New Boston Village Council Minutes: November 2009

MINUTES
NEW BOSTON VILLAGE COUNCIL
NOVEMBER 3, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Mr. Fetty, Mr. Payton, Mr. Mills and Mr. Salyers.

Mr. Mills made a motion to excuse the absent members, Mrs. Newman and Mr. Williams. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from October 20, 2009. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

No reports from visitors

No petitions

No communications

Reports of:

James Warren, Mayor - presented Mayor's Court report for October, 2009. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reported Maurice's moved to Village Mall, Cato's also will be moving to the Village Mall, the Sam Goody building has been rented to salon and tanning and the Front Row Video building has been rented to a cabinet shop. Halloween night went well and ok'd overtime for police and fire for the safety of the kids. Met with Shawnee State regarding a consortium to buy merchandise for our area. There is another meeting on the 12th of November. They are checking into every activity such as fuel, gas, supplies, etc., to explore cheaper rates.

Lana Loper, Clerk - reported we received a credit with BWC of $18,178 from the services provided by CCI, a firm we had hired to research for handicap reimbursements.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - sink hole at Lakeview and Spruce will be repaired after the one is finished by Frank's, which is causing a lot of traffic problems. No left turn signs at River Street are up and will contact state for certification. Considering places for a skate park. Only place now would be Village Park or Millbrook Park. The park at the end of Rhodes Avenue is out because of contamination.

Portsmouth sewer department put in 200 ft. of double wall drain pipe at the end of Milbrook, which will help with the bypass. Storm water is now going to Munn's Run. Portsmouth water department set the fire hydrant behind Lock, Stock, & Barrel. Hydrants are in except the ones at Maple Street and Glenwood Avenue.

Mr. Payton asked about the regulation of signs in a work area. Steve reported the signs before the work area have to be 300 ft. from the work space and have to be barreled off. The sign went out, Portsmouth brought up new sign and service department is now aware of the rules.

Theda Aldridge, Income Tax Director - absent - had report for October, 2009. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Darrold Clark, Chief of Police - presented report dated Nov. 3, 2009. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Also reported overtime was down.

Chris Bender, Fire Chief - contacted Rick Bates with Portsmouth Water Works and he said the hydrant on Lakeview would be in within 2 weeks.

No Reports from committees

Reports of Ordinances & Resolutions

An ordinance was read authorizing the issuance of a permit to the Southern Ohio Shrine Club to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Mills moved Ordinance No. 33-09 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

First reading was given to an ordinance authorizing the issuance of a permit to the New Boston Police Department and Bikers for Charity to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Mills made a motion for the 1st reading. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-4.

First reading was given to an ordinance creating a one-half hour parking zone in the 3900 block of Gallia Street in the Village of New Boston. Mr. Mills made a motion for the 1st reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read to amend ordinance Ordinance No. 17-2008, sections 6 and 12, "Village Master Pay Ordinance" and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Salyers moved Ordinance No. 34-09 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read repealing ordinance nos. 19-2008 and 4-2009, and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Mills moved Ordinance No. 35-09 be adopted. Mr. Fetty seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read transferring and appropriating amounts in the various funds of the village. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The roll was called. The voting results area as follows: ayes-4. Mr. Mills moved Ordinance No. 36-09 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

New Business:

Mr. Warren reported contracts for Walter Lytten, Leighty and Snyder and Certified Operations Maintenance will be expiring at end of the year and would like to bring in new ordinances for 2010. Mr. Mills made a motion to bring in the ordinances for the contracts. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Fetty - recognized the police, fire, and service departments for doing a good job.

Mr. Payton - would like to submit to the finance committee information regarding the skate park. Also reported November 11 is Veteran's Day and would like to thank all Veterans.

Mr. Mills - also has been researching information for a skate park. Left information with another funding source and waiting for response.

Mr. Salyers - asked about grass cutting above Applebee's. Steve stated it was cut by the land developers.

Mr. Warren stated he had some volunteers to decorate for Christmas and thanked the bikers for coming in today.

There being no further business, Mr. Mills moved the meeting be adjourned at 7:02 p.m. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

__________________________________
President of Council

Passed: __________________, 2009

Attest: ____________________________

MINUTES
NEW BOSTON VILLAGE COUNCIL
OCTOBER 29, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Fetty, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Salyers.

Mr. Williams made a motion to excuse the absent member, Mrs. Newman. Mr. Salyer seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/Silent Prayer

Mr. Mills moved to accept and file the minutes from October 6, 2009. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

No Reports from Visitors

No Petitions

Communications: Shrine Club has requested to solicit funds in New Boston on November 6 and reported they are a 501(c)(3) using the Cincinnati's Shrine Club number. Also the Police Department and Bikers for Charity are requesting solicitation on November 27th and December 12th. After some discussion regarding solicitation, Mr. Williams made a motion to bring in Ordinances to allow the Shriners and Bikers for Charity to solicit funds on their requested days. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports of:

James Warren, Mayor - Recommended Officer Gregory Powell be appointed Deputy Marshall since has completed his one year probationary period. Mr. Payton made a motion for the appointment. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: aye - 5. Trick or Treat is next Thursday from 5:30 p.m. to 7:00 p.m. and the grand opening for the Maurice's is next Friday at 10:00 a.m. Received information in connection with a skate park from American Ramp.

Lana Loper, Clerk - absent - presented report for September, 2009. Mr. Mills moved to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - reported funds deposited for September, 2009.

Walter Lytten, Legal Council -

Steve Hamilton, Village Administrator - reported there is an Ordinance for tonight that needed passed on emergency concerning a report from a consulting group to ODOT stating there be no left turn into River Street from 52 West. Signs are ordered and we will be certiified after the signs are up. Training was done with the service department over at the river. Flood gate was put up. Training will be done each year. Meeting was held today regarding flood plain management. Currently we have no ordinance regarding this subject and Walt Lytten is checking into one. Also reported by April 15, 2011, flood walls, conservation and levys must be engineered which must be paid by the village. Hopes to work with Portsmouth regarding an engineer. Talked to Bright Street regarding traffic lights and hope to research grants for lights to do a five year plan. Bid for lights is $276,200. Starting bids for liability insurance and asked each department to check inventory or make sure new equipment has been listed.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - presented police report dated 10/20/09 - Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried. Thanked council for appointment of Officer Powell and he should be back to work in a few days.

Mr. Bender, Fire Chief - hydrants have been taken care of

Reports of:

Junior Williams, Laws & Finance - Terry Salyers presented a report of the last finance meeting held on October 13. Discussion at the meeting included shortfalls the village is facing, billing of services for traffic accidents, Steve's salary being paid from Community Development, sick leave and pothole repairs. Discussion was held to transfer the money from the sewer line extension fund to the general fund since this grant has been closed and appropriating $14,000 for base mapping sewer lines and $2,200 for a starter.

Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams made a motion to bring in an ordinance to pay one half the village administrator's salary out of Community Development and to change the master pay ordinance. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams also made a motion to transfer the sewer line extension fund balance to the general fund. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams also made a motion to appropriate the $14,000 for mapping and $2,200 for a starter. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Also Mr. Williams presented a written report for August 27th meeting which has already been discussed. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Williams set another Finance Meeting for November 10 at 6PM to review finances of the village. Mr. Williams provided information regarding the motor vehicle accident fees. Discussion was held and council decided to table the issue until someone can come in and explain the full details.

Mr. Warren appointed Mr. Dan Fetty as chairman of Lands & Building.

Reading of Ordinances and Resolutions:

An ordinance was read amending section 147.05(a), "sick leave" of the codified ordinances of the Village of New Boston, Ohio, and declaring an emergency. Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Salyers moved to adopt ordinance no. 32-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 5.

An ordinance was read prohibiting left turns by operators of motor vehicles proceeding westerly on U.S. 52 west onto River Street and declaring an emergency. Mr. Fetty moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 5. Mr. Salyers moved to adopt ordinance no. 31-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes - 5.

An ordinance was read transferring and appropriating amounts of the various funds of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Fetty seconded the motion. The role was called. The voting results are as follows: ayes - 5. Mr. Williams moved to adopt Ordinance no. 30-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 5.

NEW BUSINESS

Mike Payton - thanked the police department. Would like to see everyone at the grand opening of Maurice's.

Junior Williams - asked if paving was discussed at the District 9 meeting. Mr. Warren stated it was not but definitely will need to be done.

Dan Fetty - discussed the bumps at Lakeview Avenue and Spruce Street. Welcomed Chief Bender back and thanked Capt. Raike for the fill-in.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Fetty seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:55 p.m.

________________________________
President of Council

Passed: _____________________, 2009

Attest: _________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
OCTOBER 6, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mrs. Newman made a motion to accept and file the minutes from September 15, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

No Reports from Visitors

No Petitions

Communications: Letters from Daniel Fetty and Marcella Newman regarding their interest in the vacant seat of village council.

Reports of:

James Warren, Mayor - presented Mayor's Court report for September, 2009. Mr. Williams made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Attended census meeting and reported they will begin April 1, 2010 and is asking all residents to be involved. Committee will be formed and information will be out the first of the year. Very important and everyone should be counted. Will be attending Mayor's Court training in Columbus on Friday. Will attend a meeting tomorrow concerning purchasing through government consortium. He and Bob Walton will be attending a meeting October 14 with Jim Brushhart with District 9 regarding paving and traffic lights. Watching budget and hope to get a finance meeting scheduled.

Two requests for solicitation communications were received from the Shrine Club and Golden Corral for veterans. Discussion was made regarding the rules of the ordinance referring to the 501(c)(3). Mr. Lytten explained the rules would apply when solicitation is on public highways. After some discussion, Mr. Mills moved to table the request until proof of 501(c)(3) is submitted. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Lana Loper, Clerk - No Report

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Council - discussed with council two ordinances regarding a demolition permit and an ordinance amending the extermination permit. After discussion was held, Mr. Hamilton stated he would confer with Mr. Lytten to make the proper changes and bring the new ordinance before council at a later date.

Steve Hamilton, Village Administrator - demolition has been completed on five houses and will be getting three more done soon. Heating and air is done on fire department. Still working on a leak in the roof. Flag pole has been repaired. Signs on Vine Street are up. Police cruisers are fixed and the service department has installed two of the fire hydrants. Contacted our liability insurance company regarding insurance on skate park. The fee could be from $500 to $2500 a year and even with insurance we could still be liable for children under 18.

Theda Aldridge, Income Tax Director - absent but report for September, 2009 was presented. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - presented report dated 10/05/09. Mr. Williams moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - absent; Don Raike, Captain - reported Chief Bender will be off for three weeks with knee problems.

Reports of Chairmen of Committees:

Junior Williams, Laws & Finance - set meeting for October 13, at 5PM.

Mike Payton, Utilities & Communications - noted new pole has been replaced at CVS and asked about traffic lights on Gallia. Mr. Hamilton and Mr. Williams both commented on getting new traffic lights for the village through a capital improvement plan.

Reading of Resolutions and Ordinances:

An ordinance was read appropriating and transferring amounts in the various funds of the village and declaring an emergency. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes - 5. Mr. Mills moved to adopt Ordinance No. 29-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes - 5.

New Business:

Mr. Warren - reported Goody's has a ribbon cutting and he, Mike and some of the staff attended.

Mike Payton - commented how nice Goody's is. Commended the fire and service department for the repair of the hydrants. Explained he had met with the park recreation director at Waverly concerning their skate park, such as liability, supervision, equipment and costs. He submitted information to council regarding these items and also information about applying for a grant through the Tony Hawk Foundation. Referred to the finance committee.

Jon Mills - also reported he had requested information regarding skate parks.

Terry Salyers - thanked Steve for getting the signs posted.

Mr. Salyers made a motion to go to executive session to discuss the appointment of a council person. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 5.

Executive Session - 7:30 p.m.

Returned to regular session at 7:45 p.m. The roll was called with the following members of council being present: Mr. Salyers, Mr. Williams, Mr. Payton and Mr. Mills.

Mr. Salyers made a motion to appoint Daniel Fetty to fulfill the unexpired term of Ms. Hickman-Aeh for council person. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 4. Everyone welcomed Mr. Fetty.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

___________________________________
President of Council

Passed: ____________________________

Attest: _____________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
SEPTEMBER 15, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mrs. Newman made a motion to accept and file the minutes from September 1, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also, Mr. Mills moved the minutes from August 18, 2009, be accepted and filed. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:

Christian Payne, Milldale Road, Portsmouth, Ohio - Reported to council he would like to get a skate park in New Boston. Reported there is no place to skate and has been stopped several times by police for skating in the area. He and friends have traveled out of town to other parks and he feels the park would draw in people and they would spend money in New Boston. Mr. Payton stated he had met with the young boys and discussed where they could skate and would like to explore the cost and location of a place where they could skate. After discussion, Mr. Warren referred to Laws and Finance Committee.

No presenting and acting on petitions

Reading and acting on Communications - Letter from Shelly Hickman-Aeh resigning from council because of her move to California. Mr. Mills made a motion to accept and file the letter. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Mills made a motion to advertise for anyone interested in council to please submit a resume. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports of:

James Warren, Mayor - Recommended Kevin Lewis as new patrolman as of September 16. He is from Jackson County and has completed OPATA training and has some experience in law enforcement. Introduced Mr. Lewis to everyone. Mr. Williams moved to accept the recommendation of Mr. Lewis. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reported Robert Williams has been hired in the Service Department as a truck driver.

Presented Mayor's Court for August, 2009. Mr. Salyers moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

SFI and OSCO are both picking up again. Environmental group at the Coke Plant has several tanks down. Infra-Metals have been on the sight doing some work. Goody's will be opening soon. Things are looking good for New Boston.

Lana Loper, Clerk - presented report for August, 2009. Mrs. Newman moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - presented a letter explaining an invoice received from Ohio EPA regarding an annual discharge fee of $25,900. Mr. Hamilton talked with Ed Swindall with OPEA and discovered errors regarding the fee and now will only pay $1,050. Engineers will be here in October to review flood defense. The starter is out in Pump Station #8 and will cost about $2200 to be repaired. Thanked everyone for participating with the countywide cleanup day. 140 bags of trash were collected in the village. Demo on houses will be done soon. Permits are finished and waiting on Solid Rock. Thanks to County Commissioners for NSP money on demo. Reported overtime reports will be done for the service department, heating and air done & duck work is being completed on the safety building and flag pole will be fixed Friday. Dow Chemical will be accepting old tires, batteries, etc., on September 26 from 9-1 from Lawrence & Scioto County residents only.

Theda Aldridge, Income Tax Director - absent - report for August, 2009, was present. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - thanked council for appointment of Kevin Lewis and presented police report. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - No report

Mr. Warren reported the Shrine Club would like to solicit funds on October 16. Council suggested a later date to get in the three readings. Mr. Warren stated he would call them.

Reports of Chairmen of Committees:

Junior Williams, Laws & Finance - asked for a meeting to be held in October to review the first six months finances.

Mike Payton, Utilities and Communications - asked about the traffic lights. Mr. Hamilton stated the lights are being repaired. Mr. Craig is rebuilding the module for the one on Gallia and Rhodes & West Avenue will be done tonight. Lightening hit the light at Park Avenue & Rhodes and Mr. Craig hopes to have it repaired by tomorrow. Reported he sent a list of street lights that needs repaired to Ken Boldman and hopes it will save the village money by using energy efficient lights.

Reading of Ordinances & Resolutions:

An ordinance was read repealing Ordinance No. 12-94 and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 27-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An ordinance was read allocating funds generated by the village income tax, chapter 181 of the codified ordinances, and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.
Mr. Williams moved to adopt Ordinance No. 28-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A resolution was read designating the evening of Thursday, October 29, 2009, as trick-or-treat night and limiting the time for participation from 5:30 p.m. to 7 p.m. Mr. Williams moved to adopt Resolution No. 8-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A resolution was read accepting the amounts and rates as determined by the budget commission, authorizing the necessary tax levies and certifying them to the county auditor. Mr. Payton moved to adopt Resolution No. 9-09. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-5.

NEW BUSINESS

Mr. Salyers - requested a sign coming out of the Industrial Park for no right turn. Asked about grass cutting in the lake bed. Mr. Hamilton stated the tractor was broke and may rent one to get done. Also discussesd police cruisers that are in need of repairs.

Mr. Payton - welcomed Mr. Lewis. Asked when the fire hydrants are going to be repaired. Chief Bender stated he has two of them and is waiting on the service department to install. Also asked if the fire department will be billing for accidents. Mr. Williams stated the laws committee is reviewing and will report to council.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:30 p.m.

___________________________________
President of Council

Passed: ________________________, 2009

Attest: ______________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
SEPTEMBER 1, 2009

No meeting was held as a quorum did not exist at 6:30 p.m., when Mayor James Warren, Jr., President of Council attempted to open council.

Following members of council were present: Mr. Mills, Mr. Salyers, Mr. Payton

Following members of council were absent: Mr. Williams, Mrs. Newman, Ms. Hickman-Aeh

MINUTES
NEW BOSTON VILLAGE COUNCIL
AUGUST 18, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman, and Mr. Salyers. Mr. Payton moved to excuse the absent member, Mrs. Hickman-Aeh. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-4 (Williams, Payton, Newman, Salyers), nays-1 (Mills)

Pledge of Allegiance/silent prayer

Mr. Mills moved to accept and file the minutes from August 4, 2009. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

No reports from visitors

No presenting and acting of petitions

No communications

Reports of:

James Warren, Mayor-reported an environmental group will be starting the clean up process at the Coke Plant property. The group is from Cincinnati and has been awarded a grant. Peebles store is still moving along and may be open by October. The store name will go back to Goody's.

Lana Loper, Clerk-presented report for July, 2009. Mr. Williams moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - no report

Walt Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - met with Fritz Leighty and demolition papers have been signed and will be starting soon. Presented a letter from Lab-Tronics, Inc., regarding UHF narrow band channel for the NBPD. They are interested in providing service and would like counsel to review when renewal starts at the beginning of the year. Reported traffic light at West and Gallia was taken out by a wreck August 8 and investigating whether the individual has insurance. The cost of repair is $4460 and the cost of new traffic light would be $22380. After discussion, Mr. Williams made a motion to have the traffic light repaired at a cost of $4460. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5. Presented a report regarding the long term control plan of sewers for the city of Portsmouth.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - presented report dated August 14, 2009. Mr. Salyers moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - no report

Reports of Chairmen of Committees

Mr. Williams, Laws and Finances - set meeting for August 27, 3:30 p.m. to review laws and finances for 2009.

Reading of Ordinances and Resolutions

Third reading was given to an ordinance authorizing the issuance of a permit to the Ohio River Valley Chapter of the American Red Cross to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams moved to adopt Ordinance No. 25-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

Third reading was also given to an ordinance authorizing the issuance of a permit to the Veterans Helping Veterans and Others to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Payton moved to adopt Ordinance 26-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A resolution was read declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient; and declaring the necessity of a levy in excess to such rate. Mr. Payton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved Resolution No. 7-09 be adopted. The roll was called. The voting results are as follows: ayes-5.

New Business

Mr. Payton - reported cars speeding on Stanton Avenue. Reported Lakeside Church had a very nice back to school event and also Youth Soccer League starts Saturday.

Mr. Williams - reported that when budget was prepared the finance committee took into consideration the new formula that was discussed to change the distribution of income tax collected. (78% General, 20% Safety tax and 2% Capital). After discussion, Mr. Williams made a motion for an ordinance to be brought in to make the change. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:22 p.m.

_________________________________
President of Counsel

Passed: _________________________

Attest: ___________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
AUGUST 4, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Payton, Mr. Mills, Mrs. Newman and Mr.Salyers. Mr. Mills made a motion to excuse the absent members, Ms. Hickman-Aeh and Mr. Williams. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to accept and file the minutes from July 21, 2009. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports from visitors:

Dan Fetty, 4229 Oak Street - reported the flag and pole needs to be repaired in Millbrook Park. Mr. Warren stated he had talked to Dan Hadsell and as soon as they come up this way with a crane they would repair the pole.

No presenting and acting on petitions.

Communications:

Letter was received by the police department from Stephanie and Ryan Price for their appreciation for quick response to a 911 call they made when someone broke into their home. Mr. Salyers made a motion to accept and file the letter. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Letter was received from Pap's Carryout requesting a sign to be posted for parking in front of their business. Mr. Mills made a motion to refer it to the Laws Committee. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports of:

James Warren, Mayor - presented Mayor's Court report for July. Mr. Mills moved to accept and file. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Reported several violations for handicap and fire lane parking have been given out. An article has been placed in the newspaper to warn people that tickets will be enforced.

Lana Loper, Clerk - no report

Kathy Bender, Treasurer - absent

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - reported he has spoken to Jim Blair with Bright Street from Dayton, who will be giving a cost to replace traffic lights at each intersection. Talked with Howard Kibbs with Ohio Energy and he stated we have made it through the 2nd stage for stimulus money for doors, windows and lighting. There is 3 stages and will know something by the end of September. Pump stations 8 & 9 have been fixed by West End Electric. Talked to Fritz regarding demolition on the houses which is to begin about August 16, 2009. Paving is completed except for 3 manholes that need to be lifted. Signs on Vine Street are posted. Inspection at 1420 Lakeview was done and at this time nothing can be done. Ad will be advertised in the newspaper for a truck driver to replace an employee that has left employment.

Theda Aldridge, Income Tax Director - presented income tax report for July. Mrs. Newman made a motion to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Darrold Clark, Chief of Police - presented police report dated 08/03/09. Mr. Salyers moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Also reported two officers are still on light duty. New cruisers are in.

Chris Bender, Chief of Police - presented 2nd quarterly report. Mr. Mills moved to accept and file. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports of Chairmen of Committees:

Mr. Mills, Flood & Sewage - presented a report from meeting held on July 27, 2009. There were two main issues in the report. First, discussion was held regarding the inspection of the flood defense system which will be inspected by FEMA in the year 2011. Second, discussion was about the City of Portsmouth tying into our sewer system for Pleasant Avenue and Eden Park and reviewing the contract between the village and the City of Portsmouth. Mrs. Newman made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reading of Ordinances and Resolutions:

An ordinance was read appropriating amounts in the various funds of the Village and declaring an emergency.

Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Salyers moved Ordinance No. 24-09 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results area as follows: ayes-4.

A second reading was given to an ordinance authorizing the issuance of a permit to the Ohio River Valley Chapter of the American Red Cross to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk of council. Mr. Payton moved to accept the 2nd reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4.

A second reading was given to an ordinance authorizing the issuance of a permit to the Veterans Helping Veterans and Others to solicit charitable contributions from occupants of motor vehciles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Mills moved to accept the 2nd reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

A resolution was read requesting certification from the Scioto county auditor the tax valuation of the Village of New Boston and the amount a one and one-half mill renewal tax levy would provide.

Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Mills moved Resolution 5-09 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

A resolution was read commending the members of the Cedar Street Church of Christ in Christian Union for their volunteer work in the community. Mr. Payton moved Resolution No. 6-09 be adopted. Mrs. Newman seconded the motion. The roll was called. The voting results area are as follows: ayes-4.

New Business:

Mr. Mills-discussed the sewer contract with Portsmouth and made a motion for Mr. Lytten to review the contract regarding transmission fees and maintenance definitions. Mr. Payton seconded the motion. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Salyers-asked about the water backing up by Wal-Mart. Mr. Hamilton explained he and others from Portsmouth has checked into the problem and thinks it is Portsmouth catch basins. Hope to work with Mr. Duncan from Portsmouth to get the problem solved.

Mr. Payton-asked how it was determined which alleys were paved first. Stated alley behind Gilliam's was bad. Mr. Hamilton said money will be funded next year for additional paving.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:20 p.m.

_______________________________
President of Council

Passed: ____________________, 2009

Attest: ___________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
JULY 21, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills and Mr. Salyers. Mr. Williams made a motion to excuse the absent members, Ms. Hickman-Aeh and Mrs. Newman. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/Silent Prayer

Reports from Visitors:

Jim Adkins, Lakeview Avenue - Spoke to council concerning the house across from him. The house had once been condemned and several months ago someone tore down the signs and has been living in the home since. They are not supposed to be living there. Reported the house is in bad shape and would like to see it condemned again. After discussion, council requested Mr. Hamilton check it out.

Reports of:

James Warren, Mayor - recommends Richard Jenkins to replace Jesse Newberry (deceased) to the Zoning Committee. Asking for approval by council. Mr. Payton moved to appoint Mr. Jenkins to the zoning board. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Talked with Centro, owners of the New Boston Shopping Center and they are working to get vacant stores rented. Rent to Own is moving in the Sam Goody building and Peebles is still coming to Goodys' previous location. Also reported Dyer Insurance is moving to Wheelersburg.

Lana Loper, Clerk - presented report for June, 2009. Mr. Williams moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Also reported the budget for 2010 had been turned in to the county auditor and all papers regarding the renewal of bonds for the TIF project have been completed.

Kathy Bender, Treasurer - absent

Walter Lytten, Solicitor - absent

Steve Hamilton, Village Administrator - thanked the New Boston Church of Christ in Christian Union for helping repairing homes in the village. Would like a resolution brought in thanking them for their hard work. Mr. Mills moved to bring in a resolution commending them. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Reported the light at Lakeview and Gallia has been moved up four more seconds to allow more cars to go through.

