NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
AUGUST 7, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Fetty discussed changing the minutes from July 17, 2012. He and Mr. Mills were absent and therefore did not make the motion to adourn. Mr. Williams made a motion for the minutes to be amended. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After correction, Mr. Mills made a motion to accept and file the minutes from July 17, 2012. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: None

No presenting and acting on petitions: none


Reading on Communications:

Presented a solicitation permit request from Military Order of the Purple Heart. Location and time would have to be changed. Location would be at Walmart and KMart and the time would be 9:00 a.m. to 1:00 p.m. Mr. Mills made a motion to allow the solicitation permit on October 1, 2012, from 9-1. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried.


Reports of:

James Warren, Mayor - 1. Presented court report for July, 2012. Discussion was held regarding the new court software report breakdown. Indigent driver fund was discussed as to what is allowed to be paid out of. Mr. Lytten stated he would take a look at it. Discussion was also held to determine what collections went to general fund. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Stated he has been approached by Maritime to put a transmitter about the size of cards at the police or fire station. They are installing about every 20 miles up and down the river. No cost to us. They will provide all costs such as installing and maintenance. Chief Clark did not think it would interfere with anything at the police station. Mr. Hamilton stated it would come in very handy for us to receive information that could be important. Mr. Williams made a motion in favor of installing the transmitters. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Congratulated Terry and the scholarship committee for all the work they did for the alumni banquet. 4. Would like to see another yard sale in the fall for the residents of the village. Does not cost us anything and does help residents. Mr. Payton suggested September 8, 2012. Mr. Williams made a motion for the free community yard sale day for September 8, 2012. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 5. Reported the mural at the ball park is really taking shape and reported money will come along. WOrking on t-shirts to sale.

Lana Loper, Clerk - Reported she is still discussing the balance of the floodwall loan with Stephanie from US Bank.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - 1. Reported he and Steve met with Rick Duncan regarding the sewage contract that has been in place with Portsmouth for several years. The meeting was held at Mike Jones office July 31. Did not make any headway in revising the contract but feel the contract is pretty solid. The contract covers sewage originating in the village. Once Eden Park starts it would not exceed $20,900. In addition, Steve had been concerned about whether Portsmouth was to maintain our pump stations. Mr. Duncan was not aware of the pump station problem we had and rectify and let Steve know of any problems. Basic contract is pretty well locked. When the Twin Valley starts the contract again would need to be changed after the exact number if customers would be determined. The $20,900 is based on estimate number of customers. Mike Jones would draw up and both councils would agree and may be a year before any money would be drawn. Mr. Hamilton stated he had given Portsmouth figures to help with the contract and will be done in two phases. Mr. Payton asked if the contract would be reviewed and could be changed if needed. Mr. Lytten stated yes that there is still a right to negotiate. Mr. Hamilton and Mr. Lytten will keep council informed.

Steve Hamilton, Village Administrator - 1. Presented people from West End Electric for replacement of bulbs which will no longer be available in the near future. Incentives are available through the state. Would like council to review figures. 2. Reported new reflective stop signs have to be in place by the end of the year. Now ordering 20 signs and posts to start with a cost of $920. By 2015 all signs will have to be reflective. Mr. Mills asked how many stop signs in the village. Steve stated he will start replacing around the new school area and will have a count done by next meeting. 3. He reported we normally pay the county to cut grass on Gallia and around the lake bottoms each year $1600-$2500. He reported he found a rebuilt sickle bar for $1200 that will fit the tractor. State it would be a good investment. 4. Village Square Park is looking good-thanks to Rent-to-Own. 5. Stated the county received the first round of Casino money. Scioto County gets $69,000 and was wondering if the municipality would get any part of this. Mr. Lytten suggested the mayor to call the commissioner office to find out what they plan to do with the money. 6. Next council meeting will bring in addresses of 12 houses to be torn down with money from the county and they would need an ordinance to approve.

