. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Regular session was called back to order at 9:05 p.m. All members from the first session were present.
There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 9:06 p.m
_______________________________________
President of Council
Passed: ________________________________
Attest: ________________________________
Village Clerk
Sunday, March 30, 2014
Monday, March 3, 2014
NEW BOSTON OHIO VILLAGE COUNCIL MEETING MINUTES
NEW BOSTON OHIO VILLAGE COUNCIL
MEETING MINUTES
FEBRUARY 18, 2014
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, and Mr. Imes.
Mr. Williams made a motion to excuse the absent member, Mr. Salyers. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/Silent Prayer
Mr. Payton stated the minutes from February 4 would need to reflect his report for the Utilities Committee meeting. Mr. Williams made a motion to amend the minutes for the corrections. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also Mr. Fetty asked the minutes reflect the meeting was adjourned due to bad weather and not because of further business. Mr. Mills made the motion for the amendment. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. After the amendment, Mr. Williams made a motion to accept and file the minutes from December 7, 2013 and December 9, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors:
Mike Bell, Daymar College - introduced Mark Frazee, who is over the Hooks for Books program. Mr. Bell reported the event will be held at New Boston School on March 14th and 15th. The first night will be military appreciation night. The second night will be Gene Bennett appreciation night. Reported there could be a parking problem and is working with Steve about the parking. Mr. Frazee explained the veterans are honored on stage for what they do. Mayor asked if security will be provided. Mark stated that the SWAT from Lucasville will be there. Mr. Bell stated they will hire one fulltime police officer. All high school students from around the area will be there and insurance will be provided for each participant. Two students will also be honored for scoring their 1000th points in basketball and on Thursday, March 13, two teachers will be presented with plaques for being Hometown Heroes, which will take place at Gatti's Pizza. Mr. Bell also reported on May 17, the First Responder's parade is at 11:00 a.m. Brad Wenstrup, Terry Johnson and hopefully the governor will be here to honor oldest combat veteran in the county. Also other veterans will be honored. Last game of the Challenger League will be this Sunday at 1:00 p.m. at the New Boston High School. He also reported tickets are on sale for Portsmouth Day, April, 13, at the Cincinnati Reds game and reported he will be throwing out the first pitch beside his son.
Representatives from Southern Ohio Sustainability Alliance spoke to council about their new non-profit organization in the area. They are dedicated to clean-up and environmental efforts. Have also met with Portsmouth council and will be a part of their clean-up efforts. They are working on recycling programs for the community and schools. There will be several events in April including Earth Day. Currently they are working on Green Initiative Incentive Programs, which they will be accepting nominations for businesses that are implementing green practices in their everyday operations. Would like to hear of any businesses in New Boston that are participating.
There have multiple programs within communities that will bring solutions to help with the problems that currently plague our communities. These programs include agriculture, compost, recycle, cleanup, improvement, training and support, involvement and security. This has been fashioned after the Community Block Watch Program. He presented materials and did explain each one of the programs. He explained they had just started the 1st of January and these programs have not started in any area but hopes to implement these programs within the Village of New Boston and asked for mayor and council support. He is working with others to help them implement some of the programs. He introduced Will Bailey and Tyler Hodge who supports the program. He did explain all his qualifications to council. Mayor asked if anyone had any further questions and thanked them for coming.
No presenting and acting on petitions: None
Reports of:
James Warren, Mayor - 1. Met with David Helmlick with the New Boston Shopping Center and he reported that Ollie's will be moving in one end of the old Walmart building next to Tractor Supply. Their applications are on line. Tudor's are getting close to opening.
Lana Loper, Clerk - presented report for January, 2014. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - no report
Justin Blume, Legal Counsel - no report but asked executive session for litigation.