Reported he would be in Athens with a small financing group regarding waste water and sewage. He stated he could not get much help since we could not apply for the small business loans because we get no revenue from the sewers and could not pay back these loans. Met with Randall Hunt with Rural Community Assistance Program and others and they are working with Mr. Hamilton with the sewer problems. Reported Portsmouth treats the sewage but the village takes care of the lines and they are reviewing the contract between Portsmouth and New Boston. Will have another meeting soon to discuss further plans. Received a call Saturday from Wagner Rental reporting they were having trouble with the sewers. Service department found the problem and cleaned out about 25lbs. of grease. The grease came from a business on Rhodes Avenue. Mr. Hamilton talked with them and they stated they would put in grease screens and more catch buckets.

Presented demo list of the first five houses to be torn down with the money from the NSP program. Mr. Mills moved to bring in a resolution to approve the list of homes for the demolition. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Also reported he wants to work with the Zoning committee to review the laws regarding empty lots in the village to allow more homes to be built. Asked that council again review the Demolition Permit.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - presented report dated July 20, 2009. Mr. Williams made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. He also reported the new police cruisers will be in Monday.

Chris Bender, Fire Chief - reported an investigation is going on from a fireworks arson that happened on July 4th. Reported the Fire Department responded to a fire in Sciotoville today and also a wreck on Mildale.

Reports of Chairmen of Committees:

Mike Payton, Utilities and Communication - asked if the Akron company had checked out the traffic lights. Mr. Hamilton stated they have not been here yet.

Jon Mills, Flood and Sewage - scheduled a meeting for July 27 at 6:00 p.m.

Reporting of Ordinances and Resolutions:

An ordinance was read authorizing the issuance of a permit to the Ohio River Valley Chapter of the American Red Cross to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams moved the ordinance be given first reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read authorizing the issuance of a permit to the Veterans Helping Veterans and Others to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Williams moved the ordinance be given first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read accepting a deed for the real property located at 3818 Stanton Avenue in the village from Staci Dyer and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three seprated dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Mills moved Ordinance 23-09 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

New Business:

Mr. Williams - asked when paving would be started on the alleys. Mr. Hamilton stated it would be done next week and the Mayor is inquiring about paving from Clayport to water works.

Mr. Mills - reported on August 1st Christ Community Church is having a single parent affair.

Mr. Salyers - inquired about the signs for trucks at Vine Street. Mr. Hamilton said the signs were in and would be up.

Mr. Payton - welcomed Papa John's to New Boston. Thanked Cedar Street Church for their work in the village and posted some pictures on the internet. Said they did a good job and they will show DVD with pictures at church on Sunday evening.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:17 p.m.

_______________________________
President of Council

Passed: ____________________, 2009

Attest: _________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
JULY 7, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Mills, Mrs. Newman and Mr. Salyers. Mrs. Newman moved to excuse Mr. Payton. Ms. Hickman-Aeh seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/prayer

Mr. Mills made a motion to accept and file the minutes from June 16, 2009. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:

Mike Meehan - Pine Street, New Boston: Spoke to council concerning the traffic light at Lakeview and Gallia. He asked if the timing could be adjusted. Mr. Hamilton said the checked with Portsmouth but they did not want to sell their old lights and explained a company from Akron will be coming in to give the village a price for a new light. The timing on this light is maxed out. Mr. Hamilton said he will have Bill Craig to look at the light again.

Reading on Communications:

Applications for solicitations were present from the Red Cross and Veterans Helping Veterans. Red Cross would like to collect money on September 12, 2009 and Veterans Helping Veterans requested August 3, September 5, or October 3, 2009. After discussing dates for these organizations, Mr. Mills moved to bring in an Ordinance to allow the Red Cross to solicit funds on September 12, 2009, from 8 a.m. to 4 p.m. Ms. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Mr. Mills also moved to bring in an Ordinance allowing Veterans Helping Veterans to solicit funds on October 3, 2009, from 8 a.m. to 4 p.m. Ms. Hickman-Aeh seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports of:

James Warren, Mayor: presented Mayor's Court report for June, 2009. Mr. Williams moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Reported the old Wal-Mart location has been granted a tax reduction. New BostonSchools have been informed. Reduction was from 7 mil to 4 mil. Peebles is still a go and also a skilled games for adults, is looking to locate next to Papa John's.

Lana Loper, Clerk - no report

Kathy Bender, Treasurer - excused

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - thanked Wal-Mart for a new computer for the service department. The computer will be used for reports for vehicles and other equipment. Also will be used for underground storage tanks reports.

Ohio EPA and Federal EPA also need reports when sewage is bypassesd and goes to the river. Last month sewage was bypassed 18 times due to a pump being out. New Boston gets no revenue from sewage and the bypass went against New Boston. EPA called and asked for long term plans. There will be a meeting between Portsmouth, New Boston and the EPA regarding these sewers. Mr. Hamilton also will be attending a meeting July 21 in Athens with the Ohio EPA financing and then will discuss plans with Federal EPA.

Stacy Dyer, 3818 Stanton Avenue wants to sign house over to the village. The home has been ruled dangerous and need to be torn down. She has paid all the back taxes. This house would be the first one torn down with the grant money. After discussion, Mr. Mills moved to bring in an Ordinance to accept the house from Stacy Dyer. Ms. Hickman-Aeh seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Also reported a house at 915 Harrisonville is in bad shape and is being torn down. New and brighter lights have been installed on Oak and Spruce Streets. Lights will also be replaced on Pine and Glenwood.

Theda Aldridge, Income Tax Director - presented report for June, 2009. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Darrold Clark, Chief of Police - presented report dated July 7. Mr. Williams moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - excused

Reports of Chairmen of Committees:

None

Reading of Ordinances and Resolutions:

An ordinance was read declaring a moral obligation and approving payment in the amount of $175.00 to Amanda Swords and declaring an emergency. Mr. Mills moved to change the wording of pothole to manhole. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 18-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An ordinance was read providing for the issuance and sale of notes in the principal amount of $750,000, in anticipation of the issuance of bonds, for the purpose of paying the costs of improving U.S. Route 52, by constructing, reconstructing, improving, widening, grading, draining, curbing and paving, and installing storm sewer and traffic signalization improvements, and otherwise improving the same, and constructing two stack lanes and a traffic island, together with all other necessary appurtenances thereto, and declaring an emergency. After Mr. Lytten explained the details of this ordinance, Mr. Salyers moved the rules requiring and ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 19-09. Mr. Williams seconded the motion. The roll was called. The results are as follows: ayes-5.

An ordinance was read transferring and appropriating amounts in the various amounts of the village and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mrs. Newman moved to adopt Ordinance 20-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A third reading was given to an ordinance appropriating amounts in various funds of the village and declaring an emergency. Mr. Williams moved to adopt Ordinance No. 21-09. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A third reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio, for the fiscal year 2010. Mr. Mills moved to adopt Ordinance 22-09. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-5.

New Business:

Mr. Williams - presented a demolition permit to council for review.

Ms. Hickman-Aeh - asked about the overtime report for the last pay period.

Mr. Salyers - reports flags across from DESCO needed replaced. Mr. Warren stated the property belongs to SOPA and he would mention it to them. Also asked about ordinance regarding dogs.

There being no further business, Mr. Mills moved the meeting adjourned. Mr. Williams seconded the motion. All members declared the meeting adjourned at 7:35 p.m.

__________________________
President of Council

Passed: _______________, 2010

Attest: __________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
JUNE 16, 2009

Public hearing was called to order at 6:30 p.m. regarding the 2010 budget. After no questions were asked, the public hearing was closed at 6:31 p.m.

Regular session of New Boston Village Council was called to order at 6:32 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman, and Mr. Salyers.

Mr. Williams made a motion to excuse the absent member, Ms. Hickman-Aeh. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer - remembering Jesse Newberry.

Mrs. Newman moved to adopt the minutes from June 2, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:

Forest Malone-4304 Gallia St., New Boston-thanked mayor, council, and everyone else for being good to him and also suggested Truckers of America move into the New Boston Shopping Center.

No Petitions

Reading and acting on communications - reported audit reports were in.

Reports:

James Warren, Mayor - Reported exciting news will be released on Thursday. Reported Steve has been working hard on houses and paving will start soon. Discussed a 100% grant is available to remodel or build new fire stations. Applications must be in by July 10. The grant is from 5-15 million.

Lana Loper, Clerk - absent - presented May, 2009 report. Mrs. Newman moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren moved the motion carried 5-0.

Kathy Bender, Treasurer - no report

Walter Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - Presented a police report where someone had run over a manhole that was popped up and she is asking for $175.00 to cover damage. Mr. Lytten suggested bringing in an ordinance for legal obligation to pay the bill. Mr. Payton moved to bring in the ordinance. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Explained the rules for getting demolition permit needs to be added to the ordinance book. After discussion was held, Mr. Williams stated the Law Committee would review. Asked council to review ordinance for handicap parking and fire lane violations. Handicap parking is $250 minimum and $500 maximum. Tickets for fire lane violations would be $50 and if not paid within 48 hours would be $100. All other parking tickets would be $5. After discussion, council asked that Mr. Lytten review the parking violations ordinances.

Chief Bender reported several windows in the fire department were broken. He would like to have repaired. Asking for $2000 appropriations for the repairs. Mr. Salyers made a motion for the appropriation. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Would like to fix catch basins and use the sewer line extension fund. CAO workers are here for summer work.

Theda Aldridge, Income Tax Director - no report

Darrold Clark, Police Chief - presented report for period 6/2/09-6/15/09. Mr. Payton discussed commendation awards for all departments. Mr. Mills moved to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Chris Bender, Fire Chief - distributed information regarding the Senior Home Inspection Program. Reported he had prepared a form for hydrant usage for someone other than the fire department.

Report of Committees:

Mr. Payton - Utilities and Communications: asked if price for traffic lights have been quoted. Mr. Hamilton said a company from Akron will give us a price.

Reading of Ordinances and Resolutions:

Third reading was given to an ordinance repealing Section 725.11 of the codified ordinances and declaring an emergency. Mr. Mills moved to adopt Ordinance No. 16-09. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A second reading was given to an ordinance appropriating amounts in the various funds of the village. Mr. Williams moved to accept the second reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A second reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio for the fiscal year 2010. Mr. Mills moved to accept the second reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5.

A first reading was given to an ordinance appropriating an amount in the Capital Improvement Fund an declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Williams moved Ordinance No. 17-09 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

New Business:

Mike Payton - attended Jesse Newberry's funeral and reminded everyone how much he had participated in New Boston Little League. Little League has finished for the year and soccer will start soon. Thanked everyone who participated in the Community Wide Yard Sale.

Junior Williams - grass needs cut on the north side of Gallia.

Jon Mills - reported the yard sale was great and thanked Mr. Flowers for getting it started.

Terry Salyers - yard sale was good and put $1000's of dollars into the community. Requested the service department wear their safety vests.

Mike Payton asked if everyone was OK with the audit. Requested we make sure everyone was bonded. Mayor mentioned it was overlooked and we now have. Discussion was held regarding the post audit. Mr. Williams made a motion to wave the post audit. Mr. Payton seconded the motion. The roll was called. The voting results are as follows -ayes-5.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:33 p.m.

______________________________President of Council

Passed: _______________________

Attest: __________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
JUNE 2, 2009

James Warren, Mayor and President of Council, declared the public hearing on the Year 2010 Budget open at 6:30 p.m.

Those attending the Public Hearing were as follows: Council Members - Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers; James Warren, Mayor, Steve Hamilton, Village Administrator; Kathy Bender, Treasurer; Theda Aldridge, Income Tax Director; Darrold Clark, Police Chief; Chris Bender, Fire Chief; Ryan Ottney, Oral Jackson and Jessica Zipper.

After some questions regarding the budget were answered by Mr. Williams, Finance Chairman, he also reported a correction to the Safety Tax Fund, Capital Outlay. The correction should be 0 and not $53,026.47.

Mr. Williams also explained the committee recommends the distribution of income tax collections be changed. They recommend changing to 78% General Fund, 20% Safety Tax Fund and 2% Capital Improvement Fund of all income tax collections. As of now the Capital Improvement is growing faster than General Fund and this would provide about $60,000 more to the General Fund. Recommended that Mr. Lytten, Solicitor, research the rules regarding this change. After all questions were discussed, Mr. Mills moved to close the public hearing. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the meeting closed.

Regular session of New Boston Village Council was called to order at 7:00 PM. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from May 19, 2009. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Oral Jacobson and Jessica Zipper from State Chemical spoke to council regarding a new line of clean with green system called Ecolution. He stated this system would save 75% - 90% costs in cleaning products, protects the environment, reduces trash, includes installation and is healthier to use. No waste with this system and would be located in one central location. Cost for setup would be $270 or $540. Council thanked Mr. Jacobson and Ms. Zipper for their presentation and certainly will consider their product.

Communications:

Letter from Ryan Ottney thanking Council for renewing the contract to continue services for the web site. Mr. Salyers moved to accept and file the letter. Mr. Mills seconded the motion. All members of council concurring, Mr. Warren declared the motion carried 6-0.

Reports of:

James Warren, Mayor - reported Officer Eric Kail has completed his probationary period and is recommending a permanent appointment with the New Boston Police Department. Mr. Mills made a motion for the appointment. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Williams, Payton, Salyers, Mills and Newman) nays-1 (Hickman-Aeh). Presented mayor's court report for May, 2009. Mrs. Newman moved to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Payton asked what the guidelines were for mayor's court. Mr. Warren and Chief Clark discussed the different guidelines for court fees, transfers and other fines.

Lana Loper, Clerk - absent

Kathy Bender, Treasurer - no report

Walter Lytten, Solicitor - absent

Steve Hamilton, Village Administrator - reported transformers were removed today. Reported to council the bids for heating and air units for safety building and community center. Presented a copy of letter to Larry Hacker, AEP for new lighting in New Boston. He hopes to hear from them next week. Reported the bucket truck was not working properly and repairs could be $3000 to $5000. The truck is old and he would rather purchase another one. Mr. Wright is loaning the service department a truck now and Mr. Hamilton is asking permission to purchase it at a cost of $12,000 with a trade in of $3000 on the old truck. Reported Officer Sam Craft caught a kidnapper at Wal-mart and thanked him for a good job.

Theda Aldridge, Income Tax Director - presented report for May, 2009. Mrs. Newman moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Darrold Clark, Chief of Police - presented report dated June 2, 2009. Mr. Williams moved to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Chris Bender, Fire Chief - reported the Safety Day went well last week and hope to advertise more next year. Lots of firefighters participated.

Reports of Committees:

Junior Williams, Laws & Finance - presented a report of a meeting held on May 26 regarding 2010 budget and additional needs for 2009. Mr. Mills moved to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Discussion was held regarding fire hydrants, web page, and bucket truck. Discussed having a special meeting if needed to pass on emergency. Mr. Williams moved to bring in an ordinance for $12,000 for the bucket truck and $9000 for the fire hydrants. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mike Payton, Utilities and Communications - asked about cost of new traffic lights. Mr. Hamilton stated he had not gotten the costs.

Reading of Ordinances and Resolutions:

A 2nd reading was given to an ordinance repealing section 725.11 of the codified ordinances. Mr. Mills moved to accept the 2nd reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

First reading was given to an ordinance appropriating amounts in various funds of the Village. Mr. Mills moved to accept the 1st reading. Mr. Payton seconded the motion. The roll was called . The voting results are as follows: ayes-6.

An ordinance was read appropriating an amount in the Capital Improvement Fund and declaring an emergency. Mr. Williams stated the $40,507 was to be taken out of the Street Construction Fund for paving and the $12,000 will be on the ordinance discussed earlier. Mr. Mills moved to amend the Ordinance for the amount of $40,507 to be taken from Street Construction Fund. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6. After the amendment, Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt the Ordinance No. 15-09. Mrs. Newman seconded the motion. The roll was called. The voting results area as follows: ayes-6.

New Business:

Terry Salyers - requested signs be posted on Vine Street regarding trucks going in and out.

Mike Payton - thanked Lana for overtime reports and will discuss with her regarding the reports when she returns. Thanked everyone for help on the Little League Fields. Reported the Village Wide Yard Sale is this weekend. Lots of events are happening.

Junior Williams - asked Steve Hamilton about the duct work. Mr. Hamilton stated he had talked to the companies that bid and they feel the air conditioning will not last much longer. Mr. Williams moved to bring in an Ordinance for the new heating and air conditioning on emergency. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Shelly Hickman-Aeh - asked that the potholes coming into New Boston be taken care of. Thanked Lana for copying minutes front and back and also thanked Steve for bringing in the representatives from State Chemical.

Jon Mills - encourages everyone to participate in the yard sale.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:10 p.m.

_____________________________
President of Council

Passed: ______________________

Attest: _______________________

MINUTES
NEW BOSTON VILLAGE COUNCIL
MAY 19, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Mrs. Newman moved to excuse the absent member, Mr. Williams. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Ms. Hickman-Aeh reported a change to the minutes from May 5, 2009. The correction is on page 1 to read section 725.11 instead of section 721.11. Mr. Mills moved to amend the minutes. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. After the amendment, Mr. Salyers moved to accept and file. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:

Beth Smith, 4254 Oak Street, New Boston - reported to council that she and her husband's car and truck have been broken into several times in the last six months. Last month someone also had tried to break into her home. She was very upset and feels nothing is being done regarding these incidents. She feels that these problems are not being taken seriously and she fears for her children's safety. She is asking for help to feel safe and if not she is considering moving from New Boston.

Ms. Hickman-Aeh stated Mrs. Smith does have valid concerns and asked why fingerprinting had not been done. Chief Clark stated that fingerprinting was not done unless 4th degree felony or personal injury and it would not be possible to fingerprint all cases. Mr. Lytten also explained some of what BCI does and what it takes to go through them and they do not like to be bothered with misdemeanors. Ms. Hickman-Aeh asked what could be done to make Mrs. Smith feel safe. Chief Clark stated an alarm system would help. Mrs. Smith said she had one and it went off but no one heard it.

Reports of:

James Warren, Mayor - presented a copy of signs that will be used by Peebles store. Reported SOPA had received almost $1 million dollars for the Clean Ohio Grant to tear down the diesel repair shop and clean land for Infra-Metals to come. Talked to Rick Duncan from Portsmouth regarding the valuation of the entire floodwall. The brief estimate would be at a cost of $1 million dollars. Reported Papa John's would be open by July 1 and are now advertising for drivers. Also reported he still is in contact with the government entity that would like to build in New Boston and will know more by the 28th. Ms. Hickman-Aeh stated there is 42 kids in our school district that live in that area and she is not in favor of taking any of the Kiwanis Park area. Mr. Warren stated the new building would take one half of the park and the other half would be replaced with better facilities. Ms. Hickman-Aeh feels there are other places for the business to locate in New Boston. A proposal would be required and presented to council and planning commission and also a public hearing would be held. Mr. Payton inquired how the land could be sold. Mr. Lytten explained the procedures regarding the sale and said it could be sold directly to them if not needed by the Village. More discussion was held regarding other locations in New Boston.

Lana Loper, Clerk - presented report for April, 2009. Mrs. Newman moved to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Kathy Bender, Treasurer - reported deposits during the month of April total $297,371.69.

Walt Lytten, Legal Counsel - no report

Steve Hamilton, Village Administrator - reported he received a letter from ODOT and the salt price will be $56.47 a ton for 2009-2010 compared to $163 last year which will be a savings of about $29,000. Presented a bid from Clean Harbors to dispose of 3 PCB pole mount transformers. The total cost would be $2376. He is asking for permission to dispose of. Other bids were $4300 and another was $6200.

Theda Aldridge, Income Tax Director - absent

Darrold Clark, Chief of Police - presented report dated May 18, 2009. Mr. Mills moved to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren delcared the motion carried 5-0.

Chris Bender, Fire Chief - no report

Mr. Mills, Laws and Finances - presented minutes from meeting held on Tuesday, May 12. The committee began process figures for the 2010 budget, ask for an ordinance of $25,000 for the lease of two police cruisers, an ordinance of $40, 507 for paving and to advertise bids for the replacement of HVAC units in the Safety Building and Community Center. Also another meeting will be held on Tuesday, May 26, to continue discussion of the budget. Mr. Mills moved to bring in the ordinances. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Payton said after attending the last finance meeting he also met with Lana Loper concerning the overtime. He is asking an overtime report be sent with council packets each week to review the cost of overtime.

Mrs. Newman, Streets and Alleys - glad to see some paving starting soon.

Mr. Payton, Utilities - still working with Mr. Hacker from AEP.

Ms. Hickman-Aeh, Lands and Buildings - asked Mr. Hamilton when will we receive the money from the NSP program and when will the buildings be demolished. Mr. Hamilton reported things are moving slow and just waiting. Mr. Lytten has done all the title searches. Mr. Lytten stated hopefully will be the last of May or first of June.

Reading of Ordinances and Resolutions:

A second reading was given to an ordinance authorizing the mayor to enter into an agreement with Anthem Health Care for a fully insured group medical insurance plan and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Salyers moved Ordinance No. 12-09 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-5.

Third reading was given to an ordinance authorizing the village administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet website and declaring an emergency. Mr. Mills moved Ordinance No. 13-09 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.

Third reading was given to an ordinance authorizing the issuance of a permit to the Ohio River Valley Chapter of the American Red Cross to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council and declaring an emergency. Mr. Mills moved Ordinance No. 14-09 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.

First reading was given to an ordinance repealing Section 725.11 of the codified ordinances. Mr. Mills moved to accept the first reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.

New Business:

Mr. Mills - thanked Mrs. Smith for coming in and for sharing her concerns.

Mr. Salyers - asked if Portsmouth is also having problems with break-ins. Chief Clark stated they have more because of size and 85-90% are drug related.

Mr. Payton - also thanked Mrs. Smith for coming in and hopes she stays in New Boston. Reported he is concerned with the traffic lights that were taken down and hopes cars will not speed more due to less lights. Asked that advertisement be out soon concerning community yard sale. Also reported that the Challenger League collected $4,311.

Ms. Hickman-Aeh - asked Chief Clark about the fellow from North Carolina who hit 2 cars at Wal-Mart and was cited, then hit a few cars on Glenwood Avenue within half an hour and cited, then had another accident and finally taken off the streets. Asked why no sobriety tests were given and the police chief stated there was no suspicion of drugs or alcohol. The Chief stated he did have physical problems and part of the case has been sent to PMC. She asked the Chief to keep council updated. Also reported she saw a prostitution deal at the ballpark and has reviewed police reports from past several years and no one has been arrested for prostitution. She views this as a problem and would like more patroling at the park. Chief Clark stated he has not received any calls and again would have to catch them in the act of solicitation.

There being no further business, Mr. Mills moved the meeting adjourned. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:40 p.m.

_________________________________
President of Council

Passed: _________________________

Attest: __________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
MAY 5, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills and Mr. Salyers. Mr. Mills made a motion to excuse the absent members. Mrs. Newman and Ms. Hickman-Aeh. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from April 21, 2009. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports from Visitors:

Jason Smith from Southern Ohio Cab Company, addressed council regarding the Village ordinance regarding cab fares which has not been changed since 1983. He would like to get the ordinance updated and be in line with Portsmouth. The ordinance has the fares stated and Mr. Warren feels it should be up to the individual cab company to set the fares. Mr. Mills agreed with Mr. Warren regarding the fares. Mr. Warren did state that Portsmouth does inspections of the cabs and New Boston has always accepted those inspections. Mr. Smith stated they are company owned and the employees are contracted out and must pass a background check.

Mr. Mills moved to bring in an Ordinance to delete section 721.11A regarding the fare rates for the cab companies. Mr. Payton requested that Mr. Lytten also review the ordinance for any further updates. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-4.

Reports of:

James Warren - presented Mayor's Court report for April, 2009. Mr. Mills made a motion to accept and file. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. He reported a government entity is looking to locate in New Boston. They like the area at the Kiwanis Park and Kiwanis has no problem in making the park smaller for this business to build. Mr. Warren described other details of the negotiations and he is asking for permission from council to pursue the plans. He explained the funding is available and he would bring all plans back to council for approval. Mr. Williams stated there probably would have to be a public hearing before being finalized. Mr. Salyers made a motion for the mayor to move forward with the plans of the land for this new business. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 4.

Mentioned that Mr. Payton had come up with a good idea for the American Legion to have a memorial service in the village starting next year. It was too late to make plans for this year. Working with Mr. Hamilton and Mr. Lytten on some other land deals. May be able to modify lot size by changing some ordinances. No further information at this time.

Lana Loper, Clerk - No report

Kathy Bender, Treasurer - No report

Walt Lytten, Legal Counsel - No report

Steve Hamilton, Village Administrator: reported sells of truck, $437.00; cruiser - $500; house on Grace Street - $16,001. Reported 180 feet of wall fell in the creek at the ball park. Called J & H Erectors for the repair. May be at a cost of $1000.00. Reported car #10's transmission is going out and would need about $3800.00 for repairs. Mr. Williams asked when we would get the cruisers that will be leased? Steve reported the cruisers will be here in July and at the end of the lease we could buy for $1.00.