Theda Aldridge, Income Tax Director - presented report for July, 2012. Mr. Williams made a motion to accept and file the report. Mr. Imes seconded themotion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - Presented report dated July 17, 2012. Mr. Imes made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - reported the department was back running and in good shape.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - Set meeting for August 20 at 6:30 p.m. to review finances for 2012.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood and Sewage - none

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 30-12. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


New Business

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - 1. Asked the mayor for a report on zoning board committee meeting. Mayor stated he has been talking to Chief Bender and Mr. Hamilton regarding the 33' foot lot size they reported it could be a fire hazard. Will call meeting soon. Chief Bender stated when someone starts to build it has to meet fire codes. 2. Asked for a committee to review and update the employee handbook. 3. Asked Mr. Lytten what has been done regarding no engine break ordinance. Mr. Lytten stated he thought it had already been passed and will check into it. 4. Asked if anything had been done at Collier Port. Mr. Hamilton stated there are still problems with Portsmouth over the area. Discussion was held regarding the wash out and what could be done. Mr. Payton asked Mr. Lytten to check out costs of legal fees and review what else there is to do. 5. Asked if Oak Street will also be paved when Lakeview Avenue gets paved. Mr. Hamilton stated Oak Street is in pretty good shape and will not be paved now. 6. Congratulated the service department for the work at the park and benchs that were installed. 7. Congratulated Bill Thacker for being named director of CAO.

Mr. Payton - 1. Asked Mr. Lytten if Ordinance 533.01 could be enforced. Mr. Lytten stated if we can prove who did it. Mr. Payton asked of property owner is responsible for what is written on houses containing sexual words. Mr. Lytten stated he would take a look at it. 2. Daymar graduated 75 students this year. 3. New Boston Volleyball team was guests at Kiwanis today.

Mr. Williams - 1. Asked if SFI was still laying off. Mayor stated yes and they were doen to a maintenance crew only.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:10 p.m.

__________________________________
President of Council

Passed: __________________,2012

Attest: ________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
JULY 17, 2012


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Imes, and Mr. Salyers.

Mr. Payton made a motion to excuse the absent members, Mr. Fetty and Mr. Mills. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from July 3, 2012. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.


Reports from visitors: none

No presenting and acting on petitions


Reports of:

James Warren, Mayor - 1. Made recommendations upon Chief Bender's request, to appoint Logan Copley as firefighter, effective the week of July 22, 2012. There would be a one year probabtionary period of 1 year. Introduced Mr. Copley to council. He reported he had graduated from Glenwood and this has always been a dream of his to be a New Boston Fireman. Mr. Payton made a motion to confirm the appointment. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-4. 2. Reported they are still working on Rt. 139. Hope to be done by October 22, 2012.

Lana Loper, Clerk - absent - report for June 2012 was presented. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Talked with mayor of Ironton regarding an impound lot in the village. This would be extra revenue for New Boston. Ironton earned $31,230 in 2009; $37,000 in 2010. Mr. Williams asked Mr. Hamilton to get some more information regarding this situation and report back. 2. Swings are up at the park and RTO has the new roof on at the shelter house.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - 1. Presented report dated July 17, 2012. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Chris Bender, Fire Chief - welcomed Logan to the Fire Department and will be an asset to the village.


Reports of Chairmen of Committees:

Junior Williams, Finance and Wages - none

Ralph Imes, Streets and Alleys - none

Mike Payton, Utilities and Communications - none

Jon Mills, Flood and Sewage - absent

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands and Buildings - absent


Reading of Ordinances and Resolutions

None


New Business:

Mr. Williams - Welcomed Logan aboard and stated he was really impressed with Rocky's funeral starting with the visitation the night before. Our firemen looked very professional in the uniforms. People on the west side pulling off to the side with hands on heart. Very emotional funeral. Congratulated everyone on a job well done.

Mr. Imes - none

Mr. Mills - absent

Mr. Salyers - none

Mr. Fetty - absent

Mr. Payton - 1. Asked if we have two police officers off on workers compensation. Chief Clark stated year and overtime it nice but is starting to work on the officers. 2. Cedar Street Church had very good turnout for the 2nd carnival and stated his VBS class donated all of the tithing collections to the police Christmas fund. 3. Steve Jenkins spoke at Kiwanis Club today regarding the book he has published and Kathy Bender was elected Vice-President. 4. Echoes Mr. Williams comments on Rocky's funeral and also welcomed Logan to the fire department.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 6:18 p.m.

__________________________________
President of Council

Passed: _____________________,2012

Attest: __________________________
Village Clerk