Steve Hamilton, Village Administrator - 1. Thanked service department for hand shoveling salt during the ice and snow since the truck was broke down. 2. Presented information from ODNR. 3. On February 14, J&H Erectors was given notice to proceed which means they have ten months from that day to get the sewer project completed. They will start on Gallia Street in front of the American Restaurant. 4. Thanked also the fire department for help during the ice and the police officers helping with traffic.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated February 13, 2014. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked about Chief Bender's comments on his goals for 2014. Chris stated fire gear was taken care of, Knox box program is in its place and would like to see fire department get back to full staff. Mr. Payton asked if all businesses would have to use the Knox Box program. Chief Bender stated that only the businesses mandatory that have an automated system and any other business can use.
Reports of Chairman of Committees:
Junior Williams, Laws and Finances - reported the committee met on February 13, 2014, to discuss review of 2013 revenues and expenses, opt-out insurance for employees, purchase of new updated phone system, the purchasing of garbage truck and salt/dump truck, police dispatcher room renovations and recommends council's approval for several purchases in each department. At the meeting other discussions were held with Mr. Hamilton wanting to wait until 2015 for possible grant monies for paving, Chief Bender reported Jaws of Life and hoses will be purchased through FEMA grant, and Mr. Fetty discussing whether to pay .75% OP&F pension fund pickup, health insurance rates increasing to 85% for employees and combining the elected clerk and treasurer position into one elected position. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Discussion was held regarding the purchases for each department and Mr. Williams stated the money way there but this does not include the cost of the phone system. Mr. Payton made a motion to bring in an ordinance to appropriate the $30,735 for the requested purchases from the finance report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Further discussion was held regarding the costs of the new phone system. Council would like further quotes in writing.
Ralph Imes, Streets & Alleys - reported the committee met on February 13, 2014 to discuss:
1. vacating the alley behind the north side of Gallia Street between Harrisonville Avenue and Hill Street and to vacate the alley behind the houses on the east side of Hill Street which would enable the SCESC to construct additional parking for their employees. Mayor and Village Administrator stated this would not land-lock the said property. 2. The committee also discussed accepting Sturgill's Way, which would mean the village would be responsible to the upkeep. Mr. Blume stated this would mean the property would have to be signed over to the village. 3. Getting pricing on the resurfacing of all of Maple Street and alley between Rhodes Avenue and Gallia running from Park Avenue to Lakeview Avenue. The committee is recommending further research for the properties discussed. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren, declared the motion carried. 5-0.
Mike Payton, Utilities and Communications - still waiting on letter from AEP for approval to change electrical systems
Jon Mills, Flood & Sewage - no report
Terry Salyers, Wage & Salary Study - absent
Dan Fetty, Land & Buildings - none
At 7:45 p.m. Mr. Mills made a motion for the executive session for pending litigation. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Regular session was called back to order at 8:40 p.m. All members from regular meeting were present.
Mr. Williams made a motion to allow Mr. Blume to work with insurance on pending litigation through negotiations within the perimeters of the agreement between the village and insurance company. The roll was called. The voting results are as follows: ayes-5.
No reading of Ordinances or Resolutions
New Business
Mr. Williams - thanked the council for the appointment of president pro-tem
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - absent
Mr. Fetty - 1. Asked Mr. Hamilton to discuss the sales price of the property located at 3818 Stanton. He reported the price would include the cost of advertisement. 2. Asked if anything was happening with the drain line. Steve reported nothing was happening. 3. Asked about Portsmouth Floodwall certification update. Steve stated he talked to Mr. Duncan. They are waiting on a permit to dig wells. Steve also stated he has been talking to Mr. Sutherland about missing water meter lids. 4. Records retention meeting on Friday. Discussed cleaning out the records and storage units. 5. Would like to see a farmer's market at the Cartee parking lot. Mayor stated he had discussed with the church. 6. Thanked service department for their hard work during the snow and ice.
Mr. Payton - 1. Reported the Stanton School received an award from the Department of Education as a school of promise and he, mayor, Steve and Dan had the pleasure of attending. 2. Cone is missing near Daymar College. 3. We need a game plan for the parking for Hooks for Books. 4. Thanked the service department for their help, congratulated the police department for doing a good job for the drug busts and congratulated the fire department on the grant.
There being no further business, Mr. Payton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:55 p.m.