Theda Aldridge, Income Tax Director: presented tax report for April, 2009. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Darrold Clark - Chief of Police: presented report dated May 4, 2009. Mr. Williams made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Chris Bender - Fire Chief: presented 1st quarterly report of 2009 and also reported Scioto County Safety Day will be held at the old Wal-Mart location on May 30. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports of Committees:

Junior Williams - Laws and Finance: submitted a report from the meeting held April 28, 2009. The committee reviewed the Village Administrator's request of $50,000 for paving, pothole repairs, etc. The committee asked Steve to obtain bids and will review accounts to see where money is available. They also reviewed budget requests from each department and have set two meetings, May 12 and May 26 at 6:00 PM to review the 2010 budget. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried. Mr. Warren also reported a meeting would be held at 9:30 a.m. in the morning with AEP. Mr. Hamilton reported a meeting will be held at 11:00 a.m. on Thursday concerning the sewer lines.

Reading of Ordinances and Resolutions:

A 1st reading was given to an ordinance authorizing the Mayor to enter into an agreement with Anthem Health Care for a fully insured group medical insurance plan. Mr. Payton moved to accept the 1st reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes - 4.

A 2nd reading was given to an ordinance authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet web site. Mr. Mills moved to accept the second reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes - 4.

A 2nd reading was given to an ordinance transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mrs. Loper, Clerk, asked that Section 1 be stricken from the ordinance since the transfer to the flood defense had already been approved. Mr. Mills moved to amend the ordinance. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4. After the amendment, Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Salyers moved the Ordinance No. 11-09 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes -4.

A 2nd reading was given to an ordinance authorizing the issuance of a permit to the Ohio River Valley Chapter of the American Red Cross to solicit charitable contributions from the occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council. Mr. Payton moved to accept the 2nd reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-4.l

New Business

Mr. Payton: reported he and Shelly Hickman-Aeh had attended a meeting in Nelsonville regarding the stimulus money. He said there are still no answers. Thanked everyone who participated in the Little League Parade and Memorial car show went very well.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:20 p.m.

_______________________________________
President of Council

Passed: ___________________________, 2009

Attest: __________________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
APRIL 21, 2009

Regular session of New Boston village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Ms. Hickman-Aeh made a motion to amend the minutes from April 7, 2009, be amended for Steve Hamilton's remarks concerning Charlie Wilson. He is helping out his district and that Jean Schmidt is the one not helping our district. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the amendment, Mr. Salyers made a motion to accept and file the minutes from April 7, 2009. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No reports from visitors

Presenting Communications: Letter from Connie Spencer; Mr. Payton made a motion to accept and file the letter. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried.

Reports of:

Mr. Warren, Mayor - reported he, Lana Loper, Chris Bender and Brian Shuff met with Gary Duzan concerning the health insurance. Everyone's opinion was that all employees liked the health insurance that we have currently and the same policy would only increase 4%. He asked that an ordinance be brought in next meeting so the ordinance could be adopted by June 1. Also would refer to the Finance Committee. Ms. Hickman-Aeh moved to bring in the ordinance for the renewal of the same health insurance with Mr. Duzan through Portsmouth Insurance Agency. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Traffic Light problems have been corrected at River Avenue.

Mrs. Loper, Clerk - presented report for March, 2009. After discussion regarding TIF, Community Development and Initiative Funds, Mr. Payton moved to accept and file the report and Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Bender, Treasurer - no report

Mr. Lytten, Legal Counsel - reported he had prepared the ordinance for the solicitation of funds for the Red Cross.

Mr. Hamilton, Village Administrator - reported the $600.00 was spent to demolish a garage for Mr. Hampton, who is repaying the money at $20 per month. Reported he is working with local churches to help our community instead of going out of the area and will start in June. The car show for Cedar Street Church is Saturday. Sent letter to solid waste for refund of dumpsters. Presented a report of the meeting he and Mr. Payton had attended in Cincinnati concerning the stimulus package. Sent letter to Larry Hacker concerning the poles in the village.

Discussed letter received from Mrs. Spencer and also responded by letter to council pointing out his views of the demolition permit fee of $50.00. Mrs. Spencer was against passing the ordinance for the $50.00 fee and feels this would put a burden on the property owner. Mr. Hamilton feels the need for the permit to make sure proper procedures are taken. Mr. Lytten explained the procedures are in place and would be up to council to pass the fee amount. Ms. Hickman-Aeh and Mr. Williams feel the money part is not the important part but agree the people should be following correct procedures. Mr. Lytten agreed to research our ordinances and will report back to council his findings. Mr. Williams moved to table the ordinance. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the ordinance concerning the demolition permit fee tabled.

Mrs. Aldridge, Income Tax Director - absent

Mr. Clark, Police Chief - no report

Mr. Bender, Fire Chief - reported they had 8 1/2 hours of training today on auto crashes.

Reports of Chairmen of Committees:

Mr. Williams, Laws and Finance - set meeting for Tuesday, April 28 at 6:00 PM.

Mrs. Newman, Streets and Alleys - reported streets and alleys are still in need of repair. Mr. Hamilton requested $50,000 for paving. He reported some alleys are in great need of repair and will report to finance committee concerning total costs.

Reading of Ordinances and Resolutions:

Third reading was given to an ordinance amending section 1321.08 "extermination permit" of the codified ordinance of the Village of New Boston, Ohio. Mr. Williams moved to adopt Ordinance No. 10-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.
A roll was called to table the ordinance requesting a demolition permit. The voting results are as follows: ayes - 6.

1st reading was given to an ordinance authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet web site. Mr. Salyers moved to accept the 1st reading: Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Ms. Hickman-Aeh asked questions concerning the transfer of money to the Flood Defense. Mrs. Loper stated each year this fund is transferred because there is not enough money coming into that fund to operate for the year. Ms. Hickman-Aeh stated she still is having a hard time passing ordinances by emergency and would like to have a 1st reading on this ordinance. After some discussion, council agreed to make this a 1st reading. Mr. Williams moved to accept the 1st reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance authorizing the issuance of a permit to the Ohio River Valley Chapter of the American Red Cross to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council, and declaring an emergency. Mr. Salyers questioned why the ordinance should be passed by emergency when there is enough time for three readings. Mr. Lytten stated a few weeks ago the Challenger League ordinance was passed by emergency and there was also enough time to do more readings. Mr. Lytten's understanding was he thought we were doing charitable contributions by emergency. After discussion with council, they decided to do three readings. Mr. Mills moved to accept the 1s reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 6.

Mr. Lytten suggested reviewing the ordinance regarding charitable organizations. The ordinance does state they have to be a 501(c)(3). He said it would be up to council to change.

New Business:

Mr. Salyers - asked why SFI is tapping into one of the fire hydrants we have? Mr. Hamilton stated it was not SFI but J&H Erectors to use to settle dust after crushing dust. Mr. Bender asked if it was approved by the water works since they own the water. Mr. Hamilton was not sure but stated he did not give approval.

Mr. Payton - discussed with council regarding funeral processions moving throughout the village. He witnessed near accidents happening due to other motorists not respecting the processions moving through. Would like to write letters to the surrounding funeral homes to let them know to notify us of when there would be a funeral procession moving though our village so they could get a police escort. Mr. Clark said the area funeral homes do call now if there is a large procession. Reported April is National Autism Month and the Autism Project for Southern Ohio will be held at Valley High School. The Little League will meet on Grace Street instead of at Vinyl Craft for the parade. Reported he and Steve enjoyed their trip to Cincinnati for the meeting.

Mr. Hamilton - Reported bids are being accepted for the old cruisers and the house on Grace Street.

There being no further business, Mr. Mills moved to adjourn the meeting. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:00 PM.

_______________________________________
President of Council

Passed: _______________________________

Attest: _________________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
APRIL 2, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Payton, Mr. Mills and Mr. Salyers. Mr. Mills moved to excuse the absent members. Mrs. Newman and Mr. Williams. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Mills moved to accept and file the minutes from March 17, 2009. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

No Report from Visitors

Reading of Communications:

Letter from Red Cross asking for permission to collect money at the Wal-Mart entrance and the corner of Gallia St. and Harrisonville Ave., on June 6 from 9 a.m. - 5pm. Mr. Mills moved to bring in an ordinance to allow the solicitation. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

Reports of:

James Warren, Mayor: spoke to Ryan Ottney concerning the contract for the Village website. Would like to tie in all three departments for a cost of $5000.00. After discussion with the Fire Chief and Police Chief, council decided to keep the current contract for another year and not to expand to the three sites. Mr. Mills moved to bring in an ordinance for the contract with Mr. Ottney. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Reported cleanup day went very well and would like to have another in the fall. Mr. Hamilton reported 135 tons of trash was collected. 20 tons was taken to the dump site by the Village. Ms. Hickman-Aeh stated the reimbursement of $1000.00 may be just once a year. Mr. Hamilton stated it would be cheaper to rent the dumpsters rather than pay for the 135 tons. After some discussion from council, Mr. Warren told them just to consider it and review later.

Reported Mr. Hamilton and Mr. Mills had donated money to pay for tire disposal. Ms. Hickman-Aeh stated at the end of September, Lawrence-Scioto Waste Management has a project where you can take old tires and other items that could not be considered before. She feels this would be worth checking into. Reported he would be out of the office April 17th for an ethics meeting in Columbus. Presented Mayor's Court report for the month of March, 2009. Mr. Mills moved to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried.

Mrs. Loper, Clerk: reported she had met with Gary Duzan concerning the renewal of health insurance. Everyone seems to be happy with the coverage we have. The increase in cost would be about 4%. He is still gathering quotes on other insurance coverage and will report back soon. Ms. Hickman-Aeh asked if we would be OK financially for the increase. Mrs. Loper said everything should be fine but we will review in the finance meeting.

Mrs. Bender, Treasurer: absent

Mr. Lytten, Solicitor: absent

Mr. Hamilton, Village Administrator: reported he had spoken to Larry Hacker about the poles in the village still are in need of repairs and painting. Mr. Hacker called his boss and right now they could not do anything. Mr. Hacker suggested writing letters to the administration of AEP for their approval of those repairs. Passed out an article in the newspaper concerning the stimulus money. Mr. Hamilton was upset that Jean Schmidt and Charlie Wilson seem only to be helping out their communities and not our local area. Suggests everyone write their congressman. He also presented a letter from FEMA concerning the Portsmouth/New Boston Levee. FEMA is making sure the levees are safe and must be in compliance with the Code of Federal Regulations, Title 44, Section 65.10. This makes the community responsible for repairs and update of the levee. FEMA recommends this to be in place during the next 24 months and also encourages the purchase of flood insurance. An on site inspection by a registered professional engineer would be performed.

Reported the Hartley house located on Grace Street should be sold. It was signed back to the village. Would like to advertise for bids beginning at $15,000. The house is in bad shape and would cost more to fix up. Mr. Mills moved to sell the house through sealed bids. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

Mrs. Aldridge, Income Tax Director: presented report for March, 2009. Mr. Mills moved to accept and file the report. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Clark, Police Chief: reported the Safety Pup Program went well. Reported Steve Goins has been checking into leasing new police cruisers through a Ford program. Mr. Goins presented the figures for a 3-year and a 5-year lease program. These cruisers would come fully equipped. Mr. Goins also reported the application has been filed for COPS Fast Program for 3 police officers. The program would pay for the officers for a period of three years and then the village would assume the responsibility. The program also pays for workers compensation, retirement, etc. Mr. Salyers made a motion to move forward with the lease for the new cruisers. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 4. Mr. Clark also had a report dated April 6, 2009. Ms. Hickman-Aeh was concerned that the report did include violent and dangerous crimes. Mr. Goins reported the police department has only one or two officers per shift. After some discussion, Mr. Salyers moved to accept and file the report. Mrs. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Bender, Fire Chief: reported he was checking out the guidelines for a fire grant.

Reports of:

Mr. Warren reported the finance committee met and discussed the leasing of the new cruisers, money being appropriated for paving and reviewed the 1st quarter income and expenses of 2009.

Mr. Payton - Utilities: also encourages everyone to write letters to AEP concerning the utility poles.

Ms. Hickman-Aeh: Land and Buildings: thanked everyone for another successful clean-up day. Also thanked Alex Williams and her girl scout troop for passing out flyers, Sug for T-Shirts, Wal-Mart for the gift card and Wal-Mart employees, service department and everyone else who picked up trash. Also thanked Arby's and KFC for food donations.

Reading of Ordinances and Resolutions:

An ordinance was read authorizing the issuance of a permit to the Wheelersburg Challenger Baseball League to solicit charitable contributions from occupants of motor vehicles on a highway pursuant to a permit to be issued by the clerk at the direction of council, and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 4. Mr. Mills moved Ordinance No. 8-09 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordiance was given 2nd reading amending section 1321.08, "Extermination Permit" of the codified ordinances of the Village of New Boston, Ohio. Mr. Payton moved to accept the second reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was given 2nd reading to require a permit prior to demolition of structures in the Village of New Boston, Ohio.

An ordinance was read authorizing the mayor to enter into a agreement with the Scioto County Commissioners for funding and assistance under the Neighborhood Stabilization Program (NSP) (agreement attached) and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money to be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4. Mr. Salyers moved Ordinance No. 9-09 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4.

A resolution was read recognizing Jennifer Miller upon her selection as River Days Queen contestant from Glenwood High School. Mr. Payton moved to adopt Resolution 4-09. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results are as follows: ayes-4.

New Business:

Mr. Hamilton: Asked that an ordinance be brought in for the new rates for parking tickets. Mr. Salyers moved to bring in the ordinance. All members concurring, Mr. Warren declared the motion carried.

Mr. Salyers: asked if signs for SFI have been posted. Mr. Hamilton stated they were ordered.

Mr. Payton: reported opening day for the Little League is Saturday, May 2 and will meet at Vinyl Craft at 10:00 AM.

Ms. Hickman-Aeh: mentioned her girl scout troop is selling tickets for breakfast at Applebee's on Saturday.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

________________________________
President of Council

Passed: _________________________

Attest: ____________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
MARCH 17, 2009

Regular session of New Boston Village Council was called to order at 6:30 PM. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from March 3, 2009. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Mike Bell, Daymar College: coaches baseball to handicapped children in Wheelersburg which is the Challenger League for all of Scioto County. Each year they take the children to All-Star games in different cities in the state. This year the team is going to Cleveland, Ohio. They would like to collect money May 2 in New Boston to help with the cost of the trip. He hopes to raise about $13,000. Mr. Payton reported that is the opening day for little league in New Boston and asked if there would be an alternative date. Mr. Bell stated May the 9th. He asked for permission to collect at the entrance to Wal-Mart and at the corner of Harrisonville Avenue and Gallia Street. Mr. Mills made a motion to bring in an Ordinance for the permit to allow for the collection on May 9th. Mr. Payton seconded the motion. The roll was called. The results are as follows: ayes-6.

Dan Fetty-Beautification Committee- ceased operations so he presented a check for the balance to the Treasurer, Kathy Bender.

Reports of:

James Warren, Mayor: submitted the name of Jeff Craig as a probationary Trainee Fireman effected March 22, 2009. He has undergone all requirements and the probationary period would be for one year. Also he is recommended by Chief Bender. Mr. Mills moved to accept the appointment of Mr. Craig. Mrs. Newman seconded the motion. The roll was called. The results are as follows: ayes-6. Also he appointed Diane Davis as Lieutenant in the police department upon recommendation of Chief Clark.. The appointment would be effective March 22, 2009. Mrs. Newman moved to accept the appointment. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Appointed Steven Nagel as Sargeant in the police department upon recommendation of Chief Clark. The appointment would be effective March 22, 2009. Mr. Mills moved to accept the appointment. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Bryce has been working on the yard sale for the Village. Suggested porta-potties be placed around the Village. Also reported signs are being made up. The yard sale is scheduled for June 6. Banners for Clean-Up Day will be posted.

Mrs. Loper, Clerk: presented report for February, 2009. Mr. Williams made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried.

Mrs. Bender, Treasurer: reported total deposit made for the month of February was $227,300.75.

Mr. Lytten, Legal Council: presented a copy of Ordinance concerning the Neighborhood Stabilization Program. He had gotten a email from Fritz and he would like to have this in place by the end of April. Could receive up to $125,000 for demolition and this Ordinance is to get the process started.

Mr. Hamilton, Village Administrator: Presented minutes for the stimulus regarding the fire and police departments. Passed out copy of street sweeper schedule. Presented a letter concerning tickets for handicapped parking, fire lane parking and other parking violations. He is asking council to bring in an Ordinance for some changes. Mr. Lytten suggested referring this to the proper committee such as Laws Committee and Streets and Alleys Committee. Reported he had viewed areas around the Village with Habitat for Humanity. They have picked out three locations they are interested in.

Mrs. Aldridge, Income Tax Director: No report.

Mr. Clark, Chief of Police: thanked council for the appointments. He reported he is applying for the COPS Program and Captain Goins has everything ready. Mr. Mills made a motion to move forward with the program. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results are as follows: ayes-6. Also presented the police report dated March 15, 2009. Mr. Mills moved to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief: thanked council for the appointment of Jeff Craig to the fire department.

Mr. Williams, Laws and Fiance: set meeting for March 31 at 5:00 PM.

Mrs. Newman, Streets and Alleys: will schedule a meeting after the Finance committee has a chance to meet.

Ms. Hickman-Aeh: reported everything is set for the clean up day on March 28, 2009. Flyers will be passed out on Tuesday. Has received business donations and shirts have been ordered.

Reading of Ordinances and Resolutions:

Third reading was given to an ordinance appropriating an amount within the Street Highway Fund and the Village of New Boston and declaring an emergency. Mr. Salyers moved to adopt Ordinance No. 6-09. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Second reading was given to ordinance authorizing the Village Administrator to rent four dumpsters from Rumpke Waste, Inc., for the sum of $1000.00 for clean-up day, to be reimbursed by the Lawrence-Scioto Solid Waste Management District and declaring an emergency. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Mills moved to adopt Ordinance No. 7-09. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-6.

1st Readings:

An ordinance was read amending section 1321.08, "Extermination Permit," of the codified ordinances of the Village of New Boston, Ohio. Mr. Williams made a motion to accept the first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordiance wsa read to require a permit prior to demolition of structures in the Village of New Boston, Ohio. Mr. Williams made a motion to accept the first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read authorizing the mayor to enter into an agreement with the Scioto County Commissioners for funding and assistance under the Neighborhood Stabilization Program (NSP) . Mr. Williams made a motion to accept the reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: Ayes-6.

Mr. Hamilton also reported he is working on bids for salt for 250 tons at $60-70 per ton with the state. Mr. Warren stated a notice was sent to each department to watch spending. Also there are major problems with the police cruisers in need of repair.

NEW BUSINESS:

Mr. Payton: Asked how old the cruiser is that's in bad shape. Mr. Hamilton replied 2006 and explained what the warranty was. He reported we need to buy or lease new cruisers.

Congratulated the new appointments. Asked that a resolution be brought in congratulating the River Day's candidate from New Boston, Jennifer Miller, daughter of Scott and Katherine Miller. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Commented the website is doing well but would like to see more freedom to publish more community news. The web site deals with only what we do here. Feels school news and community news should also be shown. Ryan Ottney asked permission from the mayor for links to others. He reported the website started out with only the one site but would be interested in adding police and fire. Mr. Payton suggested that we add the web site address to the village letterheads. Reported Terry, Shelly and himself have been working on the UCAN Walk Program for New Boston Local Schools. This program is helping establish a scholarship fund for each district up to $10,000 per year for the next 5 years. Each student is asked to raise $20.00 from donations and then walk laps around the stadium on Friday, May 15th. Shelly reported that teachers and staff are doing payroll deductions for the benefit and the goal is $10,000 and also matching funds would be $10,000. Mr. Mills moved to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Williams: asked about the paving that was to be done by the state. Mr. Warren stated they would be paving Rt. 52 and possibly Rt. 139. He reported the state was on schedule. He would like someone to contact the state to be sure.

Ms. Hickman-Aeh: asked for update on Infra-Metals. Mr. Warren stated everything is moving along good. Cleanup grants have been filed for diesel shop and coke plant. Asked police chief about Jack Harr leaving. Chief stated he resigned for personal reasons.

Mr. Mills: commended police department for email concerning the crime alert. He suggested everyone sign up for the program. Welcomed Jeff Craig on board and also congratulated Diane and Steve for their appointments.

Mr. Salyers: asked if the signs for the trucks have been posted. Steve stated four signs have been posted that says "no trucks." He is trying to keep trucks away from the school. He will get signs to say not to turn right, but doesn't want to discourage business. Reported cars coming out of CVS pharmacy drive through are turning left on Pine Street which is a one-way right. He asked for a no left turn sign to be posted. Steve reported he would check it out.

______________________________
President of Council

Passed: _________________________

Attest: ________________________________
Clerk of Counsel

MINUTES
NEW BOSTON VILLAGE COUNCIL
MARCH 3, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Payton, Mr. Mills, Mrs. Newman, and Mr. Salyers.

Mrs. Newman moved to excuse the absent member, Mr. Williams. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/Silent Prayer

Mr. Mills made a motion to accept and file minutes from February 17, 2009. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

No Reports from Visitors

No Petitions

Communications - Time Warner; received two sample ordinances concerning francise fees. Mr. Lytten and Mrs. Loper explained one of the ordinances would need to be passed and the difference is that the Village would receive about $1500 more annually but the customers would have to have an increase of $.14 per month. After some discussion from council members, they decided not to pass the pay increase. Mr. Mills moved to accept and file the letter. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

REPORTS OF:

Mr. Warren, Mayor: presented Mayor's Court Report for February, 2009. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reported bids are being taken to complete the room in the Fire Department. Right now the low bid is $2350. Reported several interviews for a new firefighter has been completed. One of them met all qualifications but must also pass a physical.

Mrs. Loper, Clerk: presented a contract from CCI (Compensation Consultants, Inc.) who is a consultant for matters relating to workers compensation in compliance with BWC. CCI would provide services to the Village to help with the costs of workers compensation. The contract is for a fee of $1500 and the fee would be wavied if the savings does not equal or exceed the $1500 cost. After discussion, Mr. Salyers made a motion for the mayor to enter into an agreement for the contract. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.

Mrs. Bender, Treasurer: absent

Mr. Lytten, Legal Counsel: reported he has been working on six title searches. He hopes to have completed by next week.

Mr. Stephen Hamilton, Village Administrator: asked council to change Ordinance No. 18-92 concerning extermination permits. The county is now collecting the fees of $25.00 and he would like for the Village to get fees instead of the county. Also would like to add demolition fees for houses being torn down. Mr. Hamilton explained the rules for the permit. Mr. Payton asked that Building Officer be changed to Village Administrator. Mr. Mills made a motion to amend Ordinance No. 18-92, per discussion. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.

Reported 10-12 letters have been sent to owners concerning cleaning up their property. They have trash, clutter, dilapidated garages and over-grown trees in the alleys. Reported #9 cruiser: front end went out - cost $250.00; #12 cruiser: transmission out - cost $3,100; #10 cruiser - flushed and other repairs - cost $3000.00.

Called International Salt and discussed with them about the high price of salt we had paid them this past winter. They agreed to send a refund of $1200.00. Reported no one in Scioto County will get help from FEMA for the ice storm. Fuel Cost is down the first 2 months - savings: $2,534.22.

Mrs. Aldridge, Income Tax Director: presented report for February, 2009. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Clark, Chief of Police: reported James Lusk probationary period is over and he is requesting his permanent appointment. Mr. Mills made a motion for the appointment. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: ayes-5.

Mr. Bender, Fire Chief: HAZEMAT Training is this weekend and next weekend and then will be caught up until next year. Thanked the service department for installing lights in the fire department.

Mrs. Newman, Streets and Alleys: Reported the alleys were in bad shape and hopes repairs will be done soon.

READING OF ORDINANCES AND RESOLUTIONS

An Ordinance was given 2nd reading appropriating an amount within the Street Highway fund of the Village of New Boston. Mr. Mills moved to accept the 2nd reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An Ordinance was given 1st reading authorizing the Village Administrator to rent four dumpsters from Rumpke Waste, Inc., for the sum of $1000.00 for Clean Up Day, to be reimbursed by Lawrence-Scioto Solid Waste Management District. Mr. Salyers moved the ordinance be given the 1st reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-5.

An Ordinance was read establishing a video service provided fee to be paid by any video service provider offering video service in the Village; authorizing the Mayor to give notice to the video service provider of the video service provider fee and declaring a emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-5. Mr. Mills moved to adopt Ordinance No. 5-09. Mrs. Newman seconded the motion. The roll was called. The voting results area as follows: ayes-5.

NEW BUSINESS

Mr. Salyers: Reported the police department was doing a good job and to keep up the good work.

Mr. Payton: asked if the packet for the Stimulus plan included everything. Mr. Hamilton stated it did include all.

Mr. Mills: thanked everyone for prayers and cards he received since his surgery.

