Tuesday, March 20, 2012

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
MARCH 6, 2012

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Salyers made a motion to accept and file the minutes from February 21, 2012. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Also, Mr. Mills made a motion to accept and file the minutes from February 24. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.


Reports from visitors: none

No presenting and acting on petitions: none


Reports of:

James Warren, Mayor - 1. Presented Mayor's court report for February 2012. Mr. Williams made a motion to accept and file the report. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Discussed traffic problems in his area because of the 139 construction.

Lana Loper, Clerk - reported she will be attending local government training in Columbus on Thursday and Friday.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - 1. Asked council if they still needed a resolution opposing the sewer rates. Council stated yes. 2. Asked council more specific parking rules for the ordinance at the stadium. Mr. Fetty stated the no parking sign could be removed and would need a school bus parking sign only. 3. Reviewing the condition of 52 east where the waterline went in. Will have to meet with the water works and Steve. 4. Still reviewing storm sewers by Colliers.

Steve Hamilton, Village Administrator - absent

Theda Aldridge, Income Tax Director - absent but report was presented for February 2012. Mr. Fetty made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - 1. Presented report dated March 6, 2012. Mr. Payton made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Presented an application through the COPS program to hire a new police officer. Would have to be a veteran and application has to be submitted by March 22, 2012. After discussion, Mr. Payton made a motion to refer to Finance Committee. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams set meeting for Monday, March 12 at 6:30 p.m.

Chris Bender, Fire Chief - Meeting of the Ohio Valley Firefighters will be on Monday 19 in the Community Center at 7:30 p.m. and will be catered by J.D.'s Brisket House.


Reports of Chairman of Committees:

Junior Williams, Laws & Finances - Discussed with Jessica about the new mayor's court software and monitor. Will discuss at the finance meeting on Monday. Also discussed plans of setting up a separate computer fund from general fund money. Mr. Williams explained how the money for the computer fund would only be used for that purpose. Mr. Fetty made a motion to refer to the finance meeting. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ralph Imes, Streets & Alleys - Discussed changing the speed limit from 20 mph to 15 mph on Glenwood Avenue. Mr. Salyers stated no one goes 20 mph now, police does not radar and we would have the expense of signs and why change an ordinance that will not mean anything. Mr. Lytten stated the street limits have been set for years by statue. More discussion was held regarding speed limits on various streets in the village.

Mike Payton, Utilities and Communications - none

Jon Mills, Flood & Sewage - flood defense worked over the weekend and stopped yesterday.

Terry Salyers, Laws and Claims - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions:

Second reading was given to an ordinance authorizing the issuance of a permit to New Boston Christmas Fund to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Payton made a motion for the 2nd reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read prohibiting the use of engine or transmission braking devices on vehicles and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 10-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the village administrator to rent four dumpsters from Rumpke Waste, Inc. for the sum of $1000.00 for Clean-Up Day, to be reimbursed by the Lawrence-Scioto Solid Waste Management District and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Salyers moved to adopt Ordinance No. 11-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read to reduce the speed limit to fifteen miles per hour on Pine, Spruce, Cedar, Oak and Maple Streets. Mr. Mills made a motion for the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read to amend second 305.13 of the codified ordinances. Discussion was held regarding whether just on school days or Monday through Friday. After discussion, Mr. Williams made a motion to amend the ordinance to reflect Monday-Friday, 7:00 am-5:00 p.m. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Payton move to adopt Ordinance No. 12-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read declaring March 31, 2012, Village Wide Cleanup Day between the hours of 10:30 a.m. and 2:30 p.m. Mr. Williams made a motion to adopt Resolution No. 9-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read to adopt a Hazard Mitigation Plan that will protect the people and property located in the Village of New Boston. Mr. Payton made a motion to adopt Resolution No. 10-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read requesting certification from the Scioto County Auditor the tax valuation of the Village of New Boston and the amount a one (1.00) mill renewal tax levy (Flood Defense) would provide. Mr. Mills made a motion to adopt Resoslution No. 11-12. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business:

Mr. Salyers - none

Mr. Fetty - 1. Reported a problem with cars passing school bus at CVS. Asked if the police department could watch for this. 2. Asked the mayor if Zoning Committee could possibly plan a meeting soon. 3. Attended the Grand Opening of the Mochapet and welcomes them to New Boston. 3. Talked to Steve about the basketball court repairs and should be completed soon. 5. March 11 - daylight savings time.

