NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MAY 1, 2012


Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Mr. Payton made a motion to excuse the absent member, Mr. Fetty. Mr. Imes seconded the motion. All membes concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from April 17, 2012. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Salyers made a motion to accept and file the minutes from a special meeting held April 23, 2012. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.


Reports from Visitors: none

No Presenting and acting on petitions: none


Reports of:

James Warren, Mayor - 1. Presented Mayor's Court report for April 2012. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. 2. Receiveda letter from Mr. Dean from Infra-Metals stating he is working on the tax abatement. 3. Met with Mick Sturgill and Steve Wells with EPA regarding the cleanup of the Coke Plant property. There is also a meeting tomorrow with SOPA to acqurie the site. Everything is moving fast and hope council supports the resolution that will be read on tonight. There is 2 1/2 acres they want to burn. If it works, it may be cleared by September. 4. Met with Steve Jenkins, Loren Hardin, Bill Powell and Charlie Reed regarding a mural they want to add to the press box at the little league field. This mural would be a picture of the 1960s team that went to the Little League World Series. The cost will be $13,000 and a fund will be set up at the US Bank. 5. This Friday, May 4, several businesses will be having a community carnival and car show by Physical Fitness starting at 4:00 p.m. 6. Indigent burial for Richard Cade has been submitted by his sister Vicki Cade. 7. Bob Walton will be missed greatly by New Boston and all of Scioto County.

Lana Loper, Clerk - 1. Reported she had talked with Stephanie with US Bank and they are redoing the load for the floodwall for a total of $300,000. 2. Talked to Gary Duzan with Portsmouth Insurance regarding the renewal of the health insurance for employees. The renewal rate from Anthem shows an increase of 22.7%. He is getting quotes from other insurance companies. Hope to have new quotes by next week. Mr. Williams asked the clerk if Mr. Duzan could meet with us on Monday, May 14 at 6:00 p.m. to discuss insurance and he also set finance meeting at 6:30 p.m. on Monday, May 14.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. The 139 project has been put on hold. They have to do more enforcing an hope they start back again on May 7. 2. Reported he is continuing discussions with Scott Foster and Jennifer Witte regarding the long term control plan for the sewers. 3. Presented letter from AMEC reporting the update of the status of the levee pump stations and closure structures relating to levee certification. 4. Reported he was waiting on prices for the new signs. Talked to county engineer and got a number from a company out of Frankfort. May be $10,000-$15,000. 5. Reported a police car #9 drove through water and got into injection and locked up. Turned in to insurance for damage and we have a $500 deductible. Cost to repair is $2,600 Jenkins wil guarantee. After discussion, Mr. Williams made a motion to appropriate $2,600 in police repairs. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Theda Aldridge, Income Tax Director - Presented report for April, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Police Chief - presented report dated May 1, 2012. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - absent


Reports of Chairmen of Committees:

Junior Williams, Finance and Wage - Present a report of the meeting which was held on April 23, 2012. The committee discussed the need for new mayor's court software at a cost of $10,000 and that the clerk establish a separate mayor's court computer fund. The committee recommends the fund be established and the $10,000 appropriated. They also began discussions on the 2013 budget which will contiue through May. Mr. Payton made a motion to accept and file the report. Mr. Salyers seconded the motion. All membes concurring, Mr. Warren declared the motion carried 5-0. Mr. Payton also made a motion to open the new fund and transfer and appropriate the $10,000 for the mayor's court software. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Ralph Imes, Streets & Alleys - none

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Laws & Claims - none

Dan Fetty, Lands & Buildings - absent


Reading of Ordinances & Resolutions

Second reading was given an ordinance authorizing the village administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet website. Mr. Mills made a motion for the second reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An ordinance was read to approve then and now certificate in excess of $3000 for payment to Solid Rock Construction for Culvert repair and steel for pump station #10, and declaring an emergency. Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 20-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A resolution was read in support of an application to the Department of Development. Mr. Williams made a motion to adopt Resolution No. 17-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.


New Business

Mr. Imes - none

Mr. Mills - none

Mr. Salyers - none

Mr. Fetty - absent

Mr. Payton - 1. Thanked everyone for prayers for Ty Seth. 2. Sends his sympathy to the Bob Walton family. 3. All departments did a good job with the 5K Run. 4. Discussed Port problems with Mr. Lytten and council.

Mr. Williams - stated Bob Walton will definitely be missed and appreciate everything he has done for New Boston.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:35 p.m.

_______________________________
President of Council

Passed: ____________________,2012

Attest: ________________________
Village Clerk