There being no further business, Mr. Mills moved the meeting adjourned. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:25 p.m.

___________________________
President of Council

Passed: _________________, 2009

Attest: _______________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
FEBRUARY 17, 2009

Regular session of New Boston Village council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Salyers, Mr. Williams, Mrs. Newman, Mr. Payton and Mr. Mills.

Pledge of Allegiance/silent prayer

Mrs. Newman made a motion to accept and file the minutes from February 3, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from citizens:

Bryce Flowers - 3235 Gallia Street - spoke to council as a concerned citizen and would like to get involved with the community. He stated he would like to get started by having a community yard sale on June 6, 2009. He presented council with a sample flyer. Said he had been involved with other communities before and it worked out good. Mayor stated this would be free for all citizens. Members of council thought it was an excellent idea. Mr. Mills moved to make June 6, 2009, a community wide yard sale day from 9 a.m. to 5 p.m. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No Petitions

Reading of Communications:

Mr. Warren read a letter from Mike Staggs thanking the Village of New Boston for their support for the new schools. Mr. Mills made a motion to accept and file the letter. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported Mr. Hamilton had also received a letter commending the service department for a job well done with the recent ice storm. Mr. Mills made a motion to accept and file the letter. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports of:

Mr. Warren, Mayor - reported he and Mr. Hamilton had met with FEMA today and stated Mr. Hamilton had done a good job in his presentation with the needs for New Boston during the ice storm. Considering this being his first time dealing with FEMA he had things pretty well laid out and the paper work ready but they did give him a few guidelines.

Mrs. Loper, Clerk - presented January, 2009, report. Mrs. Newman made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported the auditor had picked up paperwork to begin 2007 and 2008.

Mr. Lytten, Legal Counsel - no report

Mr. Hamilton, Village Administrator - met with the Hartleys and they have signed the house back over to the village. Reported he had met with FEMA and they seemed willing to go above and beyond what was being asked. Reported the mayor and John Whisman will meet with FEMA, Corps of Engineers and Portsmouth concerning the pump stations. Reported he had given current council members copies of what he had applied for the stimulus money which totaled 18.7 million dollars. Reported he had received the information to apply February 11 and it had to be in by February 12 with Sherrod Brown's office. Ms. Hickman-Aeh stated she received information that reported all applications for the stimulus money had to be filed with Mr. Strickland's office. She gave the information to Mr. Hamilton and he stated he would check out the information. Reported the service department was working overtime today repairing pot holes. Also he is sending out flyers to residents of the Village concerning trash pickup days and also requiring all citizens to have trash cans. Mr. Mills moved to accept and file the stimulus report. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Mrs. Aldridge, Income Tax Director - No Report

Mr. Clark, Police Chief - presented activity reported for the first two weeks of February. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Hickman-Aeh - congratulated the police department for the drug bust on Stanton Avenue.

Mr. Bender, Chief of Fire - reported HAZMAT training will be this Saturday and also the first weekend in March.

Reports of Committees:

Mr. Williams, Laws and Finance - reported the committee had met on February 12. They cautioned each department head on spending since some expenses have used 30 to 40% in January of what had been projected. The committee discussesd the possibility of hiring another fireman. He is concerned the general fund is getting low and hopes the expense of the fireman could come from the safety tax fund. He reported he still is unsure of the hiring and could possibly wait but may be unsure at that time also. Reported creative financing should be used and the hiring of a fireman could be considered. After discussion from council members, Mr. Mills made a motion to hire a new fireman. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Ms. Hickman-Aeh, Lands and Buildings - reported the committee met on February 12. Reported the Village Cleanup Day will be March 28, 2009, from 10:30 a.m. to 2:30 p.m. They will meet again soon to discuss details.

New Business:

Mr. Salyers - asked if signs were posted for Ohio Avenue and Vine Street. Mr. Hamilton stated the signs were in. Also asked about the light at Bob Evans. Mr. Hamilton stated the light had been adjusted.

Mr. Payton - reported the basketball for the youth is over and stated Mr. Hamilton supervised 51 teams. Reported Pizza Hut was closed. Presented council with information concerning Urban Renewal Plans. He stated this information would be useful for capital improvements. Reminded everyone of the Public Hearing on February 25th at 1:30 p.m. concerning the diesel repair shop.

Mr. Williams - asked if a schedule has been made for the street cleaning. Mr. Hamilton said he would have it by March.

Ms. Hickman-Aeh - reported her Girl Scout Troop is in a food drive the month of March and a collection site will be at the Fire Station.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:35 p.m.

__________________________________
President of Council

Passed: ___________________, 2009

Attest: ______________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
FEBRUARY 3, 2009

Regular session of New Boston Village Council was called to order at 5:30 p.m. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman, and Mr. Salyers.

Mr. Mills made a motion to accept and file the minutes from January 20, 2009. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Steve Wells - 3781 Gallia St., New Boston: Spoke to council concerning the Department of Natural Resources Scrape Tire Grant. The grant offered communities money for paving using asphalt mix with tire rubber mix. The county was to initially prepare the grant and alleys in New Boston that needed paved. He explained the initial grant looked good but contractors locally did not want to participate because the material was hard on equipment. One downfall is the cost and price were fluctuating daily. Job was too small for the Shelly Company so in the end the grant did not work out. He was disappointed and stated if the opportunity came along again he would contact us.

Mayors Report: Gave mayor's report for January, 2009. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Congratulated all departments for a job well done with the ice storm we had. Reported one more load of salt would need to be purchased. The community center was available for anyone who needed shelter but no one requested the service.

Mrs. Loper, Clerk: Absent

Mrs. Bender, Treasurer: No Report

Mr. Lytten, Legal Council: reported he had met with Fritz Leighty and Chad Sayre concerning the NSP grant. Mr. Leighty sounded promising about the grant demolition money and he will keep the village informed as to what was going on.

Mr. Hamilton, Village Administrator: thanked all departments for the help with flooding and ice storm. Received a quote of $17,883.00 for the garage bay and the new gas pump has been installed and he is keeping track of gas used by each department. Starting February 16, trash pickup will go back to two times a week. Monday and Thursday will be Glenwood west and Tuesday and Friday will be Glenwood Avenue east.

Mrs. Aldridge, Income Tax Director: absent but report for January, 2008 was presented. Mr. Williams stated the numbers on net collections had been transposed. He then made a motion to amend the report. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Mr. Clark, Chief of Police: presented letter recommending Brian Reed to be appointed permanent Police Officer since his probationary period has been completed. Mrs. Newman moved to make the appointment permanent. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6. Presented report for last half of January, 2009. Mr. Salyers made a motion to accept and file. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief: presented 4th quarterly report for 2008 and year end report for 2008. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports of Chairmen of Committees:

Mr. Williams, Laws & Finance: set meeting for Feb. 12, 2009, at 5:00 p.m. to look at the 2009 budget.

Mr. Payton, Utilities and Communications: Mr. Payton made a motion to accept and file Mr. Lytten's report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Ask if anyone had talked to AEP about the street lights being out. Mr. Hamilton stated we were down on the list since they are still working to get residences' power restored first. Hope to be back on Friday.

Ms. Hickman-Aeh, Lands and Buildings: set meeting for Feb. 12, 2009, at 4:30 p.m. to discuss clean-up day.

Reading of Ordinances and Resolutions:

Third reading was given to an ordinance authorizing the Village Administrator to enter into an agreement with Riffe-Dyer Insurance Company, New Boston, Ohio, for property and casualty insurance. Mr. Mills made a motion to amend the ordinance to declare as an emergency. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 6. Mr. Payton moved to adopt Ordinance No. 3-2009. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.

An ordinance was reading amending Ordinance No. 17-2008, section 6, as amended by Ordinance No. 19-2008, and declaring an emergency. Ms. Hickman-Aeh made a motion to adopt. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 5 (Hickman-Aeh, Williams, Payton, Salyers, Newman) nay - 1 (Mills).

New Business:

Mr. Salyers: stated some employees are wearing coats over safety vests. Mr. Hamilton stated he would make sure the vests would be worn over the coats. Reported he had called dispatcher and was put on hold. Asked about lights at Bob Evans. Mr. Warren stated they are checking with West End Electric. Mr. Hamilton reported a bill for over $16,000.00 had not been paid and they would fix the lights after the bill was paid. He is unsure as to who is responsible for the bill. Waiting to hear from Mr. Sturgill.

Mr. Payton: asked if money from the Molletts's house has been collected. Mr. Hamilton stated they would meet tomorrow. Mr. Lytten stated the house would be signed back to the Village if they did not pay. Would like to recognize Alex Williams, John Williams's son, who gets to go to DC and Gettysburg for passing an American Eagle Test. Mr. Payton made a motion for a resolution to recognize Alex Williams for passing this test. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6. Reported charter was renewed for the Little League. Registrations are going on now.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:30 p.m.

_________________________________
President of Council

Passed: _____________________, 2009

Attest: _____________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
JANUARY 20, 2009

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Ms. Newman and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mrs. Newman made a motion to accept and file the minutes from January 6, 2009. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Mills made a motion to accept and file the minutes from the special council meeting from December 31, 2008. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Forest Malone, Gallia Street, reported many stray cats are in the area. Asked if anything could be done. Mr. Warren stated cats are not picked up by the warden, only dogs and Sierra's Haven also does not take any stray cats.

No Acting on Petitions

Reports:

Mr. Warren, Mayor: Presented a letter from Lawrence-Scioto County Solid Waste Management reporting they will once again donate $1,000.00 to the village to sponsor a Clean-Up Day. Ms. Hickman-Aeh volunteered to get started on the project. Mr. Williams made a motion to accept and file the letter. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported he and Steve Hamilton will be meeting with the engineer from the school tomorrow. Also will meet with Mayor Kalb on Thursday concerning projects involving both Portsmouth and New Boston.

Mr. Hamilton reported he had met with Steve Wells concerning the grant application for paving the alleys with the new asphalt containing shredded tires. All research had not been done and after Mr. Hamilton had called to get prices and quality, he feels the project would cost too much and no guarantees. Other communities also had backed out. Mr. Williams stated a large project like this would take more time to research. Mr. Warren also stated that Mr. Hamilton would be measuring curbing and sidewalks in case some money would be released by the Federal Government for infra-structure. Also the sewer system needs to be checked along with the bridges. Lots of evaluation needs to be done in the village.

Mr. Hamilton, Village Administrator: Presented a list of 12 homes in New Boston that signs have been posted they they were unsafe. Talked with Fritz Leighty about the grant money for demolition of houses. New Boston and West Portsmouth are the targeted area where funds would be used for the project if funding for the grant is provided. Reported the lift for the garage has been received. Provided a list of all employees working in the Village. Talked to Thompson Petroleum about the cost of replacing the pump which would be approximately $2000.00. Reported a major gas break in front of the Community Building on Sunday. Gas company was called out to repair. Reported the airbreaks on garbage truck has a problem freezing up. Asked if the vac truck could be parked in the garage. The truck would be parked where employees of police and fire would have to endure the smell. Mr. Hamilton also feels this is unsafe. The equipment is expensive and to protect them from the weather he will get quotes on adding additional stall on the garage to park vehicles. Presented inventory list for the garage. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Loper, Clerk: Report for December, 2008 and year end for 2008. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Bender, Treasurer: Report for December, 2008 and year end for 2008 - same deposit amounts as Clerk's report.

Mr. Lytten, Legal Counsel: No Report

Mrs. Aldridge, Income Tax Director: Inventory report for 2008. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police: Report for January 15 and 2008 yearly report. Mr. Salyers made a motion to accept and file the reports. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief: Inventory report. Mr. Williams made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Commented that parking the salt truck in the fire department would be OK but the vac truck and garbage truck would be a health issue.

Report of Chairmen of Committees:

Mr. Williams, Finance Committee: Reported the committee had met on January 12, 2009 to review final figures for 2008. Reported General Fund expenditures were $30,286 over revenues. Committee reminded department heads to track spending. Money will be appropriated with the Safety Tax Fund for equipment that was approved by the BWC Grant. Mrs. Newman made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Hickman-Aeh: Reported she would get started on the clean-up day plans.

Reading of Ordinances and Resolutions:

2nd Reading: An Ordinance was read authorizing the Village Administrator to enter into an agreement with Riffe-Dyer, Insurance Company, New Boston, Ohio, for property and casualty insurance. Mr. Payton moved to accept the 2nd reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

2nd Reading: An Ordinance was read amending Ordinance No. 17-2008, section 6 amended by Ordinance No. 19-2008. Mr. Payton moved to accept the 2nd reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-5 (Williams, Hickman-Aeh, Payton, Salyers, Newman) nays - 1 (Mills).

An Ordinance was appropriating an amount in the Safety Tax Fund and declaring an emergency. Mr. Mills moved the rules requiring an ordinance of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6. Mr. Williams moved the Ordinance No. 3-2009 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows -ayes-6.

New Business:

Ms. Hickman-Aeh: reported she had reviewed the Village Administrator's salary coming from Community Development again and feels that if his pay were to come from this fund it would be a misappropriation of funds. Would like to discuss again next week before the vote. Asked if discussion has been made to hire another fireman. Mr. Williams stated discussion was made at the Finance meeting concerning the fireman another finance meeting would be set at the next meeting.

Mr. Salyers: reported trucks were still turning onto Vine Street and asked that signs be posted on West Avenue. Reported the traffic light at Bob Evans is still not working properly. Mr. Hamilton said he would contact West End Electric.

Ms. Hickman-Aeh: asked how many accidents have been reported by the filtration plant. There seems to be quite a few. Mr. Hamilton stated he would check with Portsmouth records concerning the accidents and talk to the state about the red light. He stated it was a dangerous place and hopes to keep the light. Problem seems to be changing the speed limit from 55 to 35 and is the first light in New Boston.

Mr. Payton: would like to talk to businesses to keep in New Boston or return to New Boston.

Mrs. Newman: no report

Mr. Williams: reported council needs to review the capital improvement plan for some things such as the alleys.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:30 p.m.

__________________________________________
President of Council

Passed: ________________________________, 2009

Attest: __________________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL
MINUTES
JANUARY 6, 2009

An organizational meeting was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman, and Mr. Salyers.

Mr. Warren asked that a motion be made for a President pro tem. Mrs. Newman made a motion to nominate Mr. Williams. Mr. Mills seconded the motion. No other motion was made. Mr. Warren asked for a roll call on Mr. Williams being appointed President pro-tem. The roll was called. The voting was as follows: Ms. Hickman-Aeh, nay; Mr. Williams, abstain; Mr. Payton, aye; Mr. Mills, aye; Mrs. Newman, aye; and Mr. Salyers, aye. Mr. Warren declared Mr. Williams as President pro-tem.

Mr. Williams made a motion for the day and time of the meetings stay the same-1st and 3rd Tuesdays at 6:30 p.m. Mr. Mills seconded the motion. The roll was called. The voting results was as follows -ayes-6.

Mr. Warren appointed the same committees from the previous year.

Regular session of New Boston Village Council was called to order at 6:35 p.m.

Pledge of Allegiance/Silent Prayer

Mr. Mills moved to accept and file the minutes from December 16, 2008. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Mr. Rod Prater, President of Brothers of the Wheel, thanked council for allowing his organization to collect funds at Christmas for needy children and he would like to have ongoing permission each year to collect on Black Friday and the second Saturday in December. He reported over $27,000 was collected between New Boston and Portsmouth. Mr. Hamilton requested no one under the age of 18 be permitted to collect. He stated his organization would like for the permit to go under the name of Bikers for Charity. Mr. Williams asked him to come into the office to fill out an application and Mr. Lytten stated he would again check into the ordinance for specific rules.

Mr. Payton asked for the minutes from a special meeting held on December 31, 2008. Mrs. Loper stated they would be done by next council meeting.

No Presenting of Petitions

Reports from:

Mr. Warren, Mayor - Presented Mayor's Court reports for December, 2008 and end of year 2008. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported Mr. Hamilton had started his position as Village Administrator yesterday and everything seems to be fine. Reported Lana would be attending a meeting next week for the Housing Advisory Committee concerning a grant for the demolition of houses. 1.2 million has been designated for different areas of the state. Tom Morgan from Vinton County will be leading the program for our area. The meeting will provide the guidelines and Fritz Leity will head the meeting. After Lana gets information, she will let us know what needs to be done on our part. We hope to receive money for demolition in our area.

Mrs. Loper, Clerk - Reported Connie Spencer had called asked she take over a position that was vacant on the Scioto County Housing Committee. There will be a meeting on Tuesday, January 13, concerning a grant for demolition. She will report back after the meeting. Reported the safety grant for the service department had been approved.

Mrs. Bender, Treasurer - No Report

Mr. Lytten, Legal Counsel - No Report

Mr. Hamilton, Village Administrator - thanked council for the opportunity to work with the village. Reported he had met with the service department workers and everyone is on board. Safety is a big issue and he has taken over the safety issues for the village. Asking approval for a lift for the mechanic to work on the vehicles. Cost would be $3000. The service workers are using their own cell phones for work and would like to get radios for the vehicles. Mr. Williams explained he does have a certain amount in his department budget for some of the items. Reported trash at the New Boston Mall has become a problem in the islands around the parking lot. Trash is ending up in front of Game Stop. Skinner's Printing thanked council for the cleanup on Stanton Avenue. Reported he will try something new for the potholes instead of cold mix called crushers run which is cheaper. It it doesn't work he will go back to cold mix. Service department picked up about 20 shopping carts. Mr. Williams asked about the street sweeper schedule. Mr. Hamilton stated he would have it by March.

Mrs. Aldridge, Income Tax Director - Presented report for December and year-end. Mr. Williams made a motion to accept and file the reports. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police - Presented report for period of 12/12/08 to 12/31/08. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Also reported two new intermittent dispatchers were hired - Tim Owens and Alisha Bradford.

Mr. Bender, Chief of Fire - No Report

Reports of Chairmen of Committees:

Mr. Williams - Laws and Finances - Scheduled meeting for Monday, January 12, at 5:30 p.m., to review finances for 2008.

Reading of Ordinances and Resolutions:

An ordinance was read approving the editing and inclusion of certain ordinances as parts of the various component codes of the codified ordinances of New Boston, Ohio. Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditures of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: -ayes-6. Mr. Mills moved Ordinance 1-2009 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: -ayes-6.

First reading was given to an ordinance authorizing the Village Administrator to enter into an agreement with Riffe-Dyer, Insurance Company, New Boston, Ohio, for property and casualty insurance. Mr. Payton moved to accept the first reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: -ayes-6.

An ordinance was read amending Ordinance No. 17-2008, section 6, as amended by Ordinance No 19-2008. Mr. Mills reported he would like to discuss this ordinance before the vote. Reported he is against taking the entire pay of the Village Administrator from the General Fund. Feels this is taking from everyone. He would like not to amend Ordinance 17-2008. Mr. Williams feels this ordinance should not be passed on emergency. Mr. Payton and Ms. Hickman-Aeh stated they thought from the last meeting that everyone was in agreement about this change. Mr. Williams explained that at the last meeting everyone did agree to bring in the ordinance. Ms. Hickman-Aeh feels funds from the Community Development Fund should be used for community development. Mr. Payton asked why would any of the Village Administrator's pay come from community development funds when he would not be involved with doing the community development. He also asked if three readings could be done instead of an emergency. Mr. Payton made a motion for the first reading. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: -ayes-5 (Williams, Salyers, Newman, Hickman-Aeh, Payton); Nays - 1 (Mills)

New Business:

Mr. Salyers - Reported parking lot by the American Restaurant has barriers and post are in need of repair. Also cars are being parked for days.

Mr. Payton - reported an explosion happened this morning and AEP took care of it immediately. Thanked John Whisman for a tour of the flood defense areas. He was quite impressed. Discussed the article in the newspaper where the law changed on the responsibility of disabled cars. Reported he read on the web site that there is a public hearing on January 25 at 1:30 p.m. concerning the Coke Plant and diesel repair shop. This deals with the Ohio Clean Air Fund. All-Tel is now open in the New Boston Mall.

Mr. Williams - thanked council for the appointment of President pro-tem.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:55 p.m.

__________________________________
President of Council

Passed: ____________________, 2009

Attest: _____________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL
SPECIAL MEETING
MINUTES
DECEMBER 31, 2008

Special session of New Boston Village Council was called to order at 8:00 a.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mrs. Newman, and Mr. Salyers. Mr. Williams made a motion to excuse the absent member, Mr. Mills. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Warren explained the meeting was called on emergency since a grant is being applied for to participate in the Clean Ohio Assistance Fund and needs to be done by January 9, 2009. A resolution was read in support of an application to the Clean Ohio Council.

Mr. Williams moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results are as follows -ayes-5.

Mr. Williams moved to adopt Resolution No, 21-2009. Mrs. Newman seconded the motion. The roll was called. The voting results are as follows: -ayes-5.

A resolution was read authorizing the Village of New Boston, Ohio, to file an application to the State of Ohio, to participate in the Clean Ohio Assistance Fund. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: -ayes-5.

Mr. Salyers moved to adopt Resolution No. 22-2009. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results are as follows: -ayes-5.

There being no further business, Mr. Williams moved the meeting be adjourned. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:05 a.m.

________________________________
President of Council

Passed: _______________________, 2009

Attest: _______________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
DECEMBER 16, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James E. Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Salyers.

Mr. Mills made a motion to excuse the absent member, Mrs. Newman. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/Prayer

Mr. Mills made a motion to accept and file the minutes from December 2, 2008. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

No Report from Visitors

No acting on petitions

Reports from:

Mr. Warren, Mayor - reported he had met with Bob Walton, SOPA and Brownfield Restoration Group and signed a document for an application for cleanup of the Coke Plant area and the diesel repair shop from the Clean Ohio Assistance Fund. Trying to get the area cleaned up so Infra Metals can take over the area. Hope to get started by Spring. Also reported SFI will be doing an expansion and they are working two shifts.

Letter was received from AEP and due to finances they will not be doing any repairs until 2010. Electric rates will also increase. He said he would write a letter opposing the increase. Met with Liquor Control concerning the transfer of license from M.T. Corral to Greg Robbins. Asked for Council's approval of the transfer. After discussion from council members, Mr. Williams made a motion not to object to the transfer. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Submitted the name of Steve Hamilton as Village Administrator effective January 5, 2009. Reported he had went through all the interviews and all applicants had very good credentials and he is recommending Mr. Hamilton for the job. Mr. Mills made a motion to accept the recommendation of Mr. Hamilton. Mr. Williams seconded the motion. Mr. Warren asked for any questions from council concerning Mr. Hamilton. Ms. Hickman-Aeh was concerned about wages for Mr. Hamilton coming from Community Development when Mr. Hamilton was not qualified for community development. She stated she would like the pay changed and was not comfortable voting until the pay was changed. She stated money coming into Community Development should not be used for that purpose. Mr. Williams explained the Master Pay Ordinance stated the pay for Village Administrator would come from one half general fund and one half community development funds. Mr. Payton suggested having a finance meeting before January 5, 2009, to discuss changing the pay for the Village Administrator and maybe contracting out the community development department. Ms. Hickman-Aeh said Mr. Warren had stated in the past council meetings that he was in no hurry hiring a Village Administrator since everything was rolling along just fine and the longer we wait to hire a village administrator it saves money in wages. Ms. Hickman-Aeh stated she was deeply concerned the way this was handled since the recommendation was not on the agenda, not in the council packet and was just informed tonight of the recommendation. Mr. Warren stated there had been a motion made and then asked for the roll call. The roll was called. The voting results are as follows: ayes - 3 (Mills, Williams, Salyers) abstains - 2 (Hickman-Aeh, Payton).

Mrs. Loper, Clerk - presented clerk's report for November. Mr. Williams moved to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mrs. Bender, Treasurer - absent

Mr. Lytten, Legal Council - reported a bill was received for $224.51 for court cost from an incident from 2005 and the village is responsible.

Mrs. Aldridge, Income Tax Director - absent

Mr. Clark, Police Chief - presented report dated December 12, 2008. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Bender, Fire Chief - no report

Reports of Committees:

Mr. Williams, Laws and Finance - no report but discussion was held concerning the pay for Village Administrator. Mr. Williams made a motion to bring in an ordinance at the next meeting to change the Master Pay Ordinance to reflect the pay for the Village Administrator to come from the general fund only and not the community development fund. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Payton, Utilities and Communications - applauds OSCO for writing a letter to AEP objecting to the rate increase and encourages everyone to do the same. Send letter to the Office of Ohio Consumer's Council.

Reading of Ordinances and Resolutions:

Third Reading was given to an ordinance transferring amounts in the general fund of the Village of New Boston and declaring an emergency. Mr. Salyers moved Ordinance No. 32-2008 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows - ayes - 5.

An ordinance to make appropriations for current expenses and other expenses of the Village of New Boston, Ohio, for twelve months ending December 31, 2009, and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 5. Mr. Mills moved Ordinance No. 33-2008 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows - ayes - 5.

New Business:

Mr. Mills - wished everyone Merry Christmas and a Happy New Year and said he is looking forward to working with Mr. Hamilton.