Mr. Payton - Welcomed Mochapet to the village. 2. Attended FEMA meeting regarding flood insurance. Feels the village has done everything they could do informing residents and businesses of the situation. 3. Tornado hit Otway this past weekend. There will be a fund raiser Saturday 8-10 am at the Minford Fire Department. Please attend if possible. All you can eat pancakes - $5.00. 4. Attended a very emotional meeting at Kiwanis today regarding Austism Awareness. There will be the 10th annual walk on April 21 at Tracy Park. Mr. Payton made a motion to bring in an ordinance making Saturday, April 21 Autism Awareness day in New Boston. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the Motion carried 6-0.

Mayor and council discussed purchase of a siren to warn residents of tornados. Chief Bender stated he would talk to Kim Carver.

Mr. Williams - 1. Reported he had attended the certification meeting with Steve, Mayor, AMEC and others. FEMA was pleased with how things were going compared to a year ago. Same thing with Portsmouth. We still about 2 years to get certified. FEMA also felt it was odd that some of our residents are getting insurance rate hikes because we are still getting certified. They weren't sure. Hope to be finished with our part this year, get finalized with our loan and payments will start next month. Will have to review how the payments will be made. 5. Compared mayor's court training and is certified through 2014.

Mr. Imes - Asked Chief Clark if he has heard when we will receive our new cruiser. Chief stated no but they are working on it.

Mr. Mills - none.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 7:30 p.m.

_______________________________________
President of Council

Passed: ___________________________,2012

Attest: ________________________________
Village Clerk

Monday, March 5, 2012

NEW BOSTON VILLAGE COUNCIL MEETING MINUTES

NEW BOSTON VILLAGE COUNCIL
MEETING MINUTES
FEBRUARY 21, 2012

Regular session of New Boston Village Council was called to order at :30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Imes and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Fetty reported two errors that need to be corrected from the minutes from February 6. On page 3 change Mr. Warren's name to Mr. Williams and on page 2 last sentence should read convenant not to sue. Mr. Mills made a motion to amend the minutes. Mr. Fetty seconded the motion. Afer the amendment, Mr. Williams made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors: Tom Brower from West Portsmouth working at OSCO in New Boston. He attended the meeting to ask why the tax rate in New Boston is the highest in the region. Reported New Boston was the 6th highest in the state. Mr. Lytten reported tax payers have passed this rate mainly due to the closing of the steel mill. These taxes have kept the village going providing services to the residents. No one likes the amount but is necessary for the village. Mr. Williams stated the monies are necessary to provide full time police and fire. Mr. Fetty stated the residents stand behind the village and voted for these taxes to support our village.

No presenting and acting on petitions


Reports of:

James Warren, Mayor - 1. Reported he was glad to be back and thanked everyone for carrying on in his absence. 2. Asked for a resolution to oppose the 10% sewer raise. Mr. Williams made a motion to bring in a resolution opposing the sewer rate increase. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 3. Having trouble with software with mayor's court and presented price quote for a new software program. Mr. Williams reported monies are collected for mayor's computer fund and are in the general fund. These monies may have to be separated out of the general into its own fund. After discussion, Mr. Williams stated he will talk to Jessica to get more information and would have finance meeting. Set meeting for Monday, February 27, at 6:30 p.m.