______________________________________
President of Council
Passed:__________________________,2014
Attest: ________________________________
Village Clerk
MEETING MINUTES
FEBRUARY 18, 2014
Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, and Mr. Imes.
Mr. Williams made a motion to excuse the absent member, Mr. Salyers. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Pledge of Allegiance/Silent Prayer
Mr. Payton stated the minutes from February 4 would need to reflect his report for the Utilities Committee meeting. Mr. Williams made a motion to amend the minutes for the corrections. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also Mr. Fetty asked the minutes reflect the meeting was adjourned due to bad weather and not because of further business. Mr. Mills made the motion for the amendment. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. After the amendment, Mr. Williams made a motion to accept and file the minutes from December 7, 2013 and December 9, 2013. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Reports from Visitors:
Mike Bell, Daymar College - introduced Mark Frazee, who is over the Hooks for Books program. Mr. Bell reported the event will be held at New Boston School on March 14th and 15th. The first night will be military appreciation night. The second night will be Gene Bennett appreciation night. Reported there could be a parking problem and is working with Steve about the parking. Mr. Frazee explained the veterans are honored on stage for what they do. Mayor asked if security will be provided. Mark stated that the SWAT from Lucasville will be there. Mr. Bell stated they will hire one fulltime police officer. All high school students from around the area will be there and insurance will be provided for each participant. Two students will also be honored for scoring their 1000th points in basketball and on Thursday, March 13, two teachers will be presented with plaques for being Hometown Heroes, which will take place at Gatti's Pizza. Mr. Bell also reported on May 17, the First Responder's parade is at 11:00 a.m. Brad Wenstrup, Terry Johnson and hopefully the governor will be here to honor oldest combat veteran in the county. Also other veterans will be honored. Last game of the Challenger League will be this Sunday at 1:00 p.m. at the New Boston High School. He also reported tickets are on sale for Portsmouth Day, April, 13, at the Cincinnati Reds game and reported he will be throwing out the first pitch beside his son.
Representatives from Southern Ohio Sustainability Alliance spoke to council about their new non-profit organization in the area. They are dedicated to clean-up and environmental efforts. Have also met with Portsmouth council and will be a part of their clean-up efforts. They are working on recycling programs for the community and schools. There will be several events in April including Earth Day. Currently they are working on Green Initiative Incentive Programs, which they will be accepting nominations for businesses that are implementing green practices in their everyday operations. Would like to hear of any businesses in New Boston that are participating.
There have multiple programs within communities that will bring solutions to help with the problems that currently plague our communities. These programs include agriculture, compost, recycle, cleanup, improvement, training and support, involvement and security. This has been fashioned after the Community Block Watch Program. He presented materials and did explain each one of the programs. He explained they had just started the 1st of January and these programs have not started in any area but hopes to implement these programs within the Village of New Boston and asked for mayor and council support. He is working with others to help them implement some of the programs. He introduced Will Bailey and Tyler Hodge who supports the program. He did explain all his qualifications to council. Mayor asked if anyone had any further questions and thanked them for coming.
No presenting and acting on petitions: None
Reports of:
James Warren, Mayor - 1. Met with David Helmlick with the New Boston Shopping Center and he reported that Ollie's will be moving in one end of the old Walmart building next to Tractor Supply. Their applications are on line. Tudor's are getting close to opening.
Lana Loper, Clerk - presented report for January, 2014. Mr. Mills made a motion to accept and file the report. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Kathy Bender, Treasurer - no report
Justin Blume, Legal Counsel - no report but asked executive session for litigation.
Steve Hamilton, Village Administrator - 1. Thanked service department for hand shoveling salt during the ice and snow since the truck was broke down. 2. Presented information from ODNR. 3. On February 14, J&H Erectors was given notice to proceed which means they have ten months from that day to get the sewer project completed. They will start on Gallia Street in front of the American Restaurant. 4. Thanked also the fire department for help during the ice and the police officers helping with traffic.