Ms. Hickman-Aeh - stated from the ORC that three-fourths of council would be needed in order to suspend the rules and not two-thirds as previously used. Mr. Lytten confirmed that her statement was correct. Mr. Williams did explain the difference in suspending the rules and passing an ordinance on emergency which two-thirds of council would be needed for that.

Mr. Salyers - asked the police chief about trucks on the Kiwanis lot with flat tires and no tags. Mr. Clark stated they were on private property and he would have the Captain to talk to them. Reported the light at Bob Evans still needs the timer fixed. Traffic cannot get out of the lot and is causing accidents. Complained about the solicitation at the corner or Harrisonville Avenue and Gallia Street. Last year the collection was stopped and now it had been approved again, but there were two kids in the middle of the street collecting. He feels collection at this corner should be stopped before someone gets hurt. Mr. Lytten stated the statute does allow collections but he is concerned about liability for the Village. Mr. Salyers stated he is in favor of helping people but the rules need to be strict and council needs to stick by their decision. Mr. Lyttten stated the permit the Village issues could have the rules stated as approved by council. Mr. Warren reported collections for Portsmouth and New Boston totaled around $26,000 - $13,000 going to Portsmouth and $13,000 for New Boston. He invited everyone over to the Fire Department to look at all the toys and clothing wrapped for the needy. Council members agreed that kids should not be collecting in the streets and should be shut down if they are. Mr. Williams also said our ordinance states these organizations have to be a 501 (c) (3). Members agreed to look over the ordinance and revise if necessary. Complained the Community Common is still littering the streets and another letter should be sent to them.

Mr. Payton - reported his first experience with Breakfast with Santa went very well. Some of the pictures are on the web site. Stated one year has gone by since he has been on council and looking forward to working with everyone again this year. Commented we all work together and things need to be taken professionally and not personally. Welcomed Mr. Hamilton as Village Administrator and wished everyone a Merry Christmas and Happy New Year.

Mr. Williams - thanked all volunteers and the Mayor's generosity for the breakfast with Santa, especially Steve, Dick and Faye Jenkins and John Wickline for their help. Reported the service department is doing a good job keeping up with the streets but warned the weather is getting worse and so will the potholes and the street cracking and breaking up. Man hole at Scioto Smiles needs repaired. Wished everyone a Merry Christmas and a Happy New Year.

Mr. Warren - thanked everyone who helped with the Breakfasat with Santa.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:55 p.m.

_____________________________________
President of Council

Passed: ________________________, 2008.

Attest: _______________________________
Village Clerk

SPECIAL MEETING
NEW BOSTON VILLAGE COUNCIL
DECEMBER 10, 2008

Special meeting of the New Boston Village Council was called to order at 7:00 P.M. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mrs. Newman and Mr. Salyers.

Mr. Warren explained the purpose of the meeting was to bring in an ordinance which would allow Bikers for Charity to solicit funds in the Village.

Rod Prater, Bikers for Charity, thanked council for taking the time to have a special meeting and once again reminded council he and others are doing collection for the kids.

After discussion concerning safety, Ohio Revised Code issues and correcting the charity name, place and time, Mr. Williams made a motion to suspend the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Payton seconded the motion. The roll was called. The voting results area as follows: ayes - 6.

Mr. Mills moved the Ordinance No. 31-2008 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows : ayes - 6.

Mr. Williams made a motion to amend the ordinance for the name to read Bikers for Charity, time would be 9 A.M. to 5 P.M. and the place is Harrisonville Avenue and Gallia Street.

There being no further business, Mr. Mills moved the meeting be adjourned. Mrs. Newman seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:22 P.M.

____________________________________
President of Council

Passed: ____________________, 2008

Attest: ______________________________ Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
DECEMBER 2, 2008

Regular session of New Boston Village Council was called to order at 6:40 p.m. William Williams, Jr., President Pro-Tem, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills and Mrs. Newman. Mr. Mills made a motion to excuse the absent member, Mr. Salyers. Mr. Payton seconded the motion. All members concurring, Mr. Williams declared the motion carried 5-0.

Pledge of Allegiance/Silent Prayer

Changes were brought up to amend the minutes from November 18, 2008 concerning the date for the breakfast with Santa, Mr. Warren's statement regarding the hiring of a village administrator, Mr. Lytten discussing Village residency requirements and the power lines at the stadium. After the amendments, Mr. Mills made a motion to accept and file minutes from November 18, 2008. Mr. Payton seconded the motion. All members concurring, Mr. Williams declared the motion carried 5-0.

Reports from Visitors:

Mr. Fred Holmes, representing a company, Volunteer Energy Services, Inc., spoke to council to explain the company is a full service energy marketer specializing in gas and headquartered in Columbus, Ohio. His company buys and sells gas. The supplier would still be Columbia Gas, but with the program the residents and the village could possibly save money. He discussed the main topics of the plan which included being voluntary for the residents, but does have to go on the ballot and be voted on and passed to allow the company to provide the service. He further explained their company has a program that would allow some money to come back to the village for specific purposes.

Mr. Rod Prater, Bikers for Charity, requested permission for the charity to solicite funds from motor vehicles on December 13, 2008, at the intersection of Gallia and Harrisonville to make sure kids in our area who may not have a Christmas are provided for. He stated collections for the first day were down from last year because they did not use this site. Mr. Lytten explained the entrance at Wal-Mart did not need an ordinance since the location was not on a highway, but if the location is at the 139 and 52 highways an ordinance would need to be brough in and passed.

Mr. Mills made a motion to have a special council meeting on Wednesday, December 10, to discuss an ordinance to consider allowing Bikers for charity to collect funds at the corner of Harrisonville ad Gallia. Mrs. Newman seconded the motion. All members concurring, Mr. Williams declared the motion carried 5-0.

No Presenting and Acting on Petitions

Reports from:

Mr. Warren, Mayor - absent; but mayor's court report for November was presented. Mrs. Newman made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Williams declared the motion carried 5-0.

Mrs. Loper, Clerk - No Report

Mrs. Bender, Treasurer - No Report

Mr. Lytten, Legal Council - No Report

Mrs. Aldridge, Income Tax Director - absent; but report for November was presented. Mrs. Newman made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Williams delcared the motion carried 5-0.

Mr. Clark, Chief of Police - presented report dated November 28, 2008. Mr. Mills made a motion to accept and file the report. Mrs. Newman seconded the motion. All members concurring, Mr. Williams declared the motion carried 5-0.

Mr. Bender, Fire Chief - absent

No Reports from Committee Chairs

Reading of Ordinances and Resolutions:

A 2nd reading was given to an ordinance transferring amounts in the general fund of the Village of New Boston. Mr. Mills moved to accept the 2nd reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes - 5.

A ordinance was read transferring amounts in the various funds of the Village of New Boston and declaring an emergency. Ms. Hickman-Aeh stated 3/4 of the members of council is required to vote to suspend the rules instead of 2/3 members of council. Mr. Williams referred to Mr. Lytten to do some research. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mrs. Newman seconded the motion. The roll was called. The voting results area as follows: ayes - 5. Mr. Mills moved the Ordinance No. 30-2008 be adopted. Mrs. Newman seconded the motion. The roll was called. The voting results area as follows: ayes - 5.

A resolution was read commending and congratulating K-Mart for their 30 years of doing business in the Village of New Boston. Mr. Payton moved to adopt Resolution No. 16-2008. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results area as follows: ayes-5.

A resolution was read commending and congratulating Bert's Pet Center for their 50 years of doing business in the Village of New Boston. Mr. Mills moved to adopt Resolution No. 17-2008. Mr. Payton seconded the motion. The roll was called. The voting results area as follows: ayes-5.

NEW BUSINESS

Mr. Williams - Reported the Safety Grant for the manhole covers and the vac truck has been officially submitted. Ms. Hickman-Aeh asked if the community center grant had been applied for.

Mr. Mills - commented to Chief Clark that the police department is doing a good job.

Ms. Hickman-Aeh - asked if the liability insurance had been put out on bid and if the medical bills for the accident at the police department has been filed with the insurance company. Mrs. Loper stated the bid has been placed in the paper and the bills have been turned over to insurance and they are awaiting the police report.

Mr. Payton - commented he was concerned why the floors in the last buildings in the new mall are still gravel.

There being no further business, Mr. Mills moved the meeting be adjourned. Mrs. Newman seonded the motion. All members concurring, Mr. Williams declared the meeting adjourned at 7:45 P.M.

__________________________________
President of Council

Passed: _____________________, 2008

Attest: _____________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
NOVEMBER 18, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Warren reported the minutes from November 4, 2008, would need to be corrected to reflect that the $100.00 from the Beautification Committee had not been turned over to him. Mr. Williams made a motion to amend the minutes from November 4, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

After the amendment, Mr. Williams moved to accept and file the minutes from November 4, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

No Reports from Visitors

No presentation of petitions

Reports of:

Mr. Warren, Mayor - met with AEP about the poles to be installed. They are taking bids for the job and will be done next year. Met with EPA concerning Millbrook Park. They are doing an evaluation of the property and also the deeds will be checked. Breakfast with Santa will be December 2, 2008, from 9:00 a.m. till 11 a.m. All residents are invited. Interviews for Village Administrator will be done soon.

Mrs. Loper, Clerk - report for October, 2008. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mrs. Bender, Treasurer - no report

Mr. Lytten, Legal Counsel - presented to council medical bills received from an individual who was injured while in custody at our police station and taken to the emergency room. After discussion, Mr. Williams suggested we contact our liability insurance company to see if this would be covered.

Mrs. Aldridge, Income Tax Director - absent

Mr. Clark, Police Chief - presented a report for the period of 10/31/08-11/14/08. Mr. Mills made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Bender, Fire Chief - reported the safety vests have been ordered.

COMMITTEES

Mr. Payton, Utilities - reported trees on Stanton Avenue are in some of the power lines. Asked the mayor if he could contact AEP concerning these trees.

Reading of Ordinances and Resolutions:

3rd Reading:

An Ordinance was read contracting for legal services for prosecution of village cases heard in the Municipal Court. Mr. Payton moved Ordinance No. 24-2008 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows -ayes-5.

An Ordinance was read to authorize legal services in the Department of Community Development for the New Boston Community Block Grant Program. Mr. Mills moved Ordinance No. 25-2008 be adopted. Mr. Williams seconded the motion. The roll was called. The voting results are as follows -ayes-5.

An Ordinance was read authorizing a contract for legal services with Walter C. Lytten, Attorney-at-Law, from January 1, 2009 to December 31, 2009 and authorizing the Mayor to execute said contract on behalf of the Village of New Boston. Ms. Hickman-Aeh moved Ordinance No. 26-2008 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results are as follows -ayes-5.

An Ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2009 to December 31, 2009, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston. Mr. Williams moved Ordinance No. 27-2008 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows - ayes-5.

An Ordinance was read authorizing the Village Administrator to enter in to a contract to provide technical assistance with community and economic development projects and potential projects at the direction of the village of New Boston with Leighty & Snider, Inc. Mr. Mills moved Ordinance No. 28-2008 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results area as follows -ayes-5.

1st Reading:

An Ordinance was read authorizing the payment of a one-time pay increase to Village employees. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows -ayes-5. Mr. Williams moved Ordinance No. 29-2008 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows -ayes-5.

An Ordiance was read transferring amounts in the general fund of the Village of New Boston. Mr. Payton moved to accept the 1st reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows -ayes-5.

At 7:35 p.m. regular session was called back to order. All members of council present.

Mr. Williams reported many qualified applicants had applied for the position of council person and it was a tough decision.

Ms. Hickman-Aeh made a motion to hire Kim Cutlip in the position of Council Person. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-2 (Hickman-Aeh, Payton; nayes-3 Williams, Salyers, Mills).

Mr. Williams made a motion to hire Marcella Newman for the position of Council Person. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: -ayes - 4 (Hickman-Aeh, Williams, Mills, Salyers) nayes - 1 (Payton).

NEW BUSINESS

Mr. Payton - reported K-Mart had been in business 30 years in New Boston along with Bert's Pet Center 50 years. Mr. Payton moved to bring in a resolution to congratulate these businesses. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0. Asked when the work on the alley would be done. Mr. Warren said Cunninghams has been busy but he would call again. Also speed bumps need to be installed near the Golden Corral.

Mr. Williams - thanked everyone who applied for the council positions and congratulated Marcella Newman for the appointment. Asked if the balance on the fire pension had been made. Mrs. Loper stated she would call and get the final pay off amount. Asked when the painting at Wal-Mart will be done. Mr. Warren stated as soon as the weather breaks it would be completed. He also reported we need to look at new lighting in the Wal-Mart location.

Mr. Mills - he also thanked everyone who applied and congratulated Mrs. Newman.

Ms. Hickman-Aeh - asked if the railroad ties had been removed on Glenwood Avenue. Mr. Warren said he would double check but the service department said they are the ones that go back in the creek. Reported bids for liability insurance should be advertised. Asked if the breakfast flyers had been delivered. Also thanked everyone for applying for the council position.

Mr. Salyers - reported the traffic light at Bob Evans still need adjusted. Reported cars are parked on Rhodes Avenue close to West Avenue in the yellow zones and should be ticketed or moved.

There being no further business, Mr. Mills moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:55 p.m.

__________________________________
President of Council

Passed: _____________________, 2008

Attest: __________________________________
Clerk of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
NOVEMBER 4, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Payton, Mr. Mills and Mr. Salyers. Mr. Mills made a motion to excuse Mr. Williams. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance and Prayer

Mr. Mills made a motion to accept and file the minutes from September 16, 2008. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports from Visitors:

Dan Fetty-Oak Street, New Boston - Treasurer of the New Boston Beautification Committee, reported to council the Beautification funds have been decreasing in the last few years and also the members are few. Ohio has adopted a 501(c)(3) status which requires organizations to file and pay the filing fees that the committee right now does not have. He is relinquishing his treasurer position and is requesting the Village take over this organization and turned over the remaining funds of about $100.00 to the mayor.

Presentation of communication:

Brothers of the Wheels presented a letter wanting to solicit funds for Christmas gifts for kids on November 28 and December 13. Mr. Mills made a suggestion to mark our calendars to allow the solicitation each year for this organization. After discussion, Mr. Mills made a motion to issue a permit to allow Brothers of the Wheel each year at Christmas to collect for the kids in New Boston and the location would be at the entrances of Wal-Mart and K-Mart. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results are as follows: ayes-4.

Reports of:

Mr. Warren, Mayor: Commended Mr. and Mrs. Fetty on a job well done. They have kept the park clean because of the hard work they have done in the village. AEP has been in the village looking at the poles. The poles marked with the white dots are the ones being replaced. They are to meet here Thursday. Presented the Mayor's court report. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Reported he would be interviewing for the position of Village Administrator soon. Grant funds for the Community Center are most likely depleted but he will still file. Also working on the police cruiser grant.

Mrs. Loper, Clerk: No Report

Mrs. Bender, Treasurer: reported the October collections were $264,738.37

Mr.Lytten, Legal Council: No Report

Mrs. Aldridge, Income Tax Director: absent - report for October, 2008. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Clark, Police Chief: report ending October 31. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Bender, Fire Chief: 3rd Quarter Report. Mr. Mills made a motion to accept and file the report. Ms. Hickman-Aeh seconded the report. All members concurring, Mr. Warren declared the motion carried 4-0.

Reports of Committees:

Mr. Payton - Utilities and Communications: stated the traffic light at Gallia and Lakeview needs reset. Reported the lights in the Village are old and we need to look at replacing them in the future.

Mr. Salyers - Finance Committee: presented a report from the meeting that was held by the committee. The committee recommends giving the village employees a one-time pay increase of $725.00. This would be paid on November 26, 2008. Mr. Salyers made a motion to bring in an ordinance for the one-time pay increase. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4. The committee discussed the purchase of vests for service, fire and police. They also recommended replacing fire hydrants and lights for the fire department at a cost of about $10,500. Mr. Salyers made a motion for an ordinance to be brought in for the expense of the hydrants and lights. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results are as follows: ayes-4.

The following are 2nd Readings:

An Ordinance was read contracting for legal services for prosecution of village cases heard in the Municipal Court. Mr. Payton moved to accept the second reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read to authorize legal services in the Department of Community Development Block Grant Program. Mr. Mills moved to accept the second reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read to authorize a contract for legal services with Walter C. Lytten, Attorney-at-Law, from January 1, 2009 until December 21, 2009 and authorizing the Mayor to execute said contract on behalf of the Village of New Boston. Mr. Mills moved to accept the second reading. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

An ordinance was read authorizing a contract for services with Certified Operations and Maintenance from January 1, 2009 until December 31, 2009 and authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston. Mr. Salyers moved to accept the second reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes -4.

An ordinance was read authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economic development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc. Mr. Mills moved to accept the second reading. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results area as follows: ayes-4.

Third Reading was given to an Ordiance transferring and appropriating amounts in the various funds of the village. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion to allow the ordinance to be effective immediately. The roll was called. The voting results area as follows: ayes-4.

A resolution was read authorizing the Mayor to submit an application and enter into an agreement with the United States Department of Agriculture (USDA) Rural Development for a community facility loan/grant to purchase two (2) police cruisers. Mr. Mills moved to adopt Resolution No. 14-2008. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes-4.

A resolution was read authorizing the Mayor to submit an application and enter into an agreement with the Ohio Bureau of Workers Compensation for a safety grant to purchase manhole cover lifters and a utility trailer for the service department. Mr. Payton moved to adopt Resolution No. 15-20008. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results are as follows -ayes-4.

A resolution was read authorizing the Mayor to submit an application and enter into an agreement with Ohio Department of Development for community facility initiative program to make improvements to the community center. Mr. Mills moved to adopt Resolution No. 16-2008. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows - ayes-4.

NEW BUSINESS

Mr. Salyers - requested the painting be completed on the highway close to Bob Evans and asked if the signs were posted by DESCO directing trucks to West Avenue. Mr. Warren stated he would contact the service department to complete the painting and see that the signs were posted.

Mr. Payton - thanked the police and fire departments for their help in the parade. Congratulated Bert's Pet Center for being in business 50 years in New Boston. Asked what the procedure was for replacing the council person. The Mayor reported an ad was placed in the Daily Times for anyone interested in council to submit a letter. Two applications have been received. The new council person will be selected at the next council meeting.

Ms. Hickman-Aeh - thanked the service department for getting the job done on Taft Street. She asked if the railroad ties on Glenwood Avenue could be removed. The Mayor said the service department could clean up that area.

There being no further business, Mr. Mills moved the meeting be adjourned. Ms. Hickman-Aeh seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:10 p.m.

_______________________________________
President of Council

Passed: _______________________, 2008

Attest: ________________________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
OCTOBER 21, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the
following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Payton made a request to amend the minutes from October 7, 2008, to state that Ms. Hickman-Aeh had requested to see the personnel file of Sam Craft. He also asked for the minutes to reflect that Chief Clark stated that Officer Kiel had followed all the procedures according to the law involving the Ryan Steele incident. Ms. Hickman-Aeh asked also for the minutes from October 7, 2008, show that Ken Reed had given a verbal resignation to his Captain.

After the discussion, Mr. Payton made a motion to amend the minutes from October 7, 2008. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows -ayes-6.

After the amendments were made, Mr. Mills made a motion to accept and file the minutes. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No Reports from Visitors

Reports from:

Mr. Warren, Mayor - Presented a letter from the Portsmouth Shrine Chef Unit requesting permission to sale newspapers this week in the Village. Mr. Lytten reminded council of the Ordinance requiring an organization requesting permission for solicitation that it first had to be brought in as an ordinance and then a permit would be issued. Mr. Williams asked Mr. Lytten if one could be brought in tonight and Mr. Lytten stated no since the Ordinance had not been prepared. Mr. Warren said he would call the Shrine Unit to explain the process.

Submitted the name of Greg Powell for trainee patrolman who is also recommended by Chief Clark, with copy of application attached. He has passed all physical requirements and his appointment would be probationary for one year starting October 21, 2008. After reviewing the application, Mr. Mills made a motion for the recommendation of Mr. Powell. Mr. Williams seconded the motion. The roll was called. The voting results - ayes-5 (Payton, Mills, Hamilton, Salyers Williams) abstain - 1 (Hickman-Aeh).

Reported the alleys will be blacktopped next week or the week after.

Reported he had received several applications for the position of Village Administrator. Reported the state statute requires the VA to live in or move into the village within six months of appointment or the village council could change that the VA could reside outside the village limits. Mr. Warren would like council to decide if they wanted to require the VA to live in New Boston within the six months. After some discussion, council decided to wait to review the applications first.

Reported the Zoning Board will meet October 22, 2008, at 6:00 PM regarding Johnnie Steele locating his business at 920 Harrisonville Avenue.

Reported the fire department needs lights installed and has received two bids for the lights. Referred this to the finance committee.

Reported new Federal Highway Administration will require all safety personnel, such as police, fire, and service, working on or near federally funded highways to wear safety apparel that meet certain requirements. Therefore, our departments will need to look at ordering the their vests. Costs will be figured by next meeting.

Reported that the fire hydrant close to Earl Henson's house needs replaced. Portsmouth would replace with no labor costs but the material would cost $2144. Chief Bender stated this hydrant has been in need of repair for awhile and does not have a shut-off valve. Chief Bender also stated three more hydrants should be replaced and one of them will be covered by insurance. Mr. Williams asked Chief Bender if he could report the total cost to the fiance committee.

Reported that the traffic light at Lakeview and Rhodes is now working and the traffic light at Peebles Street will be removed.

Reported he had received a call from the Vo-Tec school wanting to perform community service. Will call them tomorrow about the program. Mr. Salyers suggested they could put on a new roof at the concession stand at the park.

Mrs. Loper, Clerk - Presented report for September, 2008. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported she had attended UAN training, Ohio Public Records and Open Meetings laws training and certiifed village clerk's training in the month of October.

Mrs. Bender, Treasurer - No report

Mr. Lytten, Legal Council - No report

Mrs. Aldridge, Income Tax Director - Absent

Mr. Clark, Chief of Police - Presented a report for October. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Thanked the mayor and council for the appointment of Mr. Powell.

Committee Reports:

Mr. Williams - Laws & Finance: Reported there will be a finance meeting on November 3, 2008, at 6PM to review the nine month period finances for the village.

Mr. Payton - Utilities and Communications: Asked if the mayor had sent letter to AEP concerning the light on Stanton Avenue. The mayor responded that the letter had been sent.

Reading of Ordiances and Resolutions:

First reading was given to an ordinance contracting for legal services for prosecution of Village cases heard in the municipal court. Mr. Williams moved the ordinance be given first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

First reading was given to an ordinance authorizing legal services in the Department of Community Development for the New Boston Community Development Block Grant Program. Mr. Salyers moved the ordinance be given first reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

First reading was given authorizing a contract for legal services with Walter C. Lytten, Attorney-at-Law, from January 1, 2009 until December 31, 2009, and authorizing the Mayor to execute said contract on behalf of the Village of New Boston. Mr. Williams moved the ordinance be given a first reading. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

First reading was given authorizing the Village Administrator to enter into a contract to provide technical assistance with community and economics development projects and potential projects at the direction of the Village of New Boston with Leighty & Snider, Inc.

Mr. Payton asked for some explanation on why we needed this service along with the Village Administrator for Community Development. Mr. Lytten stated they have been a long-standing service we have used. The Village Administrator gathers facts and figures and Mr. Leighty was used as a consultant to formalize everything. Mr. Williams stated he had talked with Fritz Leighty and feels he is very helpful with any questions we have about community development grants, etc. Ms. Hickman-Aeh asked if the VA is not experienced, could we also hire someone on a part-time basis working in the Community Development Office in conjunction with Mr. Leighty. Mr. Williams said the finance committee and council could look into that.

Mr. Williams moved the ordinance be given first reading. Mr. Payton seconded the motion. The roll was called. The voting results are as follows: ayes-6.

First reading was given to an ordinance authorizing a contract for services with Certified Operations and Maintenance from January 1, 2009 until December 31, 2009, authorizing the Village Administrator to execute said contract on behalf of the Village of New Boston. Mr. Salyers moved the ordinance be given first reading. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes-6.

An ordinance was read appropriating amounts in the various funds of the village and declaring an emergency. Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: -aye-6.

Mr. Williams made a motion to adopt Ordinance No. 22-2008. Mr. Mills seconded the motion. The roll was called. The voting results are as follows -ayes-6.

A second reading was given to an ordinance transferring and appropriating amounts in the various funds of the village. Mr. Williams moved the ordinance be given second reading. Mr. Mills seconded the motion. The roll was called. The voting results as follows: ayes-6.

A resolution was read declaring the council's support for the New School proposed by the New Boston Local School District.

New Business

Mr. Salyers: Asked if anyone had written the Community Common and Daily Times concerning newspapers laying everywhere in the streets and clogging up sewers. Mr. Warren stated he had sent the letters but has not received any response.

Mr. Payton: Asked if the salt had been ordered. Mr. Warren stated he had ordered the salt. We should have about 175-180 ton for the year. Reported there will be a parade for the New Boston Schools on Saturday, November 1, 2008, starting at 3:00 PM. The parade will meet at Vinyl Kraft. Most kids will be riding and the band will march. Reported the youth soccer league has finished up and thanked Kevin McQuithy and Steve Hamilton for their help. Also reported one of our youth leaders for may years, Oral Gullery, Jr., has passed away. Everyone will miss him.