Lana Loper, Clerk - absent but report for January 2012 was presented. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - 1. Saturday, March 31 will be village cleanup day from 9 a.m. to 1 p.m. 2. Received letter from AMEC as the first status update. Pump station 7 has drill and upgrade of float valve is complete. Pump station 8 is running good and complete. Pump station 9 the electrical part is complete. Solid Rock will be starting on Monday for other repairs. FEMA will be reimbursing 87.5% for those repairs. Pump station 11 is fixed. Other supplies will need to be purchased. Will have to meet with N&W Railway to discuss railing to help complete the certification. Asking for list of other volunteers for pump stations. Should a list of everything that needs to be done by April 1st. 3. Presented maps for the detours that will occur for the Rt. 139 repairs. This will be starting March 5. 4. Reported he agrees with the mayor about 10% sewer rate hike. Rate is in effect and will continue 10-15 years.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Chief of Police - presented report dated February 7th. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - absent


Reports of Chairmen of Committees:

Junior Williams, Laws & Finance - none

Ralph Imes, Streets & Alleys - presented report from meeting held February 20th. He stated Mr. Hamilton had reported to committee concerning traffic lights,traffic signs, and maps regarding detours. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mike Payton, Utilities & Communications - none

Jon Mills, Flood & Sewage - none

Terry Salyers, Wage & Salary Study - none

Dan Fetty, Lands & Buildings - none


Reading of Ordinances and Resolutions

An ordinance was read authorizing the issuance of a permit to the American Red Cross to solicit charitable contribution from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Williams made a motion change from Rt. 139 & Rt. 52 to the K-Mart area and Wal-Mart (Taylor Avenue) on April 14, 2012. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. After the amendment, Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 8-12. Mr. seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the issuance of a permit to the New Boston Christmas Fund to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams made a motion for the 1st reading. Mr. Fetty seconded. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending Angel Carr on winning the 2011/2012 7th & 8th grade spelling bee at Glenwood High School. Mr. Payton made a motion to adopt Resolution No 2-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending Malachi Potts on winning the 2011/2012 Oak Intermediate spelling bee. Mr. Salyers made a motion to adopt Resolution No. 3-12, Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending New Boston High School student Teagan Queen on winning the American Legion Americanism and Government test. Mr. Payton made a motion to adopt Resolution No. 4-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending New Boston High school student Jordan Moore on winning the American Legion Americanism and Government test. Mr. Salyers made a motion to adopt Resolution No. 5-12. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending New Boston High school student Courtney Horsley on winning the American Legion Americanism and Government test. Mr. Salyers made a motion to adopt Resolution No. 6-12. Mr. Imes seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending New Boston High school student Ricky Anderson on winning the Scioto County District American Legion Americanism and Government Test. Mr. Salyers made a motion to adopt Resolution No. 7-12. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

A resolution was read commending Levi Horsley for achieving 1000 points during his basketball career at New Boston High School. Mr. Payton made a motion to adopt Resolution No. 8-12. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.


New Business

Mr. Mills - none

Mr. Salyers - 1. Reported the flag looks good at park. 2. Asked about posting of 25 mph signs. Mr. Hamilton stated he will go out and see how many posts and signs as needed.

Mr. Fetty - 1. Made a motion that no turn on red sign at Harrisonville & Oak be changed to read between the hours of 7 a.m.-5p.m. Also an ordinance for the tree streets to be reduced to 15 mph and an ordinance to allow parking on the north side in front of the stadium. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Also asked for the ordinance regarding no engine breaking.

Mr. Payton - 1. Asked about bids from Solid Rock regarding finishing the ball park. Mr. Payton made a motion for the money to be appropriated not to exceed $4000 from the FEMA Fund. Mr. Imes seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. 2. Had a great day for the closing of the gym.

Mr. Williams - none

Mr. Warren - reported he would like to have a mural painted on the press box of the 1960 World Series ball team. Working on a fund raiser and will discuss later. Mr. Salyers stated the class of 1952 will pay for a sign to post events in front of the new school.

Mr. Imes - none

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting be adjourned at 8:30 p.m.

____________________________________
President of Council

Passed: ______________________, 2012

Attest: ____________________________
Village Clerk