Theda Aldridge, Income Tax Director - absent
Darrold Clark, Chief of Police - presented report dated February 13, 2014. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Fetty asked about Chief Bender's comments on his goals for 2014. Chris stated fire gear was taken care of, Knox box program is in its place and would like to see fire department get back to full staff. Mr. Payton asked if all businesses would have to use the Knox Box program. Chief Bender stated that only the businesses mandatory that have an automated system and any other business can use.
Reports of Chairman of Committees:
Junior Williams, Laws and Finances - reported the committee met on February 13, 2014, to discuss review of 2013 revenues and expenses, opt-out insurance for employees, purchase of new updated phone system, the purchasing of garbage truck and salt/dump truck, police dispatcher room renovations and recommends council's approval for several purchases in each department. At the meeting other discussions were held with Mr. Hamilton wanting to wait until 2015 for possible grant monies for paving, Chief Bender reported Jaws of Life and hoses will be purchased through FEMA grant, and Mr. Fetty discussing whether to pay .75% OP&F pension fund pickup, health insurance rates increasing to 85% for employees and combining the elected clerk and treasurer position into one elected position. Mr. Payton made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Discussion was held regarding the purchases for each department and Mr. Williams stated the money way there but this does not include the cost of the phone system. Mr. Payton made a motion to bring in an ordinance to appropriate the $30,735 for the requested purchases from the finance report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Further discussion was held regarding the costs of the new phone system. Council would like further quotes in writing.
Ralph Imes, Streets & Alleys - reported the committee met on February 13, 2014 to discuss:
1. vacating the alley behind the north side of Gallia Street between Harrisonville Avenue and Hill Street and to vacate the alley behind the houses on the east side of Hill Street which would enable the SCESC to construct additional parking for their employees. Mayor and Village Administrator stated this would not land-lock the said property. 2. The committee also discussed accepting Sturgill's Way, which would mean the village would be responsible to the upkeep. Mr. Blume stated this would mean the property would have to be signed over to the village. 3. Getting pricing on the resurfacing of all of Maple Street and alley between Rhodes Avenue and Gallia running from Park Avenue to Lakeview Avenue. The committee is recommending further research for the properties discussed. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren, declared the motion carried. 5-0.
Mike Payton, Utilities and Communications - still waiting on letter from AEP for approval to change electrical systems
Jon Mills, Flood & Sewage - no report
Terry Salyers, Wage & Salary Study - absent
Dan Fetty, Land & Buildings - none
At 7:45 p.m. Mr. Mills made a motion for the executive session for pending litigation. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.
Regular session was called back to order at 8:40 p.m. All members from regular meeting were present.
Mr. Williams made a motion to allow Mr. Blume to work with insurance on pending litigation through negotiations within the perimeters of the agreement between the village and insurance company. The roll was called. The voting results are as follows: ayes-5.
No reading of Ordinances or Resolutions
New Business
Mr. Williams - thanked the council for the appointment of president pro-tem
Mr. Imes - none
Mr. Mills - none
Mr. Salyers - absent
Mr. Fetty - 1. Asked Mr. Hamilton to discuss the sales price of the property located at 3818 Stanton. He reported the price would include the cost of advertisement. 2. Asked if anything was happening with the drain line. Steve reported nothing was happening. 3. Asked about Portsmouth Floodwall certification update. Steve stated he talked to Mr. Duncan. They are waiting on a permit to dig wells. Steve also stated he has been talking to Mr. Sutherland about missing water meter lids. 4. Records retention meeting on Friday. Discussed cleaning out the records and storage units. 5. Would like to see a farmer's market at the Cartee parking lot. Mayor stated he had discussed with the church. 6. Thanked service department for their hard work during the snow and ice.
Mr. Payton - 1. Reported the Stanton School received an award from the Department of Education as a school of promise and he, mayor, Steve and Dan had the pleasure of attending. 2. Cone is missing near Daymar College. 3. We need a game plan for the parking for Hooks for Books. 4. Thanked the service department for their help, congratulated the police department for doing a good job for the drug busts and congratulated the fire department on the grant.
There being no further business, Mr. Payton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:55 p.m.
______________________________________
President of Council
Passed:__________________________,2014
Attest: ________________________________
Village Clerk
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