Mr. Mills: Wished everyone a happy and safe Halloween.

Ms. Hickman-Aeh: Asked if all the bids for the ODOD grant have been submitted. Mr. Warren stated not all estimates have yet been turned in. Stated she had just received a copy of Mr. Powell's application and asked Mr. Powell if there was a more recent application filled out. Mr. Powell stated he had completed another in the last three months. Also asked if items that were presented on the night of council meeting could be included in the packets that are delivered on Fridays or Saturdays so she could have a chance to look them over before the meetings. Mr. Warren replied we could try to get everything out beforehand unless something came in at the last minute. Reported she had received Officer Craft's file as requested.

Mr. Hamilton: Passed out a copy of his resignation as a council member. Stated it had been his pleasure working with council.

Mr. Williams made a motion to accept and file the resignation letter. Mr. Mills seconded the motion. The roll was called. The voting results are as follows - ayes-5.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:35 p.m.

______________________________________
President of Council

Passed: ______________________, 2008

Attest: __________________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
OCTOBER 7, 2008*

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to correct the date of previous minutes from October 7, 2008 to September 16, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. After the correction, Mr. Hamilton made a motion to accept and file the minutes from September 16, 2008. Mr. Mills seconded the motion. All members concurring, declared the motion carried 6-0.

Report from Visitors:

James Smith - Stanton Avenue - voiced his concerns about the police department saying an officer was caught sleeping, call be made reporting a girl screaming on Stanton Avenue and no officer responded and also he feels nothing is being done about all the complaints he and his neighbors have made concerning Sam Craft.

Kevin McQuithy - Oak Street - complained about the accident involving Ryan Steele hitting his parked car. He feels the officer, Eric Kail did not hande the accident properly and feels more charges against Mr. Steele should have been made.

Reports from:

Mr. Warren, Mayor - Presented a letter from the Chief of Police and himself recommending James Lusk for hire as a patrolman. He would be replacing Ken Reed who left without written notice. Mr. Mills made a motion to hire Mr. Lusk. Mr. Williams seconded the motion. The roll was called. The voting results: ayes-4 (Williams, Hamilton, Mills, Salyers) Abstain (Hickman-Aeh, Payton)

Presented to Council a quote from International Salt Company. Morton Salt has no salt available now but may have some by the end of October.

Presented a copy of grant application from ODOD concerning a grant for the Community Building providing an amount up to $30,000. Council did approve the Mayor apply for the application for the $30,000.00 grant.

Reported more alleys are in need of repair, such as the alley by Arby's.

Presented the Mayor's Court report for September, 2008. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Loper, Clerk - No Report

Mrs. Bender, Treasurer - Absent

Mr. Lytten, Legal Council - reported he had talked with Larry Hacker about the poles in the village. At this time does not have enough manpower and is not sure when the project will be completed. Also explained to council who the property owners are south of Rt. 52, from Gallia Street to the river.

Mrs. Aldridge, Income Tax Director - absent - report for September, 2008 was presented. Mr. Williams made a motion to accept and file the report. Mr. Hamilton seconded the motion to accept and file the report. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police - Thanked council for the appointment of Mr. Lusk to replace Mr. Reed. Presented a report for period September 15 to October 6, 2008. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief - reported some fire hydrants are being fixed and the service department is doing a good job in helping them.

Reading of Ordinances and Resolutions :

An ordinance was read transferring and appropriating amounts in the various funds of the village. Mr. Williams moved the ordinance be given first reading. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-6.

A resolution was read declaring the Mission Statement of the Village of New Boston Lands and Building Committee. Mr. Payton moved Resolution No. 12-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

NEW BUSINESS:

Ms. Hickman-Aeh - asked if the mayor had received any applications for the position of Village Administrator. The mayor stated two applications had been received. Commented about the accident on Oak Street. Reported that more investigation should have been done and would like the village to get drug testing kits. Chief Clark told her the kits had already been ordered.

Mr. Hamilton - commented some of the village traffic lights still are in need of repair. Said he had also talked to Bill Craig and the cross walk lights at CVS also need replaced.

Mr. Salyers - asked if the service department could cut the grass past Bob Evans toward the water works. Also would like for someone to contact Community Common concerning the papers not getting thrown on residents porches. The papers are ending up in the streets and getting in the sewers. Council recommended the Mayor send the letter.

Mr. Payton - asked if we could get the legal services contracts ready for next year. Also reported the light at Lakeview and Rhodes still needed repaired and also reported Desco's Walk-Up window is now open. Asked in Infra-Metals is still working with the Port Authority on the plant to locate in the village. The mayor reported he had not heard anything new.

Mr. Williams - reported he had talked with Fritz Leighty concerning our Community Development Department. Also recommended to bring in a resolution to support the levy for the new New Boston School.

Mr. Mills - asked about the salt situation. The mayor stated he would get the total cost including shipping and delivery of the salt. The council authorized the Mayor to spend $23,000.00 for the salt.

There being no further business, Mr. Salyers moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:15 p.m.

______________________________
President of Council

Passed: __________________________, 2008

Attest: ________________________________
Village Clerk

*THE MEETING MINUTES FROM THE PREVIOUS MEETING WERE INCORRECTLY DATED OCTOBER 7, 2008 AND APPEAR AS SUCH ON THE WEBSITE. AS NOTED IN THESE MINUTES, THE CORRECTED DATE FOR THE PREVIOUS MEETING'S MINUTES WAS CHANGED TO SEPTEMBER 16, 2008.

MINUTES
NEW BOSTON VILLAGE COUNCIL
OCTOBER 7, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance and Prayer

Mr. Mills made a motion to accept and file the minutes from September 2, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No acting on petitions.

No Reports from Visitors.

Reports from:

Mr. Warren, Mayor - reported Trick or Treat Night will be held on October 30 from 5:30 p.m. to 7:00 p.m. A resolution will be read tonight. Reported the southbound lane of Harrisonville Avenue will be closed from Wednesday through Friday from 7:00 a.m. to 5:00 p.m. for the state to do some testing. Service department is back on regular schedule and they will be ordering signs that need replaced.

Mrs. Loper, Clerk - report from August, 2008, and explained some changes in the ordinance of transferring funds. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Bender, Treasurer - No Report

Mr. Lytten, Legal Council - No Report

Ms. Aldridge, Income Tax Director - Absent

Mr. Clark, Chief of Police - presented a report to cover status and activities of the police department for the period of 08/29/08 to 09/14/08. Some discussion was held about an officer who was resigning but as of yet has not turned in his resignation. Mr. Warren stated until he does turn in the resignation he has not officially resigned. Mr. Williams made a motion to amend the report to state the officer has orally turned in his resignation and to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief - reported the turn-out gear has been received.

Committees:

Junior Williams - Laws and Finance - the Finance committee had met to discuss the finances and the hiring of a new police officer. At this time the committee could not recommend a new officer.

Mike Payton - Utilities & Communications - reported he had checked out the lighting on Stanton Avenue and talked to Mr. Hacker from AEP about putting in brighter bulbs to solve the problem. After discussion of the lighting, Mr. Hamilton agreed with Mr. Payton the brighter bulbs need to be installed. They asked Mr. Warren to send a letter to Mr. Hacker for the request.

Shelly Hickman-Aeh - Lands and Buildings - presented to council her report of the meeting that was held September 11. The committee voted to accept the proposed mission statement for the Lands and Buildings. The committee also discussed several projects for the committee to work on in the future. She would like for the mission statement to be brought in as a resolution. Mr. Williams made a motion for the mission statement to be made a resolution. Mr. Hamilton seconded the motion. The roll was called. The voting results are as follows: Ayes -6. Mr. Williams made a motion to accept and file the report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried.

Reading of Ordiances and Resolutions:

An ordinance was read to amend ordinance No. 17-2008, sections 4 and 12, "Village Master Pay Ordinance" and declaring an emergency. Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes-6.

Ms. Hickman-Aeh asked if the job for the Village Administrator had been posted. Mr. Warren stated it has been posted internally for five days and then will be advertised in the newspaper. She questioned if the position of Village Administrator included Community Development Director and if not why is one-half the salary taken from that fund. Mr. Warren stated the position would include Community Development along with Building Inspector, Code Enforcer, etc. After some discussion of the pay of the VA, Mr. Williams moved Ordinance No. 19-2008 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: Ayes - 4 (Williams, Salyers, Mills and Hamilton) Nays - 2 (Hickman-Aeh, Payton).

An ordinance was read repealing sections 123.01(b) (5) and (6) of the codified ordinances and declaring an emergency. Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Hamilton seconded the motion. The roll was called. The voting results are as follows: ayes - 6.

Mr. Salyers moved Ordiance No. 20-2008 be adopted. Mr. Mills seconded the motion. The roll was called. The voting results area as follows: ayes - 6.

An ordinance was read transferring and appropriating amounts in the various funds of the village. Questions were asked about the transfer of money to the drug fund and also about the transfer of funds to pay for the cleaning of the creeks of the village. Ms. Hickman-Aeh asked why the job was not bid and Mr. Warren stated the job did not have to be bid since it was separate jobs and done as an emergency. She also stated she felt prior council approval should have been done. After much discussion concerning the transfer, Mr. Mills moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Williams seconded the motion. The roll was called. The voting results are as follows: ayes - 4 (Salyers, Mills, Hamilton and Williams) nays - 2 (Hickman-Aeh, Payton).

Mr. Williams moved Ordinance No. 21-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results are as follows: ayes - 4 (Mills, Hamilton, Williams, Salyers) nays - 2 (Payton, Hickman-Aeh).

A resolution was read designating the evening of Thursday, October 30, 2008, as trick-or-treat night and limiting the time for participation from 5:30 p.m. to 7:00 p.m. Mr. Williams moved resolution No. 10-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results are as follows: ayes - 6.

A resolution was read accepting the amounts and rate determined by the Budget Commission, authorizing the necessary tax levies and certifying them to the County auditor. Mr. Williams from the Laws and Finance Committee explained where the budget figures came from, such as debt service was for the new truck payments for the service department and doubling up on the police pension debt since we are paying off the fire pension debt.

Mr. Williams moved Resolution No. 11-2008 be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows: ayes: 6.

NEW BUSINESS:

Ms. Hickman-Aeh - asked what the rankings were in the police department and if there were any plans of promotion. Mr. Clark stated there was one Chief and one Captain and as of now no plans for promotion were in place. Would like to know what the answer was for retention. Mr. Clark stated the pay was probably the main reason. Asked about the pit bulls in the Village and stated they need $100,000.00 of insurance. Mr. Warren said that it is true if the dog is 100% pit bull. Asked if the Village Administrator's job would be advertised in the newspaper? Stated information found out about the Safety Tax Fund could be used for other safety purposes and not only police officers. Asked if flyers for the tax renewal could be passed out as soon as possible because the absentee ballots will be send out by September 30? Mr. Warren stated they will be passed out immediately.

Mr. Hamilton - reported he has talked with several paving companies about paving the alleys behind Scioto Smiles and behind Bert's Pet Center. The only two companies wanting to bid to fix the alleys were Cunningham Paving and Double A Paving. The bids totaled - Double A - $28,000.00 and Cunningham Paving - $21,875.00. Cunningham's gave an estimate for Lakeview Avenue for $120,329 compared to last year of $84,000. Asking for council's approval for the money to pave those alleys. Ms. Hickman-Aeh said she will check on a grant for Lakeview Avenue and Mr. Hamilton stated he will check also for grant money to pave more alleys in the village. He stated other patching needs to be done. Mr. Williams stated there was enough funds in the Street Construction Fund for the paving. After discussion, Mr. Williams made a motion to bring in an ordinance to approrpriate $30,000.00 in the Street Construction Fund for the paving and repair of the alleys. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6. Asked if Mr. Craig could fix the walk and don't walk signs could be fixed at the corner of Gallia and Harrisonville. Mr. Warren stated he will check with Mr. Craig.

Mr. Salyers - requested the lights at Bob Evans be adjusted.

Mr. Payton - asked if the salt had been ordered for the village. Mr. Warren said he had ordered 225 ton. Asked how the hiring of the Village Administrator was done. Mr. Lytten said the appointment would come from Mr. Warren with approval of council.

Mr. Williams - asked who owned the property from Rhodes Avenue to the river. Mr. Warren said he wasn't sure but we do have right of way. Mr. Williams would like that section to be cleaned out and wants to know who is responsible. The creek has been cleaned except for this section and he feels this needs to be cleaned up also. Mr. Lytten stated with council's approval he would do a title search. Council gave approval to research the area.

Mr. Williams made a motion for executive session to discuss hiring of personnel. Mr. Mills seconded the motion. The roll was called. The voting results are as follows: ayes - 6.

5 MINUTE RECESS

Regular session was called back to order at 8:55 p.m.

Mr. Williams made a motion to hire a new police officer. Mr. Salyers seconded the motion. The roll was called. The voting results are as follows; ayes - 6.

There being no further business, Mr. Williams moved the meeting be adjourned. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 9:00 p.m.

_________________________________
President of Council

Passed: _________________________, 2008

Attest: _____________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
SEPTEMBER 2, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file minutes from August 19, 2008, and minutes from August 25, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Mrs. Rhonda Russell - Stanton Ave. - reported to council the signs for drugs in the school area still had not been posted. Also reported the speed signs on Stanton Ave., were mixed up and would like them changed. Mr. Williams presented some examples of signs that could be posted.

Mr. Jim Smith - Stanton Ave. - reported to council problems in the past still have not been taken care of, such as the dog problem on Ohio Avenue and disciplinary action taken against Sam Craft. Mr. Warren stated he would take care of the dog problem and there had been disciplinary action against the officer.

Mr. Jim Adkins - Lakeview Ave. - reported to the council the cleaning of the creek looks good except in the area by the park where the cross ties are located. He thinks there still is a problem in that area.

Reports of:

James Warren, Mayor - reported that Steve & Barry's are closing and Dollar Tree will be opening in the new location September 17. Larry Hacker from AEP reported to him we would be getting about $5,000.00 from an overpayment. Reported there is a shortage of salt and the price has tripled. Mr. Warren recommended repealing the codified ordinance No. 123.01(b) by striking out No. 5 and No. 6, concerning the duties of Village Administrator. Also change the master pay ordinance reflecting the new salary for the VA to $31,952.96, one-half pay from Community Development and one-half from the general fund. Mr. Williams made a motion to repeal codified ordinance No. 123.01(b) to make the changes and bring in the new ordinance. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-6.

Mr. Williams made also made a motion to change the Master Pay ordinance to reflect the pay of the Village Administrator. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6. Mr. Warren also reported he will meet with Chris Osborne from EPA concerning a grant to clean up the small park on Milbrook Avenue. Presented Mayor's Court Report for August, 2008. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Loper, Clerk - No Report

Ms. Bender, Treasurer - Absent

Mr. Lytten, Legal Counsel - reported he had talked with Larry Hacker from AEP concerning the steel poles in the village and Mr. Hacker will provide a list for the project.

Ms. Aldridge, Income Tax Director - report for August, 2008. Mr. Hamilton made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Police Chief - absent - but had report from the police department. After discussion concerning the number of patrolmen on duty a finance meeting was set up to discuss the employment of an additional patrolman on September 9 at 5:30 p.m. Mr. Salyers made a motion to accept and file the Chief's report. Mr. Hamiltons seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams excused himself from the meeting.

Mr. Bender, Fire Chief - absent

Committees:

Mr. Payton, Utilities and Communication - requested an additional light be installed on Stanton Avenue for security.

Ms. Hickman-Aeh, Lands and Buildings - set up meeting on September 11 at 5:30 p.m.

Reading of Ordinances and Resolutions:

A resolution was read recognizing Miranda Call upon her selection as River Days Queen Contestant from Glenwood High School. Mr. Payton moved to adopt the resolution. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-5

New Business:

Ms. Hickman-Aeh - requested there be a schedule for the street sweeper.

Mr. Payton - asked if the Village Administrator's job will be posted. Mr. Warren stated it will be posted within our offices and also in the newspaper. Welcomed Petland and Daymar College to the Village of New Boston. The post office subject is still open.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:40 p.m.

_______________________________________
President of Council

Passed: ______________________________, 2008

Attest: _______________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
AUGUST 25, 2008

Special session of New Boston Village Council was called to order at 5:00 P.M. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton, and Mr. Salyers.

Discussion was held concerning the position of Village Administrator since Mick Sturgill had turned in his resignation. Mr. Mills made a motion to keep the position of Village Administrator. Mr. Williams seconded the motion. The roll was called. The voting results -ayes-6.

There being no further business, Mr. Hamilton moved the meeting adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned.

_____________________________________
President of Council

Passed: ______________________________

Attest: _______________________________

MINUTES
NEW BOSTON VILLAGE COUNCIL
AUGUST 19, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Mr. Williams, Mr. Payton, Mr. Mills and Mr. Hamilton.

Mr. Williams made a motion to excuse the absent members, Ms. Hickman-Aeh and Mr. Salyers. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to accept and file the minutes from August 5, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

No Reports from Visitors

No presenting and acting on petitions

Reports of:

Mr. Warren, Mayor - presented a resignation letter from Michael Sturgill as Village Administrator. Mr. Williams made a motion to accept and file the letter. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Reported were on sale in the Mayor's office that was written by Ron Giles of New Boston titled, "On Harrisonville Avenue."

Mrs. Loper, Clerk - absent but had report for July, 2008. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mrs. Bender, Treasurer - reported funds received for July, 2008

Mr. Lytten - no report

Mr. Sturgill, Village Administrator - reported Munn's run is being cleaned out and crews are painting for school areas. Thanked council, Mayor and other departments for all the support he has been given throughout his years as Village Administrator.

Mrs. Aldridge, Income Tax Director - absent

Mr. Clark, Chief of Police - presented a report for a 15-day period covering calls received. Mr. Williams made a motion to accept and file. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mr. Bender, Fire Chief - no report

Mr. Payton, Utilities and Communications - presented his report of the meeting held August 13, 2008, concerning the poles in the village. The next step would be to contact AEP to let them know what the plans are. Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0. Mr. Williams made a motion to bring in a resolution approving metal poles in the Village. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Reading of Ordinances and Resolutions

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money to be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results-Ayes-4. Mr. Mills moved the Ordinance No 18-2008 be adopted. Mr. Payton seconded the motion. The roll was called. The voting results -ayes-4.

A resolution was read declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess to such rate. Mr. Williams moved Resolution No. 7-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-4.

A resolution was read declaring that the village has sufficient sewer line capacity to meet the needs of Infra-Metals. Mr. Payton moved Resolution No. 8-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-4.

NEW BUSINESS

Mr. Payton - referred taxpayers to the auditor's office for the Homestead Exemption. Mr. Payton made a motion for a resolution recognizing Miranda Call for her selection as Glenwood's River Days Queen Contestant. Mr. Williams seconded the motion. The roll was called. The voting results -ayes-4.

Mr. Williams - asked if the traffic lights at Bob Evans will be corrected soon. Mr. Sturgill stated he would contact West End to see when they would be fixed. He also thanked Mr. Sturgill for his many years of service.

Mr. Mills - thanked Mr. Sturgill for his dedication to the village.

Mr. Hamilton - also thanked Mr. Sturgill for his service to the village.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:00 P.M.

________________________________________
President of Council

Passed: ________________________________

Attest: __________________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
AUGUST 5, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from July 15, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Vicki Risner - Glenwood Ave. - reported prostitution activity was going on in her neighborhood. Children live in the area and she would like to see the prostitution stopped.

Wanda Brooks - Stanton Ave. - asked if anything had been done about the drug activity on Stanton Avenue and if anything was done to the officer who acted inappropriately. She still is unable to sleep at night because of the threats they are receiving. She feels more police officers are needed. She also stated when she called in the dispatcher was rude. Mr. Clark, Police Chief, stated officers are working overtime to help with the problem. He said all calls are recorded and he will speak to the officer and dispatcher.

Rhonda Russell - Stanton Avenue - reported to council there still is a problem in her area. She said they were taking turns sleeping so they can watch. She does have trust in the Mayor, Chief Clark and Council that they will clean up the area.

Norman Brooks - Stanton Avenue - stated nothing happened until the flyers were passed out and signs were posted. Feels no one wants to do anything.

Jim Smith - Stanton Avenue - wants to know what has been done since the last meeting. Asked where the drugs went that was confiscated. The officer should be investigated. Mr. Clark responded he is doing what he can do. He stated he has to work within the law.

Charlotte Russell - stated when an officer is called he is supposed to help and not argue with you. Also reported a pit bull on Ohio Avenue that needs to be checked out for insurance requirements. Mr. Williams asked Mr. Sturgill to check out the dog to see if they meet the insurance requirement.

Ms. Hickman-Aeh - asked what the procedure was for an officer being called out. Mr. Clark responded that the call comes in to the dispatcher and an officer is notified. Calls are taken in order and the more serious calls taken first. He stated all calls will be answered.

Gertrude Rideout - Stanton Ave. - people have asked her if she takes pills. They were willing to pay her for the pills. Sam Craft just shrugs shoulders when there is a complaint.

Larry Weghorst - Stanton Ave. - he also does not want drug dealers in the area. He feels the Chief and Mayor are doing the best they can do. Stated this is all about the kids and said we all need to stick together to solve the problem.

Salem Jackson - reported he does charity work around the New Boston area and also would like to help out anytime.

Bernice Pierce - reported that after the last meeting someone said something to her as soon as she got home. She feels nothing has changed since the last meeting and is still frightened.

Steve Hamilton - knows drugs are in the area, not only on Stanton but in his neighborhood also. He had a truck stolen right out of his backyard recently. Pizza Hut was robbed and nothing in the paper. Portsmouth and county reports are in the newspaper but New Boston items are not. He would like to see them reported.

Mike Payton - reported he walked on Stanton and Grace. He feels there is a big problem but he is here to stay and help. He feels formal complaints should be filed.

Mr. Mills - reported there is much pride in the village and encourages everyone to pray for the community.

No Presenting or Acting on Petitions

Reports of:

Mr. Warren, Mayor - thanked everyone for coming and their support of the community. Violence is everywhere but if we stick together these things will be solved. Call him anytime. The police chief has a hot line and he encourages anyone to call. Recommended Mr. Jack Harr as a new police officer. Mr. Harr has eight years with the sheriff's department and resides in West Portsmouth. His effective hire date will be August 24, 2008. The roll was called. The voting results -ayes-6. Presented court report for July. Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Presented a warrant's list from the court files per request of Ms. Hickman-Aeh. There was some discussion about publishing these records in the newspaper.

Mrs. Loper, Clerk - no report

Mrs. Bender, Treasurer - no report

Mr. Lytten, Legal Counsel - no report

Mr. Sturgill, Village Administrator - reported to council he had talked with Cindy Charles who is with the Air Pollution Control through the Ohio EPA and she reported to him the air quality has improved greatly since the closing of the Coke Plant.

Ms. Aldridge, Income Tax Director - presented report for July, 2008. Mr. Williams made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police - Report of calls received - Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Also thanked council for the appointment of Jack Harr.

Mr. Bender, Fire Chief - Quarterly report - Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton - Utilities and Communications - talked to AEP and they reported pictures were mailed with information about poles and red lights in New Boston. He will schedule a meeting sometime in the future with Mr. Hacker and the committee.

Ms. Hickman-Aeh - Lands and Buildings - reported the grant she applied for the village in regards for funds for demolition had not been approved.

RECESS

Mr. Staggs - Superintendent of New Boston Schools - spoke to council about the updates of the proposed new school. He said things are moving in a positive manner. Funding of 88% will be provided by the state. The new school vote will be on the November ballot. The site has yet to be decided on. He thanked everyone for the support of everyone.

Reading of Ordinances and Resolutions

An Ordinance was read establishing a "Village Master Pay Ordinance" and repealing Ordinance No. 8-2007 and declaring an emergency. Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results - ayes 6. Mr. Williams moved the Ordinance No. 17-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes 6.

A resolution was read requesting certification from the Scioto County Auditor the tax valuation of the Village of New Boston and the amount four (4.) mills renewal tax levy would provide. Mr. Williams moved Resolution No. 6-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes 6.

Mr. Williams made a motion to go into executive session to discuss personnel. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried.

New Business - None

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren delcared the meeting adjourned at 10 p.m.

__________________________________
President of Counsel

Passed: __________________________

Attest: __________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
JULY 15, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to accept and file the minutes from July 1, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

The following spoke to council concerning drugs in their neighborhood:

Rhoda Russell-Stanton Ave.-reported break-ins and drug dealers in her area. Would like for citizens to get together and take back the community. The police had been called at least 40 times. Feels something should be done and more help needed.

Jo Anna Krohn-Portsmouth-her son, Wesley Workman, 18 years old was the boy who died on Cedar Street from a gunshot wound. He had been using drugs since 14. She tried to get him help several times but the drugs were to easy to get. She does not want anyone else to go through what she went through. She feels the community needs more help.

Leslie Fannin-Stanton Ave.- reported she has 4 children who cannot even go outside and play for all the drug dealers. She is scared at night. She has lived in New Boston for 17 years and has never seen the problem so bad. Needles and beer bottles in the streets in New Boston are a problem.

Wanda Brooks-Stanton Ave.-reported there is a problem with small kids in the street with no one watching them and they are even out at midnight. She has sat on her porch and watched drug deals go down and tires have been slashed. There was a girl busted for drugs in the library lot and yet was let go. Neighbors also have been broken into. She wants something done.

Traci Perry-Gallia Street-she is a single parent and scared. There is drugs in her complex and she needs help.

Diane Carr-Stanton Ave.-also reported she has seen drug deals. Residents in rental property are not keeping the houses clean. Some landlords don't care who they rent to as long as they get their money. She can't let her son play with some of the neighborhood children because of their language and actions. Unable to sell her home because value has decreased due to drug area.

Bernice Dotson-Kiwanis Apts.-drug deals are going down in front of the apartments and across the street at the bar. Can't sleep because of loud noise all night. She has called the drug hotline several times and not getting any response from the police.

Evelyn Hughes-Kiwanis Apts.-she has lived in New Boston 4 different times and reported the drug problem is worse each time. She has lost 2 children to drugs and she will fight back.

Jim Smith-Stanton Ave.-has only been in New Boston for 4 months and reported the drugs are worse here than anywhere he has been. Trouble started with the flyers that were passed around. He has been threatened to be shot and his house burned. Drug deals everywhere around him and most of the guys are on probation and feels something can be done. He will not be scared out of New Boston. He is staying.

Carol Bowling-Stanton Ave.-on July 2 at 1:30 a.m., she came face-to-face with an intruder and then found a butcher knife by her bed. She now is forced to get a security system. She would like to see something done in the area about the drugs. She has also lost a daughter-in-law to drugs.

Aaron Fannin-Stanton Ave.-works at prison but he is more afraid to walk down his street that the aisles at work. Young children are running the streets and no one is watching them. Called Children's Services but nothing is done.

Carla Coleman-West Portsmouth-Her mother lives in New Boston and she is concerned for her safety. The apartment where she lives tells them there is nothing they can do but call the drug hotline, but when the do nothing is done. She wants to know if anything will be done about drugs in New Boston.

Mike Meehan-Pine Street-everyone should be concerned in New Boston, not only residents on Stanton and Gallia but everywhere.

Brandy Frye-Eviction process has started to get residents out of a house on Stanton Ave.

Joe McGraw-Cedar Street-Want to know if the village has enough police power and what can the citizens do to help.

James Warren, Mayor-responded to citizens to let them know we are going to take back our village. He reported he has been out this past weekend till 3:00 a.m. on Friday and 5:00 a.m. on Saturday watching locations around the village. The problem has been identified-people pushing drugs-warns them to straighten up or get out of New Boston. Pills are coming in from Florida and people are getting addicted. Hope to get them help. His phone number is in the book and does encourage the residents to call for help.

Donna Southworth-Can there be funds set aside to help the residents?

Mr. Warren-has ordered overtime and in the process of hiring a new officer.

Jon Mills-Councilman-told citizens something will be done. He had signs made against drug dealers and encouraged citizens to display them in the area. Call him if you need his help.

Rosie Rosier-Pine Street-concerned for her mother who lives on Stanton Avenue. Hopes everyone will come back for more meeting.

Darrold Clark-Police Chief-stated we do have a drug problem and it isn't just one area. The police are working on the drug problem. Working extra hours and undercover to get to the source. There are rules and guidelines a police officer must go by.

Shelly Hickman-Aeh-Councilwoman-thanked everyone for coming. She also is concerned for the citizens. Feels there needs to be a game plan to protect the community. Portsmouth and Scioto County Sheriff's Departments have narcotics unit and maybe we could also make it work for us. Encourages everyone to call when they have a problem.

Mike Payton-Councilman-reported there are web sites also to report any problems and passed out papers on how to fill out the form.

Junior Williams-Councilman-reported the Finance Committee has met and determined collections from income tax is up due to new businesses and he hopes to hire another officer or add more overtime to help the problem.

Steve Hamilton-Councilman-reported the situation is bad on Stanton Avenue. He was raised there and has really seen the change. Mayor's court can only see small cases. Felons are sent downtown and we need to let the judges know we are serious about crimes in New Boston. Citizens can also call him for help.

James Warren-Mayor-Safety is our biggest concern for the people. He will not let the community be overtaken by drugs.

John Whitt-Stanton Ave.-stated he is tired of being harassed by the police and that he is not a drug dealer.

TEN MINUTE RECESS

Reports:

Mr. Warren, Mayor - Reported he was out over the weekend concerning the drug problems. Hope to hire a new police officer and he is now accepting applications.

Mrs. Loper, Clerk - Presented report for June, 2008. Mr. Hamilton made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Bender, Treasurer - Absent

Mr. Lytten, Legal Counsel - Absent

Mr. Sturgill, Village Administrator - EPA will meet with SOPA concerning taking over the Coke Plant. Reported drilling was being done by CTL in the lake bottom. The schools ordered the drilling but the village was not notified. The school is interested in the lake bottoms for a location for the new school site, but Mr. Sturgill is totally against this location because of flooding.

Mrs. Aldridge, Income Tax Director - Presented a report concerning amount of back taxes owed. Mr. Payton made a motion to accept and file the report. Mr. Mills seconded the motion. All member concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police - Presented 2nd quarter report. Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief - Absent

Mr. Williams, Laws & Finance - Reviewed with council the results of the Finance Meeting held on July 8, 2008. The committee compared actual figures for the first six months of income and expenses to the projected amounts. The committee also recommends a one dollar an hour pay increase for full-time employees. He is recommending to bring in next council meeting on emergency to get the pay increase started sooner. Also the committee talked about finances needed for improvement of alleys and roadways. Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams made a motion to bring in legislation for the pay increase. Mr. Hamilton seconded the motion. After some discussion the roll was called. The voting results -ayes-6. Mr. Williams set another meeting for July 24, 2008, at 5:30 p.m.

A resolution was read declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient; and declaring the necessity of a levy in excess to such rate. Mr. Williams made a motion to adopt the resolution. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

New Business:

Mr. Warren - reported the recording device went out in the jail. New equipment must be puchased.

Mr. Hamilton - thanked everyone for coming and stated everyone must get on board to fight crime and drugs.

Mr. Salyers - asked if signs for OSCO and SFI were posted. Mr. Sturgill stated he would contact them to route their trucks to specific entrances.

Mr. Payton - asked the water department when he paid his bill why the bills were higher. They stated some were estimated and the new water meters had nothing to do with the increase. Ask if the school had been notified about the tax abatement for Infra-Metals. Mr. Sturgill stated he was waiting for a date closer to signing of the agreement.

Mr. Williams - asked if there had been any studies done on the air quality in the Village lately. Mr. Sturgill said he would check with EPA.

Mr. Mills - thanked everyone for coming out to the meeting and he will help out any way he can. Presented his suggestion on how to paint the smoke stack.

Ms. Hickman-Aeh - asked Elaine Evans from the school board about the new school site. She stated no definite site has been selected but possibly the pool area. School Board meeting is scheduled Monday at 6:30 p.m. Asked Mr. Sturgill if he is leaving his position at the village for another job. Mr. Sturgill said he was unsure. Stated she would like the position advertised if he left. Mr. Warren said it would be advertised. Also asked the mayor if he knows how much is owed in delinquent fines. He stated there are delinquent fines and warrants are issued for non payments but does not know the amounts owed.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

____________________________
President of Council

Passed: ______________________________, 2008

Attest: _________________________________
Village Clerk

NEW BOSTON VILLAGE COUNCIL MINUTES
JULY 1, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, President of Council, presided over the meeting. The roll was called with the following members present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/Silent Prayer

Mr. Mills made a motion to accept and file the minutes from June 17, 2008. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No Reports from Visitors.

No presenting and acting on petitions.

Mr. Warren, Mayor:

Presented the Mayor's court report for June, 2008. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Reported that Judy Tolbert's daughter had been killed in a car accident. Visitation will be Wednesday and Thursday. Also reported Greg Grant will be going to work at USEC and will work here part-time. Diane Davis is back working 16 hours per week. Reported he had met with the Portsmouth Planning Commission and questions were still being asked about the horse-field for the New Boston Schools. They want to make sure everything is OK with the State School Board. Mayor Kalb would like to move quickly and the school has no problem with it but the Planning Commission needs more information. The annexation has to be in by August 21, 2008, to the Election Board for it to be on the ballot. He and Mick had met with the architect and Mr. Staggs concerning the lake bottom for the school but there is not enough funding and they are concerned with flooding.

Mrs. Loper, Clerk - No Report

Mr. Lytten, Legal Counsel - No Report

Mr. Sturgill, Village Administrator

Thanked everyone for their condolences for the loss of his mother last month. Everything was appreciated. Presented a copy of the letter that was sent to Lawrence Scioto Waste for reimbursement of $1000.00 for clean-up day and also a copy of the application for tax abatement for Infra-Metals. They are predicting 65 jobs after three years but hope to be up to 110 jobs later. This is the first step for the tax abatement and the next step would be to notify the school district of the abatement. The schools and the village would receive several thousand dollars each in income tax on property which had been generating nothing for years. The next step would be to send to council for approval of the tax abatement. Reported SOPA had met with SFI last Wednesday and they are doing well. They now have 130 employees at the plant. Plans are to expand the business and hope to have 200-250 employees by September of next year. Port Authority has a 60 ft. strip of land located at that site and they are willing to give it to SFI if needed. Presented a copy of a letter that is sent to residents concerning high grass on their property. Also reported with the new water meters, his bill has doubled.

Mrs. Aldrige, Income Tax Director

Presented report for June, 2008. Mr. Salyers asked how much was owed to the village in delinquent taxes. She said she would have a report for the next meeting. Mr. Williams made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police - No Report

Mr. Bender, Fire Chief - No Report

Reports of Chairman of Committees

Mr. Payton - Utilities and Communications: Talked to Larry Hacker about poles in the village and he said he will have a report by July 21, 2008, to let us know what is being done. The poles have been checked and the project will be bid and the time lines will be set.

Mr. Williams - Laws & Finance and Mr. Salyers - Wage & Salary: Set meeting for Tuesday, July 8, at 6:30 p.m.

Mrs. Hickman-Aeh - Lands, Building and Renewal: Asked if anything had been heard on the grant application. Mr. Sturgill stated nothing had been received.

Reading of Ordinances and Resolutions

The third reading was given to an ordinance providing for the issuance and sale of notes in the maximum principal amount of $900,000, in anticipation of the issuance of bonds, for the purpose of paying the costs of improving U.S. Route 52, by constructing, reconstructing, improving, widening, grading, draining, curbing, and paving and installing storm sewer and traffic signalization improvements and otherwise improving the same, and constructing two stack lanes and a traffic island, together with all other necessary appurtenances thereto, and declaring an emergency. Mr. Hamilton moved the rules requiring an ordinance of a general or permanent nature involving and expenditure of money be read on three separate dates be suspended. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-6. Mr. Williams moved Ordinance No. 13-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

Third reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio, for the fiscal year 2009. Mr. Hamilton moved Ordinance 14-2008, be adopted. Mr. Salyers seconded the motion. The roll was called. The voting results -ayes-6.

Second reading was given to an ordinance transferring and appropriating amounts in the various amounts of the village. Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results -ayes-4 (Hamilton, Salyers, Williams, Mills) -nays-2 (Hickman-Aeh, Payton). Mr. Salyers moved Ordinance No. 15-2008, be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-4 (Salyers, Williams, Mills, Hamilton), -nays-2 (Hickman-Aeh, Payton).

New Business

Mr. Warren - Reported some of the new stores that will be opening soon in the new mall are Petland, Staples, Dollar Tree, Game Stop, Sally's Beauty Supply, Shoe Show, and Radio Shack.

Mr. Payton - Reported a letter was received from the post office stating we would not be able to have a post office located in New Boston at this time. He will now submit letters to elected officials in the state for support. Reported DESCO in New Boston will re-open the inside for limited services such as check-cashing. Talked with Mr. Duckworth and he hopes eventually with all the industry around they would like to open all services in the future. He reported he was on vacation last month when we had flooding in the Village and wanted to know if the community had received help from the Village. Mr. Sturgill said all departments did respond and help those who needed help. Asked if we were getting new red lights. Mr. Sturgill stated some lights will be replaced and the lights at Peebles Street will be removed. Reported the new web site address is newbostonvillage.com.

Mr. Mills - Gave his condolences to Ruth Pellegrinon's family and friends. She had worked for the village for several years and will be missed. Reported he had lunch with our congresswoman and she is supportive of the post office issue. Asked if we could purchase the old lights from Portsmouth. Mr. Sturgill said they had talked to Bill Craig and he will ask.

Ms. Hickman-Aeh - Asked if the income tax for the tax abatement was to be split 50/50 with the schools and also if it started about the million dollar payroll. Mr. Sturgill stated it would start at the beginning of payroll.

Mr. Hamilton - Commented he would like to get with the village administrator and check the alleys, curbs, and sidewalks of the village for paving and repairs and would report to the finance committee for funds needed.

Mr. Salyers - asked about the painting at Bob Evans and the white line at Harrisonville Avenue. Mr. Sturgill stated paint has been ordered and will be done soon.

Mr. Sturgill - Ohio EPA has requested a meeting with himself, the mayor and Bob Walton. They would like the Port Authority to take over the New Boston Coke Plant. Will meet at the end of July.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren delclared the meeting adjourned at 7:30 p.m.

_______________________________
President of Council

Passed: ______________________, 2008

Attest: ________________________________________
Clerk of Council

NEW BOSTON VILLAGE COUNCIL MINUTES
JUNE 17, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Ms. Hickman-Aeh, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Mr. Mills made a motion to excuse the absent members. Mr. Williams and Mr. Payton. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Pledge of Allegiance/silent prayer

Mr. Mills made a motion to accept and file the minutes from June 3, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

No Reports from Visitors

No acting on petitions

Mr. Warren, Mayor - No Report

Mrs. Loper, Clerk - Absent; clerk's report for May, 2008, was presented. Mr. Mills made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren declared the motion carried 4-0.

Mrs. Bender, Treasurer - No Report

Mr. Lytten, Legal Council - No Report

Mr. Sturgill, Village Administrator - Absent

Mrs. Aldridge, Income Tax Director - Absent

Mr. Clark, Police Chief - thanked council for the new guns and ammunition.

Mr. Bender, Fire Chief - no report

REPORTS OF CHAIRMEN OF COMMITTEES: None

READING OF ORDINANCES AND RESOLUTIONS:

A third reading was given to an ordinance authorizing the issuance of a permit to Veterans Helping Veterans and Others to solicit charitable contributions from occupants of motor vehicles pursuant to a permit to be issued by the clerk at the direction of council. Mr. Mills moved the Ordinance No. 12-2008, be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-4.

A 2nd reading was given to an ordinance providing for the issuance and sale of notes in the maximum principal amount of $900,000, in anticipation of the issuance of bonds, for the purpose of paying the costs of improving U.S. Route 52, by constructing, reconstructing, improving, widening, grading, draining, curbing and paving, and installing storm sewer and traffic signalization improvements, and otherwise improving the same, and constructing two stack lanes and a traffic island, together with all other necessary appurtenances thereto, and declaring an emergency. Mr. Warren explained Section 2 should be amended to read 10 annual principal installments instead of 20 annual principal installments. Mr. Mills made a motion to amend the Ordinance. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-4. Mr. Mills made a motion to accept the 2nd reading after the amendment. Mr. Salyers seconded the motion. The roll was called. The voting results -ayes-4.

A 2nd reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio, for fiscal year 2009. Mr. Mills seconded the motion. The voting results -ayes-4.

A 1st reading was given to an ordinance transferring and appropriating amounts in the various funds of the village. Mr. Hamilton made a motion to accept the 1st reading. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-4.

NEW BUSINESS

Mr. Warren presented the audit report from Ohio Bureau of Worker's Compensation. Mr. Hamilton made a motion to accept and file the report. Mr. Salyers seconded the motion. All members concurring, Mr. Warren delcared the motion carried 4-0.

Discussed the school issue. Another meeting will be held July 1 and its moving pretty positive.

Mr. Salyers - Asked Mr. Bender if the turn out gear had been ordered. Mr. Bender stated it had been ordered.

Mr. Hamilton - thanked the Fire, Police and Service Departments for all they did during the flooding.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, the meeting was adjourned at 6:50 p.m.

___________________________________
President of Council

Passed: __________________________, 2008

Attest: ________________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
JUNE 3, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/Silent Prayer

Mr. Hamilton made a motion to accept and file the minutes from May 20, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reports from Visitors:

Mr. Ralph Scott, 127 S. Preston St., Portsmouth, owner of Lock, Stock & Barrel, addressed council concerning the potential sale of guns to the New Boston Police Department. He stated he was a local business owner who paid taxes, had an employee who pays taxes, and brought business to the area. He would appreciate having the opportunity getting the contract with the New Boston Police Department for the purchase of guns. He stated he could have the guns by Friday or Saturday and with discount and rebate of excise tax his price was comparable to another company located out of town. After questions and discussion from council, Mr. Hamilton made a motion to buy the guns and ammunition from Lock, Stock & Barrel. Mr. Mills seconded the motion. The roll was called. The voting results - 6 ayes.

Mrs. Catherine Miller, 3530 Gallia Street, New Boston, appeared before council to ask questions concerning the money spent from the TIF fund and to see what the money for the TIF was budgeted for in 2009. Mr. Sturgill explained change orders was needed, attorney fees paid and an interest for two years will be paid until the village starts collecting property taxes to pay back the TIF bonds. She also was concerned about the traffic lights working properly in the village. Mr. Sturgill explained that due to progress, traffic is heavier and the lights are older and are in need of repair. The village is working to get lights adjusted to work better.

Reading of Communications:

Mr. Warren presented two letters to council concerning the appointment of full time dispatcher to Sara Culbertson as of June 2, 2008, and also the appointment of Eric Kail as a New Boston Trainee Patrolman effective June 4, 2008. Mr. Mills made a motion for Ms. Culbertson to be hired as a full-time dispatcher. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes -6. Mr. Mills made a motion for Mr. Kail be hired as patrolman. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes 6.

Reports:

Mr. Warren, Mayor: Presented mayor's court report for May, 2008. Mr. Williams made a motion to accept and file the report. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes- 6.

Mrs. Loper, Clerk: No Report

Mrs. Bender, Treasurer: Reported deposit for May totaled $152,809.96.

Mr. Lytten, Legal Council: No Report

Mr. Sturgill, Village Administrator: Reported to council the Stanton Avenue has been torn down and there is another house on Ohio Avenue that needs torn down. Bids have already been received. Did not send letter to Lydia Anderson but she has been issued a warrant for nuisance conditions and she will be sent to the Portsmouth court. The alley was cleaned and will be billed through the county auditor. No bids received on the fire truck. A bid of $261.00 has been received on the Dodge pick-up. We need to sell the pick-up for that amount since it is junk. Some discussion was made on how or who is interested in the fire truck. Could donate to volunteer fire or advertise again. The village is receiving phone calls concerning the Sun and Funland pool as to whether it is going to open this year. Mr. Sturgill said we were not involved and wasn't sure if it will open. Reported to council when our village residents buy their license tags we are charged an additional $5.00 for Portsmouth piggyback tax that we should not have to pay. He is asking Portsmouth for refund and we should not pay the extra $5.00 when we get our tags. The problem is having the same zip code as Portsmouth.

Expained the TIF ordinance for tonight says emergency but will actually have three readings. The reason for this is that by law it takes 30 days after an ordinance passes to be in effect. We have a note sale in July and must be read as emergency even though it is getting three readings. EPA has cleaned up most of the tar spill at the coke plant. The flood defense has passed inspection. Federal government is looking at ways to improve systems after Hurricane Katrina. Hopefully New Boston will be high on the list list for such improvements.

Mrs. Aldridge, Income Tax Director: Presented report for May, 2008. Mr. Williams made a motion to accept and file the report. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

Mr. Clark, Chief of Police: No report but thanked council for the appointment of Mr. Kail and Mr. and Mrs. Scott for helping to get the guns for the police department.

Mr. Bender, Fire Chief: No report

Reports of Chairman of Committees:

Mr. Williams, Laws and Finance: Reported the committee has had several meetings concerning the budget for 2009. The first reading on the budget will be tonight. Also the committee has talked about a pay raise in 2009 and a one-time pay increase or an hourly raise for 2008. Discussed capital improvements for the upcoming years, such as paving and traffic lights. As our revenues increase, council needs to consider raises, more employees and the capital improvements. Will meet again in July to see how we stand for 2008. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Hickman-Aeh: Asked if anyone had heard from the county about the grant she applied for the village. Mr. Sturgill said as of now, he had not heard anything but will check tomorrow. Thanked Mr. & Mrs. Scott and Catherine Miller for attending tonight's meeting.

Reading of Ordinances:

A 3rd reading was given to an ordinance abandoning an easement located in the City of Portsmouth, granted the Village of New Boston in a deed recorded in Volume 662, page 45, record of deeds, Scioto County recorder's office in 1974. Mr. Payton moved Ordinance No. 9-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results-ayes-6.

A 3d reading was given to an ordinance authorizing the issuance of a permit to the American Red Cross to solicit charitable contributions from occupants of motor vehicles pursuant to a permit to be issued by the clerk at the direction of council. Mr. Mills moved Ordinance No. 10-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

A 2nd reading was given to an ordinance authorizing the issuance o f a permit to Veterans Helping Veterans and Others to solicit charitable contributions from occupants of motor vehicles pursuant to a permit to be issued by the clerk at the direction of council.
Mr. Payton made a motion to accept and file the 2nd reading. Mr. Hamilton seconded the motion. The roll was called. The voting results-ayes-6.

A 1st reading was given to an ordinance providing for the issuance and sale of notes in the maximum principal amount of $900,000.00, in anticipation of the issuance of bonds, for the purpose of paying the costs of improving U.S. Route 52, by constructing, reconstructing, improving, widening, grading, draining, curbing and paving, and installing storm sewer and traffic signalization improvements, and otherwise improving the same, and constructing two stack lanes and a traffic island, together with all other necessary appurtenances thereto, and declaring an emergency. Ms. Hickman-Aeh questioned as to where the balance of the bonds was to be spent. Mr. Sturgill stated interest for two years was set aside and balance of about $20,000 could be used in that area as needed. Mr. Salyers moved to accept and file the 1st reading. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

A 1st reading was given to an ordinance adopting the budget for the Village of New Boston, Ohio, for the fiscal year 2009. Mr. Williams made a motion to change the date of public inspection from July 20, 2008, to June 17, 2008. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6. After the amendment, Mr. Hamilton moved to accept and file the 1st reading of the budget. Mr. Payton seconded the motion. The roll was called. The voting results -ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the village and declaring an emergency. Mr. Williams explained the transfers were a result of the finance meetings and were needed to pay bills and set up an account for house demolition. Mr. Williams made a motion to change the amount of transfer of 1000-110-420 operating supplies from $2800 to $3650. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-6. After the amendment, Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results ayes-5 (Williams, Salyers, Payton, Hamilton, and Mills) Nays - 1 (Hickman-Aeh).

New Business:

Mr. Warren presented a letter from Goodys requesting solicitation of funds within the village for the Children's Miracle Network. After discussion, council requested Mr. Warren contact Goodys and have them request a date and time so council could consider the request.

Mr. Hamilton: thanked Mr. and Mrs. Scott for coming in and wished Mr. Kail good luck with his position within the village. Reported he had picked up several shopping carts within the Village and also reported someone at 3850 Gallia has a Portsmouth trashcan that is too heavy for our service department to lift. Mr. Sturgill said he would have the service department pick it up with a forklift. Reported the sinkhole in front of Dr. Johnson's is still in need of repair and a sink hole by Hickies also needs repaired.

Mr. Salyers: reported the grass at 4231 Rhodes Avenue is knee high and needs cut. Mr. Sturgill said the house was given back to the bank and he would contact the bank. The traffic light at Lakeview and Rhodes is not working properly.

Mr. Payton: The alley behind Don Lewis needed repaired. Mr. Sturgill reported the service department fixed most of the potholes and he would double check to see if all holes had been fixed. Asked if we could change our letterhead to reflect that we we an Equal Opportunity Employer. Asked if the letters had been mailed concerning a post office in New Boston. Mr. Warren stated they were ready and would be in the mail in the morning. Reported Little League has ended their 2008 season. Also welcomed Mr. Kail to New Boston. Said he enjoyed his first six months of council and looking forward to the next three and one-half years.

Mr. Williams: Asked Mr. Sturgill if we are missing out on the $5.00 from the license bureau. Mr. Sturgill stated the village was not losing money, but Portsmouth is getting the money from New Boston residents who are paying in error. Also welcomed Mr. Kail to the police department. Asked how soon the grass would be cut on Harrisonville Avenue. Mr. Sturgill stated it would be cut Friday.

Mr. Mills: welcomed Mr. Kail and Sara Culbertson to full-time positions.

Ms. Hickman-Aeh: asked if transition in health insurance has gone OK. Stated she would like the minutes to reflect that she is not in favor of transferring and appropriating funds declaring an emergency. She would rather have three readings. She also would like to see jobs posted within the village be advertised in the newspaper and not just hired from word of mouth. She feels this is inappropriate. Mr. Payton made a motion to add a Human Resources Committee to review the hiring process, etc. of employees. Ms. Hickman-Aeh seconded the motion. The roll was called. The voting results -ayes-2 (Hickman-Aeh, Payton), nays -4 (Hamilton, Mills, Hamilton and Williams).

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:45 pm.

_________________________________
President of Council

Passed: ____________________, 2008

Attest: ______________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
MAY 20, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/Silent prayer

Mr. Williams made a motion to accept and file the minutes from May 6, 2008. Mr. Salyers seconded the motion. All members concurring. Mr. Warren declared the motion carried 6-0.

Reports from visitors:

Mr. John Foster with Veterans Helping Veterans and Others was in attendance to explain what his organization was about and answer any questions council had about the solicitation his organization wanted to do. He explained they not only fed and clothed Veterans but anyone in need. The money from the fundraiser would be used 100% towards helping Veterans and Others. After discussion, Mr. Williams made a motion to bring in an ordinance to allow Veterans Helping Veterans and Others to solicit funds in the village. Mr. Hamilton seconded the motion. The roll was called. The voting resulted as follows: Ayes -6.

REPORTS OF:

Mr. Warren, Mayor:

Reported the Red Cross has changed their date of solicitation from June 7 to June 14, 2008. He reported council will go into executive session later to discuss land acquisition. Also reported to council that Eric Kail was sent for physical exam for the police department. He will be replacing James Lusk.

Mrs. Loper, Village Clerk:

Report for April - Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Bender, Treasurer: Absent

Mr. Lytten, Legal Council: No Report

Mr. Sturgill, Village Administrator: Absent

Mrs. Aldridge, Income Tax Director: Absent

Mr. Clark, Police Chief: No Report

Mr. Bender, Fire Chief: No Report

Report of Committees:

Mr. Williams, Laws & Finance:
Scheduled meeting Thursday, May 22 to continue discussion of the 2009 budget.

Mr. Hamilton, Streets & Alleys:
Reported the committee had met on May 12 to discuss what could be done long term wise on paving, curbs, sidewalks, etc., starting a 5-10 year plan. The state will pave Rt. 139 & 52 in 2009. Mr. Williams made a motion to accept and file Mr. Hamilton's report. Mr. Payton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Reading of Ordinances and Resolutions:

A 3rd reading was given to an ordinance authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a Village internet web site. Mr. Payton made a motion the Ordinance No. 7-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes-6.

A 2nd reading was given to an ordinance abandoning an easement located in the City of Portsmouth, granted to the Village of New Boston in a deed recorded in Volume 662, page 45, record of deeds, Scioto County recorder's office in 1974. Mr. Mills made a motion to accept the 2nd reading. Mr. Salyers seconded the motion. The roll was called. The voting results - ayes 6. Mr. Salyers made a motion to accept the 2nd reading. Mr. Williams seconded the motion. The roll was called. The voting results - ayes 6.

1st reading was given to an ordinance authorizing the issuance of a permit to Veterans Helping Veterans and Others to solicit charitable contributions from occupants of motor vehicles pursuant to a permit to be issued by the Clerk at the direction of council. Mr. Mills made a motion to accept the 1st reading. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes-6.

An ordinance was read transferring and appropriating amounts in the various funds of the Village and declaring an emergency. Mr. Hamilton moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Salyers seconded the motion. The roll was called. The voting results - ayes-6. Mr. Salyers moved the Ordinance No. 8-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes-6.

A resolution was read declaring the month of May, 2008, as New Boston Local Schools Teacher/Staff Appreciation Month. Mr. Payton moved the resolution be adopted. Mr. Williams seconded the motion. The roll was called. The voting results - ayes-6.

Mr. Warren asked to go into executive session at 7:20 p.m. concerning land acquisition. Mr. Williams made a motion for executive session. Mr. Mills seconded the motion. The roll was called. The voting results - ayes-6. Regular session of council was resumed at 7:36 p.m.

NEW BUSINESS:

Ms. Hickman-Aeh: Asked if insurance brokers letters had been sent. The clerk responded the letters were mailed out. Also asked if the Anderson letter had been sent. She stated the village letter had to be mailed first and the health department would then respond. Wanted to know if the EPA had responded to the leak problem at the Coke plant. The Mayor responded new locks were added to the gate but did not know about the EPA. Wanted to know about the ad for the fire truck. Mrs. Loper said she faxed in the ad for bids.

Mr. Salyers: Asked about the turn out gear for the fire department. The funds will be taken out of the fire pumper fund. Mr. Salyers made a motion to change the name of the fire pumper fund to fire equipment fund. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Also mentioned side arms for the police department are needed. This will be discussed in the finance meeting.

Mr. Warren also requested a resolution for Rick Shump, who is retiring as police dispatcher with 31 1/2 years service. Mr. Mills made a motion for the resolution. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton: Asked if Sun and Funland pool was going to open this year. No one knew for sure. Reported he had his petition done requesting for a post office in New Boston and requested Mr. Warren submit letters to government agencies.

Mr. Mills: commended the fire, service and police department for taking care of an accident at the corner of Lakeview and Gallia. Also asked if the house had been torn down on Stanton. Mr. Warren replied it had not been but will be done in the next week.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:55 p.m.

______________________________
President of Council

Passed: ______________________, 2008

Attest: ___________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
MAY 6, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, precided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Williams made a motion to accept and file the minutes from April 15, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No reports from visitors.

No petitions.

Reading of communications:

Mr. Warren presented a letter from Veterans Helping Veterans, who would like to solicit funds within the village. After discussion, council requested Mr. Foster with Veterans Helping Veterans to come before council to answer questions council may have.

Mr. Warren, Mayor:

Introduced Theda Aldridge as the new Income Tax Director and also reported Sharon Hamilton had retired as of April 18, 2008.

Reported the Planning Commission will meet on Monday, May 12, at 3:30 p.m. concerning the property located at Rhodes Avenue and Lakeview.

Thanked everyone for a successful clean-up day.

Presented the Mayor's Court Report for April. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Loper, Village Clerk: No Report

Ms. Bender, Treasurer: No Report

Mr. Lytten, Legal Counsel: No Report

Mr. Sturgill, Village Administrator:

Crews are out doing usual things--sweeping streets, patching potholes, grass-cutting, etc. Reported he met with AEP about replacing the metal poles. There may be some problems with the concrete coming off bases and changing poles to different locations from private property to village property. AEP will be starting soon. Spoke to Clay Johnson about the Portsmouth Sports Complex, which will be starting in July. Also reported that Sharon Hamilton had retired and Rick Shump will be retired effective May 31, 2008. Reported there had been a major spill at the Coke Plant. EPA was on the site checking it out. Mr. Sturgill reported he was there but had not noticed much change and had not yet talked to EPA.

Ms. Aldridge, Income Tax Director:

Presented reports for March, 2008 and April, 2008. Mr. Williams made a motion to accept and file the reports. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Clark, Chief of Police: No Report

Mr. Bender, Fire Chief:

Presented the 1st quarter report for 2008. Mr. Salyers made a motion to accept and file the report. Mr. Mills seconded the report. All members concurring, Mr. Warren declared the motion carried 6-0.

Report of Chairmen of Committees:

Mr. Williams - Law, Finance and Claims: reported the committee had met and has started working on the budget for 2009. Another meeting is scheduled for 5:00 p.m. next Thursday, May 9.

Mr. Hamilton - Streets, Alleys and Transportation: Scheduled a meeting on Monday, May 12 at 6:30 p.m.

Mr. Payton - Utilities and Communications: Reported he had spoken to Larry Hacker, AEP, concerning a pole located in the middle of someone's driveway and the owner would like it moved. Mr. Sturgill will talk to Mr. Hacker to see if this can be arranged.

Ms. Hickman-Aeh - Lands, Buildings and Renewal: Thanked everyone who participated in the clean-up day. She said it was a huge success. Reported she had submitted the formula for $57,000 to help with demolition costs to tear down houses. She hopes we will know in a few weeks whether we get the grant.

Reading of Ordinances and Resolutions:

An ordinance was given 2nd reading authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet website. Mr. Mills moved to accept the 2nd reading. Mr. Payton seconded the motion. The roll was called. The voting results -ayes-6.

An ordinance was given 1st reading abandoning an easement located in the City of Portsmouth, granted the Village of New Boston in a deed recorded in volume 662, page 45, record of deeds, Scioto County Recorder's Office in 1974. Mr. Salyers moved to accept the 1st reading. Mr. Payton seconded the motion. The roll was called. The voting results -ayes-6.

Another ordinance was given 1st reading authorizing the issuance of a permit to the American Red Cross to solicit charitable contributions from occupants of motor vehicles persuant to a permit to be issued by the clerk at the direction of council. Mr. Hamilton moved to accept the 1st reading. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-6.

An ordinance was read authorizing the Mayor to enter into an agreement with Anthem Health Care for a fully insured group medical insurance plan and declaring an emergency. Mr. Salyers moved the rules requiring an ordinance or resolution of a general or permanent nature involving the expenditure of money be read on three separate dates be suspended. Mr. Hamilton seconded the motion. The roll was called -ayes-6. Mr. Salyers moved Ordinance 6-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

New Business:

Ms. Hickman-Aeh: asked if letters were sent to insurance brokers who were not chosen. Mr. Sturgill said he would mail letters tomorrow. Also asked if anything had been done about the Anderson house on Rhodes Avenue. Mr. Sturgill stated that Mr. Trapp will cite her to court and a letter will be sent to her and chargers filed. Copies will be given to council. Asked if the tires behind the stadium had been picked up. Mr. Sturgill was not sure but will have service department to check and pick up by tomorrow. Also asked if the village could have an ordinance to tear down the house on Stanton Avenue, which had burned. Mr. Sturgill said the house on Stanton could be torn down without an ordinance because of an ordinance we already have about hazardous areas. Mr. Williams made a motion to appropriate $5000.00 for the cost of demolition. Mr. Mills seconded the motion. The roll was called. -ayes-6.

Mr. Hamilton: reported sink holes in sidewalk located on the side of Johnson's Chiropractic office.

Mr. Salyers: asked if the old fire truck had been advertised for sale. Mr. Sturgill said he would advertise in the paper this week.

Mr. Payton: asked for a resolution to be brought in declaring the month of May, 2008, as New Boston Local Schools Teacher/Staff Appreciation Month. Mr. Payton made a motion for this resolution. Ms. Hickman-Aeh seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Thanked the service department for fixing the water break at the park in time for Little League opening day. Reported there is only seven teams this year playing ball and they need community support. Also welcomed Theda as the new tax director.

Mr. Williams: welcomed Theda as the new tax director. Asked Mr. Sturgill about the red light at the water works. It's in a bad location and needs repaired. Mr. Sturgill said he did not know it wasn't working and will take care of it.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:25 p.m.

_________________________________
President of Council

Passed: ______________________, 2008

Attest: ____________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
APRIL 15, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Williams, Mr. Payton, Mr. Mills, Mr. Hamilton and Mr. Salyers.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to accept and file the minutes from April 1, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

No Reports from visitors

No Petitions

Mr. Warren, Mayor

Presented a letter from Winnie Keaton requesting the lot located at the corner of Rhodes Avenue and Lakeview Avenue be changed from residential to commercial. Mr. Warren is referring this to the Planning Commission. Mr. Mills made a motion to accept and file the letter. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

Another letter was presented from the American Red Cross requesting permission to solicit funds in the village on June 7, 2008. After information was presented by Salem Jackson, Mr, Hamilton made a motion to bring in an ordinance to allow the Red Cross to solicit the funds. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Williams made a motion for the ordinance to be brought in at the next council meeting. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes-6.

Mrs. Loper, Clerk

Absent - but had report for March, 2008. Mr. Williams made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Bender, Treasurer - Absent

Mr. Lytton, Legal Council - No Report

Mr. Sturgill, Village Administrator

Reported to council the insurance committee had met with three brokers who explained some of the insurance plans. The quotes for insurance through each broker would basically be the same, so choosing a broker would be the next step. Mr. Sturgill and the committee are recommending Gary Duzan with the Portsmouth Insurance Agency as the broker. After the discussion, Mr. Williams made a motion to bring in an ordinance choosing the Portsmouth Insurance Agency. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

Reported he had met with Don Prebola with Infra-Metals and also talked with the EPA about the site for Infra-Metals. Testing and assessments are still continuing to help prepare the land for development and cleanup must also be done. Mussel testing will be done in May if need be.

Mrs. Hamilton, Income Tax Director - Absent

Mr. Clark, Chief of Police

Presented a quarterly report. Mr. Mills made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Bender, Fire Chief - Absent

Reports of Committees

Ms. Hickman-Aeh: Reported the committee had met and feels the community is geared up for the cleanup day. Another meeting is set for Monday, April 21, to finalize the plans.

Reading of Ordinances and Resolutions

A 3rd reading was given authorizing the Village Administrator to rent four dumpsters from Rumpke Waste, Inc., for the sum of $1000.00 for Clean-Up Day, to be reimbursed by the Lawrence-Scioto Solid Waste Management District. Mr. Payton moved Ordinance No. 5-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

A 1st reading was given authorizing the Village Administrator to enter into an agreement with Rosetta Communications for creation, maintenance and technical support for a village internet web site. After discussion with Mr. Ottney about the agreement, Mr. Williams made a motion to amend the agreement to read services provided as reasonable hours and provide up to 30 e-mail addresses instead of unlimited hours and unlimited e-mail addresses. Mr. Hamilton seconded the motion. The roll was called. The voting results - ayes - 6. After the amendment was made, Mr. Mills made a motion to accept the 1st reading. Mr. Hamilton seconded the motion. The roll was called. The voting results -ayes-6.

New Business

Mr. Williams asked if Infra-Metals were using local contractors. Mr. Sturgill stated some were out of town and some were local. Mr. Williams asked if the fire department had ordered the turnout gear and if the grant was filed for the generator. Mr. Sturgill replied no to both questions. Asked that a finance meeting be held the 28th or 29th of April to start the budget for 2009. Thanked the insurance committee for working together for insurance purposes.

Mr. Mills reported to council he looked at the property located in Portsmouth concerning an easement and determined it is not needed for any village purpose. Mr. Hamilton made a motion to bring in an ordinance to abandon an easement located in the city of Portsmouth, which had been granted to New Boston in 1974. Mr. Mills seconded the motion. The roll was called. The voting results -ayes-6.

Ms. Hickman-Aeh discussed changing the wording in the ordinance regarding the collection of money within the village for charities. No action taken. Asked if property on Rhodes Avenue had been sent a letter concerning the amount of trash on the porch. Mr. Sturgill stated that several letters had been sent and the health department had been contacted.

Mr. Hamilton complained there is a lot of speeding on Lakeview and Harrisonville. Also mentioned there is quite a few shopping carts around the village. Ms. Hickman-Aeh said Wal-Mart has signs ordered and they will be up soon. Also he hopes to have a Streets and Alleys meeting soon.

Mr. Salyers discussed the traffic lights in the village. Also asked about property back behind the new mall. He inquired if anything had been done with the old fire truck. He stated it would rust and we would not get anything out of it.

Mr. Payton asked if the village will be part of the tax abatement with Infra-Metals. Mr. Sturgill told him the village had to be part of it since they will be located within the village. The schools will be notified before any action taken. Tax abatement will be on the buildings and improvements only. The land is not tax abated. Nothing will be done until we know for sure that Infra-Metals will be buying the property.

Mr. Payton passed out a letter recognizing April as being National Autism Awareness Month. Mr. Williams made a motion to accept and file the letter. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 8:00 p.m.

Passed: __________________________, 2008

Attest: ____________________________
Village Clerk

_____________________________________
President of Council

MINUTES
NEW BOSTON VILLAGE COUNCIL
APRIL 1, 2008

Regular session of New Boston Village Council was called to order at 6:30 p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members of council being present: Ms. Hickman-Aeh, Mr. Payton, Mr.Mills, Mr. Hamilton and Mr. Salyers.

Mr. Mills made a motion to excuse the absent member, Mr. Williams. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Pledge of Allegiance/silent prayer

Mr. Payton made a motion to accept and file the minutes from March 18, 2008. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reports from Visitors:

Ryan Ottney, 4259 Oak Street, New Boston, explained the web agreement with New Boston and asked council for any questions. Council discussed the web site contract. The contract would include upfront fees and a year's maintenance. After the discussion, Mr. Salyers made a motion to bring in the ordinance for the agreement with Rosetta Communications for the web site. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Mr. Warren, Mayor:

Handed out a communication from the Red Cross requesting permission to collect donations in the village. After discussion, council took no motion on the subject, but asked that the Red Cross be contacted to let them know more time was needed to bring in an ordinance for approval.

Mr. Warren and Mr. Lytten explain a letter from David Kuhn, Attorney at Law, regarding a right-of-way on the corner of Hill Road and Harrisonville Avenue. He was representing Jack and Phyliss Keller, owners of property located at 4143 Hill Road. They are wanting the village to relinquish the rights of property owned by the village so they could purchase additional adjacent property. Mr. Lytten requested the members of council to take a look at the property and then make a decision.

Mr. Warren reported a letter had been sent to Mr. Hacker, AEP, concerning the replacement of utility poles.

Presented the Mayor's court report. Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 5-0.

Reported he had met with the new owners of the business college and they hope to expand student enrollment, but may have trouble with parking.

Mrs. Loper, Clerk: No Report

Mrs. Bender, Treasurer: Absent

Mr. Lytten, Legal Counsel: No Report

Mr. Sturgill, Village Administrator:

Reported to council the insurance committee will meet this Friday with insurance brokers. Reported the contract with Rumpke for the dumpsters for clean-up day has been signed. Street sweeping is on-going and pothole patching has begun. Also reported James Bailey has resigned from the service department.

Mrs. Hamilton, Income Tax Director: Absent

Mr. Clark, Police Chief: No Report

Mr. Bender, Fire Chief: Absent

Reports of Chairmen of Committees:

Mrs. Hickman-Aeh - reported that there will be a meeting on April 7 at 6:30 p.m., regarding the clean-up day.

Reading of Ordinances and Resolutions:

A 2nd reading was given authorizing the Village Administrator to rent four dumpsters from Rumpke Waste, Inc., for the sum of $1000.00, for Clean-Up Day, to be reimbursed by the Lawrence-Scioto Solid Waste Management District.

Mr.Payton made a motion to accept the 2nd reading. Mr. Hamilton seconded the motion. The roll was called. The voting results-ayes-5.

New Business:

Mr. Payton asked some questions about hiring. Mr. Sturgill stated Police and Fire are under ORC and service department individuals are recommended by the Village Administrator and approved by the mayor. He reported he has a petition started for a post office in New Boston. He also reported he had spoken to Larry Mullins about service being cut for the ASC buses. Little League sign ups are tonight and Brian Holbrook is the contact person.

Ms. Hickman-Aeh asked if anyone had heard from Winnie Keaton and if Mr. Ash had been contacted. Mr. Lytten stated Mr. Keaton would need to send a letter to the zoning board since Ms. Hamm-LaValley did not own the property. Mr. Sturgill said he had been in contact with Mr. Ash.

Mr. Salyers thanked the police department for escorting the school buses and thanked Mr. Sturgill for the work the service department has done.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:55 p.m.

_____________________________
President of Council

PassedL _______________, 2008

Attest: __________________________
Village Clerk

MINUTES
NEW BOSTON VILLAGE COUNCIL
MARCH 18, 2008

Regular session of New Boston Village Council was called to order at 6:30p.m. James Warren, Jr., President of Council, presided over the meeting. The roll was called with the following members being present: Ms. Hickman-Aeh, Mr. Williams, Mr.Payton, Mr. Mills, Mr. Hamilton, and Mr. Salyers.

Pledge of Allegiance/Silent Prayer

Mr. Payton mad a motion to accept and file the minutes from March 4, 2008. Mr. Mills seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Report from Visitors:

Jeremy Lancaster, 1049 Wildemire Avenue, Wheelersburg, OH, reported to council he felt we was wrongly terminated. He had issues about the service department that he wanted to share. He felt a time clock was needed, unsafe equipment was being used, employees taking gas, violating ODT regulations and employees smelled like alcohol after lunch.

No petitions

Mr. Warren, Mayor:

Presented a letter to council from Lawrence-Scioto Waste Management District about the clean-up day on April 26.

Mr. Mills made a motion to accept and file the letter. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mrs. Loper, Clerk

Presented report for February 2008. Mr. Salyers made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Ms. Hickman-Aeh asked about the TIF investment money as to when we would have to pay the interest. Mr. Sturgill replied the interest on the bonds would be due sometime in July.

Mrs. Bender, Treasurer

No Report

Mr. Lytten, Legal Counsel

Asked council if the contract with Ryan Ottney is to be paid in a lump sum or monthly payments. Presented a copy of the contract with Mr. Ottney to each council member. After questioning Mr. Ottney about the contract Mr. Lytten suggested the council members take the contract home for review.

Also reported to council the property at the corner of Lakeview and Rhodes Avenue is an R1 and this means the permitted uses are limited, such as a home and office combined not just a parking lot or just an office. Other stipulations would apply. If someone wanted the property for something different, they would need to contact the zoning board or planning commission.

Mr. Sturgill, Village Administrator

Reported Applebee's opened on March 12. Street cleaning has started with the north side of Gallia Street and will continue. Also started pothole patching. Flood defense is in operation and the river may reach 50 ft. If it gets over 50 ft., the service department will be full-time at flood defense only. Reported he met with Don Prebola with Infra-Metals and CTL is now core drilling at the sight to test for compaction to make sure the support is right.

Mrs. Hamilton, Income Tax Director

Absent

Mr. Clark, Chief of Police

No Report

Mr. Bender, Fire Chief

Reported to council that he, Eric Brown and Don Raike will be attending arson classes next week in Portsmouth.

Reports of Chairmen of Committees:

Mr. Williams: Laws and Finance - Reported the committee met on Thursday to review the 2007 budget. Most revenues exceeded the budgeted amount and also reviewed the expenditures to keep them under control. Also reported to council that Chris Bender had requested money for new turnout gear and equipment at a cost of over $15,000, to be funded from the money left in the fire pumper fund. Mr. Mills made a motion to accept and file the report. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Mr. Payton: Utilities & Communications - reported the 2nd meeting was held concerning the utility poles in the village. Larry Hacker from AEP was in attendance. Mr. Payton and the committee is recommending to council to have an ordinance brought in to replace the steel poles with wooden poles at no cost to the village and repair any sidewalks or other areas damaged due to the change over at no cost. The cost would be covered by AEP. Mr. Williams made a motion to bring in the ordinance. Mr. Hamilton seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0. Mr. Salyers made a motion to accept and file the report. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the motion carried 6-0.

Ms. Hickman-Aeh: Lands & Buildings - reported several businesses have agreed to donate to the village clean-up day.

Reports of Ordinances and Resolutions:

A third reading was given to appropriating amounts in the various funds of the village. Mr. Williams moved the Ordinance No. 4-2008 be adopted. Mr. Hamilton seconded the motion. The roll was called. The voting results are - ayes -6.

A 1st reading was given authorizing the Village Administrator to rent four dumpsters from Rumpke Waste, Inc., for the sum of $1000.00 for clean-up day, to be reimbursed by the Lawrence-Scioto Solid Waste Management District. Mr. Williams made a motion to accept the frist reading. Mr. Salyers seconded the motion. The roll was called, the voting results are -ayes-6.

A resolution was read declaring April 26, 2008, as Village Wide Cleanup Day between the hours of 10:30 a.m. and 2:30 p.m. Mr. Salyers made a motion to pass the resolution. Mr. Payton seconded the motion. The roll was called. Voting results were -ayes-6.

A resolution was read commending Oak Street School 5th & 6th graders who participated in the Scioto County Science Fair on March 7, 2008. Mr. Mills made a motion to pass the resolution. Mr. Payton seconded the motion. The roll was called. The voting results are -ayes 6.

NEW BUSINESS:

Mr. Payton asked if we do use time clocks or have ever been sighted by OSHA for an unsafe workplace. Mr. Sturgill reported we do not have time clocks nor have ever been sighted by OSHA. Also asked if we have ever had drug testing done, Mr. Sturgill stated we had just had our first test done.

Mr. Williams reported we had our post audit meeting for the 2005-2006 years with the auditors. The auditors reported corrections have been made.

Ms. Hickman-Aeh asked if the reflectors have been added to the walls by Wal-Mart. Mr. Sturgill stated painting will be done and reflectors added when the weather breaks. Reported a rain-day for clean-up would not be feasible at this time. Asked if the bids on insurance are due on March 28.

There being no further business, Mr. Hamilton moved the meeting be adjourned. Mr. Williams seconded the motion. All members concurring, Mr. Warren declared the meeting adjourned at 7:20 p.m.

______________________
President of Council

Passed: ______________________, 2008

Attest: _______________________
Village Clerk

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